TENDER DOCUMENT

Procurement of Works
Medium Contracts
(LUMP SUM CONTRACT)

PROPOSED THREE BEDROOM RESIDENTIAL

BUILDING

CONSULTANTS: INNOVATIVE CONSULTS

P.O.BOX 1048 A/R
KUMASI
ASHANTI REGION
TEL: +233-55-392-5243.

FEBRUARY 2020
Contents
Introduction ..............................................................................................................................5

Invitation for Tenders..............................................................................................................6

Contract No: DSIP/GIDA/001/2020 ..............................................................................7

Section I. Instructions to Tenderers ...................................................................................11

Section II. Forms of Tender, Qualification Information, Letter of Acceptance,

and Agreement ...........................................................................................................36
Contractor’s Tender .....................................................................................................37
ATTACHMENTS TO THE TENDER ........................................................................40
Attach. 1 Power of Attorney ................................................................................40
Attach. 2 Tender Security ....................................................................................40
Attach. 3 Price Schedules ....................................................................................40
Attach. 4 Documentary Evidence of Tenderer’s Qualifications..........................40
Attach. 5 Others: ..................................................................................................40
- Work Programme and Schedule ......................................................................40
- List of Subcontractors (if applicable) ..............................................................40
- Design Drawings, Calculations and Technical Alternatives ............................40
Qualification Information ............................................................................................41

Letter of Acceptance ..............................................................................................................48

Section III. Conditions of Contract .....................................................................................50

Section IV. Contract Data ....................................................................................................75

Section V. Specifications ........................................................................................................81

Section VI. Bills of Quantities ............................................................................................158

Section VII. Drawings .........................................................................................................159

Section VIII. Schedules of Activities .................................................................................160

Section IX. Security Forms ................................................................................................161

 Introduction
This Tender Document is intended as a model for lump sum types of Contract. Lump sum
contracts are used in particular for buildings and other forms of construction where the
Works are well defined and are unlikely to change in quantity or specification, and where
encountering difficult or unforeseen site conditions (for example, hidden foundation
problems) is unlikely. Lump sum contracts should be used for Works that can be defined in
their full physical and qualitative characteristics before Tenders are called, or where the risks
of substantial design variations are minimal—usually construction of buildings, pipe laying,
power transmission towers, and series of small structures, such as bus shelters or school
ablution units. In lump sum contracts, the concept of priced “activity schedules” has been
introduced, to enable payments to be made as “activities” are completed. Payments can also
be made on the basis of percentage completion of each activity.
The Tender Document has been prepared for use by Procurement Entities in the procurement
of works for medium contracts—valued at more than GHC500 million but less than GHC15
billion1 — by National Competitive Tender (NCT).

Care should be taken to check the relevance of the provisions of the document against the
requirements of the specific Works to be procured. The following directions should be
observed when using the document:

(a) All the documents listed in the Table of Contents are normally required for the
procurement of Works. However, they should be adapted as necessary to the
circumstances of the particular Project.

(b) Details to be provided by the Employer prior to release of the Tender

documents are limited to the Invitation for Tenders, Tender Data, and
Contract Data (Section 4), in addition to Sections 5-7, which deal with
Specifications, Drawings, and Schedule of Activities, respectively. Specific
details should be furnished in the spaces indicated by italicized notes inside
brackets. Those details not filled in by the Employer are the responsibility of
the Tenderer.

(c) This Tender document is intended to serve on a repetitive basis. Modifications

for specific Project or Contract needs should be provided only in the Contract
Data as amendments to Conditions of Contract. If modifications must be
made to Tender procedures, they can be presented in the Tender Data.
(f) The document has been prepared for Tender where either prequalification or
post qualification applies. The process of prequalification of Tenderers is not
covered in this standard document. Refer to Prequalification Documents,
Procurement of Works issued by the public Procurement Board.

1
Or the equivalent threshold level as revised in accordance with the Public Procurement Act, 2003(Act 663).
Invitation for Tenders
 Invitation for Tenders (IFT)

Date: 24TH FEBRUARY 2020.

Contract Name: CONSTRUCTION OF A PROPOSED THREE BEDROOM
RESIDENTIAL BUILDING

Contract No: DSIP/GIDA/001/2020

1. The GHANA INDUSTRY DEVELOPMENT AUTHORITY(GIDA) intends to
apply part of its fund to cover eligible payments for the CONSTRUCTION OF
PROPOSED THREE BEDROOM RESIDENTIAL BUILDING in Kumasi.
Tender is open to all eligible Contractors/Tenderers in Ghana as defined in the
Guidelines of the Public Procurement Board of the Republic of Ghana.
2. The GHANA INDUSTRY DEVELOPMENT AUTHORITY(GIDA) invites sealed
Tenders from eligible Tenderers for the CONSTRUCTION OF A PROPOSED
THREE BEDROOM RESIDENTIAL BUILDING

3. Tender documents (and additional copies) may be purchased at the address stated
below for a non-refundable fee of GH¢200.00 or its equivalent in a freely convertible
currency, for each set. Interested Tenderers may obtain further information at the
same address.

4. Tenders shall be valid for a period of 90 days after Tender opening and must be
accompanied by Security of 10% of the contract sum or its equivalent in a convertible
currency, and shall be delivered to the address specified below on or before 10th
MARCH at 10.00AM GMT, at which time they will be opened in the presence of
the Tenderers who wish to attend.

ADDRESS FOR INSPECTING AND PURCHASING TENDER DOCUMENTS

Name of Office: INNOVATIVE CONSULT

Floor/Room Number: Plt 23, Blk K, GROUND FLOOR, ROOM 1,
Street Address: Mr. Oware street
Town: Ahodwo Region: Kumasi
Country: Ghana
Telephone Number: +233-55-392-5243.
Email Address: [email protected]
 TENDER DOCUMENT
Issued on: 24TH FEBRUARY 2020

FOR

Procurement of
CONSTRUCTION OF A PROPOSED THREE BEDROOM RESIDENTIAL
BUILDING

Invitation for Tenders No: 01

CLIENT: GHANA INDUSTRY DEVELOPMENT

AUTHORITY (GIDA)

Republic of Ghana
 Table of Clauses

A. General ..............................................................................................................................12
1. Scope of Tender ...............................................................................................12
2. Source of Funds ...............................................................................................12
3. Eligible Tenderers ............................................................................................12
4. Qualification of the Tenderer ...........................................................................13
5. One Tender per Tenderer .................................................................................15
6. Cost of Tender..................................................................................................15
7. Site Visit...........................................................................................................16

B. Tender Documents ...........................................................................................................16

8. Content of Tender Documents .........................................................................16
9. Clarification of Tender Documents .................................................................16
10. Amendment of Tender Documents ..................................................................16

C. Preparation of Tenders ....................................................................................................17

11. Language of Tender .........................................................................................17
12. Documents Comprising the Tender .................................................................17
13. Tender Prices ...................................................................................................17
14. Currencies of Tender and Payment ..................................................................18
15. Tender Validity ................................................................................................18
16. Tender Security ................................................................................................19
17. Alternative Proposals by Tenderers .................................................................20
18. Format and Signing of Tender .........................................................................20

D. Submission of Tenders .....................................................................................................21

19. Sealing and Marking of Tenders ......................................................................21
20. Deadline for Sub-mission of Tenders ..............................................................21
21. Late Tenders.....................................................................................................21
22. Modification and Withdrawal of Tenders ........................................................21

E. Tender Opening and Evaluation .....................................................................................22

23. Tender Opening ...............................................................................................22
24. Process to Be Confidential ...............................................................................22
25. Clarification of Tenders ...................................................................................23
26. Examination of Tenders and Determination of Responsiveness .....................23
27. Correction of Errors .........................................................................................23
28. Currency for Tender Evaluation ......................................................................24
29. Evaluation and Comparison of Tenders ...........................................................24
30. Preference for Domestic Tenderers .................................................................25

F. Award of Contract ............................................................................................................26

31. Award Criteria .................................................................................................26
32. Employer’s Right to Accept any Tender and to Reject any or all
Tenders .............................................................................................................26
33. Notification of Award and Signing of Agreement ...........................................27
 34. Performance Security .......................................................................................27
35. Advance Payment and Security .......................................................................28
36. Adjudicator ......................................................................................................28

G. Tender Data ......................................................................................................................30

Section II. Instructions to Tenderers 11

Section I. Instructions to Tenderers

Section II. Forms of Tender, Qualification Information,
Letters of Acceptance, and Agreement 12

Instructions to Tenderers

A. General
1. Scope of 1.1 The Employer as defined in the Contract Data invites Tenders for
Tender the construction of Works, as described in the Contract Data.
The name and identification number of the Contract is provided
in the Contract Data.

1.2 The successful Tenderer will be expected to complete the Works

by the Intended Completion Date specified in the Contract Data.

2. Source of 2.1 The Procurement Entity (hereinafter called “Employer”) named in

Funds the Tender Data Sheet shall fund this procurement from part of its
budgetary allocation toward the realization of the project named in
the TDS.

2.2 Payments will be made only at the request of the Employer and
upon approval by a designated official of the Republic of Ghana
in accordance with the terms and conditions of the contract
between the Purchaser and the Supplier (hereinafter called the
Contract), and will be subject in all respects to the Financial
Administration Act, 2003 (Act 654) the Republic of Ghana. No
party other than the Supplier shall derive any rights from the
Contract or have any claim to the funds.

3. Eligible 3.1 This Invitation for Tenders is open to all Tenderers from eligible
Tenderers countries as defined in the Procurement Guidelines of the
Procurement Board of the Republic of Ghana. Any materials,
equipment, and services to be used in the performance of the
Contract shall have their origin in eligible source countries.

3.2 All Tenderers shall provide in Section 2, Forms of Tender and

Qualification Information, a statement that the Tenderer
(including all members of a joint venture and subcontractors) is
not associated, nor has been associated in the past, directly or
indirectly, with the consultant or any other entity that has
prepared the design, specifications, and other documents for the
Project or being proposed as Project Manager for the Contract.
A firm that has been engaged by the Employer to provide
consulting services for the preparation or supervision of the
Works, and any of its affiliates, shall not be eligible to Tender.

3.3 Government-owned enterprises in the country may only

Section II. Forms of Tender, Qualification Information,
Letters of Acceptance, and Agreement 13

participate if they are legally and financially autonomous and

operate under commercial law.

4. Qualification 4.1 All Tenderers shall provide in Section 2, Forms of Tender and
of the Qualification Information, a preliminary description of the
Tenderer proposed work method and schedule, including drawings and
charts, as necessary.

4.2 In the event that prequalification of potential Tenderers has been

undertaken, only Tenders from prequalified Tenderers will be
considered for award of Contract. These qualified Tenderers
should submit with their Tenders any information updating their
original prequalification applications or, alternatively, confirm in
their Tenders that the originally submitted prequalification
information remains essentially correct as of the date of Tender
submission. The update or confirmation should be provided in
Section 2.

4.3 If the Employer has not undertaken prequalification of potential

Tenderers, all Tenderers shall include the following information
and documents with their Tenders in Section 2, unless otherwise
stated in the Tender Data:

(a) copies of original documents defining the constitution or

legal status, place of registration, and principal place of
business; written power of attorney of the signatory of the
Tender to commit the Tenderer;

(b) total monetary value of construction work performed for

each of the last five years;

(c) experience in works of a similar nature and size for each of

the last five years, and details of work under way or
contractually committed; and clients who may be contacted
for further information on those contracts;

(d) major items of construction equipment proposed to carry

out the Contract;

(e) qualifications and experience of key site management and

technical personnel proposed for the Contract;

(f) reports on the financial standing of the Tenderer, such as

profit and loss statements and auditor’s reports for the past
five years;
Section II. Forms of Tender, Qualification Information,
Letters of Acceptance, and Agreement 14

(g) evidence of adequacy of working capital for this Contract

(access to line(s) of credit and availability of other financial
resources);

(h) authority to seek references from the Tenderer’s bankers;

(i) information regarding any litigation, current or during the

last five years, in which the Tenderer is involved, the
parties concerned, and disputed amount; and

(j) Proposals for subcontracting components of the Works

amounting to more than 10 percent of the Contract Price.

4.4 Tenders submitted by a joint venture of two or more firms as

partners shall comply with the following requirements, unless
otherwise stated in the Tender Data:

(a) the Tender shall include all the information listed in Sub-
Clause 4.3 above for each joint venture partner;

(b) the Tender shall be signed so as to be legally binding on all

partners;

(c) all partners shall be jointly and severally liable for the
execution of the Contract in accordance with the Contract
terms;

(d) one of the partners will be nominated as being in charge,

authorized to incur liabilities, and receive instructions for
and on behalf of any and all partners of the joint venture;
and

(e) the execution of the entire Contract, including payment,

shall be done exclusively with the partner in charge.

4.5 To qualify for award of the Contract, Tenderers shall meet the
following minimum qualifying criteria:

(a) annual volume of construction work of at least the amount

specified in the Tender Data;

(b) experience as prime contractor in the construction of at

least two works of a nature and complexity equivalent to
the Works over the last 10 years (to comply with this
requirement, works cited should be at least 70 percent
complete);
Section II. Forms of Tender, Qualification Information,
Letters of Acceptance, and Agreement 15

(c) proposals for the timely acquisition (own, lease, hire, etc.)
of the essential equipment listed in the Tender Data;

(d) a Contract Manager with five years’ experience in works of

an equivalent nature and volume, including no less than
three years as Manager; and

(e) Liquid assets and/or credit facilities, net of other

contractual commitments and exclusive of any advance
payments which may be made under the Contract, of no
less than the amount specified in the Tender Data.

A consistent history of litigation or arbitration awards against the

Applicant or any partner of a Joint Venture may result in
disqualification.

4.6 The figures for each of the partners of a joint venture shall be
added together to determine the Tenderer’s compliance with the
minimum qualifying criteria of Sub-Clause 4.5(a) and (e);
however, for a joint venture to qualify, each of its partners must
meet at least 25 percent of minimum criteria 4.5(a), (b), and (e)
for an individual Tenderer, and the partner in charge at least 40
percent of those minimum criteria. Failure to comply with this
requirement will result in rejection of the joint venture’s Tender.
Subcontractors’ experience and resources will not be taken into
account in determining the Tenderer’s compliance with the
qualifying criteria, unless otherwise stated in the Tender Data.

4.7 Domestic Tenderers and joint ventures of domestic and foreign

Tenderers applying for eligibility for a 7½-percent margin of
preference in Tender evaluation shall supply all information to
satisfy the criteria for eligibility as described in Clause 30 of
these Instructions to Tenderers.

5. One Tender 5.1 Each Tenderer shall submit only one Tender, either individually
per Tenderer or as a partner in a joint venture. A Tenderer who submits or
participates in more than one Tender (other than as a
subcontractor or in cases of alternatives that have been permitted
or requested) will cause all the proposals with the Tenderer’s
participation to be disqualified.

6. Cost of Tender 6.1 The Tenderer shall bear all costs associated with the preparation
and submission of his Tender, and the Employer will in no case
be responsible or liable for those costs.
Section II. Forms of Tender, Qualification Information,
Letters of Acceptance, and Agreement 16

7. Site Visit 7.1 The Tenderer, at the Tenderer’s own responsibility and risk, is
encouraged to visit and examine the Site of Works and its
surroundings and obtain all information that may be necessary
for preparing the Tender and entering into a contract for
construction of the Works. The costs of visiting the Site shall be
at the Tenderer’s own expense.

B. Tender Documents
8. Content of 8.1 The set of Tender documents comprises the documents listed in
Tender the table below and addenda issued in accordance with Clause
Documents 10:

Section I Instructions to Tenderers

II Forms of Tender and Qualification Information
III Conditions of Contract
IV Tender Data
V Specifications
VI Bills of Quantities
VII Drawings
VIII Schedule of Activities/Activity Schedule
IX Forms of Securities

8.2 Tenderers should complete and return sections II, IV and VII.

9. Clarification of 9.1 A prospective Tenderer requiring any clarification of the Tender

Tender documents may notify the Employer in writing or by cable
Documents (“cable” includes telex, facsimile and email) at the Employer’s
address indicated in the invitation to Tender. The Employer will
respond to any request for clarification received earlier than 28
days prior to the deadline for submission of Tenders. Copies of
the Employer’s response will be forwarded to all purchasers of
the Tender documents, including a description of the inquiry, but
without identifying its source.

10. Amendment of 10.1 Before the deadline for submission of Tenders, the Employer
Tender may modify the Tender documents by issuing addenda.
Documents
10.2 Any addendum thus issued shall be part of the Tender documents
and shall be communicated in writing or by cable to all
purchasers of the Tender documents. Prospective Tenderers shall
acknowledge receipt of each addendum by cable to the
Employer.
Section II. Forms of Tender, Qualification Information,
Letters of Acceptance, and Agreement 17

10.3 To give prospective Tenderers reasonable time in which to take

an addendum into account in preparing their Tenders, the
Employer shall extend, as necessary, the deadline for submission
of Tenders, in accordance with Sub-Clause 20.2 below.

C. Preparation of Tenders
11. Language of 11.1 All documents relating to the Tender shall be in the language
Tender specified in the Contract Data.

12. Documents 12.1 The Tender submitted by the Tenderer shall comprise the
Comprising following:
the Tender
(a) The Tender (in the format indicated in Section 2);
(b) Tender Security;
(c) Priced Bill of Quantities;
(d) Qualification Information Form and Documents;
(e) Alternative offers where invited;

And any other materials required to be completed and submitted

by Tenderers, as specified in the Tender Data.

13. Tender Prices 13.1 The Contract shall be for the whole Works, as described in Sub-
Clause 1.1, based on the priced Bill of Quantities submitted by
the Tenderer.

13.2 The Tenderer shall fill in rates and prices for all items of the
Works described in the Bill of Quantities. Items for which no
rate or price is entered by the Tenderer will not be paid for by the
Employer when executed and shall be deemed covered by the
other rates and prices in the Bill of Quantities.

13.3 All duties, taxes, and other levies payable by the Contractor
under the Contract, or for any other cause, as of the date 28 days
prior to the deadline for submission of Tenders, shall be included
in the rates, prices, and total Tender price submitted by the
Tenderer.

13.4 The rates and prices quoted by the Tenderer shall be subject to
adjustment during the performance of the Contract if provided
for in the Tender and Contract Data and the provisions of Clause
47 of the Conditions of Contract. The Tenderer shall submit
with the Tender all the information required under the Contract
Data and Clause 47 of the Conditions of Contract.
Section II. Forms of Tender, Qualification Information,
Letters of Acceptance, and Agreement 18

14. Currencies of 14.1 The unit rates and prices shall be quoted by the Tenderer entirely
Tender and in the currency of the Employer’s country as specified in the
Payment Contract Data. Foreign currency requirements shall be indicated
as a percentage of the Tender price (excluding provisional sums)
and shall be payable at the option of the Tenderer in up to three
foreign currencies of any eligible country.

14.2 The rates of exchange to be used by the Tenderer in arriving at

the local currency equivalent and the percentage(s) mentioned in
part. 14.1 above shall be the selling rates for similar transactions
established by the authority specified in the Contract Data
prevailing on the date 28 days prior to the latest deadline for
submission of Tenders. These exchange rates shall apply for all
payments so that no exchange risk will be borne by the Tenderer.
If the Tenderer uses other rates of exchange, the provisions of
Clause 28.1 shall apply. In any case, payments will be computed
using the rates quoted in the Tender.

14.3 Tenderers shall indicate details of their expected foreign

currency requirements in the Tender.

14.4 Tenderers may be required by the Employer to clarify their

foreign currency requirements and to substantiate that the
amounts included in the rates and prices and in the Contract Data
are reasonable and responsive to Sub-Clause 14.1.

15. Tender 15.1 Tenders shall remain valid for the period specified in the Tender
Validity Data.

15.2 In exceptional circumstances, the Employer may request that the

Tenderers extend the period of validity for a specified additional
period. The request and the Tenderers’ responses shall be made
in writing or by cable. A Tenderer may refuse the request
without forfeiting the Tender Security. A Tenderer agreeing to
the request will not be required or permitted to otherwise modify
the Tender, but will be required to extend the validity of Tender
Security for the period of the extension, and in compliance with
Clause 16 in all respects.

15.3 In the case of contracts in which the Contract Price is fixed (not
subject to price adjustment), if the period of Tender validity is
extended beyond 60 days, the amounts payable in local and
foreign currency to the Tenderer selected for award, shall be
increased by applying to both the local and the foreign currency
component of the payments, respectively, the factors specified in
the Tender Data or in the request for extension, for the period of
Section II. Forms of Tender, Qualification Information,
Letters of Acceptance, and Agreement 19

delay beyond 60 days after the expiry of the initial Tender

validity, up to the notification of award. Tender evaluation will
be based on the Tender prices without taking the above
correction into consideration.

16. Tender 16.1 The Tenderer shall furnish, as part of the Tender, a Tender
Security Security in local currency or in a freely convertible currency, in
the amount specified in the Tender Data.

16.2 The Tender Security shall, at the Tenderer’s option, be in the

form of a certified check, bank draft, letter of credit, or a bank
guarantee from a reputable bank located in the country of the
Employer or abroad. The format of the Tender Security should
be in accordance with the form of Tender Security included in
Section 8 or another form acceptable to the Employer. Tender
Security shall be valid for 28 days beyond the validity of the
Tender.

16.3 Any Tender not accompanied by an acceptable Tender Security

shall be rejected by the Employer. The Tender Security of a joint
venture must define as “Tenderer” all joint venture partners and
list them in the following manner: a joint venture consisting of
“______,” “______,” and “______”.

16.4 The Tender Security of unsuccessful Tenderers will be returned

within 28 days of the end of the Tender validity period specified
in Sub-Clause 15.1.

16.5 The Tender Security of the successful Tenderer will be

discharged when the Tenderer has signed the Agreement and
furnished the required Performance Security.

16.6 The Tender Security may be forfeited

(a) if the Tenderer withdraws the Tender after Tender opening

during the period of Tender validity;

(b) if the Tenderer does not accept the correction of the Tender
price, pursuant to Clause 27; or

(c) in the case of a successful Tenderer, if the Tenderer fails

within the specified time limit to

(i) sign the Agreement; or

(ii) furnish the required Performance Security.

Section II. Forms of Tender, Qualification Information,
Letters of Acceptance, and Agreement 20

17. Alternative 17.1 Tenderers shall submit offers that comply with the requirements
Proposals by of the Tender documents, including the basic technical design as
Tenderers indicated in the drawings and specifications. Alternatives will
not be considered, unless specifically allowed in the Tender
Data. If so allowed, Sub-Clause 17.2 shall govern.

17.2 If so allowed in the Tender Data, Tenderers wishing to offer

technical alternatives to the requirements of the Tender
documents must also submit a Tender that complies with the
requirements of the Tender documents, including the basic
technical design as indicated in the drawings and specifications.
In addition to submitting the basic Tender, the Tenderer shall
provide all information necessary for a complete evaluation of
the alternative by the Employer, including design calculations,
technical specifications, breakdown of prices, proposed
construction methods and other relevant details. Only the
technical alternatives, if any, of the lowest evaluated Tenderer
conforming to the basic technical requirements shall be
considered by the Employer.

18. Format and 18.1 The Tenderer shall prepare one original of the documents
Signing of comprising the Tender as described in Clause 12 of these
Tender Instructions to Tenderers, bound with the volume containing the
Form of Tender, and clearly marked “ORIGINAL.” In addition,
the Tenderer shall submit copies of the Tender, in the number
specified in the Tender Data, and clearly marked as “COPIES.”
In the event of discrepancy between them, the original shall
prevail.

18.2 The original the Tender shall be typed or written in indelible ink
and shall be signed by a person or persons duly authorized to
sign on behalf of the Tenderer, pursuant to Sub-Clauses 4.3(a) or
4.4(b), as the case may be. All pages of the Tender where entries
or amendments have been made shall be initialed by the person
or persons signing the Tender.

18.3 The Tender shall contain no alterations or additions, except those

to comply with instructions issued by the Employer, or as
necessary to correct errors made by the Tenderer, in which case
such corrections shall be initialed by the person or persons
signing the Tender.
Section II. Forms of Tender, Qualification Information,
Letters of Acceptance, and Agreement 21

D. Submission of Tenders
19. Sealing and 19.1 The Tenderer shall seal the original and all copies of the Tender
Marking of in two inner envelopes and one outer envelope, duly marking the
Tenders inner envelopes as “ORIGINAL” and “COPIES”.

19.2 The inner and outer envelopes shall

(a) be addressed to the Employer at the address provided in the

Tender Data;

(b) bear the name and identification number of the Contract as

defined in the Tender and Contract Data; and

(c) provide a warning not to open before the specified time and
date for Tender opening as defined in the Tender Data.

19.3 In addition to the identification required in Sub-Clause 19.2, the

inner envelopes shall indicate the name and address of the
Tenderer to enable the Tender to be returned unopened in case it
is declared late, pursuant to Clause 21.

19.4 If the outer envelope is not sealed and marked as above, the
Employer will assume no responsibility for the misplacement or
premature opening of the Tender.

20. Deadline for 20.1 Tenders shall be delivered to the Employer at the address
Sub-mission of specified above no later than the time and date specified in the
Tenders Tender Data.

20.2 The Employer may extend the deadline for submission of

Tenders by issuing an amendment in accordance with Clause 10,
in which case all rights and obligations of the Employer and the
Tenderers previously subject to the original deadline will then be
subject to the new deadline.

21. Late Tenders 21.1 Any Tender received by the Employer after the deadline
prescribed in Clause 20 will be returned unopened to the
Tenderer.

22. Modification 22.1 Tenderers may modify or withdraw their Tenders by giving
and notice in writing before the deadline prescribed in Clause 20.
Withdrawal of
Tenders 22.2 Each Tenderer’s modification or withdrawal notice shall be
prepared, sealed, marked, and delivered in accordance with
Clauses 18 and 19, with the outer and inner envelopes
Section II. Forms of Tender, Qualification Information,
Letters of Acceptance, and Agreement 22

additionally marked “MODIFICATION” or “WITHDRAWAL,”

as appropriate.

22.3 No Tender may be modified after the deadline for submission of

Tenders.

22.4 Withdrawal of a Tender between the deadline for submission of

Tenders and the expiration of the period of Tender validity
specified in the Tender Data or as extended pursuant to Sub-
Clause 15.2 may result in the forfeiture of the Tender Security
pursuant to Clause 16.

22.5 Tenderers may only offer discounts to, or otherwise modify the
prices of their Tenders by submitting Tender modifications in
accordance with this clause, or included in the original Tender
submission.

E. Tender Opening and Evaluation

23. Tender 23.1 The Employer will open the Tenders, including modifications
Opening made pursuant to Clause 22, in the presence of the Tenderers’
representatives who choose to attend at the time and in the place
specified in the Tender Data.

23.2 Envelopes marked “WITHDRAWAL” shall be opened and read

out first. Tenders for which an acceptable notice of withdrawal
has been submitted pursuant to Clause 22 shall not be opened.

23.3 The Tenderers’ names, the Tender prices, the total amount of
each Tender and of any alternative Tender (if alternatives have
been requested or permitted), any discounts, Tender
modifications and withdrawals, the presence or absence of
Tender Security, and such other details as the Employer may
consider appropriate, will be announced by the Employer at the
opening.

23.4 The Employer will prepare minutes of the Tender opening,

including the information disclosed to those present in
accordance with Sub-Clause 23.3.

24. Process to Be 24.1 Information relating to the examination, clarification, evaluation,

Confidential and comparison of Tenders and recommendations for the award
of a contract shall not be disclosed to Tenderers or any other
persons not officially concerned with such process until the
award to the successful Tenderer has been announced. Any
Section II. Forms of Tender, Qualification Information,
Letters of Acceptance, and Agreement 23

effort by a Tenderer to influence the Employer’s processing of

Tenders or award decisions may result in the rejection of his
Tender.

25. Clarification of 25.1 To assist in the examination, evaluation, and comparison of

Tenders Tenders, the Employer may, at the Employer’s discretion, ask
any Tenderer for clarification of the Tenderer’s Tender,
including breakdowns of unit rates. The request for clarification
and the response shall be in writing or by cable, telex, facsimile,
or email but no change in the price or substance of the Tender
shall be sought, offered, or permitted except as required to
confirm the correction of arithmetic errors discovered by the
Employer in the evaluation of the Tenders in accordance with
Clause 27.

26. Examination of 26.1 Prior to the detailed evaluation of Tenders, the Employer will
Tenders and determine whether each Tender (a) meets the eligibility criteria
Determination defined in Clause 3; (b) has been properly signed; (c) is
of accompanied by the required securities; and (d) is substantially
Responsiveness responsive to the requirements of the Tender documents.

26.2 A substantially responsive Tender is one, which conforms to all

the terms, conditions, and specifications of the Tender
documents, without material deviation or reservation. A material
deviation or reservation is one (a) which affects in any
substantial way the scope, quality, or performance of the Works;
(b) which limits in any substantial way, inconsistent with the
Tender documents, the Employer’s rights or the Tenderer’s
obligations under the Contract; or (c) whose rectification would
affect unfairly the competitive position of other Tenderers
presenting substantially responsive Tenders.

26.3 If a Tender is not substantially responsive, it will be rejected by

the Employer, and may not subsequently be made responsive by
correction or withdrawal of the nonconforming deviation or
reservation.

27. Correction of 27.1 Tenders determined to be substantially responsive will be

Errors checked by the Employer for any arithmetic errors. Errors will
be corrected by the Employer as follows:
(a) where there is a discrepancy between the amounts in
figures and in words, the amount in words will govern; and

(b) where there is a discrepancy between the unit rate and the
line item total resulting from multiplying the unit rate by
Section II. Forms of Tender, Qualification Information,
Letters of Acceptance, and Agreement 24

the quantity, the unit rate as quoted will govern, unless in

the opinion of the Employer there is an obviously gross
misplacement of the decimal point in the unit rate, in which
case the line item total as quoted will govern, and the unit
rate will be corrected.

27.2 The amount stated in the Tender will be adjusted by the

Employer in accordance with the above procedure for the
correction of errors and, with the concurrence of the Tenderer,
shall be considered as binding upon the Tenderer. If the
Tenderer does not accept the corrected amount, the Tender will
be rejected, and the Tender Security may be forfeited in
accordance with Sub-Clause 16.6(b).

28. Currency for 28.1 Tenders will be evaluated as quoted in the currency of the
Tender Employer’s country as defined in the Contract Data in
Evaluation accordance with Sub-Clause 14.1, unless a Tenderer has used
different exchange rates than those prescribed in Sub-Clause
14.2, in which case the Tender will be first converted into the
amounts payable in different currencies using the rates quoted in
the Tender and then reconverted to the Employer’s currency
using the exchange rates prescribed in Sub-Clause 14.2.

29. Evaluation and 29.1 The Employer will evaluate and compare only the Tenders
Comparison of determined to be substantially responsive in accordance with
Tenders Clause 26.

29.2 In evaluating the Tenders, the Employer will determine for each
Tender the evaluated Tender price by adjusting the Tender price
as follows:

(a) making any correction for errors pursuant to Clause 27;

(b) excluding provisional sums and the provision, if any, for

contingencies in the Bill of Quantities, but including
Daywork, where priced competitively;

(c) making an appropriate adjustment for any other acceptable

variations, deviations, or alternative offers submitted in
accordance with Clause 17; and

(d) Making appropriate adjustments to reflect discounts or

other price modifications offered in accordance with Sub-
Clause 22.5.

29.3 The Employer reserves the right to accept or reject any variation,
Section II. Forms of Tender, Qualification Information,
Letters of Acceptance, and Agreement 25

deviation, or alternative offer. Variations, deviations, and

alternative offers and other factors, which are in excess of the
requirements of the Tender documents or otherwise result in
unsolicited benefits for the Employer will not be taken into
account in Tender evaluation.

29.4 The estimated effect of any price adjustment conditions under

Clause 47 of the Conditions of Contract, during the period of
implementation of the Contract, will not be taken into account in
Tender evaluation.

29.5

30. Preference for 30.1 A percent margin of price preference of not less than 10% for
Domestic qualifying domestic tenderers shall apply in tender evaluation in
Tenderers accordance with the criteria set by the Public Procurement Board
for fixing such percentages.

30.2 Domestic Tenderers shall provide all evidence necessary to

prove that they meet the following criteria to be eligible for the
specified percent margin of preference in the comparison of their
Tenders with those of Tenderers who do not qualify for the
preference. They should

(a) be registered within the country of the Employer;

(b) have majority ownership by nationals of the country of the

Employer;

(c) not subcontract more than 50 percent of the Works

measured in terms of value to foreign contractors; and

(d) satisfy any other criteria specified for the purpose of

domestic preference eligibility, as specified in the Tender
Data.

30.3 Joint ventures between domestic and foreign firms may be

eligible for the margin of preference provided the domestic
partner or partners

(a) individually satisfy the above criteria of eligibility for the

preference;

(b) demonstrate a beneficiary interest of no less than 50

percent in the joint venture, as demonstrated by the profit
and loss sharing provisions of the joint venture agreement;
Section II. Forms of Tender, Qualification Information,
Letters of Acceptance, and Agreement 26

(c) will, under the arrangements proposed, carry out at least 50

percent of the Works, measured in terms of value, which
shall exclude any materials or plant which are to be directly
imported by the domestic partner(s) (always provided that
the domestic partner or partners are qualified to carry out
that amount of work, in accordance with the criteria of Sub-
Clause 4.3); and

(d) Satisfy any other criteria specified for the purpose of

domestic pre0ference eligibility, as specified in the Tender
Data.

30.4 The following procedure will be used to apply the margin of

preference:

(a) Responsive Tenders will be classified into the following

groups:

(i) Group A: Tenders offered by domestic Tenderers and

joint ventures meeting the respective criteria of Sub-
Clauses 30.2 and 30.3 above; and

(ii) Group B: all other Tenders.

(b) For the purpose of further evaluation and comparison of
Tenders only, an amount equal to 7½ percent of the
evaluated Tender prices determined in accordance with
Clause 29.2(a), (b), and (d), will be added to all Tenders
classified in Group B.

F. Award of Contract
31. Award 31.1 Subject to Clause 32, the Employer will award the Contract to
Criteria the Tenderer whose Tender has been determined to be
substantially responsive to the Tender documents and who has
offered the lowest evaluated Tender price, provided that such
Tenderer has been determined to be (a) eligible in accordance
with the provisions of Clause 3, and (b) qualified in accordance
with the provisions of Clause 4.

32. Employer’s 32.1 Notwithstanding Clause 31, the Employer reserves the right to
Right to accept or reject any Tender, and to cancel the Tender process and
Accept any reject all Tenders, at any time prior to the award of Contract,
Tender and to without thereby incurring any liability to the affected Tenderer or
Reject any or Tenderers or any obligation to inform the affected Tenderer or
Section II. Forms of Tender, Qualification Information,
Letters of Acceptance, and Agreement 27

all Tenders Tenderers of the grounds for the Employer’s action.

33. Notification of 33.1 The Tenderer whose Tender has been accepted will be notified of
Award and the award by the Employer prior to expiration of the Tender
Signing of validity period by cable, telex, email or facsimile confirmed by
Agreement registered letter. This letter (hereinafter and in the Conditions of
Contract called the “Letter of Acceptance”) will state the sum
that the Employer will pay the Contractor in consideration of the
execution, completion, and maintenance of the Works by the
Contractor as prescribed by the Contract (hereinafter and in the
Contract called the “Contract Price”).

33.2 The notification of award will constitute the formation of the

Contract, subject to the Tenderer furnishing the Performance
Security in accordance with Clause 34 and signing the
Agreement in accordance with Sub-Clause 33.3.

33.3 The Agreement will incorporate all agreements between the

Employer and the successful Tenderer. It will be signed by the
Employer and sent to the successful Tenderer, within 28 days
following the notification of award along with the Letter of
Acceptance. Within 21 days of receipt, the successful Tenderer
will sign the Agreement and deliver it to the Employer.

33.4 Upon the furnishing by the successful Tenderer of the

Performance Security, the Employer will promptly notify the
other Tenderers that their Tenders have been unsuccessful.

34. Performance 34.1 Within 28 days after receipt of the Letter of Acceptance, the
Security successful Tenderer shall deliver to the Employer a Performance
Security in the amount stipulated in the Contract Data and in the
form (Bank Guarantee and/or Bond) stipulated in the Tender
Data, denominated in the type and proportions of currencies in
the Letter of Acceptance and in Accordance with the Conditions
of Contract.

34.2 If the Performance Security is provided by the successful

Tenderer in the form of a Bank Guarantee, it shall be issued
either (a) at the Tenderer’s option, by a bank located in the
country of the Employer or a foreign bank through a
correspondent bank located in the country of the Employer, or
(b) with the agreement of the Employer directly by a foreign
bank acceptable to the Employer.

34.3 If the Performance Security is to be provided by the successful

Tenderer in the form of a Bond, it shall be issued by a surety,
 Section II. Forms of Tender, Qualification Information,
Letters of Acceptance, and Agreement 28

which the Tenderer has determined to be acceptable to the

Employer.

34.4 Failure of the successful Tenderer to comply with the

requirements of Sub-Clause 34.1 shall constitute sufficient
grounds for cancellation of the award and forfeiture of the
Tender Security.

35. Advance 35.1 The Employer will provide an Advance Payment on the Contract
Payment and Price as stipulated in the Conditions of Contract, subject to a
Security maximum amount, as stated in the Tender Data.

36. Adjudicator 36.1 The Employer proposes the person named in the Tender Data to
be appointed as Adjudicator under the Contract, at an hourly fee
specified in the Tender Data, plus reimbursable expenses. If the
Tenderer disagrees with this proposal, the Tenderer should so
state in the Tender. If, in the Letter of Acceptance, the Employer
has not agreed on the appointment of the Adjudicator, the
Adjudicator shall be appointed by the Appointing Authority
designated in the Contract Data at the request of either party.

37. Corrupt or 3 37.1 The Government of Ghana (GOG) requires that all Procurement
Fraudulent Entities as well as Tenderers, Suppliers, Contractors and Consultants
Practices participating in contracts financed from the public funds of the
Republic of Ghana, adhere to the highest ethical standards, both
during the tendering process and throughout the execution of such
contracts. The list of definitions set forth below involves the most
common types of corrupt practices, but is not exhaustive. For this
reason, the Public Procurement Board will also consider claims of
similar nature involving alleged acts of corruption, in accordance
with the established procedure.
(a). “Bribery” means the act of unduly offering, giving,
receiving or soliciting anything of value to influence
the process of procuring goods or services, selecting
consultants, or executing contracts.
(b). “Extortion” or “Coercion” means the act attempting to
influence the process of procuring goods or services,
selecting consultants, or executing contracts by means
of threats of injury to person, property or reputation.
(c). “Fraud” means the misrepresentation of information or
facts for the purpose of influencing the process of
procuring goods or services, selecting consultants, or
executing contracts, to the detriment of the
Procurement Entity/Purchaser or other participants.
Section II. Forms of Tender, Qualification Information,
Letters of Acceptance, and Agreement 29

(d). “Collusion” is an agreement between tenderers

designed to result in tenders at artificial prices that are
not competitive.
37.2 If, in accordance with the administrative procedures of the Public
Procurement Board, it is demonstrated that a government/public
official, or anyone acting on his or her behalf, and/or a Tenderer
in a procurement process or supplier/contractor during the
execution of the contract carried out in connection with a project
financed from the public funds of the Republic of Ghana has
committed corrupt practices, the Public Procurement Board or
the appropriate Tender Review Board will:
(a). Reject a proposal to award a contract in
connection with the respective procurement
process; and/or
(b). Declare a firm and/or its personnel directly
involved in corrupt practices, temporarily or
permanently ineligible to be awarded future
contracts financed from the public funds of the
Republic of Ghana.
37.3 The Tenderer shall disclose any commissions or fees that may
have been paid or are to be paid to agents, representatives, or
commission agents with respect to the tendering process or
execution of the contract. The information disclosed must include
at the name and address of the agent, representative, or
commission agent, the amount and currency, and the purpose of
the commission or fee. The information must be included in the
Tender Submission Sheet.
37.4 Any communications between the Tenderer and the Purchaser related
to matters of alleged fraud or corruption must be made in writing
Section II. Forms of Tender, Qualification Information,
Letters of Acceptance, and Agreement 30

G. Tender Data
Instructions to Tenderers Clause Reference

(2.1) The Employer is GHANA INDUSTRY DEVELOPMENT

AUTHORITY (GIDA)

(2.1) The Project is: A PROPOSED THREE BEDROOM RESIDENTIAL

BUILDING
Project ID: DISP/GIDA /001/2020

ITB 3 has been revised to include the following additional

(3.4-3.7) Eligibility clauses:
3.4 All bidders shall provide in Section III, Bidding Forms, a
statement that the Bidder (including all members of a joint venture
and subcontractors) is not associated, nor has been associated in
the past, directly or indirectly, with the consultant or any other
entity that has prepared the design, specifications, and other
documents for the Project or being proposed as Project Manager
for the Contract. A firm that has been engaged by the Borrower to
provide Consultant Services for the preparation or supervision of
the Services, and any of its affiliates, shall not be eligible to bid.
A Bidder shall not have a conflict of interest. All Bidders found
to have a conflict of interest shall be disqualified. A Bidder may
be considered to have a conflict of interest with one or more
parties in this bidding process, if they have a controlling partner in
common; or they receive or have received any direct or indirect
subsidy from any of them; or they have the same legal
representative for purposes of this bid; or they have a relationship
with each other, directly or through common third parties, that
puts them in a position to have access to information about or
influence on the Bid of another Bidder, or influence the decisions
of the Employer regarding this bidding process; or a Bidder
participates in more than one bid in this bidding process.
Participation by a Bidder in more than one Bid will result in the
disqualification of all Bids in which the party is involved.
However, this does not limit the inclusion of the same
subcontractor in more than one bid; or a Bidder or any of its
affiliates participated as a consultant in the preparation of the
design or technical specifications of the contract that is the subject
of the Bid.
3.5 Government-owned enterprises in the Employer’s country shall be
eligible only if they can establish that they are legally and
financially autonomous and operate under commercial law, and
Section II. Forms of Tender, Qualification Information,
Letters of Acceptance, and Agreement 31

that they are not a dependent agency of the Employer.

3.6 The loan agreement prohibits a withdrawal from the loan account
for the purpose of any payment to persons or entities, or for any
import of goods, if such payment or import, to the knowledge of
the Bank, is prohibited by a decision of the United Nations
Security Council, taken under Chapter VII of the Charter of the
United Nations.
3.7 A Bidder that has been sanctioned by the Bank in accordance with
the Bank's Guidelines on Preventing and Combating Corruption in
Projects Financed by IBRD Loans and IDA Credits and Grants, shall
be ineligible to be awarded a Bank-financed contract, or benefit from
a Bank-financed contract, financially or otherwise, during such period
of time as the Bank shall determine

(4.3) The information required from Bidders in Sub-Clause 4.3 is modified as

follows:

i) Valid Labour Certificate

ii) Valid Tax Clearance Certificate

iii) Company Registration Certificates

iv) Valid Ministry of Water Resources, Works and Housing

Certificate (D3, K3) and above.

v) Valid Social Security & National Insurance Trust (SSNIT)

Certificate

vi) Valid Value Added Tax (VAT) / National Health Insurance Levy
(NHIL) Certificates

vii) Power of Attorney,

viii) Authority to seek reference from Tender’s Bank

ix) Information on the Litigation Status or during Last 5 years.

Or similar documents from eligible source country, in the case of

foreign bidders

(4.4) The qualification data required from Bidders in Sub-Clause 4.4 are
modified as follows: None

(4.5) The qualification criteria in Sub-Clause 4.5 are modified as follows:

Section II. Forms of Tender, Qualification Information,
Letters of Acceptance, and Agreement 32

see 4.5a – 4.5e below

(4.5a) The minimum required annual volume of construction work for the
successful Bidder in any of the last three years shall be GH₡
5,000,000.00

(4.5c) The essential equipment to be made available for the Contract by the
successful Bidder shall be:
Equipment Quantity

Concrete mixer (0.28/0.20m3) 1

Tipper truck, 20m3 1

Concrete vibrator 4

Bar bender/ cutter 1

All bidders must provide valid and current documentary evidence to

support ownership of proposed equipment. In the case of equipment to
be leased, they must provide letters of intent from the sources.

Qualification and experience of key personnel required for the contract

is:

No Position Years of Experience

.
Total Exp. In Similar
Exp. Works

1 Project Manager (1 No.) 6 4

2 Quality Surveyor / Contracts 6 4

Manager (1 No.)

3 Materials Engineer (1 No.) 6 4

(4.5d) 4 Land Surveyor / Geodetic 6 4

Engineer (1 No.)

5 Concrete Foreman (1 No.) 6 4

6 General Foreman (1 No.) 6 4

Section II. Forms of Tender, Qualification Information,
Letters of Acceptance, and Agreement 33

All bidders must provide current and valid curriculum vitae

accompanied by documentary evidence of qualifications (certificates)
for all proposed key personnel.

The minimum amount of liquid assets and/or credit facilities net of other
contractual commitments of the successful Bidder shall be GH₡
200,000.00

(4.5e)

(8.2) The number of copies of the Bid to be completed and returned shall be
Two (2): one (1) original and one (1) copy and one (1) softcopy

(9.1) There shall be a pre-bid conference on Friday, March 2nd , 2020 at

the conference room, Bill House, Ahodwo, Kumasi to respond to all
clarifications.

(13.4) The Contract is subject to Price Adjustment in accordance with Clause

47 of the Conditions of Contract.

(14.1) Bidders shall quote entirely in Ghana Cedis in accordance with the 2016
Budget Implementation Instruction Clause 6.0

(15.1) The period of Bid validity shall be 90 days after the deadline for Bid
submission specified in the Bid Data

(16.1) The amount of Bid Security shall be 10% of the tender figure and shall
remain valid up to 28 days after validity of the bid.

(17.0) Alternative proposals to the requirements of the Bid documents shall not
be permitted.

(19.2) The Consultant’s address for the purpose of Tender submission is:

Attention: The Secretary, INNOVATIVE CONSULT

Street Address: Mr. Oware Street
Floor/Room Number: Plt 23, Blk K, ground floor, room 1
City/Town: Ahodwo,
Region: Kumasi
Country: Ghana
Section II. Forms of Tender, Qualification Information,
Letters of Acceptance, and Agreement 34

(20.1) The deadline for submission of Tenders shall be:

Date: 10th MARCH, 2020

Time: 10:00 am GMT

(30.0) Domestic contractors WILL receive a margin of preference in Bid

evaluation, in accordance with guidelines issued by the PPA as provided
below:

To be eligible for margin of domestic preference under ICT, the

following minimum criteria must be met:

(a). Domestic Contractors

1. Are registered and incorporated under the laws of Ghana;

2. Have majority shareholding by Ghanaians; and
3. Will not subcontract more than 50 percent of the value of the
works to foreign contractors.

(b).Joint Ventures
A joint venture between a domestic contractor and its foreign partner
is eligible for preference only if:

I. The domestic partners would not qualify for the Work

on technical or financial grounds without the foreign
partner’s participation; and

II. The domestic partner(s) demonstrate a beneficiary

interest of not less than 30 percent in Joint Venture as
demonstrated by the profit and loss sharing provisions
of the joint venture agreement

(c). Subcontracting by Foreign Firms

Foreign firms may be eligible for domestic preference if they

undertake to do the following:

i. Subcontract 30 percent or more of the value of the works

to a Domestic Contractor.

The margins of preference for Works are as follows:

I. 10 percent for Contractors satisfying criteria (a)
Section II. Forms of Tender, Qualification Information,
Letters of Acceptance, and Agreement 35

II. 7.5 percent for Contractors satisfying criteria (b) or(c)

(34.0) The Standard Form of Performance Security acceptable to the Employer

shall be either a Bank Guarantee from a Bank acceptable to the
Employer valued at 10% of the contract sum or a Performance Bond
from an Insurance Company or Financial Institution acceptable to
the Employer valued at 30% of the contract sum

(35.0) The Advance Payment shall be limited to Twenty (20%) Percent of the
Contract Price less the Contingency Sum, Provisional and Prime Cost
Sums.
Section II. Forms of Tender, Qualification Information,
Letters of Acceptance, and Agreement 36

Section II. Forms of Tender, Qualification

Information, Letter of Acceptance, and
Agreement
Section II. Forms of Tender, Qualification Information,
Letters of Acceptance, and Agreement 37

Contractor’s Tender

Notes on Form of Contractor’s Tender

The Tenderer shall fill in and submit this Tender form with the Tender. Additional details
on the price should be inserted if the Tender is in various currencies. If the Tenderer
objects to the Adjudicator proposed by the Employer in the Tender documents, he should
so state in his Tender, and present an alternative candidate, together with the candidate’s
daily fees and biographical data, in accordance with Clause 36 of the Instructions to
Tenderers.
Section II. Forms of Tender, Qualification Information,
Letters of Acceptance, and Agreement 38

TENDER FORM

Date:

To: The Secretary

Innovative consult
P. O. Box 1048 A/R, Kumasi
Ashanti Region, Ghana.

We offer to execute the

in accordance with the Conditions of Contract accompanying this Tender for the Contract
Price of GH

The Contract shall be paid in the GHANA CEDIS:

The advance payment required is:

We accept the appointment of ………. as the Adjudicator.

Or

We do not accept the appointment of as the Adjudicator, and propose instead that
. be appointed as Adjudicator, whose daily fees and biographical data are attached.

This Tender and your written acceptance of it shall constitute a binding Contract between us.
We understand that you are not bound to accept the lowest or any Tender you receive.

Commissions or gratuities, if any, paid or to be by us to agents relating to this Tender, and to

contract execution if we are awarded the contract, are listed below:

Name & Address of Agent Amount & Currency Purpose of Commission or

Gratuity

We hereby confirm that this Tender complies with the Tender Validity and Tender Security
required by the Tender documents and specified in the Tender Data.
Section II. Forms of Tender, Qualification Information,
Letters of Acceptance, and Agreement 39

Name & Address of Agent Amount & Currency Purpose of Commission or

Gratuity

We hereby confirm that this Tender complies with the Tender Validity and Tender Security
required by the Tender documents and specified in the Tender Data.

Authorized Signature:
Name and Title of Signatory:
Name of Tenderer:
Section II. Forms of Tender, Qualification Information,
Letters of Acceptance, and Agreement 40

ATTACHMENTS TO THE TENDER

Attach. 1 Power of Attorney

Attach. 2 Tender Security

Attach. 3 Price Schedules

Attach. 4 Documentary Evidence of Tenderer’s Qualifications

Attach. 5 Others:
- Work Programme and Schedule
- List of Subcontractors (if applicable)
- Design Drawings, Calculations and Technical Alternatives
Section II. Forms of Tender, Qualification Information,
Letters of Acceptance, and Agreement 41

Qualification Information

Notes on Form of Qualification Information

The information to be filled in by Tenderers in the following pages will be used for
purposes of post qualification or for verification of prequalification as provided for in
Clause 4 of the Instructions to Tenderers. This information will not be incorporated in the
Contract. Attach additional pages as necessary. Pertinent sections of attached documents
should be translated into English. If used for prequalification verification, the Tenderer
should fill in updated information only.
Section II. Forms of Tender, Qualification Information,
Letters of Acceptance, and Agreement 42

Qualification Information

1. Individual 1.1 Constitution or legal status of Tenderer: _________ [attach copy]

Tenderers or
Individual Place of registration: _________________________
Members of
Joint Ventures Principal place of business: ____________________

Power of attorney of signatory of Tender: [attach]

1.2 Total annual volume of construction work performed in five

years, in the internationally traded currency specified in the
Tender Data: _________________________________________

1.3 Work performed as prime Contractor on works of a similar

nature and volume over the last five years. The values should be
indicated in the same currency used for Item 1.2 above. Also list
details of work under way or committed, including expected
completion date.

Project name and Name of client and Type of work performed Value of contract
country contact person and year of completion
(a)

(b)

1.4 Major items of Contractor’s Equipment proposed for carrying

out the Works. List all information requested below. Refer also
to Sub-Clause 4.3(c) of the Instructions to Tenderers.

Item of Description, make, Condition (new, good, poor) Owned, leased (from whom?), or to
equipment and age (years) and number available be purchased (from whom?)
(a)

(b)

1.5 Qualifications and experience of key personnel proposed for

administration and execution of the Contract. Attach
biographical data. Refer also to Sub-Clause 4.3(e) of the
Instructions to Tenderers and Sub-Clause 9.1 of the Conditions
of Contract.

Position Name Years of experience Years of experience in

(general) proposed position
(a)

(b)
Section II. Forms of Tender, Qualification Information,
Letters of Acceptance, and Agreement 43

1.6 Proposed subcontracts and firms involved. Refer to Clause 7 of

Conditions of Contract.

Sections of the Works Value of Subcontractor Experience in similar work

subcontract (name and address)
(a)

(b)

1.7 Financial reports for the last five years: balance sheets, profit
and loss statements, auditors’ reports, etc. List below and attach
copies.

1.8 Evidence of access to financial resources to meet the

qualification requirements: cash in hand, lines of credit, etc.
List below and attach copies of support documents.

1.9 Name, address, and telephone, telex, and facsimile numbers of

banks that may provide references if contacted by the Employer.

1.10 Information on current litigation in which the Tenderer is

involved.

Other party(ies) Cause of dispute Amount involved

(a)

(b)

1.11 Statement of compliance with the requirements of Sub-Clause

3.2 of the Instructions to Tenderers.

1.12 Proposed Programme (work method and schedule).

Descriptions, drawings, and charts, as necessary, to comply with
the requirements of the Tender documents.

2. Joint Ventures 2.1 The information listed in 1.1 - 1.11 above shall be provided for
each partner of the joint venture.

2.2 The information in 1.12 above shall be provided for the joint
venture.

2.3 Attach the power of attorney of the signatory (ies) of the Tender
authorizing signature of the Tender on behalf of the joint venture.

2.4 Attach the Agreement among all partners of the joint venture
(and which is legally binding on all partners), which shows that
Section II. Forms of Tender, Qualification Information,
Letters of Acceptance, and Agreement 44

(a) all partners shall be jointly and severally liable for the
execution of the Contract in accordance with the Contract
terms;

(b) one of the partners will be nominated as being in charge,

authorized to incur liabilities, and receive instructions for
and on behalf of any and all partners of the joint venture;
and

(c) the execution of the entire Contract, including payment,

shall be done exclusively with the partner in charge.
Section II. Forms of Tender, Qualification Information,
Letters of Acceptance, and Agreement 45

SCHEDULES OF BASIC PRICES

COST
S/No. DESCRIPTION UNIT (GHS)
1 Laterite filling 5 m3 trip
2 19mm maximum diameter machine-crushed aggregate 1 tonne
3 Soft sand 5 m3 trip
4 Sharp sand 5 m3 trip
5 Portland cement 50kg bag
6 10mm diameter mild steel rod 9 m long Tonne
7 12mm diameter mild steel rod 9 m long Tonne
8 BRC mesh reinforcement No. 65 2.10m x 45m
roll
9 Binding wire Coil 12kg
10 50mm x 100mm x 4.80m long Wawa scantling 1 No.
11 25mm x 300mm x 4.80m long Wawa board 1 No.
12 38mm x 300mm x 4.80m long Wawa board 1 No.
13 100 x 225 x 450mm solid sandcrete block 1 No.
14 150 x 225 x 450mm hollow sandcrete block 1 No.
15 225 x 225 x 450mm hollow sandcrete block 1 No.
16 0.6mm gauge long span aluminium roofing sheet m2
17 0.6mm gauge pre-formed aluminium ridge capping M
18 50mm x 50mm x4.20m hardwood No
19 50mm x75mm x4.20m hardwood No
20 50mm x100mm x4.20m hardwood No
21 50mm x150mm x4.20m hardwood No
22 25mm x300mm x4.20m hardwood No
23 750mm x 2100mm x44mm thick flush door No.
24 900mm x 2100mm x44mm thick flush door No.
25 750mm x 2100mm x44mm thick solid panel door No.
26 900mm x 2100mm x44mm thick solid panel door No.
27 0.90m x 30m roll Aluminium mosquito net No.
28 1.20m x 30m roll Aluminium mosquito net No.
29 Pair 4-blade "Naco" anodised louvre carrier No.
30 Pair 8-blade "Naco" anodised louvre carrier No.
31 WC suite No
32 Wash hand basin No
33 38mm diameter PVC pipe 6m long No.
34 50mm diameter PVC pipe 6m long No.
35 75mm diameter PVC pipe 6m long No.
Section II. Forms of Tender, Qualification Information,
Letters of Acceptance, and Agreement 46

36 100mm diameter PVC pipe 3m long No.

37 150mm diameter PVC pipe 3m long No.

COST
S/No. DESCRIPTION UNIT (GHS)
38 25 kg. bag White cement No.
39 5Kg bag terrazzo chippings No.
40 1.20m x2.40m x3mm thick exterior qiality plywood No.
41 1.20m x2.40m x6mm thick ditto No.
42 1.20m x2.40m x10mm thick ditto No.
43 6mm x 150mm x 900mm clear glass louvre blade No.
44 6mm x 150mm x 1200mm clear glass louvre blade No.
45 4.50 litre acrylic emulsion paint No.
46 4.50 litre gloss paint (oil) No.
47 4.50 litre acrylic emulsion paint No.
48 4.50 litre aluminium primer No.

SCHEDULE OF ALL-IN LABOUR RATES

S/No. LABOUR DAILY RATE

(GHS)
1 Labourer
2 Mason
3 Steel bender/fixer
4 Joinery Carpenter
5 Formwork Carpenter
6 Plumber
7 Electrician
8 Tiler
9 Sprayer
10 Glazer
11 Painter
12 Concrete Mixer operator

SCHEDULE OF HIRING RATE FOR PLANT/EQUIPMENT

Section II. Forms of Tender, Qualification Information,
Letters of Acceptance, and Agreement 47

S/No. PLANT/EQUIPMENT
DAILY HIRE
RATE (GHS)
1 5 m3 Tipper truck
2 Compressor
3 0.280/0.200 m3 Concrete mixer
4 Concrete poker vibrator
5 Terrazzo machine
Section II. Forms of Tender, Qualification Information,
Letters of Acceptance, and Agreement 48

Letter of Acceptance
Date ______________

To: ______________________________

This is to notify you that your Tender dated _______ for execution of the ______________
for the Contract Price of the equivalent of _________________, ________________, as
corrected and modified in accordance with the Instructions to Tenderers is hereby accepted
by us.

We accept that ________________________ be appointed as the Adjudicator.

Or

We do not accept that ____________________ be appointed as adjudicator, and by sending a

copy of this letter of acceptance to ___________________, we are hereby requesting
_________________, the Appointing Authority, to appoint the Adjudicator in accordance
with Clause 36.1 of the Instructions to Tenderers.

You are hereby required to submit the Performance Security stipulated in the Tender
Documents within 28 days after receipt of this Letter of Acceptance.

Following receipt of the Performance Security you will be invited to:

(i) sign the Contract Agreement as provided in the Tender Documents; and
(ii) to commence performance of the said contract in accordance with the
Contract Documents.

Authorized Signature ____________________________________________

Name and Title of Signatory _______________________________________

Name of Employer: _____________________________________________

Attachment: Agreement

Cc: Public Procurement Board and Relevant Departments.

Section II. Forms of Tender, Qualification Information,
Letters of Acceptance, and Agreement 49

Agreement Letter

This Agreement, made the _____ day of _______, _______ between

__________________________________________ (hereinafter called “the Employer”) and
___________________________________________________________________________
___________________________________________________________________________
(hereinafter called “the Contractor”) of the other part.

Whereas the Employer is desirous that the Contractor execute ________________

(hereinafter called “the Works”) and the Employer has accepted the Tender by the Contractor
for the execution and completion of such Works and the remedying of any defects therein.

Now this Agreement witnesses the as follows:

1. In this Agreement, words and expressions shall have the same meanings as are
respectively assigned to them in the Conditions of Contract hereinafter referred to,
and they shall be deemed to form and be read and construed as part of this
Agreement.

2. In consideration of the payments to be made by the Employer to the Contractor as

hereinafter mentioned, the Contractor hereby covenants with the Employer to execute
and complete the Works and remedy any defects therein in conformity in all respects
with the provisions of the Contract.

3. The Employer hereby covenants to pay the Contractor in consideration of the

execution and completion of the Works and the remedying of defects wherein the
Contract Price or such other sum as may become payable under the provisions of the
Contract at the times and in the manner prescribed by the Contract.

In Witness, whereof the parties thereto have caused this Agreement to be executed the day
and year first before written.

For the Employer For the Contractor

Name: Name:
Designation: Designation:
Signature: Signature:

Witnessed by: Witnessed by:

Name: Name:
Designation: Designation:
Signature Signature
 50

Section III. Conditions of Contract

 51

Table of Clauses

A. General ..............................................................................................................................53
1. Definitions........................................................................................................53
2. Interpretation ....................................................................................................55
3. Language and Law ...........................................................................................56
4. Duties and Authority of the Project Manager ..................................................56
5. Delegation ........................................................................................................57
6.Communications .......................................................................................................57
7. Subcontracting .................................................................................................57
8. Other Contractors .............................................................................................57
9. Personnel ..........................................................................................................57
10. Employer’s and Contractor’s Risks .................................................................58
11. Employer’s Risks .............................................................................................58
12. Contractor’s Risks ............................................................................................58
13. Insurance ..........................................................................................................59
14. Site Investigation Reports ................................................................................59
15. Queries about the Contract Data ......................................................................59
16. Contractor to Construct the Works ..................................................................60
17. The Works to Be Completed by the Intended Completion Date .....................60
18. Approval by the Project Manager ....................................................................60
19. Safety ...............................................................................................................60
20. Discoveries .......................................................................................................60
21. Possession of the Site .......................................................................................60
22. Access to the Site .............................................................................................61
23. Instructions .......................................................................................................61
24. Disputes............................................................................................................61
25. Procedure for Disputes .....................................................................................61
26. Replacement of Adjudicator ............................................................................62

B. Time Control.....................................................................................................................62
27. Programme .......................................................................................................62
28. Extension of the Intended Completion Completion Date ................................62
29. Acceleration .....................................................................................................63
30. Delays Ordered by the Project Manager ..........................................................63
31. Management Meetings .....................................................................................63
32. Early Warning ..................................................................................................64

C. Quality Control ................................................................................................................64

33. Identifying Defects...........................................................................................64
34. Tests .................................................................................................................64
35. Correction of Defects .......................................................................................64
36. Uncorrected Defects.........................................................................................64

D. Cost Control......................................................................................................................65
37. Bill of Quantities ..............................................................................................65
 52

38. Changes in the Quantities ................................................................................65

39. Variations .........................................................................................................65
40. Payments for Variations ...................................................................................65
41. Cash Flow Forecasts ........................................................................................66
42. Payment Certificates ........................................................................................66
43. Payments ..........................................................................................................66
44. Compensation Events.......................................................................................67
45. Tax ...................................................................................................................69
46. Currencies ........................................................................................................69
47. Price Adjustment ..............................................................................................69
48. Retention ..........................................................................................................70
49. Liquidated Damages ........................................................................................70
50. Advance Payment ............................................................................................71
51. Securities ..........................................................................................................71
52. Day works ........................................................................................................71
53. Cost of Repairs .................................................................................................72

E. Finishing the Contract .....................................................................................................72

54. Completion.......................................................................................................72
55. Taking Over .....................................................................................................72
56. Final Account ...................................................................................................72
57. Operating and Maintenance Manuals ..............................................................72
58. Termination ......................................................................................................73
59. Payment upon Termination ..............................................................................74
60. Property ............................................................................................................74
61. Release from Performance ...............................................................................74
 53

Conditions of Contract

A. General
1. Definitions 1.1 Boldface type is used to identify defined terms.

The Adjudicator is the person appointed jointly by the

Employer and the Contractor to resolve disputes in the first
instance, as provided for in Clauses 24 and 25 hereunder.

Bill of Quantities means the priced and completed Bill of

Quantities forming part of the Tender.

Compensation Events are those defined in Clause 44 hereunder.

The Completion Certificate is the certificate issued by the

Project Manager after the Defects Liability Period and upon
correction of all defects by the Contractor.

The Completion Date is the date of taking-over the Works as

certified by the Project Manager, in accordance with Sub-Clause
55.1.

The Contract is the Contract between the Employer and the

Contractor to execute, complete, and maintain the Works. It
consists of the documents listed in Clause 2.3 below.

The Contractor is a person or corporate body whose Tender to

carry out the Works has been accepted by the Employer.

The Contractor’s Tender is the completed Tender document

submitted by the Contractor to the Employer.

The Contract Price is the price stated in the Letter of

Acceptance and thereafter as adjusted in accordance with the
provisions of the Contract.

Days are calendar days; months are calendar months.

Day works are varied work inputs subject to payment on a time

basis for the Contractor’s employees and Equipment, in addition
to payments for associated Materials and Plant.

A Defect is any part of the Works not completed in accordance

with the Contract.
 54

The Defects Liability Certificate is the certificate issued by

Project Manager upon correction of defects by the Contractor.

The Defects Liability Period is the period named in the Contract

Data and calculated from the Taking-Over Date.

Drawings include calculations and other information provided or

approved by the Project Manager for the execution of the
Contract.

The Employer is the party who employs the Contractor to carry

out the Works.

Equipment is the Contractor’s machinery and vehicles brought

temporarily to the Site to construct the Works.

The Initial Contract Price is the Contract Price listed in the

Employer’s Letter of Acceptance.

The Intended Completion Date is the date on which it is

intended that the Contractor shall substantially complete the
Works. The Intended Completion Date is specified in the
Contract Data. The Intended Completion Date may be revised
only by the Project Manager by issuing an extension of time or
an acceleration order.

Materials are all supplies, including consumables, used by the

Contractor for incorporation in the Works.

Plant is any integral part of the Works that shall have a

mechanical, electrical, chemical, or biological function.

The Project Manager is the person named in the Contract Data

(or any other competent person appointed by the Employer and
notified to the Contractor, to act in replacement of the Project
Manager) who is responsible for supervising the execution of the
Works and administering the Contract.

The Site is the area defined as such in the Contract Data.

Site Investigation Reports are those that were included in the

Tender documents and are factual and interpretative reports
about the surface and subsurface conditions at the Site.

Specification means the Specification of the Works included in

the Contract and any modification or addition made or approved
 55

by the Project Manager.

The Start Date is given in the Contract Data. It is the latest date
when the Contractor shall commence execution of the Works. It
does not necessarily coincide with any of the Site Possession
Dates.

A Subcontractor is a person or corporate body who has a

Contract with the Contractor to carry out a part of the work in the
Contract, which includes work on the Site.

The Taking-Over Certificate is a certificate issued by the

Project Manager when the works are substantially completed in
accordance with Sub-Clause 55.1

Temporary Works are works designed, constructed, installed,

and removed by the Contractor that are needed for construction
or installation of the Works.

A Variation is an instruction given by the Project Manager

which varies the Works.

The Works are what the Contract requires the Contractor to

construct, install, and turn over to the Employer, as defined in the
Contract Data.

2. Interpretation 2.1 In interpreting these Conditions of Contract, singular also means

plural, male also means female or neuter, and the other way
around. Headings have no significance. Words have their
normal meaning under the language of the Contract unless
specifically defined. The Project Manager will provide
instructions clarifying queries about these Conditions of
Contract.

2.2 If sectional completion is specified in the Contract Data,

references in the Conditions of Contract to the Works, the
Completion Date, and the Intended Completion Date apply to
any Section of the Works (other than references to the
Completion Date and Intended Completion Date for the whole of
the Works).

2.3 The documents forming the Contract shall be interpreted in the

following order of priority:
 56

(1) Agreement,
(2) Letter of Acceptance,
(3) Contractor’s Tender,
(4) Contract Data,
(5) Conditions of Contract,
(6) Specifications,
(7) Drawings,
(8) Bill of Quantities,2 and
(9) Any other document listed in the Contract Data as forming
part of the Contract.

3. Language and 3.1 The Contract and the law governing the Contract shall be in
Law English

4. Duties and 4.1 (a) The Project Manager shall carry out the duties specified in the
Authority of Contract
the Project (b) The Project Manager may exercise the authority specified in
Manager or necessarily to be implied from the Contract
(c) Except as expressly stated in the Contract, the Project
Manager shall have no authority to relieve the Contractor of
any of his obligations under the Contract

4.2 With reference to Sub-Clause 4.1 (b), the following provision

shall also apply:
The Project Manager shall obtain the specific approval of the
Employer before taking any of the following actions:
(a) approving subcontracting of any part of the Works;
(b) certifying additional cost;
(c) determining an extension of time;
(d) issuing a variation under, except if such variation would
increase the Contract Price by less than the amount stated in
the Appendix to Tender; or
(e) Fixing rates or prices.

4.3 Except where otherwise specifically stated, the Project Manager

will decide contractual matters between the Employer and the
Contractor in the role representing the Employer.

4.4 Notwithstanding the obligation, as set out above, to obtain

approval, if, in the opinion of the Project Manager, an emergency
occurs affecting the safety of life or of the Works or of adjoining
property, he may, without relieving the Contractor of any of his
duties and responsibilities under the Contract, instruct the
Contractor to execute all such work or to do all such things as
may, in the opinion of the Project Manager, be necessary to abate
 57

or reduce the risk. The Contractor shall forthwith comply,

despite the absence of approval of the Employer, with any such
instruction of the Project Manager. The Project Manager shall
determine an addition to the Contract Price, in respect of such
instruction, in consultation with the Employer and shall notify
the Contractor accordingly, with a copy to the Employer

5. Delegation 5.1 The Project Manager may delegate any of his duties and
responsibilities to other people, except to the Adjudicator, after
notifying the Contractor, and may cancel any delegation after
notifying the Contractor.

6.Communications 6.1 Communications between parties that are referred to in the

Conditions shall be effective only when in writing. A notice
shall be effective only when it is delivered.

7. Subcontracting 7.1 The Contractor may subcontract with the approval of the Project
Manager, but may not assign the Contract without the approval
of the Employer in writing. Subcontracting shall not alter the
Contractor’s obligations.

8. Other 8.1 The Contractor shall cooperate and share the Site with other
Contractors contractors, public authorities, utilities, and the Employer
between the dates given in the Schedule of Other Contractors, as
referred to in the Contract Data. The Contractor shall also
provide facilities and services for them as described in the
Schedule. The Employer may modify the Schedule of Other
Contractors, and shall notify the Contractor of any such
modification.

9. Personnel 9.1 The Contractor shall employ the key personnel named in the
Schedule of Key Personnel, as referred to in the Contract Data, to
carry out the functions stated in the Schedule or other personnel
approved by the Project Manager. The Project Manager will
approve any proposed replacement of key personnel only if their
relevant qualifications and abilities are substantially equal to or
better than those of the personnel listed in the Schedule.

9.2 If the Project Manager asks the Contractor to remove a person

who is a member of the Contractor’s staff or work force, stating
the reasons, the Contractor shall ensure that the person leaves the
Site within seven days and has no further connection with the
work in the Contract.
 58

10. Employer’s 10.1 The Employer carries the risks, which this Contract states are
and Employer’s risks, and the Contractor carries the risks, which this
Contractor’s Contract states are Contractor’s risks.
Risks

11. Employer’s 11.1 From the Start Date until the Defects Correction Certificate has
Risks been issued, the following are Employer’s risks:

(a) The risk of personal injury, death, or loss of or damage to

property (excluding the Works, Plant, Materials, and
Equipment), which are due to

(i) use or occupation of the Site by the Works or for the

purpose of the Works, which is the unavoidable result
of the Works or

(ii) Negligence, breach of statutory duty, or interference

with any legal right by the Employer or by any person
employed by or contracted to him except the
Contractor.

(b) The risk of damage to the Works, Plant, Materials, and

Equipment to the extent that it is due to a fault of the
Employer or in the Employer’s design, or due to war or
radioactive contamination directly affecting the country
where the Works are to be executed.

11.2 From the Completion Date until the Defects Correction

Certificate has been issued, the risk of loss of or damage to the
Works, Plant, and Materials is an Employer’s risk except loss or
damage due to

(a) a Defect which existed on the Completion Date,

(b) an event occurring before the Completion Date, which was

not itself an Employer’s risk, or

(c) the activities of the Contractor on the Site after the

Completion Date.
12. Contractor’s 12.1 From the Starting Date until the Defects Correction Certificate
Risks has been issued, the risks of personal injury, death, and loss of or
damage to property (including, without limitation, the Works,
Plant, Materials, and Equipment) which are not Employer’s risks
are Contractor’s risks.
 59

13. Insurance 13.1 The Contractor shall provide, in the joint names of the Employer
and the Contractor, insurance cover from the Start Date to the
end of the Defects Liability Period, in the amounts and
deductibles stated in the Contract Data for the following events
which are due to the Contractor’s risks:

(a) loss of or damage to the Works, Plant, and Materials;

(b) loss of or damage to Equipment;

(c) loss of or damage to property (except the Works, Plant,

Materials, and Equipment) in connection with the Contract;
and

(d) Personal injury or death.

13.2 Policies and certificates for insurance shall be delivered by the

Contractor to the Project Manager for the Project Manager’s
approval before the Start Date. All such insurance shall provide
for compensation to be payable in the types and proportions of
currencies required to rectify the loss or damage incurred.

13.3 If the Contractor does not provide any of the policies and
certificates required, the Employer may affect the insurance
which the Contractor should have provided and recover the
premiums the Employer has paid from payments otherwise due
to the Contractor or, if no payment is due, the payment of the
premiums shall be a debt due.

13.4 Alterations to the terms of insurance shall not be made without

the approval of the Project Manager.

13.5 Both parties shall comply with any conditions of the insurance
policies.

14. Site 14.1 The Contractor, in preparing the Tender, shall rely on any Site
Investigation Investigation Reports referred to in the Contract Data,
Reports supplemented by any information available to the Tenderer.

15. Queries about 15.1 The Project Manager will clarify queries on the Contract Data.
the Contract
Data
 60

16. Contractor to 16.1 The Contractor shall construct and install the Works in
Construct the accordance with the Specifications and Drawings.
Works

17. The Works to 17.1 The Contractor may commence execution of the Works on the
Be Completed Start Date and shall carry out the Works in accordance with the
by the Programme submitted by the Contractor, as updated with the
Intended approval of the Project Manager, and complete them by the
Completion Intended Completion Date.
Date

18. Approval by 18.1 The Contractor shall submit Specifications and Drawings
the Project showing the proposed Temporary Works to the Project Manager,
Manager who is to approve them if they comply with the Specifications
and Drawings.

18.2 The Contractor shall be responsible for design of Temporary

Works.

18.3 The Project Manager’s approval shall not alter the Contractor’s
responsibility for design of the Temporary Works.

18.4 The Contractor shall obtain approval of third parties to the design
of the Temporary Works, where required.

18.5 All Drawings prepared by the Contractor for the execution of the
temporary or permanent Works, are subject to prior approval by
the Project Manager before this use.

19. Safety 19.1 The Contractor shall be responsible for the safety of all activities
on the Site.

20. Discoveries 20.1 Anything of historical or other interest or of significant value

unexpectedly discovered on the Site shall be the property of the
Employer. The Contractor shall notify the Project Manager of
such discoveries and carry out the Project Manager’s instructions
for dealing with them.

21. Possession of 21.1 Insofar as the Contract may prescribe the Employer shall
the Site give:
(a) the extent of portions of the Site of which the Contractor is
to be given possession from time to time
(b) the order in which such portions shall be made available
to the Contractor, and, subject to any requirement in the
Contract as to the order in which the Works shall be
executed, the Employer will, with the Project Manager's
 61

notice to commence the Works, give to the Contractor

possession of
(c) so much of the Site, and
(d) such access as, in accordance with the Contract, is to be
provided by the Employer as may be required to enable the
Contractor to commence and proceed with the execution of
the Works in accordance with the programme referred to in
Clause 27, if any, and otherwise in accordance with such
reasonable proposals as the Contractor ' shall, by notice
to the Project Manager with a copy to the Employer,
make. The Employer will, from time to time as the
Works proceed, give to the Contractor possession of such
further portions of the Site as may be required to enable
the Contractor to proceed with the execution of the
Works with due dispatch in accordance with such
programme or proposals, as the case may be.
22. Access to the 22.1 The Contractor shall allow the Project Manager and any person
Site authorized by the Project Manager access to the Site and to any
place where work in connection with the Contract is being
carried out or is intended to be carried out.

23. Instructions 23.1 Pursuant to the Duties and Authority of the Project Manager as
specified in Clause 4, the Contractor shall carry out all
instructions of the Project Manager, which comply with the
applicable laws where the Site is located.

24. Disputes 24.1 If the Contractor believes that a decision taken by the Project
Manager was either outside the authority given to the Project
Manager by the Contract or that the decision was wrongly taken,
the decision shall be referred to the Adjudicator within 14 days
of the notification of the Project Manager’s decision.

25. Procedure for 25.1 The Adjudicator shall give a decision in writing within 28 days
Disputes of receipt of a notification of a dispute.

25.2 The Adjudicator shall be paid by the hour at the rate specified in
the Tender Data and Contract Data, together with reimbursable
expenses of the types specified in the Contract Data, and the cost
shall be divided equally between the Employer and the
Contractor, whatever decision is reached by the Adjudicator.
Either party may refer a decision of the Adjudicator to an
Arbitrator within 28 days of the Adjudicator’s written decision.
If neither party refers the dispute to arbitration within the above
28 days, the Adjudicator’s decision will be final and binding.

25.3 The arbitration shall be conducted in accordance with the

 62

arbitration procedure published by the institution named and in

the place shown in the Contract Data.

26. Replacement 26.1 Should the Adjudicator resign or die, or should the Employer and
of Adjudicator the Contractor agree that the Adjudicator is not functioning in
accordance with the provisions of the Contract; a new
Adjudicator will be jointly appointed by the Employer and the
Contractor. In case of disagreement between the Employer and
the Contractor, within 30 days, the Adjudicator shall be
designated by the Appointing Authority designated in the
Contract Data at the request of either party, within 14 days of
receipt of such request.

B. Time Control
27. Programme 27.1 Within the time stated in the Contract Data, the Contractor shall
submit to the Project Manager for approval a Programme
showing the general methods, arrangements, order, and timing
for all the activities in the Works.

27.2 An update of the Programme shall be a Programme showing the

actual progress achieved on each activity and the effect of the
progress achieved on the timing of the remaining work, including
any changes to the sequence of the activities.

27.3 The Contractor shall submit to the Project Manager for approval
an updated Programme at intervals no longer than the period
stated in the Contract Data. If the Contractor does not submit an
updated Programme within this period, the Project Manager may
withhold the amount stated in the Contract Data from the next
payment certificate and continue to withhold this amount until
the next payment after the date on which the overdue Programme
has been submitted.

27.4 The Project Manager’s approval of the Programme shall not alter
the Contractor’s obligations. The Contractor may revise the
Programme and submit it to the Project Manager again at any
time. A revised Programme shall show the effect of Variations
and Compensation Events.

28. Extension of 28.1 The Project Manager shall extend the Intended Completion Date
the Intended if a Compensation Event occurs or a Variation is issued which
Completion makes it impossible for Completion to be achieved by the
 63

Completion Intended Completion Date without the Contractor taking steps to

Date accelerate the remaining work, which would cause the Contractor
to incur additional cost.

28.2 The Project Manager shall decide whether and by how much to
extend the Intended Completion Date within 21 days of the
Contractor asking the Project Manager for a decision upon the
effect of a Compensation Event or Variation and submitting full
supporting information. If the Contractor has failed to give early
warning of a delay or has failed to cooperate in dealing with a
delay, the delay by this failure shall not be considered in
assessing the new Intended Completion Date.

29. Acceleration 29.1 When the Employer wants the Contractor to finish before the
Intended Completion Date, the Project Manager will obtain
priced proposals for achieving the necessary acceleration from
the Contractor. If the Employer accepts these proposals, the
Intended Completion Date will be adjusted accordingly and
confirmed by both the Employer and the Contractor.

29.2 If the Contractor’s priced proposals for acceleration are accepted

by the Employer, they are incorporated in the Contract Price and
treated as a Variation.

30. Delays 30.1 The Project Manager may instruct the Contractor to delay the
Ordered by the start or progress of any activity within the Works.
Project
Manager

31. Management 31.1 The Project Manager shall arrange monthly management
Meetings meetings. The business of a management meeting shall be to
review the plans for remaining work and to deal with matters
raised in accordance with the early warning procedure.

31.2 The Project Manager shall record the business of management

meetings and provide copies of the record to those attending the
meeting and to the Employer. The responsibility of the parties
for actions to be taken shall be decided by the Project Manager
either at the management meeting or after the management
meeting and stated in writing to all who attended the meeting.
 64

32. Early Warning 32.1 The Contractor shall warn the Project Manager at the earliest
opportunity of specific likely future events or circumstances that
may adversely affect the quality of the work increase the
Contract Price or delay the execution of the Works. The Project
Manager may require the Contractor to provide an estimate of
the expected effect of the future event or circumstance on the
Contract Price and Completion Date. The estimate shall be
provided by the Contractor as soon as reasonably possible.

32.2 The Contractor shall cooperate with the Project Manager in

making and considering proposals for how the effect of such an
event or circumstance can be avoided or reduced by anyone
involved in the work and in carrying out any resulting instruction
of the Project Manager.

C. Quality Control
33. Identifying 33.1 The Project Manager shall check the Contractor’s work and
Defects notify the Contractor of any Defects that are found. Such
checking shall not affect the Contractor’s responsibilities. The
Project Manager may instruct the Contractor to search for a
Defect and to uncover and test any work that the Project
Manager considers may have a Defect.

34. Tests 34.1 If the Project Manager instructs the Contractor to carry out a test
not specified in the Specification to check whether any work has
a Defect and the test shows that it does, the Contractor shall pay
for the test and any samples. If there is no Defect, the test shall
be a Compensation Event.

35. Correction of 35.1 The Project Manager shall give notice to the Contractor of any
Defects Defects before the end of the Defects Liability Period, which
begins at Taking-Over, and is defined in the Contract Data.

35.2 Every time notice of a Defect is given, the Contractor shall

correct the notified Defect within the length of time specified by
the Project Manager’s notice.

36. Uncorrected 36.1 If the Contractor has not corrected a Defect within the Defects
Defects Liability Period, the Project Manager will have the Defects
corrected and the Contractor surcharged with the amount
involved.
 65

D. Cost Control
37. Bill of 37.1 The Bill of Quantities shall contain items for the construction,
Quantities3 installation, testing, and commissioning work to be done by the
Contractor.

37.2 The Bill of Quantities is used to calculate the Contract Price.

The Contractor is paid for the quantity of the work done at the
rate in the Bill of Quantities for each item.

38. Changes in the 38.1 If the final quantity of the work done differs from the quantity in
Quantities4 the Bill of Quantities for the particular item by more than 25
percent, provided the change exceeds 1 percent of the Initial
Contract Price, the Project Manager shall adjust the rate to allow
for the change.

38.2 The Project Manager shall not adjust rates from changes in
quantities if thereby the Initial Contract Price is exceeded by
more than 15 percent, except with the prior approval of the
Employer.

38.3 If requested by the Project Manager, the Contractor shall provide

the Project Manager with a detailed cost breakdown of any rate
in the Bill of Quantities.

39. Variations 39.1 All Variations shall be included in updated Programmes

produced by the Contractor.

40. Payments for 40.1 The Contractor shall provide the Project Manager with a
Variations quotation for carrying out the Variation when requested to do so
by the Project Manager. The Project Manager shall assess the
quotation, which shall be given within seven days of the request
or within any longer period stated by the Project Manager and
before the Variation is ordered.
40.2 If the work in the Variation corresponds with an item description
in the Bill of Quantities and if, in the opinion of the Project
Manager, the quantity of work above the limit stated in Sub-
Clause 38.1 or the timing of its execution do not cause the cost
per unit of quantity to change, the rate in the Bill of Quantities
shall be used to calculate the value of the Variation. If the cost
per unit of quantity changes, or if the nature or timing of the
work in the Variation does not correspond with items in the Bill
of Quantities, the quotation by the Contractor shall be in the form
 66

of new rates for the relevant items of work.5

40.3 If the Contractor’s quotation is unreasonable, the Project

Manager may order the Variation and make a change to the
Contract Price, which shall be based on the Project Manager’s
own forecast of the effects of the Variation on the Contractor’s
costs.

40.4 If the Project Manager decides that the urgency of varying the
work would prevent a quotation being given and considered
without delaying the work, no quotation shall be given and the
Variation shall be treated as a Compensation Event.

40.5 The Contractor shall not be entitled to additional payment for

costs that could have been avoided by giving early warning.

41. Cash Flow 41.1 When the Programme is updated, the Contractor shall provide
Forecasts the Project Manager with an updated cash flow forecast. The
cash flow forecast shall include different currencies, as defined
in the Contract, converted as necessary using the Contract
exchange rates.

42. Payment 42.1 The Contractor shall submit to the Project Manager monthly
Certificates statements of the estimated value of the work executed less the
cumulative amount certified previously.

42.2 The Project Manager shall check the Contractor’s monthly

statement and certify the amount to be paid to the Contractor.

42.3 The value of work executed shall be determined by the Project

Manager.

42.4 The value of work executed shall comprise the value of the
quantities of the items in the Bill of Quantities completed.6

42.5 The value of work executed shall include the valuation of

Variations and Compensation Events.

42.6 The Project Manager may exclude any item certified in a

previous certificate or reduce the proportion of any item
previously certified in any certificate in the light of later
information.

43. Payments 43.1 Payments shall be adjusted for deductions for advance payments

“The value of work executed shall comprise the value of completed activities in the Activity Schedule.”
 67

and retention. The Employer shall pay the Contractor the

amounts certified by the Project Manager within 28 days of the
date of each certificate. If the Employer makes a late payment,
the Contractor shall be paid interest on the late payment in the
next payment. Interest shall be calculated from the date by
which the payment should have been made up to the date when
the late payment is made at the prevailing rate of interest for
commercial borrowing for each of the currencies in which
payments are made.

43.2 If an amount certified is increased in a later certificate or as a

result of an award by the Adjudicator or an Arbitrator, the
Contractor shall be paid interest upon the delayed payment as set
out in this clause. Interest shall be calculated from the date upon
which the increased amount would have been certified in the
absence of dispute.

43.3 Unless otherwise stated, all payments and deductions will be

paid or charged in the proportions of currencies comprising the
Contract Price.

43.4 Items of the Works for which no rate or price has been entered in
will not be paid for by the Employer and shall be deemed
covered by other rates and prices in the Contract.

44. Compensation 44.1 The following shall be Compensation Events:

Events
(a) The Employer does not give access to the Site as defined in
Clause 21 by the Site Possession Date as stated in the
Contract Data.

(b) The Employer modifies the Schedule of Other Contractors

in a way that affects the work of the Contractor under the
Contract.

(c) The Project Manager orders a delay or does not issue

Drawings, Specifications, or instructions required for
execution of the Works on time.

(d) The Project Manager instructs the Contractor to uncover or

to carry out additional tests upon work, which is then found
to have no Defects.

(e) The Project Manager unreasonably does not approve a

subcontract to be let.
 68

(f) Ground conditions are substantially more adverse than

could reasonably have been assumed before issuance of the
Letter of Acceptance from the information issued to
Tenderers (including the Site Investigation Reports), from
information available publicly and from a visual inspection
of the Site.

(g) The Project Manager gives an instruction for dealing with

an unforeseen condition, caused by the Employer, or
additional work required for safety or other reasons.

(h) Other contractors, public authorities, utilities, or the

Employer does not work within the dates and other
constraints stated in the Contract, and they cause delay or
extra cost to the Contractor.

(i) The advance payment is delayed.

(j) The effects on the Contractor of any of the Employer’s

Risks.

(k) The Project Manager unreasonably delays issuing a

Certificate of Completion.

(l) Other Compensation Events described in the Contract or

determined by the Project Manager shall apply.

44.2 If a Compensation Event would cause additional cost or would

prevent the work being completed before the Intended
Completion Date, the Contract Price shall be increased and/or the
Intended Completion Date shall be extended. The Project
Manager shall decide whether and by how much the Contract
Price shall be increased and whether and by how much the
Intended Completion Date shall be extended.

44.3 As soon as information demonstrating the effect of each

Compensation Event upon the Contractor’s forecast cost has
been provided by the Contractor, it shall be assessed by the
Project Manager, and the Contract Price shall be adjusted
accordingly. If the Contractor’s forecast is deemed
unreasonable, the Project Manager shall adjust the Contract Price
based on the Project Manager’s own forecast. The Project
Manager will assume that the Contractor will react competently
and promptly to the event.

44.4 The Contractor shall not be entitled to compensation to the extent

 69

that the Employer’s interests are adversely affected by the

Contractor’s not having given early warning or not having
cooperated with the Project Manager.

45. Tax 45.1 The Project Manager shall adjust the Contract Price if taxes,
duties, and other levies are changed between the date 28 days
before the submission of Tenders for the Contract and the date of
the last Completion certificate. The adjustment shall be the
change in the amount of tax payable by the Contractor, provided
such changes are not already reflected in the Contract Price or
are a result of Clause 47.

46. Currencies 46.1 Where payments are made in currencies other than the Ghanaian
Cedis, the exchange rates used for calculating the amounts to be
paid shall be the exchange rates stated in the Contractor’s
Tender.

47. Price 47.1 Prices shall be adjusted for fluctuations in the cost of inputs only
Adjustment if provided for in the Contract Data. If so provided, the amounts
certified in each payment certificate, after deducting for Advance
Payment, shall be adjusted by applying the respective price
adjustment factor to the payment amounts due in each currency.
A separate formula of the type indicated below applies to each
Contract currency:

Pc = Ac + Bc Imc /Ioc

where:

Pc is the adjustment factor for the portion of the Contract Price

payable in a specific currency “c”.
Ac and Bc are coefficients 7 specified in the Contract Data,
representing the nonadjustable and adjustable portions,
respectively, of the Contract Price payable in that specific
currency “c”; and

Imc is the index prevailing at the end of the month being

invoiced and Ioc is the index prevailing 28 days before

7
The sum of the two coefficients Ac and Bc should be 1 (one) in the formula for each currency. Normally, both
coefficients will be the same in the formulae for all currencies, since coefficient A, for the nonadjustable portion
of the payments, is a very approximate figure (usually 0.15) to take account of fixed cost elements or other
nonadjustable components. The sum of the adjustments for each currency are added to the Contract Price.
 70

Tender opening for inputs payable; both in the specific

currency “c”.

47.2 If the value of the index is changed after it has been used in a
calculation, the calculation shall be corrected and an adjustment
made in the next payment certificate. The index value shall be
deemed to take account of all changes in cost due to fluctuations
in costs.

48. Retention 48.1 The Employer shall retain 8 from each payment due to the
Contractor the proportion stated in the Contract Data until
Completion of the whole of the Works.

48.2 On completion of the whole of the Works, half the total amount
retained shall be repaid to the Contractor and half when the
Defects Liability Period has passed and the Project Manager has
certified that all Defects notified by the Project Manager to the
Contractor before the end of this period have been corrected.

48.3 On completion of the whole Works, the Contractor may

substitute retention money with an “on demand” Bank guarantee.

49. Liquidated 49.1 The Contractor shall pay liquidated damages9 to the Employer at
Damages the rate per day stated in the Contract Data for each day that the
Completion Date is later than the Intended Completion Date.
The total amount of liquidated damages shall not exceed the
amount defined in the Contract Data. The Employer may deduct
liquidated damages from payments due to the Contractor.
Payment of liquidated damages shall not affect the Contractor’s
liabilities.

49.2 If the Intended Completion Date is extended after liquidated

damages have been paid, the Project Manager shall correct any
overpayment of liquidated damages by the Contractor by
adjusting the next payment certificate. The Contractor shall be
paid interest on the overpayment, calculated from the date of
payment to the date of repayment, at the rates specified in Sub-
Clause 43.1.

8
The maximum retention amount is usually 5 percent of the Contract Price and in any case the retention on an
Interim Certificate should not exceed 10 percent of its value.
9
Usually liquidated damages are set between 0.05 percent and 0.10 percent per day, and the total amount is not
to exceed between 5 percent and 10 percent of the delayed portion of the works.
 71

50. Advance 50.1 The Employer shall make advance payment to the Contractor of
Payment the amounts stated in the Contract Data by the date stated in the
Contract Data, against provision by the Contractor of an
Unconditional Bank Guarantee in a form and by a bank
acceptable to the Employer in amounts and currencies equal to
the advance payment. The Guarantee shall remain effective until
the advance payment has been repaid, but the amount of the
Guarantee shall be progressively reduced by the amounts repaid
by the Contractor. Interest will not be charged on the advance
payment.

50.2 The Contractor is to use the advance payment only to pay for
Equipment, Plant, Materials, and mobilization expenses required
specifically for execution of the Contract. The Contractor shall
demonstrate that advance payment has been used in this way by
supplying copies of invoices or other documents to the Project
Manager.

50.3 The advance payment shall be repaid by deducting proportionate

amounts from payments otherwise due to the Contractor,
following the schedule of completed percentages of the Works
on a payment basis. No account shall be taken of the advance
payment or its repayment in assessing valuations of work done,
Variations, price adjustments, Compensation Events, Bonuses, or
Liquidated Damages.

51. Securities 51.1 The Performance Security shall be provided to the Employer no
later than the date specified in the Letter of Acceptance and shall
be issued in an amount and form and by a bank or surety
acceptable to the Employer, and denominated in the types and
proportions of the currencies in which the Contract Price is
payable. The Performance Security shall be valid until a date 28
days from the date of issue of the Certificate of Completion in
the case of a Bank Guarantee, and until one year from the date of
issue of the Completion Certificate in the case of a Performance
Bond.

52. Day works 52.1 If applicable, the Dayworks rates in the Contractor’s Tender shall
be used for small additional amounts of work only when the
Project Manager has given written instructions in advance for
additional work to be paid for in that way.

52.2 All work to be paid for as Day works shall be recorded by the
Contractor on forms approved by the Project Manager. Each
 72

completed form shall be verified and signed by the Project

Manager within two days of the work being done.

52.3 The Contractor shall be paid for Dayworks subject to obtaining

signed Dayworks forms.

53. Cost of 53.1 Loss or damage to the Works or Materials to be incorporated in

Repairs the Works between the Start Date and the end of the Defects
Correction periods shall be remedied by the Contractor at the
Contractor’s cost if the loss or damage arises from the
Contractor’s acts or omissions.

E. Finishing the Contract

54. Completion 54.1 The Contractor shall request the Project Manager to issue a
certificate of Completion of the Works, and the Project Manager
will do so upon deciding that the work is completed.

55. Taking Over 55.1 The Employer shall take over the Site and the Works within
seven days of the Project Manager’s issuing a certificate of
Completion.

56. Final Account 56.1 The Contractor shall supply the Project Manager with a detailed
account of the total amount that the Contractor considers payable
under the Contract before the end of the Defects Liability Period.
The Project Manager shall issue a Defects Liability Certificate
and certify any final payment that is due to the Contractor within
56 days of receiving the Contractor’s account if it is correct and
complete. If it is not, the Project Manager shall issue within 56
days a schedule that states the scope of the corrections or
additions that are necessary. If the Final Account is still
unsatisfactory after it has been resubmitted, the Project Manager
shall decide on the amount payable to the Contractor and issue a
payment certificate.

57. Operating and 57.1 If “as built” Drawings and/or operating and maintenance
Maintenance manuals are required; the Contractor shall supply them by the
Manuals dates stated in the Contract Data.

57.2 If the Contractor does not supply the Drawings and/or manuals
by the dates stated in the Contract Data, or they do not receive
the Project Manager’s approval, the Project Manager shall
 73

withhold the amount stated in the Contract Data from payments

due to the Contractor.

58. Termination 58.1 The Employer or the Contractor may terminate the Contract if
the other party causes a fundamental breach of the Contract.

58.2 Fundamental breaches of Contract shall include, but shall not be

limited to, the following:

(a) the Contractor stops work for 28 days when no stoppage of

work is shown on the current Programme and the stoppage
has not been authorized by the Project Manager;

(b) the Project Manager instructs the Contractor to delay the

progress of the Works, and the instruction is not withdrawn
within 28 days;

(c) the Employer or the Contractor is made bankrupt or goes

into liquidation other than for a reconstruction or
amalgamation;

(d) a payment certified by the Project Manager is not paid by

the Employer to the Contractor within 84 days of the date
of the Project Manager’s certificate;

(e) the Project Manager gives Notice that failure to correct a

particular Defect is a fundamental breach of Contract and
the Contractor fails to correct it within a reasonable period
of time determined by the Project Manager;

(f) the Contractor does not maintain a Security, which is

required; and

(g) the Contractor has delayed the completion of the Works by

the number of days for which the maximum amount of
liquidated damages can be paid, as defined in the Contract
Data.

58.3 When either party to the Contract gives notice of a breach of

Contract to the Project Manager for a cause other than those
listed under Sub-Clause 59.2 above, the Project Manager shall
decide whether the breach is fundamental or not.

58.4 Notwithstanding the above, the Employer may terminate the

Contract for convenience.
 74

58.5 If the Contract is terminated, the Contractor shall stop work

immediately, make the Site safe and secure, and leave the Site as
soon as reasonably possible.

59. Payment upon 59.1 If the Contract is terminated because of a fundamental breach of
Termination Contract by the Contractor, the Project Manager shall issue a
certificate for the value of the work done and Materials ordered
less advance payments received up to the date of the issue of the
certificate and less the percentage to apply to the value of the
work not completed, as indicated in the Contract Data.
Additional Liquidated Damages shall not apply. If the total
amount due to the Employer exceeds any payment due to the
Contractor, the difference shall be a debt payable to the
Employer.

59.2 If the Contract is terminated for the Employer’s convenience or

because of a fundamental breach of Contract by the Employer,
the Project Manager shall issue a certificate for the value of the
work done, Materials ordered, the reasonable cost of removal of
Equipment, repatriation of the Contractor’s personnel employed
solely on the Works, and the Contractor’s costs of protecting and
securing the Works, and less advance payments received up to
the date of the certificate.

60. Property 60.1 All Materials on the Site, Plant, Equipment, Temporary Works,
and Works shall be deemed to be the property of the Employer if
the Contract is terminated because of the Contractor’s default.

61. Release from 61.1 If the Contract is frustrated by the outbreak of war or by any
Performance other event entirely outside the control of either the Employer or
the Contractor, the Project Manager shall certify that the
Contract has been frustrated. The Contractor shall make the Site
safe and stop work as quickly as possible after receiving this
certificate and shall be paid for all work carried out before
receiving it and for any work carried out afterwards to which a
commitment was made.
 75

Section IV. Contract Data

 76

The following are also part of the Contract:

Contract
Clause
1.0 The Site is located at Patasi in the Kumasi Metropolis of the Ashanti
Region. The exact location will be shown to the Bidders when they go
to inspect the site by the Estate Manager

The Employer is:

1.1
Name: Ghana Industry Development Authority (GIDA)
Address: P. O. Box 246 A/R
City: Kumasi

Country: Ghana

The Contract Supervising Consultant is:

Name: INNOVATIVE CONSULTS

Address: P. O. Box 1048 A/R,

City: Kumasi

Country: Ghana

The name and identification number of the Contract is: DSIP/GIDA/001/2020

The Works consist of THREE BEDROOM RESIDENTIAL BUILDING

The building is a concrete frame structure made up of reinforced concrete foundations, columns,
beams and suspended slabs. In – fills are solid sandcrete block with solid panel door in timber
frame, the windows are glass louvres in ‘’Naco’’ aluminum frames in timber frames. The roof
consists of 0.5 mm gauge pre-painted long span aluminum roofing sheet on timber construction.
Floor Finished is Semi-Polished ceramic floor tiles. Walls finished with cement and sand
rendering and plastering and painted with emulsion paint. Ceiling finished with plastic tongue
and groove.
Services installation generally include electrical and plumbing installations.
External works generally includes landscaping and pavement, and drains, septic tank, soak
away pit, inspection chamber, and external electrical installation.
The Start Date shall be 14 days after taking possession of site or any date as may be
determined by the Employer
 77

The duration for execution of the Works shall be twenty-four (24) calendar months from the
date of Commencement of construction of the works.

The following documents also form part of the Contract:

1. Agreement
2. Letter of Acceptance
3. Contractor’s Bid
4. Contract Data
5. Conditions of Contract
6. Specifications
7. Bills of Quantities
8. Drawings
9. Work Programme
10. Security Forms
3.0 The language of the Contract documents is English

The law that applies to the Contract is the law of the Republic of Ghana.

8.0 Schedule of Other Contractors: N/A

9.0 The Schedule of Key Personnel shall be as indicated in the Bidding Data

13.0 The minimum insurance cover shall be:

(a) The maximum deductible for insurance of the Works and of Plant
and Materials is Ghc5,000.00

(d) The minimum cover for insurance of the Works and of Plant and
Materials in respect of the Contractor’s faulty design is NIL

(c) The maximum deductible for insurance of Equipment is

Ghc5,000.00

(d) The minimum cover for loss or damage to Equipment is

GHc1,000.00

(e) The maximum deductible for insurance of other property is

Ghc10,000.00
 78

(f) The minimum for insurance of other property is GHc1,000.00

(g) The minimum cover for personal injury or death insurance

(i) for the Contractor’s employees is according to the

Workmen’s Compensation Act (1960)

(ii) and for other people is GHc1,000.00

14.0 Site Investigation Reports: N/A

21.0 The Site Possession Date shall be 14 days after signing of the Contract or
such date as may be determined by the Employer.

25.0 Institution whose arbitration procedures shall be used: Ghana Institution of

Construction

Fees and types of reimbursable expenses to be paid to the Adjudicator is

150.00 per hour.
25.0 Arbitration will take place in accordance with the Alternative Dispute
Resolution (ADR) Act 2010, (Act 798) and shall be held in Accra, Ghana.

26.0 Appointing Authority for the Adjudicator: The President, Ghana Institute of
Construction

27.0 The Contractor shall submit a revised Programme for the Works within 14
days of delivery of the Letter of Acceptance.

27.0 The period between Programme updates is 30 days.

The amount to be withheld for late submission of an updated Programme is

2.5% of the Interim Certificate for the period determined for preparation of
certificates

35.0 The Defects Liability Period (DLP) is 180 days

41.0 The Contractor shall submit an Updated Cash Flow Estimate for the Works
within 14 days of delivery of the Letter of Acceptance.

42.2 The minimum value of any certificate raised by the contractor shall be fifteen
(15) percent of the contract sum

44.0 The following events shall also be Compensation Events: Not applicable
 79

47.0 The Contract is subject to Price Adjustment in accordance with Clause 47 of

the Conditions of Contract.

48.0 The proportion of payments retained is ten percent (10%) of the value of
executed works subject to a limit of five percent (5%) of the contract sum.
48.2
Notwithstanding the main clause, the five percent (5%) limit of retained
payments SHALL be paid to the Contractor at the end of the Defects Liability
Period.

49.0 The liquidated damages for the whole of the Works is 0.1% of the final
Contract Price per day

The maximum amount of liquidated damages for the whole of the Works is
5% percent of the final Contract Price.

50.0 The Advance Payment will be twenty (20) percent of the Contract Price less
the Contingency Sum, Provisional and Prime Cost Sum and will be paid to
the Contractor after the provision of an Advance Payment Security in the
format acceptable to the Employer and included in section VIII of these
documents.

The advance shall be repaid by of deductions from the interim payments. This
repayment shall begin with the second (2nd) interim payment and be completed
at the very latest by the time 80% of the amount of the contract has been paid.

The amount to be deducted from each interim payment shall be calculated

using the following formula:

R= Va x D
Vt x 0.80
Where R = the amount to be repaid
Va = the total amount of the advance
Vt = the initial contract amount excluding contingencies,
provisional Sums and prime cost sums
D = the amount of the interim payment (before deductions of
retention And excluding revision of prices)

The Performance Security shall be for the following minimum amounts

equivalent as a percentage of the Contract Price:
 80

(a) Bank Guarantee -Ten (10%) percent of Contract Price.

(b) Performance Bond - Thirty (30%) percent of Contract Price.

The standard form(s) of Performance Security acceptable to the Employer

shall be an unconditional Bank Guarantee OR Insurance Bond, of the type
presented in Section VIII of the Bid Documents.

57.0 Schedule of Operating and Maintenance Manuals: N/A

57.0 The date by which operating and maintenance manuals are required is: N/A

The date by which “as built” drawings are required is four (4) weeks after
handing over. The amount to be withheld for failing to produce “as built”
drawings by the date required is GHS 5,000.00.

59.0 The percentage to apply to the value of the work not completed, representing
the Employer’s additional cost for completing the Works, is twenty (20%)
percent.
 81

Section V. Specifications
Specifications 82

Section V. SPECIFICATIONS FOR BUILDING WORKS

D GROUNDWORK

D20 Excavating and Filling

E IN SITU CONCRETE/LARGE PRECAST CONCRETE

E10 In situ concrete mixes, casting and curing
E20 Formwork for in situ concrete
E30 Reinforcement for in situ concrete
E40 Design joints in in situ concrete

F MASONRY
F10 Brick / Block walling
F31 Precast concrete sills/Lintels/copings/features

G STRUCTURAL/CARCASSING METAL / TIMBER

G20 Carpentry/Timber framing / First fixing

H CLADDING / COVERING
H72 Aluminium sheet coverings / flashings

J WATER PROOFING
J31 Liquid applied waterproof coatings
J40 Liquid applied tanking / damp proof membranes

K LININGS/SHEATHING/DRY PARTITIONING
K13 Rigid Sheet Flooring / Sheathing / Linings / Casing

L WINDOWS/DOORS/STAIRS
L1 Windows/Rooflights /Screens/Louvres
L2 Doors / Shutters / Hatches
L40 General Glazing

M SURFACING FINISHES
M10 Cements: Sand / Concrete screeds / toppings
M20 Plastered / Rendered / Roughcast Coatings
M40 Stone / Concrete / Quarry / Ceramic tiling / Mosaic
M41 Terrazzo tilling / In situ terrazzo
M50 Rubber / Plastics / Cork / Lino / Carpet tiling / Sheeting
M60 Painting / Clear Finishing

N FURNITUE / EQUIPMENT
N10 Unframed isolated trims / furnishings / equipment
N11 Domestic Kitchen fittings
 83

P BUILDING FABRIC SUNDRIES

P20 General isolated trims/ skirtings / equipment
P21 Ironmongery

Q PAVING / PLANTING / FENCING / SITE FURNITURE

Q10 Stone / Concrete / Brick kerbs/ Edgings/ Channels
Q20 Granular sub-bases to roads / Pavings
Q22 Coated macadam / Asphalt roads / Pavings
Q24 Interlocking brick / block roads / Pavings
Q30 Seeding / Turfing
Q31 Planting
Q40 Fencing

Z BUILDING FABRIC REFERENCE SPECIFICATION

Z Building fabric reference specification
Z10 Purpose made joinery
Z11 Purpose made metalwork
Z12 Preservative/Fire retardant treatment
Z20 Fixings / Adhesive
Z22 Sealants
 84

Groundwork
D20 EXCAVATING AND FILLING

To be read with Preliminaries / General Conditions.

GENERALLY, / THE SITE

110 SITE INVESTIGATION: A report has been prepared and is available for inspection
by during normal office hours at the secreteriat

130 GROUND WATER LEVEL: has been assumed for purposes of measurement to be
below the level of the deepest excavations.

140 EXISTING SERVICES:

150 SITE FEATURES: Before starting work verify with Architect which existing fences,
gates, walls, roads, paved areas and other site features are to be removed. Materials
arising are to be removed from site.

160 TREES: Before starting work verify that Architect which trees, shrubs and hedges are
to be removed. Cut down, grub up main roots and fill voids with approved material.
Dispose of all wood.

170 UNDERGROWTH: Clear site of bushes, scrub and under-growth. Grub up and
dispose of large roots.

180 CULTIVATED TURF: Before starting work verify with Architect which areas of turf
are to be retained. At the contractor’s discretion, cost, and / or profit, other turf may
be either:
- Lifted and sold, or
- Left to be incorporated with the existing topsoil.

EXCAVATING

210 BASIC WORKMANSHIP FOR EXCAVATING: Comply with BS 8000: Part 1,

sections 3.1, 3.2 and 3.3

220 MATERIALS ARISING from the excavations and surplus to requirements for filling
are to remain the property of the Employer unless the contractor:
- Is instructed to remove them from the site, or
- Purchases them at a price to be agreed.

230. TOPSOIL: Before beginning general excavation or filling excavation topsoil from
required areas to an average depth of 150mm and keep separate from excavated
subsoil. At the time of excavation the topsoil must be reasonable dry.
 85

240 BENCHING: Surfaces of excavations with a gradient greater than 1 in 5 which are to
receive filling must have horizontal benches cut to match the depths of compacted
layers of filling.

250 ADJACENT EXCAVATIONS: Where an excavation encroaches below a line drawn

at an angle of 45º from the horizontal from the nearest formation level of another
higher excavation, the lower excavation, all work within it and backfilling thereto
must be completed before the higher excavation is made.

260 ACCURACY: Permissible deviations from formation levels:

- Beneath mass concrete foundations ± 25 mm
- Beneath ground bearing slabs and r.c. foundation €15 mm
- Embankments and cuttings: €50 mm
- Ground abutting external walls: €50mm, but such as to ensure that finished level is
not less than 150mm below dpc.

270 FORMATIONS GENERALLY:

- Make advance arrangements with Architect for inspection of formations for the
following:
Foundations
Service trenches
- Remove the last 150mm of excavations just before inspection. Trim excavations to
required profiles and levels, and remove all loose material.
- Unless otherwise instructed seal formations within 4 hours of inspection with
concrete or other specified fill.

280 FOUNDATIONS GENERALLY: Obtain instructs if:

- A natural bearing formation of undisturbed subsoil is not obtained at the depth shown
at the drawings
- The formation contains soft or hard spots or highly variable material.

290 TRENCH FILL FOUNDATIONS:

- Excavate the whole depth of the trench down to formation by machine in one
operation. Make advance arrangements with Architect for inspection of formation as
soon as it is exposed.
- Unless otherwise instructed place concrete immediately after inspection.

310 UNSTABLE GROUND:

Inform Architect without delay if any new newly excavated face will not remain
unsupported sufficiently long to allow the necessary earthwork support to be inserted.
If the instability is likely to affect adjacent structures or roadways, take appropriate
emergency action until instructions are obtained.
 86

320 RECORD FEATUERS:

Where old foundations, beds, etc. where and to the extent stated on the drawings. Seal
off drain ends, remove contaminated earth and disinfect as required by local authority.
Backfill as specified on drawings.

330 UNRECORDED FEATURES: Break out old foundations, beds, basements, filling,
tanks, service pipes, drains, etc. not shown on the drawings are encountered, obtain
instructions before proceeding.

340 EXISTING WATER COURSES which have been diverted and are to be filled must
be cleared of all vegetable growths and soft deposits before filling.

350 EXCESS EXCAVATION: Backfill any excavations taken:

- Wilder than required with the material specified for backfilling.
- Deeper than required with well graded granular material or lean mix concrete.

DISPOSAL OF MATERIALS

410 TOPSOIL: Stockpile all excavated preserved topsoil in temporary spoil heaps

420 TOPSOIL SPOIL HEAPS: To be not more than 2m high. Treat with a suitable
herbicide at appropriate times to prevent seeding of weeds. Prevent compaction and
contamination.

430 SURPLUS EXCAVATED TOPSOIL: Remove from site.

440 WATER: Keep all excavations free from water until the construction of basements
and retaining walls is able to resist leakage, water pressure and flotation.

FILLING

510 HAZARDOUS, AGGRESSIVE UNSTABLE MATERIALS:

- Do not import or use fill materials which would, either in themselves or in
combination with other materials or ground water, give rise to a health hazard,
damage to building structures or instability in the filling.

520 PLACING FILL GENERALLY:

- Ensure that excavations and areas to be filled and free from loose soil, rubbish and
standing water.
- Take all necessary precautions to ensure stability of adjacent structures. Place and
compact fill against structures, membranes of buried services in a sequence and
manner which will ensure stability and avoid damage.
- Plant employed for transporting, laying and compacting must be suited to the type of
material.
- Lay different materials separately so that only one type of material occurs in each
layer.
 87

530 BENCHING IN FILL: Where, during the progress of the work, the difference in level
between adjacent areas of filling exceeds 600mm, cut into edge of higher filling to
form benches having a minimum width of 600mm and a height equivalent to ensure
maximum continuity with the previous filling.

540 GENERAL LANDSCAPE SUBSOIL FILLING:

- Materials arising from the excavations, but excluding the following:
- Material from marshes or bogs.
- Peat, Logs, Stumps, Slurry, mud and perishable material.
- Material susceptible to spontaneous combustion.
- Clay of liquid limit exceeding 80 and / or plasticity index exceeding 55.
- Material with excessive moisture content.
- Lay in layers not more than 200mm thick and consolidate each layer with the
earthmoving plant. The requirements for compacted subsoil filling do not apply.

550 COMPACTED SUBSOIL FILLING:

- Materials arising from the excavations. Ensure that at time of placing and compacting
the moisture content of cohesive subsoil’s is such that they just together when
squeezed in the hand. Adjust the moisture content of the work.
- Spread material in layers and as soon as possible thereafter compact each layer plant
and method suitable to the type of material. Will in advance of starting work submit
details of;
Materials to be used.
Proposed type of plant.
Proposed maximum depth of each compacted layer.
Proposed minimum number of passes per layer.

560 COMPACTED GRANULAR FILLING:

Materials arising from the excavations (or, where instructed, imported) as defined
below, if both suitable and unsuitable material is excavated, select and keep separate
sufficient suitable material. If there is insufficient suitable excavated material
provides Architect with derails and obtains instructions regarding the importation of
material.
- Well graded sands and gravels with a uniformity coefficient of more than 10
- Crushed hard rock or quarry waste (other than chalk).
- Crushed concrete, crushed brick or tile, free from plaster, wood, organic material and
rubbish
- Spread and level material in layers and as soon as possible thereafter compact each
laying using plant and methods suitable to the type of material. Well in advance of
starting work submit details of proposed:
Type of plant
Maximum depth of each compacted layer.
Minimum number of passes per layer.
 88

570 FIRST LAYER OF COMPACTED FILLING to be of suitable hard granular material

thoroughly compacted to 150mm thickness.

580 PROTECTION OF COMPACTED FILLING:

- Do not allow construction traffic on compacted cohesive soil filling until the level
has been raised not less than 150mm above formation level by properly compacted
temporary protective filling.
- Remove temporary protective filling from site before beginning permanent
construction.

600 BACKFILLING TO FOUNDATION

- Under oversite concrete and pavings: hardcore as clause 610
- Under grassed or landscaped areas: material excavated from the trench, laid and
compacted in layers not exceeding 300mm thick.

610 HARDCODE:
- Granular material, free from harmful matter and excessive dust well graded, passing
a 75mm BS sieve and in any one layer only one of the following:
- Crushed hard rock or quarry waste (other than chalk) with not more binding material
than is required to help hold the stone together
- Crushed concrete, crushed brick or tile, free from plaster, timber and metal
- Gravel of hogging with not more clay content than is required to bind the material
together, and with no large lumps of clay
- Spread and level both backfilling and general filling in layers not exceeding 150mm.
thoroughly compact each layer with a vibratory roller, vibrating plate compactor,
vibro-tamper, power rammer or other suitable means.

620 BLINDING:
- Surfaces to receive sheet overlays or concrete to have sufficient sand, fine gravel, or
other approved fine material applied to fill interstices and provide a close smooth
surface.
- Permissible deviation on surface level: +0 -25mm.

710 TOPSOIL AREAS

GRADE SUBSOIL to smooth flowing contours and to achieve the specified finished
levels of the topsoil. Excavate locally as necessary for areas of thicker topsoil. Small
planting beds located in general landscape areas may be excavated separately at a
later date.

720 LOOSEN SUBSOIL consisting of light, noncohesive material with a 3 tine ripper,
drawn 300mm deep at 600mm centres.

730 UNDISTURBED TOPSOIL WHICH IS TO BE LANDSCAPED: Prepare as

necessary to ensure that the topsoil is in a suitable state for the cultivation operations
specified in sections Q30 and / Q31. in particular:
 89

- Where the ground is hard, break up with a ripper operated in transverse directions,
removing any roots or boulders.
- Where the ground is covered with turf of a thick sward plough or dig over to the full
depth of the topsoil.
- After any such cultivation leave fallow for not less than six months. During this
period with a suitable herbicide at appropriate times to prevent seeding of weeds.

740 FINISHED LEVELS OF TOPSOIL after settlement, unless otherwise stated, to be:
- 30mm above adjoining paving or kerbs,
- Not less than 150mm below dpc of adjoining buildings,
- 30mm higher for shrub areas than for adjoining grass areas,
- Married-in with adjoining soil areas.

In situ Concrete / Large Precast Concrete

E10 IN SITU CONCRETE MIXES, CASTING AND CURING

To be read with Preliminaries / General conditions.

CONCRETE MIXES

110 PRESCRIBED MIX FOR BLINDING BEDS.

- Grade C15P
- The concrete will be plain
- Nominal maximum size of aggregate: 40mm.

120 PRESCRIBED MIX FOR PLAIN CONCRETE

- Grade C20
- The concrete will be plain
- Nominal maximum size of aggregate: 20mm

130 DESIGNED MIX FOR REINFORCED CONCRETE

- Grade C25
- The concrete will be reinforced.
- Nominal maximum size of aggregate: 20mm

140 MIXES FOR SUNDRY TYPES OF IN SITU WORK are specified in other sections
of this specification as follows:
F31 Precast concrete sills/lintels/copings/features
Q10 Kerbs/edgings/channels
Q40 Fencing
 90

Q50 Site/street furniture/equipment

R12 Drainage below ground
R13 Land drainage

Mixes specified in this section which are equivalent to or better than the above may
be used in lieu, subject to approval.

MATERIALS, BATHCHING AND MIXING

210 READY-MIXED CONCRETE may, subject to the written agreement of the

Architect, be used and must be obtained from a plant which holds current
certification meeting the requirements of the Ghana Standards Board. Confirm name
and address of depot (s) to Architect before any concrete is delivered. Retain all
delivery notes for inspection.

220 NATURAL AGGREGATES FOR PRESCRIBED MIXES: To give a drying

shrinkage of concrete not exceeding 0.075% when tested to BS 512: Part 120.

230 PROPERTIES OF FRESH CONCRETE to be determined by the Contractor in

consultation with the concrete supplier to suit the on site circumstances and methods,
but in all respects maintaining compliance with this Specification.

TESTING/CERTIFICATION
310 COMPLETE CORRELATED RECORDS must be maintained for each Prescribed
mix including:
- Information in according with BS 5328: Part 3, clauses 3.1 and 3.2.
- All sampling, site tests and identification numbers of all specimens tested in the
laboratory.
- The locating of the part (s) of the structure represented by each sample.
- The locating in the structure of the batch from which each sample is taken.

320 FAILURES:
- If a concrete sample fails to achieve specified criteria or to pass specified tests,
inform the Architect without delay and submit:
- Confirmation of the validity of the test results, and / or
- Proposals for further tests to assess the strength of the concrete in the structure, as set
out in BS 6089, and / or
- Proposals for rectification.
- Obtain approval of all such evidence and proposals before proceeding. The Architect
may issue instructions for the work to be stopped or delayed until reasons for the
failure have been established, possible consequences assessed, and appropriate
preventive and remedial measures taken.

PLACING AND COMPACTING

410 CONSTRUCTION JOINTS:

 91

- Submit details of proposed locations and obtain approval before proceeding.

- Carefully brush and spray surface while concrete is still green to remove surface
laitance and expose aggregate finish. Obtain approval for alternative method.
- Surface to be clean and damp when fresh concrete is placed against it.

420 CLEANING: At times of placing ensure that all surfaces on which concrete is to be
placed are clean, with no debris, trying wire clippings, fastenings or free water.

430 PLACING:
- Place as soon as practicable after mixing and while sufficiently plastic for full
compaction. After discharge from the mixer do not add water to retemper mixes.
- Ensure that temperature if concrete is not more than 300C in hot weather.
- Place in final position in one continuous operation up to construction joints. Avoid
formation of cold joints.
- Do not discharge from an excessive height or through reinforcement or other
obstructions in a way which may cause uneven dispersal, segregation or loss of
ingredients or adversely affect the formwork or formed finishes. Use suitable chutes
or trunking where necessary.
- Place in layers no thicker than can be effectively compacted with the equipment
being used, without delay between layers. Merge together by compaction.
- Do not used vibrators to make concrete flow horizontal into position, expect where
necessary to achieve full compaction under void formers and cast in accessories and
at vertical joints.

440 COMPACTING: Fully compact from concrete to full depth (until air bubbles cease to
appear on the top surfaces), especially around reinforcement, cast-in accessories, into
corners of formwork and at joints. Ensure amalgamation with previous batches, but do
not damage adjacent partly hardened.

CURING AND PROTECTION

510 - Prevent surface evaporation from concrete surfaces as specified below by covering
with polythene sheeting as soon as practicable after completion of placing and
compacting, removing only to permit any finishing operations and replacing
immediately thereafter.
- Surface which will be exposed to frost, and wearing surfaces of floors and
pavements, regardless of weather conditions: not less than 10 days.
- Other structural concrete surfaces: not less than 5 days.
- Adequately protect concrete from shock, indentation and physical damage.

E20 FORMWORK FOR IN SITU CONCRETE

To be read with Preliminaries / General conditions.

GENERAL / PREPARATION
 92

110 LOADINGS: Design and construct formwork to withstand the worst combination of:
- Total weight of formwork, reinforcement and concrete.
- Construction loads including dynamic effects of placing, compacting and
construction traffic.
- Wind loads.

120 PROPPING: Provide adequate propping to prevent deflection and damage to the
structure. Carry down such props to bearings strong enough to provide adequate
support.

130 BEARINGS:
- Prop through other decks if construction load on a particular deck exceeds:
- The design loading, or
- Where less than 28 days have elapsed from casting, a reduced loading agreed with
Architect.
- Submit details of proposed prop bearings and through propping to Architect. Accept
responsibility for cost of checking effects on structure.

140 CAMBERS:
- Cambers shown on the drawings or specified below relate to the concrete
immediately before formwork is struck. Make adequate allowance for deflection of
formwork under weight of fresh concrete. Top surfaces of concrete must also be
cambered to maintain the required structural depths and profiles.
- Unless otherwise shown on drawings construct forms to achieve the following
upward cambers:
Slabs: %of span measured at centre: 0.2
Beams: % of span measured at free end 0.2
Cantilever beams: % of cantilever measured at free end: 0.4
- After striking of formwork and removal of props check levels to determine extent
of any residual camber and inform Architect.

150 WORK BELOW GROUND:

- Vertical faces of strip footings, bases and slabs may be cast against faces of
excavation, provided:
- Prior approval is obtained.
- The faces are sufficiently accurate and stable.
- Supports to faces are withdrawn progressively as concrete is placed.
- Adequate measures are taken to prevent contamination of concrete.
- Faces of walls must be cast against formwork.

CONSTURCITON

210 ACCURACY: Construct formwork accurately and robustly with adequate supports
to produce finished concrete to the required dimensions. Formed surfaces must be
free from twist and below (other than any required cambers), all intersections, lines
and angles being square, plumb and true.
 93

220 JOINTS IN FORMS: Construct formwork including joints in form linings and
between forms and completed work, to prevent loss of grout, using seals when
necessary. Secure formwork tight against adjacent concrete to prevent formation of
steps.

230 INSERT, HOLES AND CHASES:

- Confirm positions and details to ensure that alterations to and decisions about their
size and location are not made without the knowledge and approval of the Architect.
- Fix inserts or box out as required in correct positions before placing concrete. Form
all holes and chases; do not cut hardened concrete approval.
240 FORM TIES: No metal part of any device for securing forms is to remain within the
specified concrete cover.

250 RELEASE AGENTS: Type(s) which are suitable for use with the type(s) of
formwork, formed finishes and specified applied finished. Use the same type and
made throughout the entire area of any one finish. Apply evenly to form faces, from
top downwards, and to horizontal surfaces last. Use the minimum amount necessary
to obtain a clean release and prevent excessive local collection. Prevent release agent
touching the reinforcement, hardened concrete, other materials not part of the form
face, and permanent forms.

STRINKING

310 RESPONSIBILITY: Strike formwork without disturbing, damaging or overload

structure, and without disturbing props. Notwithstanding other clauses in this
specification and any checking or approvals by the Architect, the responsibility for
safe removal of any part of the formwork and nay supports without damaging the
structure rests with the Contractor.

320 MINIMUM PERIODS:

- The following periods (in days) for retaining formwork in position before striking
shall apply.

Type of Formwork Minimum Period

Vertical forms to columns walls and beams 2 Days

Soffit forms to slabs 4 Days

Props to slabs and soffit forms to beams 10 Days

Props to beams 14 Days

FORMED FINISHED
 94

410 BASIC FINISH: no particular requirements, except those for tolerances and full
compaction.

420 PLAIN SMOOTH FINISH:

- Produce even finish with a sheet material (e.g. plywood), with panels arranged in a
regular pattern as a feature of the surface.
- Abrupt irregularities to be not greater than 5mm. Gradual irregularities, expressed as
maximum permissible deviation from a 1m straight edge, to be not greater than
5mm.
- Variation in colour resulting from the use of an impermeable form lining will be
permitted but the surface to be from discolouration due to contamination or grout
leakage.
- Blowholes less than 10mm in diameter will be permitted but otherwise surface to be
free from voids, honeycombing, segregation and other large defects.
- Making good: Projecting fins are to be removed and rubbed down with a
carborundum stone but otherwise the finish is to be left as struck. Making good of
small defects will normally be permitted after inspection by Architect.
- Formwork tie holes to be in an approved regular pattern, filled with matching mortar
to an approved sample.

E30 REINFORCEMENT

110 QUALITY ASSURANCE: All steel reinforcement specified to comply with BS

4449 OR BS 4483 and cut bent as BS 4466 is to be obtained from firm(s) holding a
valid certificate of approval for the manufacture and / or fabrication of steel
reinforcement issued under a third party quality assurance scheme operated by a
certification body approved by the Ghana Standard Board.

120 PLAIN BAR REINFORCEMENT: To BS 4449, Grade 250

130 DEFORMED BAR REINFORCEMENT: To BS 4449, Grade 460

140 FABRIC REINFORCEMENT: To BS 4483.

CUTTING AND BENDING

210 CUT AND BEND reinforcement to schedules and to BS 4466. All bars shall bent
cold. Steel may be warmed to not more than 100dec C. Do not rebend bars without
approval. Tag bundles of reinforcement with labels to BS 4466.

220 MECHANICAL DAMAGE: Reinforcement must not be rough handled, dropped

from a height or subjected to shock loading or mechanic damage.

230 CLEANLINESS: At time of placing concrete, reinforcement to be clean and free of

corrosive pitting, loose millscale, loose rust, ice, oil and other substances which may
adversely affect the reinforcement, concrete, or bond between the two.
 95

340 ADJUSTMENTS: Provide on site facilities for hand banding to deal with approved
minor adjustments. PROJECTING REINFORCEMENT: Grade 250 bars may be
bent to radii not less than BS 4466, Table 3. Grade 460 bars must not be bent or
straightened without approval.

250 PROJECTING REINFORCEMENT: Grade 250 bars may be bent to radii not less
than BS 4466, Table 3. Grade 460 bars must not be bent or straightened without
approval.

260 LAPS in nominal bar reinforcement, to be not less than 300mm.

265 LAPS in fabric reinforcement, where not detailed, to be not less than 250mm. where
necessary seek instructions to avoid a four layer build at corners.

270 STRUCTURAL WELDED JOINTS will not be permitted.

280 FIXING GENERALLY:

- Unless otherwise permitted fix reinforcement in position before placing concrete. in
addition to any spacers and chairs shown on drawings or schedules, provide adequate
support, tie securely and maintain the specified cover.
- Unless otherwise specified tie using 16 swg annealed tying wire. Ensure that tying
wire does not intrude into the concrete cover. Do not tacks weld unless authorized by
the Architect and recommended by the reinforcement manufacturer.
- Do not fix place reinforcement in contact with non-ferrous metals.

290 COVER:
- Not less than the nominal cover minus 5mm.
- Where reinforcement is located in a particular direction in relation to only one face
of a member, not more than the nominal cover plus.
5mm on bars up to and including 12mm up to and including 25mm size.
15mm on bars over 25mm size.
- Before concreting check thoroughly that the specified cover dimensions have been
obtained.

300 GROUND BEARING SLABS: Where these are reinforced with a single layer if
fabric in the upper part of the slab, the fabric may be placed within two hours of the
first layer.

310 DAMAGE: Prevent damage to and disfigurement of forms, form lining and adjacent
work.

320 RUST STAINING: Prevent rust staining of surfaces of concrete which will be
exposed to view in the finished work, caused, by e.g. rust stained formwork or
unprotected projecting reinforcement.
 96

330 CHECKING COVER: Check the position of the reinforcement in the hardened
concrete as soon as practicable after casting using a magnetic induction display type
cover type meter in accordance with manufacturer’s recommendations and BS 1881:
Part 204. Pay particular attention to columns, beams, cantilevers, soffits of slabs and
all faces which will be exposed to the weather in the finished building. Inform
Architect when such checking is to be carried out, confirm that it has been carried
out and that the results were satisfactory.

E40 DESIGNED JOINTS IN IN SITU CONCRETE

To be read with Preliminaries / General conditions.

110 ACCURACY: All joints to be accurately located, straight and well-aligned, and truly
vertical or horizontal or parallel with the setting out lines of the building.

120 CONSTRUCTION JOINTS IN WATERTIGHT CONCRETE, additional to joints

required by the designer, will not be permitted.

130 CONSTRUCTION JOINTS IN CONCRETE EXPOSED TO VIEW, additional to

joints required by the designer, will not be permitted.

140 CONSTRUCTION JOINTS CONCRETE WEARING SURFACE FLOORS,

additional to joints required by the designer, will not be permitted.

220 ROUGHENING OF CONTRACTION JOINT FACES: Brush and spray surface of

formed contraction joints while concrete is still green leave a thoroughly roughened
exposed aggregate finish.

230 SHEET JOINT FILLER for expansion joints:

Manufacturer and reference:

240 SEALANT FOR expansion joint:

- Black polysulphide with backing strip.
- Prepare joints and apply sealant as section Z22.

Masonry
F10 BRICK/BLOCK WALLING

To be read with Preliminaries/General conditions.

TYPE(S) OF WALLING
 97

110 SANDCRETE BLOCK WORK TO DUCTS

- Blocks: Lightweight aggregate to BS 2028.
Manufacturer and reference:
Minimum average compressive strength: 2.5N/mm2
Work size(s) 450 x 225 x 100mm thick.
- Mortar: As section Z21
Mix: 1:3
Bond: Stretcher

112 SANDCRETE BLOCKWORK TO REMAINING AREAS

- Blocks: Lightweight aggregate to BS 2028
Manufacturer and reference:
Minimum average compressive strength: 2.5N/mm2
Work size(s) 450 x 225 x 150mm thick.
- Mortar: As section Z21
Mix: 1:3
Bond: Stretcher

115 DECORATIVE BLOCK WORK TO SCREEN WALLS

- Blocks: Light aggregate to BS 2028
Manufacturer and reference:
Minimum average compressive strength: 2.5N/mm2
Work size(s) 300 x 150 x 100mm thick.
- Mortar: As section Z21
Mix: 1:3
Bond: Stretcher

WORKMANSHIP GENERALLY

210 RELATED WORK is specified in the following sections:

F31 Precast concrete sills/lintels/copings/features.

220 BASIC WORKMANSHIP: Comply with the clauses of BS 8000: Part 3 which are
relevant to this section.

230 ACCURACY: Notwithstanding BS 8000: Part 3, clause 3.1.2, comply with

preliminaries clause A33/340 and any required critical dimensions given in the
specification or on the drawings.

240 CONDITIONING OF BRICKS/BLOCKS:

- Do not use clay bricks, calcium silicate bricks or autoclaved concrete blocks when
still warm from the manufacturing process.
- Do not use no autoclaved concrete bricks until four weeks after casting.

250 OVERHAND LAYING must not be used without approval.

 98

260 BOND NOT SPECIFIED WORK: Build wall in stretching half lap bond when not
specified otherwise.

270 SUPPORT OF EXISTING WORK: Where new lintels or walling are to support
existing structure, completely fill top joint with semidry mortar, had packed and well
rammed to ensure full load transfer after removal of temporary supports.

280 BLOCK BOND new walls to existing, unless specified otherwise by cutting pockets
into existing walls, not less than 100mm deep, the full thickness of the new wall, and
vertically as follows:
Brick to brick: 4 courses high at 8 course centres.
Brick to block, block to brick or block to block: Every alternate block course.
Bond new walling into pockets with all voids filled solid with mortar.

290 HOLES, RECESSES AND CHASES IN BRICK/BLOCK WALLING: Comply with

the relevant clause in section P13.

F31 PRECAST CONCRETE SILLS/LINTELS/COPINGS/FEATURES

To be read with Preliminaries/General conditions.

TYPE(S) COMPONENT

110 PRECST REINWATER SPOUT

- Drawing reference(s):
- Concrete grade and cover to reinforcement as clause 350.
- Finish: Generally as specified under ‘Fair faced components’.
Mould material/lining: GRP or similar to give smooth finish.
- Mortar for bedding and jointing: 1:4

GENERAL REQUIREMENTS

210 MOULDS must be:

- Constructed accurately go give straight, square and true components. Permissible
deviations on length +0, -6mm other dimensions  3mm.
- Maintained in clean, sound condition and inspected carefully for defects before each
reuse.
- Damaged moulds must not be repaired and reused if this would impair the surface
appearance of the components.
- Constructed to prevent loss of grout.
- Designed to permit demoulding without damage to the components.
- Coated evenly with a suitable release agent, which must not be touch the
reinforcement.
 99

220 CONCRETE GENERALLY: Constituent materials, composition of mixes,

production of concrete, information to be provided, sampling, testing and compliance
to be in accordance with BS 5328 unless otherwise specified.

230 AGGREGATES: Unless specified otherwise.

- To comply with BS 882.
- To give a drying shrinking of concrete not exceeding 0.075% when tested to BS 812:
Part 120.

240 CHLORIDES: The total chloride ion content of the constituents of each mix,
expressed as a percentage by weight of must exceed 0.4. Do not use admixtures
containing calcium chloride.

250 REINFORCEMEBT:
- In addition to reinforcement required for structural purposes, precast units must be
reinforced as necessary to resist shrinking and handing stresses.
- Type of reinforcement, unless otherwise specified: To BS 4449 and/or BS 4466.
- Ensure that the metal of the reinforcement is compatible with metal of any fixings
and accessories that may make contact.
- At time of placing concrete, reinforcement to be clean and free of corrosive pitting,
loose rust, ice, oil and other substances which may adversely affect the
reinforcement, concrete, or bond between the two.
- Fix accurately and securely using tying wire, approved steel clips, or tack welding if
permitted. Wire or clips must not encroach into the concrete cover.

260 CASTING AND CURING:

- Thoroughly compact concrete by vibration.
- Do not demould components prematurely.
- Prevent damage to and distortion of immature components from movement,
vibration, overloading, physical shock, rapid cooling and thermal shock.
- Ensure that components are protected from sun and drying winds until they are at
least 5 days old.
- Do not deliver components to site until at least 4 days after casting.

FAIR FACED COMPONENTS

310 DETAILS OF SAMPLES: After approval of appearance of samples and before

making production components:
- Confirm details of proposed aggregates, including type, maximum nominal size,
grading and source.
- Submit evidence to demonstrate compliance in respect of compressive strength and
free-water/cement ratio.

320 AGGREGATES FOR PRECAST WORK: To BS 882, of colour, free from absorbent
particles which may cause ‘popouts’, and other particles such as coal and iron
 100

sulphide which may be unsightly or cause unacceptable staining. Obtain from one
source, and ensure that adequate supplies can be maintained throughout.

330 FACING MIXES:

- Use exactly the same ingredients and batch proportions for all components required
to have the same finish.
- Materials, batching and mixing must be carefully controlled to ensure consistency of
colour and appearance.

340 QUALITY OF FINISHES must match the approved samples and be consistent
throughout the contract. Components having arises or faces which are broken,
chipped, cracked, erased, honeycombed, irregular, inconsistent, stained or otherwise
marred such that their appearance or performance is significantly impaired will not
be accepted.

350 GRADE AND COVER FOR EXTERNAL COMPONENTS:

- Concrete grade: RC50 or C50.
Minimum cement content with 20mm aggregate: 400 kg/cu m.
Minimum cement content with 10mm aggregate: 440 kg/cu m.
Maximum free water/cement ratio: 0.45
Minimum nominal cover to reinforcement on exposed faces in the finished work:
Different mixes for facing work (see clause 330): 50mm.
Single mix: 35mm.
- Nominal cover to reinforcement on bedded faces: 20mm.

360 COVER SPACES must not be used to concrete faces which will be exposed in the
finished work.

370 UNIFORMITY OF METHOD: All exposed faces which are specified to be of the
same finish must be identical in appearance. If different methods of producing such
faces are proposed, submit evidence that there will be no difference in appearance
and obtain approval; otherwise all such faces must be produced in the same way.

380 INSPECTION: All completed components must be carefully inspected and checked
by the manufacturer for match approved sample(s) and compliance with specification
before dispatch to site. Make arrangements with the Architect for him to inspect
completed components in the factory.

390 DAMAGED COMPONENTS: Do not repair without approval. Such approval will
not be given where the components are badly damaged or where the proposed repair
will impair appearance or performance.

INSTALLATION:

410 PROTECTION:
- Prevention overstressing of components during transit, handling, storage and fixing.
 101

- Store components on level bearers clear of the ground and separate with resilient
spacers.
- Prevent damage to components and any chipping, staining, marking or dirtying of
surfaces which will be visible in the completed work.

420 LAYING:
- Unless specified otherwise, lay components on a full bed of mortar used for adjacent
work. If packing is required use slate.
- Position components accurately, true to line and level.
- Faces which will be exposed to view in the finished work to be kept clean with no
mortar encroachment. Rubbing to remove marks or stains will not be permitted.

430 SUPPORT OR EXISTING WORK: Where new lintels are to support existing
structure, completely fill top joint with semidry mortar, hard packed and well
rammed to ensure full load transfer removal of temporary supports.

440 ONE PIECE SILLS/THRESHOLDS: Leave bed open except under and bearing. One
completion point with mortar to match adjacent work.

Structural / Carcassing metal / Timber

G20 CARPENTRY/TIMBER FRAMING/FIRST FIXING

To be read with Preliminaries / General conditions.

GENERAL INFORMATION/REQUIREMENTS

110 STRENGTH GRADING OF TIMBER:

- To be carried out by companies approved by the Architect.
- Structural timber members cut from large graded sections to be regarded to approval
and marked accordingly.
 102

TYPE(S) OF TIMBER

210 GRADED HARDWOOD FOR ROOF MEMBERS

- Strength graded to BS 5756, Grade HS and so marked.
Species and origin: Odum, Mahogany r similar selected hardwoods.
Surface finish: Sawn
- Preservative treatment: As section Z12 and British Wood Preserving and Damp-
proofing Association Commodity Specification.

220 WROT TIMBER FOR FASCIA BOARDS

- Quality of timber and fixing: To BS 1186.
Species: Odum, Mahogany or similar selected hardwoods.
Moisture content at time of fixing: 13 to 19%.
- Preservative treatment: As section Z12 and British Wood Preserving and Damp-
proofing Association Commodity Specification.

WORKMANSHIP GENERALLY

310 CROSS SECTION DIMENSIONS OF TIMBER shown on drawings are basic sizes
unless stated otherwise. Maximum permitted deviations from basic to be as stated in
BS 5450 for hardwoods.

320 REDUCTION TO FINISHED SIZES of planed/regularized timber to be BS 5450 for

hardwoods.

330 WARPING OF TIMBER:

The limits set down in BS 4978 for the amount of bow, spring, twist and cup in a piece
of timber must not be exceeded.

340 SELECTION AND USE OF TIMEBR:

- Do not use timber members which are damaged, crushed or split beyond the limits
permitted by their grading.
- Ensure that notches and holes are not so positioned in relation to knots or other defects
that the strength of members will be reduced.
- Do not use scarf joints, finger joints or splice plates without approval.

350 PROCESING TREATED TIMBER:

- Carry out as much cutting and machining as possible before treatment.
- Retreat all treated timber which is sawn along the length, ploughed, thicknesses,
planed or otherwise extensively processed.
- Treat timber surfaces exposed by minor cutting and drilling with two flood coats of a
solution recommended for the purpose by main treatment solution manufacturer.

360 MOISTURE CONTENT of timber at time of erection to be more than:

Under cover in generally unheated spaces: 24%
 103

Under cover in generally heated spaces: 20%

Internal in continuously heated spaces: 20%

370 PROTECTION:
- Keep timber dry and do not overstress, distort or disfigure sections or components
during transit, storage, lifting, erection or fixing.
- Store timber and components under cover, clear of the ground and with good
ventilation. Support on regularly spaced, level bearers on a dry, firm, base. Open pile
to ensure free movement of air through the stack.
- Arrange sequence of construction and cover timber as necessary during and after
erection to ensure specified moisture content is not exceeded.
- Keep trussed rafters verticals during handling and storage.

380 SEAL exposed end grain of timber with aluminium primer before delivery to site.

390 PAINTED FINISHES: Structural timber which is to be painted to be primed as

specified before delivery to site.

400 CLEAR FINISHES: Structural timber which is to be clear finished to be kept clean
and first coat of specified finish applied before delivery to site.

410 EXPOSED TIMBER: Prevent damage to and marking of surfaces and arises of planed
structural timber which will be exposed to view in completed work.

JOINTING TIMBER

510 JOINTING/FIXING GENERALLY: Where not specified otherwise, select fixing and
jointing methods and types, sizes and spacings of fastenings in compliance with
section Z20. Fastenings to comply with relevant British Standards.

520 FRAMING ANCHORS:

- Manufacturer and reference(s): As approved
Material/finish: Galvanized / stainless steel
- Fix anchors securely using not less than the number of nails recommended by the
anchor manufacturer.
- Nails to be not less than 30 x3.75mm galvanized or sherardized square twist unless
recommended otherwise

530 METAL PLATE FASTENER/GUSSETS:

Manufacturer and reference: As approved

540 BLACK BOLTS AND NUTS:

To BS 4190.
Finish (applied by manufacturer): As clause 580.

550 WASHERS:
 104

- Plain to BS 4320, spring to BS 4464.

Material and finish to match bolts.
- Dimensions when seated directly on timber surfaces, unless specified otherwise:
Diameter/side length: not less than 3 times bolt diameter.
Thickness: not less than 0.25 times bolt diameter.

560 BOLTED JOINTS:

- Locate holes accurately and drill to diameters as close as practical to the nominal bolt
diameter and not more than 2mm large.
- Place washers under all bolt heads and nuts which bear directly on timber. Use spring
washers in locations which will be hidden or inaccessible in the completed building.
- Tighten bolts so that washers just bite the surface of the timber and at least one
complete thread protrudes from the nut.
- Check at agreed regular intervals up to Practical Completion and tighten as necessary
to prevent slackening of joints.

570 BOLTED JOINTS WITH CONNECTORS:

- Connectors: To BS 1579, type(s) and size(s) as shown on drawings.
Manufacturer and reference: As approved
Finish: As clause 580.
- Set out with centres of bolt holes not more than 2mm from specified positions.
Assemble joints without crushing timber, deforming washers or overstressing bolts.

580 ANTICORROSIVE FINISH (ES) specified for fastenings to be:

- Galvanizing to BS 729, or
- Sherardizing to BS 4921or
- Zinc plating to BS 7371.
- Passivated after treatment and internal threads tapped (unless sherardized)

ERECTION AND INSTALLATION

610 PROPOSALS FOR ERECTING STRUCTURAL TIMBER: At least 4 days before

starting erection of timber structure, submit details of:
- Method and sequence of erection.
- Type of craneage.
- Temporary guys bad bracing for use during erection.

620 PRE-ERECTION CHECKING:

- Not less than 10 days before proposed start date, check foundations and structures to
which timber structure will be attached for accuracy setting out, and holding down
bolts for position, protruding length, condition and slackness.
- Report any inaccuracies and defects of Architect without delay.

630 MODIFICATIONS/REPAIRS:
- Inform Architect of any defects due to detailing or fabrication errors.
 105

- Obtain approval of proposed methods of rectification before starting modification or

remedial work.
- Timber members/components may be rejected if, in the opinion of the Architect, the
nature and / or number of defects would result in an excessive amount of site repair.

640 TEMPORARY BRACING: Provide as necessary to maintain timber components in

position and to ensure complete stability during construction.

650 ADDITIONAL SUPPORTS:

- Where not shown on drawings, position and fix additional studs, noggings or battens
for appliances, fixtures, edges of sheets, etc., in accordance with manufacturer’s
recommendation.
- All additional studs, noggings or batten to be of adequate size and have the same
treatment, if any, as adjacent timber supports.

660 BEARINGS:
- Timber surfaces which are to transmit loads to be finished to ensure close contact over
the whole of the designed bearing area.
- Packings, where necessary, to cover the whole of the designed area, to have crushing
strength not less than the timber being supported and, in external locations, to be rot
and corrosion proof.

670 WALL PLATES: Ensure that wall plates are:

- Positioned and aligned to give the correct span and level for trusses, joists etc
- Fully bedded in fresh mortar.
- Position end joists approximately 50mm from masonry walls.

680 INSTALLING JOISTS GENERALLY:

- Bed hangers directly on and hared against supporting construction. Do not use packs
or bed on mortar.
- Cut joists to leave not more than 6mm gap between ends of joists and back of hanger.
- Rebate joists to lie flush with underside of hangers.
- Fix joists to hangers with a nail in every hole.

690 INSTALLATION JOISTS ON HANGERS:

- Bed hangers directly on and hard against supporting construction. Do not use packs or
bed on mortar.
- Cut joists to leave not more than 6mm gap between ends of joists and back of hanger.
- Rebate joists to lie flush with underside of hanger.
- Fix joists to hangers with a nail in every hole.

700 TRIMMING OPENINGS: When not specified otherwise, trimmers and trimming
joists to be not less than 25mm wider than general joists.

730 STRUTING:
- Unless specified otherwise, securely fix strutting between joists as follows:
 106

Joist spans of 2.5 to 4.5m: One row at centre span.

Joist spans over 4.5m: Two rows equally spaced.
- Unless specified otherwise strutting to be one of the following:
Herringbone strutting, at least 38 x 38mm hardwood and located clear of top and
bottom edges.
Solid strutting, at least 38mm thick hardwood and at least three quarters of depth of
joist.
- Outer joists to be blocked solidly to perimeter walls.

740 INSPECTION: Give Architect reasonable opportunity to inspect structural timberwork

before covering up.

750 BOLTED JOINTS: Inspect all accessible bolts at the end of the Defects Liability
Period and tighten if necessary.

Cladding / Covering
H72 ALUMINIUM SHEET COVERINGS / FLASINGS

To be read with Preliminaries / General conditions.

TYPE(S) OF ALUMINIUM

110 ALUMINIUM ROOFING

- Roofing system: Longspan Corrugated
- Drawing reference(s):
- Base: Hardwood purlins
- Aluminium: As clause 320
Finish: Pre-painted.
Thickness: 0.06mm.
Side laps: Two corrugations.
- Ridge / Hip detail: Roll cap as clause 310

210 RIDGE/HIP CAPPINGS TO ALUMINIUM ROOFS:

- Drawing reference(s):
- Aluminium: As clause 320
Finish: Pre-painted.
Thickness: 0.06mm.
- Dimensions:
Widths: 900mm
Lengths: Not more than 2.00m, end to joints lapped not less than 100mm
- Fixing: Aluminium wedges and mastic pointing.

230 VALLY GUTTERS

- Drawing reference(s):
 107

- Aluminium: As clause 320

Finish: Pre-painted
Thickness: 0.60mm.
Lengths: Not more than 2.00m, with end to joints lapped not less than 100m.
Cover to roofing upstand: Not less than 75mm
- Fixing: Aluminium wedges and mastic pointing.

GENERAL REQUIREMENTS/PREPARATORY WORK

310 WORKMANSHIP GENERALLY:

- Fabricate and fix aluminium coverings/flashings to provide a secure, free draining and
completely weatherproof installation.
- Operatives must be trained in the application of aluminium coverings/flashings.
Submit records of their experience to the Architect on request.
- Measure, mark, cut and form aluminium prior to assembly wherever possible.
- Do not form aluminium when the metal temperature us below the minimum
recommended for working by the manufacturer.
- Mark out aluminium with pencil, chalk or crayon. Do not use scribers or other sharp
instruments without approval.
- Fold coverings/flashings with mechanical or manual presses to give straight, regular
and tight bends, leaving panels free from ripples, kinks, buckling and cracks. Use hand
tools only for folding details that cannot be pressed.
- Fold under or remove any sharp metal edges as work proceeds.
- Use solder only where specified.
- Ensure that finished aluminium works is fully supported, adequately fixed to resist
wind uplift but also able to accommodation thermal movement without distortion or
stress.
- Ensure that finished aluminium work is protected against staining, discolouration and
damage by subsequent works.

320 ALUMINIUM SHHET:

- To BS 2855, Stamped or labeled with type, finish and thickness as specified.
- Manufacturer and reference: To Architect’s approval.

330 LAYOUT: Agree setting out of longitudinal and cross joints with the Architect before
beginning work.

FIXING ALUMINIUM

410 FIXINGS:
- Where not specified otherwise, fix to timber bases with: Galvanized drive screws and
washers.
- Where not specified otherwise, fix to concrete / masonry bases with:
Sherardized or aluminium plated steel screws BS 1210, table 2 for aluminium clips, or
Stainless steel (austenitic) screws to BS 1210, table 4 for stainless steel clips.
 108

All screws must be of length not less than 25mm and diameter not less than 3.35mm,
with compatible washers and plastics plugs of length and diameter to suit screws.

Waterproofing
J31 LIQUID APPLIED WATERPROOF COATINS

To be read with Preliminaries/General conditions.

110 LIQUIED APPLIED WATERPROOF COATINGS: TO ROOF SLABS

- Background(s): Concrete
Primer: Manufacturer’s recommendations.
- Coating material:
Manufacturer and reference: Vandex: Vandex Super or similar approved.
Number of coats: Two coats
Coverage per coat: Not less than manufacturer’s recommendations.
- Building:

210 WORKMANSHIP GENERALLY:

- Ensure that all holes, cracks, defective joints and other defects in surfaces to be coated
have been made good.
Remove dirt, laitance, grease, rust and loose material.
- Protect adjacent surfaces which will be exposed to view in the finished work.
- Primer, if specified, to be brushed well in, ensuring complete coverage. Allow to dry
thoroughly before applying coating.
- Apply coatings to clean, dry surfaces, in dray atmospheric conditions, to give a
uniform, continuous film over all surfaces including angles, recesses, edges, joints and
intersections. Do not allow to pool in hollows.
- The finished coating must firmly adhere to background and be free from pin holes,
blisters, enbrittlement, foreign matter and other defects likely to permit the passage of
water.
- Prevent damage to coating and apply final covering as soon as possible after coating
has hardened.

220 COLD APPLIED COATINGS:

- Allow each coat to dry before applying the next.
- Apply each coat at right angles to the previous.
- Do not thin coatings unless recommended by manufacturer.

230 JUNCTIONS WITH DPCS

 109

- Before applying coatings, ensure that edges of dpcs to which coating must be joined
are fully exposed and free from mortar, debris, dust and other contaminants.
- Ensure full contact of coating with dpc, applying liberally to adjacent surfaces and
extending 50mm beyond, unless detailed otherwise.

240 BLIND coatings as specified whilst still tacky. Carefully brush away surplus material
when coatings are completely dry.

J40 FLEXIBLE SHEET TANKING/DAMP PROOF MEMBRANES

To be read with Preliminaries /General conditions.

110 HARDCORE BEDS: Blind with not less than 12mm of soft sand or pulverized fuel
ash and consolidate to provide a smooth bed free of sharp projections.

120 POLYETHYLENE DAMP MEMBRANE/TANKING:

- Manufacturer and reference:
- Thickness / gauge:
- Lay sheets neatly and tuck well into angles to prevent bridging.
- Joint sheet with continuous strips of mastic between overlaps of not less than 150mm
and seal with tape along the edge of the upper sheet, leaving no gaps. Ensure that
sheets are clean and dry at time of jointing. Use mastic and tape recommended for the
purpose by sheet manufacturer.
- If sheets cannot be kept dry, double welted joints may be used provide they are
temporarily weighted to hold the folds in position prior to laying concrete.
- Form folded welts at corners in upstands.

WORKMANSHIP GENERALLY:
- Apply materials carefully to provide a completely impervious, continuous membrane.
- Ensure that surfaces to be covered are clean, dry smooth and free from voids, sharp
protrusions and frost.
- Protect finished sheeting adequately puncturing during following work.
- Cover sheeting with permanent overlying construction as soon as possible.
Immediately prior to covering check for damage and repair as necessary.

220 INSPECTION: Inform Architect a reasonable length of time before covering any
part of membrane with overlying construction, to allow inspection.

230 PRIMER(S) Type(s) recommended for the purpose by the sheet manufacturer. Apply
by mopping, brushing or spraying to achieve an even and full cover of the surface.
Allow to dry thoroughly before covering.

240 BONDING COMPOUND(S):

- Hot applied oxidized bitumen to BS 3690: Part 2, grade as recommended by the
sheet manufacturer for the conditions and type of surface.
 110

- Lay at a temperature sufficient to ensure full bonding over the whole surface. Do not
overheat.
- Cold applied bonding compound of a type recommended by the sheet manufacturer
may be used for small areas and repair work.

250 ANGLES IN FULLY BONDED SHEETING:

- Fit internal angles with a preformed rot proof fillet, not less than 40 x 40mm, bedded
in bitumen mastic or bonding compound.
- Reinforce all angles with strip of the specified damp proofing material, not less than
300 mm wide, applied before the main sheeting.
- Continue main sheeting around angles, extending not less than 100 mm on to
adjacent surfaces.

260 JUNCTIONS WITH DPCS/CAVITY TRAYS:

- Identify position of adjoining damp proof courses and expose to view where
concealed.
- Thoroughly clean away all mortar, debris and dirt from vicinity of dpcs, including
any projecting portions of dpcs.
- Dpcs which project from the wall: Fully lap and fully bond / seal sheeting to dpc
project.
- Dpcs which do not project from the wall: Extend sheeting 50mm past dpc and fully
bond to wall.

270 PIPES, DUCTS, CABLES ETC: Where these through sheeting, make junctions
completely watertight using preformed collars fully bonded / sealed to both pipes
and sheeting.

280 PROTECTION OF EXTERNAL VERTICAL TANKING:

- Cover tanking against which backfill material will be placed with
- Provide support as necessary to ensure protection remains fully in contact with
tanking and does not move during backfilling operations.

Linings / Sheathing / Dry Partitioning

K13 RIGID SHEET FINE LININGS / PANELLING
To be read with Preliminaries / General conditions.

TYPE(S) OF LINING / PANELLING

110 PLYWOOD CEILLING TO THIRD FLOOR AND EAVES SOFFITS:
- Base: 75 x 50mm joists at 600mm centres.
Additional supports as clause 220.
- Plywood to BS 6566 or equivalent approved national standard.
Thickness: 6mm
Bond type: WBP
 111

Treatment: Pretreated plies

- Fix at 150mm maximum centres along edges of boards and 30.mm maximum centres
along intermediate support.
- Joint treatment: Butt joints filled with joint filler tape and joint finish.

WORKMANSHP
210 INSTALLATION GENERALLY:
- In the absence of manufacturers recommendations store, prepare and fix boards in
accordance with the recommendations of the relevant trade association.
- Keep boards dry and do not fix to timber supports which have a moisture content
greater than 18%.
- Do not fix board internal until the building is watertight.
- Set out boards with joints accurately aligned, of constant width and parallel to
perimeter edges.
- Methods of fixing and fastenings to be as section Z20 unless specified otherwise.
- Protect boards from dirt, stains and damage until Practical Completion.

220 ADDITIONAL SUPPORTS:

- Where specified ensure that studs, noggings or battens are provided in accordance
with board manufacturer’s recommendations and as follows:
- Tongue and groove jointed rigid sheet areas: To all unsupported perimeter edges.
- But jointed rigid sheet areas: To all unsupported sheet edges.
- All additional studs, noggings or battens to be not less than 50mm wide, of adequate
thickness and have the same treatment, if any, as adjacent timber supports.

230 CONDITION all boards by storing on site for at least 48 hours before fixing in
conditions similar to those which will prevail after building is occupied. Ensure free
circulation of air to all surfaces.

240 FIXING GENERALLY:

- Securely fix boards to each support without distortion and true to line and level.
- Fastenings to be evenly spaced in straight lines, in pairs across joints and sufficient
distance from edge of sheet to prevent damage.
- Remove surplus adhesive as the work proceeds.

250 OPEN JOINTS: Keep perimeter joints, expansion joints, and joints between free
from plaster, mortar droppings and other debris. Remove all temporary wedges and
packings on completion of fixings.

260 ACCESS PANELS: Agree size and position with Architect before boards are fixed.
Provide additional noggings, battens, etc., as necessary.
 112

Windows/ Doors / Stairs

L1 WINDOWS/ROOFLIGHTS/SCREES/LOUVRES

To be read with Preliminaries / General conditions.

PRELIMINARY INFORMATION / REQUIREMENTS

110 SITE DIMENSIONS Must be taken and recorded on shop drawings before starting
to make windows.

COMPONENTS

380 METAL LOUVRE CARRIER WINDOWS:

- Drawing reference(s):
- Manufacturer and reference:
Material: Aluminium.
Glazing details: As clause L40/210.
Number of blades: As shown on drawing
Finish as delivered: Aluminium.
- Fixing: Screwed to timber framing as clause 560.

410 TIMBER WINDOW FRAMES:

- Drawing reference(s):
- Timber: To BS 1186: Part 1.
Species: Odum, Mahogany or similar selected hardwoods
- Preservative treatment: Organic solvent with water repellant as section Z12.
- Joinery workmanship: As section Z10
Adhesive: To approval.
- Finish as delivered: Prepared and primed
- Fixing: Screwed to masonry reveal as clause 560.

INSTALLATION

510 PROTECTION OF COMPONENTS: Do not deliver to site components which

cannot be put immediately into suitable clean, dry, floored and covered storage.
Stack near vertical on level bearer, separated with spacers to prevent damage by and
to projecting ironmongery, beads, etc.

520 PRIMING/SEALING: Before fixing components ensure that surfaces of timber

which will be inaccessible installation are primed or sealed as specified.
 113

530 CORROSION PROTECTION: Before fixing, apply two coats of bitumen solution to
be 6949 or an approved mastic window frame components which come into contact
with concrete mortar or plasters.

550 WINDOW INSTALLATION:

- Install windows into prepared openings, maintaining a maximum gap of 6mm
between the frame edge and the surrounding construction.
- Install windows without twist or diagonal racking.
560 FIXING OF ALUMINIUM FRAMES:
- As section Z20 using method approved by manufacturer.
- When not predrilled or specified otherwise, position fixings not more than 250nn
from each end of jamb, adjacent to each hanging point of opening lights, and at
maximum 600 centres.

610 SEALANT JOINTS:

- Sealant manufacturer and reference: Polysulfide or silicone as approved.
- Prepare joint and apply sealant as section Z22.

620 IRONMONGERY: Assemble and fix carefully and accurately using fastenings with
matching finish supplied by ironmongery manufacturer. Prevent damage to
ironmongery and adjacent surfaces. At completion check, adjust and lubricate as
necessary to ensure correct functioning.

L2 DOORS/SHUTTERS/

To be read with Preliminaries / General conditions.

PRELIMINARY INFORMATION/REQUIREMENTS

110 SITE DIMENSIONS Must be taken recorded on shop drawings before starting to
make new doors.

COMPONENTS

220 TIMBER FLUSH DOORS: Door type D2.

- Drawing reference(s)
- Manufacturer and reference:
- Core: Skeleton.
- Facings: 6mm plywood to both sides.
- Lippings: Hardwood to all four edges.
- Preservative treatment: As section Z12.
- Moisture content on delivery: 13 to 19%.
- Finish as delivered: Manufacturer’s primer.

230 TIMBER PANELLED DOORS: Door type D1

- Drawing reference(s)
 114

- Manufacturer and reference:

- Timber species: Odum, Mahogany or similar selected hardwoods.
- Preservative treatment: As section Z12.
- Moisture content on delivery: 13 to 19%.
- Panel details: 45mm hardwood.
- Finish as delivered: Manufacturer’s prime.

METAL DOORS: Door type M1, M2, M3.

- Drawing reference(s):
- Manufacturer and reference:
Finish as delivered: Manufacturer’s primer.

TIMBER DOOR FRAMES:

- Manufacturer and reference: As door manufacturer
- Timber species: Odum, Mahogany or similar selected hardwoods.
- Preservative treatment: As section Z12.
- Moisture content on delivery:13 to 19%
- Finish as delivered: Manufacturer’s primer.
- Fixing: Plugged and screwed as clause 550 and section Z20.

INSTALLATION

510 PROTECTION OF COMPONENTS: Do not deliver to site components which

cannot be put immediately into suitable dry, floored and covered storage. Stack on
bearers, separated with spaces to prevent damage by and to projecting ironmongery,
beads, etc.

520 MOISTURE CONTENT: During delivery, storage, fixing and thereafter to Practical
Completion maintain conditions of temperature and humidity to suit specified
moisture content(s) of timber components.

530 PRIMING/SEALING: Before fixing components ensure that surfaces of timber

which will be inaccessible after installation are primed or sealed as specified.

540 CORROSION PROTECTIO: Before fixing, apply two coats of bitumen solution to
BS 6949 or an approved mastic impregnated tape, to surfaces of door steel
components which will come into contact with concrete mortar or plasters.

550 FIXING CENTRE FOR TIMBER FRAMES: When not predrilled or specified
otherwise, position fixings 150mm from each end of jamb, adjacent to each hanging
point and at 600mm maximum centres.

610 IRONMONGERY: Assemble and fix carefully and accurately using fastening with
matching finish supplied by ironmongery manufacturer. Prevent damage to
 115

ironmongery and adjacent surfaces. At completion check, adjust and lubricate as

necessary to ensure correct functioning.

620 LOCATION OF HINGES: Where not specified otherwise, position hinges with
centre lines 250mm from top and bottom of door leaf. Position third hinge (where
specified) on centre of door leaf.

L40 GENERAL GLAZING

To be read with Preliminaries / General conditions.

110 PREGLAZING of components will be permitted, but:

- Precautions to be taken to prevent displacement of glass or compound. Submit
details and obtain approval.
- Panes with any displaced glass or compound or with defective seals to be reglazed in
situ.

120 REMOVAL OF GLASS FOR REUSE:

- Carefully remove existing glass and glazing compound, beads etc., avoiding damage
to the frame, to leave clean smooth surfaces free from nibs.
- Report to Architect any signs of decay revealed by removal of glass, compounds, etc.
Do not reglaze affected surrounds until instructed.
- Clean glass, beads and other components which are to be reused.

130 WORKMANSHIP GENERALLY:

- Comply with the relevant parts of BS 8000: Part 7 unless specified otherwise in this
section.
- Glass: To BS 952, free from scratches, bubbles, inclusions, cracks, rippling, dimples
and other defects.
- The glazing must be wind and watertight under all conditions with full allowance
made for deflections and other movements.

140 - PREPARATION: Clean surrounds, rebates, grooves and beads, and prepare as
specified before installing glazing.

150 - GLASS: Generally to BS 952 and the relevant part(s) of BS 572, free from scratches,
bubbles, cracks, rippling, dimples and other defects.

TYPES OF GLAZING

230 BEAD FIXED SINGLE GLAZING

- Drawing reference(s)
- Pane material: Glass
Surrounding / bead: 31 x 12mm hardwood
Preparation:
Bead fixing:
 116

Beads fixed on timber

- Install as BS 8000: Part 7, clause 3.3.2.

220 GLASS LOUVRES TO METAL CARRIER WINDOWS

- Drawing reference(s)
- Manufacturer and reference:
- Pane material: 6mm clear float glass.
- Surround: Aluminium frame.
- Edge treatment: Polished and rounded.
- Size
 117

Surface Finishes
M10 CEMENT: SAND/CONCRETE SCREEDS/TOPPINGS

To be read with Preliminaries / General conditions.

TYPE(S) OF SCREED/TOPPING

110 CEMENT: SAND SCREED TO RECEIVE PVC TILES/CERAMIC FLOOR TILES

- Base: Concrete
- Construction: Bonded as clause 240.
Thickness: 44mm/47.5mm
- Mix:
Cement: Ordinary Portland to BS 12.
Fine aggregate: To BS 882.
Mix: proportions: 1:3
- Finish: Steel trowelled to receive tiles.

120 CEMENT: SAND SCREED TO ROOFS / APRONS

- Base: Concrete
- Construction: Bonded as clause 240.
Thickness: 50mm
- Mix:
Cement: Ordinary Portland to BS 12.
Fine aggregate: To BS 882.
Mix proportions: 1:3
- Finish: Steel trowelled.

GENERALLY / PREPARATION

210 SUITABILITY OF BASES: Before starting work ensure that:

- Base are sufficiently flat to permit specified levels and flatness of finished surfaces,
bearing in mind the permissible minimum and maximum thickness of the
screed/topping.
- Bases are clean and free from plaster, dirt, dust and oil.

220 ROOF SCREEDS: Before laying screed cut small neat holes through roof slab at low
points to effectively drain surplus water. Locations and method of cutting to be
approved. When screed has drained completely, fill and seal holes to approval.
 118

230 CONDUITS which are to be cast into screeds to be overlaid with 500mm wide strip
of steel fabric to BS 4483, reference D49, Place the reinforcement at mid depth
between the top of the conduit and the screed surface.

240 BONDED CONSTRUCTION:

- Shortly before laying screed/topping completely remove mortar matrix from surface
to expose coarse aggregate over entire area of hardened base slab using blasting or,
for in situ slabs only, pneumatic scabbing.
Remove all dust and debris.
- Keep base slab well wetted for several hours before laying screed/topping. Remove
free /water then brush in recommended bonding agents: cement slurry.
- Lay screed/topping while slurry is still wet to ensure a good bond.
BATCHING / MIXING / LAYING

310 BATCHING: Proportions of mixes made with dense aggregates are specified by
weight, and should be batched by weight. volume batching will be permitted on the
basis of t he previously established weight: volume relationship(s) of the particular
materials and using accurate gauge boxes.

320 MIXING:
- Water content of mixes to be the minimum necessary to achieve full compaction, low
enough to prevent excessive water being brought to the surface during compaction.
- Mix materials thoroughly to a uniform consistence. Mixes other than no-fines must
be mixed in a suitable forced action mechanical mixer: do not use free fall type
(drum) mixer.
- Use while sufficiently plastic for full compaction.

330 ADVERSE WEATHER:

- Do not screed/topping unless their surface temperature can be maintained above 5
deg C for not less than 4 days thereafter.
- In hot weather reduce the time between operations or use other measures to prevent
premature setting or drying out.

340 JOINTS IN SCREEDS: Unless otherwise specified cast screeds continuously, as far
as possible without defined joints, using ‘wet screeds’ between strips or bays. Obtain
approval for positions of bay joints.

360 FLATNESS OF FLOOR SCREEDS/TOPPINGS: Sudden irregularities not

permitted. When measured with a slip gauge to BS 8204: Part 1, Figure 3 or
equivalent, the variation in gap under a straightedge (with feet) placed anywhere on
the surface to be not more than the following:
- Screeds to receive toppings or beds 15-30mm thick: 10mm under a 3m straightedge
- Screeds to receive sheet or tile finishes bedded in adhesive:
5mm under a 3m straightedge
2mm under a 1m straightedge
- Toppings:
 119

5mm under a 3m straightedge

2mm under a 1m straightedge.

390 SURFACE REGULARITY OF ROOF SCREEDS:

- Sudden irregularities not permitted. Variation in gap under a 2m straightedge (with
feet) placed anywhere on the surface to be not more than 6mm.
- Ensure that falls are sufficiently even to prevent ponding.

400 SAND: CEMENT SCREEDS: Fully compact by double beam vibrator or plate
vibrate or, where this is not practicable, by hand.

410 FINE CONCRETE SCREEDS/TOPPINGS: Either:

- Lay in two layers of approximately equal thickness, thoroughly hand compacting
both layers. Roughen the surface of the lower layer and lay the upper layer within
one hour, or
- Lay in a single layer and compact by double beam vibrator or plate vibrator.

420 STAIR CON CRETE SCREEDS/TOPPINGS: Either:

- Construction: Bonded as clause 240 to treads, treads, risers and landings.
- Form risers with fine finish formwork.
- Make good surfaces of toppings with cement: fine aggregate and wood float, and
when hardened rub to remove laitance.

FINISHING / CURING

510 TIMING: Carry out all finishing operations at optimum times in relation to the
setting and hardening of the material. Do not wet surfaces to assist surface working.
Do not sprinkle cement onto surface.

520 WOOD FLOATED FINISH: Use a hand float to give an even slightly coarse texture
with no ridges or steps.

530 SMOOTH FLOATED FINISH: Use a hand float, skip float or power float to give an
even surface with no ridges or steps.

540 TROWELLED FINISH to receive applied floor finishes:

- Float to an even surface with no ridges or steps.
- Hand or power trowel to give a uniform smooth but polished surface free from
trowel marks and other blemishes, and suitable to receive the specified flooring
material.
- Adequately protect the surface from construction traffic.
- If, because of inadequate finishing or protection, the surface of the screed is not
suitable to receive the specified flooring material, it must be made good by
 120

application of a smoothing compound by and to the satisfaction of the flooring

subcontractor. Allow for the cost of any such making good.

550 TROWELLED FINISH for wearing surfaces:

- Float to an even surface with no ridge steps.
- As soon as the surface is sufficiently hard, steel trowel by hand or machine. Retrowel
at least twice at intervals until a hard closed finish is obtained and there is little or no
effect from further trowelling.
- Finished surfaces must be uniform, smooth and free from trowel marks and other
blemishes.

650 CURING: Unless otherwise specified:

- Immediately after laying protect surface from wind, draughts and strong sunlight.
- As soon as screed/topping has set, closely cover with polythene sheeting and keep in
position for not less than 7 days.
- Do not heat screeds/toppings or the building artificially during first 4 to 6 weeks
after laying, thereafter raise temperature slowly.

660 FOLLOWING TRADES: Take adequate precautions to prevent damage to

screeds/toppings, including covering by suitable means. Make good all defective
work in screeds before applying finishes.

670 ROOF SCREEDS: Cover screeds during wet weather and arrange building
programme to ensure that they are as dry as practicable when weathertight coverings
are laid.

M20 PLASTERED/RENDERED/ROUGHCAST COATINS

To be read with Preliminaries / General conditions.

TYPES(S) OF COATING

110 CEMENT: SAND RENDER:

- Location: Generally
- Background: Concrete, blockwork
Preparation: As clause 310 to 330
- Render coat:
Cement: Ordinary Portland cement.
Sand: To BS 1199.
Mix proportions (cement: sand): 1:3
Thickness: 13mm
Finish: Plain.

120 CEMENT: SAND RENDER TO RECEIVE TILES AS CLAUSE M40/110

- Location: Internal walls of wet areas
 121

- Background: Concrete, blockwork

Preparation: As clause 310 to 330
- Render coast(s)
Cement: Ordinary Portland cement.
Mix proportions (cement: sand): 1:3
Thickness: 13mm
Finish: As clause 430.

GENERAL REQUIREMENTS FOR WORKMANSHIP

210 BASIC WORKMANSHIP: Comply with the clauses of BS 8000: Part 10 which are
relevant to this section.

220 RENDERING FOR EXTERNAL TILING: Rendering type M20 is to be carried out
by the subcontractor for tiling type M40/110 or under his direct supervision and to
his approval.

230 CEMENT: As specified in the type of coating clause(s). Where ordinary cement is
specified, used ordinary Portland, rapid hardening Portland or Portland blastfurnace
cement. All cements must comply with the appropriate British Standard and be
manufactured by a GSB Registered Firm of Assessed Capability.

240 MIXING:
- Proportions of specified mixes are by volume and for damp sand. Adjust proportions
if dry or saturated sand is used.
- Do not use mortar-mill type mixers for mixing gypsum plasters.

250 SCAFFOLDING: Use independent scaffolding to avoid putlog holes and other
breaks in coatings.

PREPARAING BACKGROUDS

310 ACCEPTANCE OF BACKGROUNDS: Before preparation or application of

coatings ensure that:
- Backgrounds are secure, adequately true and level to achieve specified tolerances,
free from contamination and loose areas, reasonably dry and in a suitable condition
to receive specified coatings.
- All cutting, chasing, fixing of concealed conduits, service outlets and the like, and
making good of the background, is compacted.

320 PREPARATION GENERALLY:

- Remove efflorescence, dust and other loose material by thoroughly dry brushing.
- Remove traces of paint, grease, dirt and other materials incompatible with coating by
scrubbing with water containing detergent and washing off with plenty of clean
water. Allow to dry before applying coatings unless specified otherwise.
 122

330 KEYING/BONDING: Prepare backgrounds as specified for the type of coating to be

applied. Methods other than those specified may be submitted for approval.

304 INSITU CONCRETE SURFACES: Scrub with water containing detergent to ensure
complete removal of mould oil, surface retarders and other materials incompatible
with coating. Rinse with clean water and allow to dry unless specified otherwise.

350 PREVIOUSLY PAINTED SURFACES: Remove all paint by needle hammering or

other suitable method.

360 EXISTING RENDER: The extent and location of renewal of existing coatings must
be agreed, at least on a provisional basis, with the Architect before the work is
started. Remove existing coatings in ways which will reasonably minimize the
amount of removal and renewal.

370 REPAIRING EXISTING RENDER:

- Cut out all loose, hollow, soft, friable, badly cracked or otherwise damaged areas to
form rectangular patches with straight horizontal and vertical square or slightly
undercut edges.
- Cut back to imitation joint lines where they occur.
- Cut out cracks other than hairline cracks to a width of not less than 75mm,
undercutting all edges but the bottom.
- Wash and brush exposed backgrounds and edges to remove dust and loose material.

380 TREATMENT OF ORGANIC GROWTHS: Use only biocides as approved.

RENDERING

410 APPLICATION GENERALLY:

- Apply each coating firmly to achieve good adhesion and in one continuous operation
between angles and joints.
- All coatings to be not less than the thickness specified, firmly boned, of even and
consistent appearance, free from rippling, hollows and ridges.
- Finish surfaces to a true plane, to correct line and level, with all angles and corners to
a right angle unless specified otherwise, and with walls and reveals plumb and
square.
- Prevent excessively rapid or localized drying out.

420 SMOOTH FINISH: Trowel or float to produce a tight, matt, smooth surface with no
hollows, abrupt changes of level or trowel marks. Do not use water brush and avoid
excessive trowelling and over polishing.

430 COMBING, where specified, is to be carried out as the coating stiffens using a
suitable comb to produce evenly spaced wavy horizontal lines, approximately 20mm
part and 5mm deep to provide a key for following coat. Do not penetrate through the
coat.
 123

440 DRYING: Keep render coat damp for the first 3 days by covering with polythene
sheet and/ or spraying with water. Thereafter prevent from drying out too rapidly.
Work in shade whenever polishing.

450 PROTECTION: Adequately protect newly applied external coatings against frost and
rain for the first 48 hours using polythene sheet, hung clear of the face, or other
approved method.

M40 STONE/CONCRETE/QUARRY/CERAMIC TILING MOSAIC

To be read with Preliminaries / General conditions.

TYPE(S) OF TILIING/MOSAIC

110 TILING TO KITCHEN/SHOWER/WC/MASTER BATHEROOM WALLS

- Drawing Reference (s):
- Tiles: Glazed ceramic; colour TBA.
Size and thickness: 150 x 200 x 6mm thick.
- Background/Base: Cement and sand render
Preparation: To manufacturer’s recommendations.
- Bedding: Cement: Sand – Walls as clause 520
Adhesive: Kerabond or similar approved.
- Grouting material: White cement.
Joint width: 3mm
- Accessories: Fungicidal mastic sealant to fittings

120 CERAMIC FLOOR TILING TO ALL AREAS EXCEPT BEDROOMS AND

STAIRCASE AREAS
- Drawing Reference (s):
- Tiles: Ceramic; colour TBA.
Size and thickness: 300 x 300 x 6mm thick
- Background / Base: Cement and sand screed
Preparation: To manufacturer’s recommendations.
- Bedding: Cement: Sand – Thick Bed (Floors) as clause 540.
Adhesive: Kerabond or similar approved.
- Grouting material: White cement.
Joint width: 3mm
- Accessories:

GENERALLY

210 SUITABILITY OF BACKGROUNDS/BASES: Before starting work ensure that

backgrounds/bases:
- Are sufficiently flat to permit specified flatness of finished surfaces, bearing in mind
the permissible minimum and maximum thicknesses of the bedding material.
 124

- Have been allowed to dry out by exposure to the air for not less than the following:
Concrete slabs: 6 weeks.
Concrete walls: 6 weeks.
Brick/block walls: 6 weeks.
Cement: sand screeds: 3 weeks.
Rendering: 2 weeks.

220 FALLS IN THE BASE: Before starting work, check that where required, falls have
been provided in the base. Inform the Architect if the falls are inadequate. Do not
attempt to provide falls by increasing or decreasing the specified thickness of the
bedding material.

230 SAMPLES: Before placing orders submit representative samples(s) of all tiles.
Ensure that delivered materials match sample(s).

PREPARATION

270 NEW IN SITU CONCRETE: Scrub with water containing detergent to ensure
complete removal of mould, oil, surface retarders and other materials incompatible
with the bedding. Rinse with clean water and allow to dry unless specified otherwise.

380 NEW RENDER: Ensure plaster is dry, solidly bedded, free from dust and friable
matter. Apply plaster primer is recommended by the adhesive manufacturer and
allow to dry before tiling.

FIXING

410 FIXING GENERALLY:

- Check that there are no unintended colour/shade variations within the tiles for use in
each area/room. Thoroughly mix variegated tiles.
- Check that adhesive is compatible with background / base.
- Cut tiles neatly and otherwise fix tiles so that there is adhesion over the whole of the
background / base and tile backs.
- Before bedding material sets make adjustments necessary to give true, regular
appearance to tiles and joints when viewed under final lighting conditions.
- Clean surplus bedding material from joints and face of tiles without disturbing tiles.

420 ADVERSE WEATHER:

- Do not fix tiles if the temperature is below 5 deg C or in damp conditions.
- Comply with manufacturer’s recommendations for minimum/maximum
temperatures when using proprietary adhesives.
- Take adequate precautions to protect work from inclement weather, frost and
premature drying out.

430 SETTING OUT:

- Joints to be true to line, continuous without steps.
 125

- Joints on walls to be truly horizontal, vertical and in alignment round corners.

- Joints in floors to be parallel to the main axis of the space or specified features.
- Cut tiles/slabs to be kept to the minimum, as large as possible and in unobtrusive
locations.
- Joints in walls and floors to be in alignment.
- Where positions of movement joints are not specified they are to be agreed with the
Architect.
- Before laying tiles obtain approval of setting out from Architect.

440 FLATNESS OF TILING: Sudden irregularities not permitted. When checked with a
2m straight edge with 3mm thick feet at each end, placed anywhere on the surface,
the straightedge should not be obstructed by the tiles and no gap should be greater
than 6mm.

450 LEVEL OF TILING ACROSS JOINTS:

Maximum deviation between tiles either side of joint, including movement joints to
be:
1mm for joints less than 6mm wide.
2mm for joints 6mm or greater in width.

460 MORTAR FOR BEDDING: Unless specified otherwise:

- Cement: Portland cement – class 42.5 to BS 12, with Kerabond adhesive or similar
in accordance with manufacturer’s recommendations.
Sand for walls: To BS 1199.
Sand for floors: To BS 882.
- Batch by volume: Specified proportions are for dry sand, allow for bulking if damp.
- Mix materials thoroughly to a uniform consistence in a suitable forced action
mechanical mixer. Do not use a free fall type (Tiling drum) mixer. Use the minimum
amount of water necessary to give required workability.
- Use mortar within two hours of mixing at normal temperatures. Do not use after the
initial set has taken place and do not retemper.

470 POROUS TILES: If to be bedded in cement: sand, soak in clean water for at least 30
minutes, and fix as soon as surface water has drained.

480 TILE SKIRTINGS: Bed solid to wall after laying floor tiles. Ensure joints in
skirtings match and align with joints in floor tiling.

510 MULTISTOREY EXTERNAL TILING: Start fixing at the highest level and work
downwards. Adequately protect exposed top edges and ensure that copings, sills, etc.
are fixed and completed as soon as practicable.

520 CEMENT: SAND – (WALLS):

- Dampen background and apply coat of 1:3 cement: sand mortar as clause 460 to an
even thickness of not more than 10mm. Finish with a wood float and allow to stiffen
slightly before applying tiles.
 126

- Without delay, and using 1:2 cement: fine sand mortar, fill any keys and apply 2mm
thick coat to the entire back of each tile. Press tiles onto float coat and tap firmly into
position.

540 CEMENT: SAND – THICK BED (FLOORS):

- Mortar for bed: 1:3 as clause 460 with a water content such that a sample squeezed in
the hand will retain its shape and not crumble, and such that a film of water does not
form on the surface of the bed when compacted.
- Dampen base, then lay suitably small working areas of the bedding and compact
thoroughly to the required level.
- Within two hours and before bedding sets, evenly coat the entire back of each tile
with the specified adhesive and beat firmly into position to give a finished adhesive
within the range recommended by the manufacturer.
- Grout tiles as specified within four hours of completing laying.

550 CHECKING TILE ADHESION: As work proceeds and before the bedding has set,
carefully remove random tiles as directed and in the presence of the Architect to
verify that there is the specified adhesion. Remove the initial adhesive, butter the
removed tiles with fresh adhesive and refix.

GROUTING / COMPLETION

610 GROUTING:
- Grout tiles as soon as possible after bedding had set sufficiently to prevent
disturbance of tiles.
- Ensure that joints are 6mm deep (or the depth of the tile if less), and are free from
dust and debris.
- Fill joint completely, tool to an approved profile, clean off surface and leave free
from blemishes.
- Polish wall tiling with a dry cloth when joints are hard.

620 COLOURED GROUT: Check the potential risk of staining by applying the grout to
a few tiles in a small trial area. If discolouration occurs apply a protective sealer to
the tiles and repeat the trial.

630 PROTECTION: Adequately protect and keep clean all completed areas. Clean off
any droppings immediately.

640 TRAFFICKING: Keep floors clear of traffic for at least four days and permit only
light traffic for the next 10 days.

650 POLISH tiles with two coats of nonslip polish of type recommended by tile / slab
manufacturer.

M41 TERRAZZO TILING/IN SITU TERRAZZO

 127

To be read with Preliminaries / General conditions.

TYPE(S) OF TERRAZZO

130 TERRAZZO TOPPING WASHED: TO STAIR WELL/ENTRANCE STEPS

- Base: Cement and sand screed
- Construction:
- Construction: as clause
- Bedding and topping: as clause
- Topping mix:
- Dividing strips: Ebonite
- Finishing: Grinding as clause 520.
- Other requirements:

GENERAL / PREPARATION

210 SUITABILITY OF BASES: Before starting work ensure that:

- Bases are sufficiently flat to permit specified flatness of finished surfaces, bearing in
mind the permissible.
- Concrete slabs have been allowed to dry out by exposed to the air for not less than 6
weeks.

LAYING

310 LAYING GENERALLY:

- Joints to be true to line, continuous and without steps, and parallel to the main axis of
the space or specified features.
- Where positions of dividing strips are not specified they are to be agreed with
Architect.
- Before laying obtain approval of setting out

320 LEVEL OF FINISHED FLOOR: Permissible deviation in level from datum for
to be +/-10 mm.

330 FLATNESS OF FINISHED FLOOR: Sudden irregularities not permitted. When

measured with a slip gauge to BS 8204: Part 1, Figure 3 or equivalent, the variation
in gap under a straight edge (with feet) placed anywhere on the surface to be not
more than:
3m straight edge: ----- mm
1m straight edge: ----- mm

340 BONDED CONSTRUCTION:

- Completely remove mortar matrix from surface to expose coarse aggregate over
entire area of hardened base (including any associated minor areas such as skirtings,
treads and risers) using a pneumatic scabbler or abrasive blasting. Remove all dust
and debris and wash clean.
 128

- Keep surface well wetted for several hours before laying bedding. Remove free
water then brush in cement slurry of creamy consistency.
- As an alternative to slurrying, prepare, prime as necessary and apply a bonding
agent.
- Lay screeded bed while slurry or bonding agent is still wet to ensure a good bond.

350 MORTAR FOR BEDDING: Unless specified otherwise:

- Cement: Ordinary Portland to BS 12.
Sand for walls: To BS 1199, Table 1.
Sand for floors: To BS 882, Table 5, grading limit M, but where fine sand is
specified grading limit F.
- Batch by volume. Specified proportions are for dry sand, allow for bulking if damp.
- Mix materials thoroughly t a uniform consistence in a suitable forced action
mechanical mixer. Do not use a free fall type (tiling drum) mixer. Use the minimum
water necessary to give required workability.
- Use mortar within two hours of mixing at normal temperatures. Do not use after the
initial set has taken place and do not retemper.

400 IN SITU TOPPINGS:

- Batch materials by volume using accurate gauge boxes.
- Thoroughly mix, including any pigments, in a dry state to a uniform colour and with
even distribution of different size aggregates. Add the minimum water necessary to
achieve workability and mix to a uniform consistence.
- Lay suitable small areas of screeded bed using a 1:3 mortar as clause 390 of a stiff
plastic consistency and thoroughly compact to level.
- Within 48 hours brush a neat cement slurry into the surface, lay topping and
thoroughly compact by tamping, trowelling and rolling level with the dividing strips.
- Remove excess laitance from the surface and ensure that the aggregate is regularly
distributed with the minimum amount of cement matrix visible.
- Cure as specified before finishing.

410 DIVIDING STRIPS: Depth to be such as to give secure anchorage into the mortar
bedding. Fix to exact finished level of floor.

FINISHING

510 CURING: Immediately after laying, protect tiled and / or in situ surfaces from wind,
draughts and strong sunlight. Cover with polythene sheets held in close contact with
the surface and lapped 100 mm at edges. Keep it position for not less than three days
or until grinding commences, whichever is the later.

520 GRINDING:
- Mechanically grind surface using coarse grit stones and water. Dry grinding will be
permitted only where it is not practicable to use the wet process.
- Thoroughly clean and wash floor to remove all grinding residue and dust.
 129

- Fill holes and depressions in surface with matching grout well pressed into surface
and allow to harden.
- Mechanically polish surface with fine grit stones and water to a fine grit finish.
- Wash surface clean and keep free from traffic for at least two days.

530 PROTECTION: Adequately protect and keep clean all completed areas. Clean off
any droppings immediately. Do not heat floors or building artificially first four to six
weeks after laying, thereafter raise temperature slowly.

540 CLEANING AND MAINTENANCY:

- Before practical completion submit the specialist subcontractor’s recommendations
for cleaning and maintenance to the Architect.
- Immediately before practical completion thoroughly clean all surface in accordance
with those recommendations.

M50 RUBBER/PLASTICS/CORK/LINO/CARPET TILING/SHEETING

To be read with Preliminaries /General conditions.

TYPES(S) OF COVERING

110 PVC TILING:

- Location: Bedrooms
- Base: Cement and sand
- Tiles:
Manufacturer and reference:
Size: 250 x 250mm
Thickness: 2.5mm
Colour/pattern: TBA
- Adhesive: To manufacturer’s recommendations
- Accessories:
- Finishing: Seal and polish as clause 820

GENERALLY

210 WORKMANSHIP GENERALLY:

- All bases be rigid, dry, sound, smooth and free from grease, dirt and other
contaminates before coverings all applied.
- Finished coverings must be accurately fitted, tightly jointed, securely, bonded,
smooth and free from air bubbles, rippling, adhesive marks and stains.

220 SAMPLES: Before placing orders, submit for approval a representative sample of
each type of covering. Ensure that delivered materials match samples.

310 MARKING: Ensure that materials are delivered to site in original packing, clearly
marked with batch number.
 130

330 COMMENCEMENT: Do not lay materials until building is weathertight, wet trades
have finished their work, the building is well dried out, all paintwork is finished and
dry, and floor service outlets, duct covers and other fixtures around which are the
materials are to be cut have been fixed. Inform CA not less than 48 hours before
commencing.

340 CONDITIONING: Before laying commences thoroughly condition materials by

unpacking and spreading out in the spaces where they are to be laid. Minimum time
and temperature to be as recommended by manufacturer.

350 ENVIRNMENT: Before, during and after laying, maintain temperature and humidity
approximately at levels which will prevail after the building is occupied.

PREPARING BASES

410 SUITABILITY OF NEW BASES AND CONDITIONS: Laying of coverings will be

taken as joint acceptance by the Main Contractor and Subcontractor of the suitability
of the bases and conditions within any given area.

430 DAMPNESS: Where coverings are to be laid on new wet-laid bases:

- Ensure that drying aids have been turned off for not less than 4 days, then
- Test for moisture content using an accurately calibrated hygrometer in accordance
with BS 5325, Appendix A or BS 8203, Appendix A.
- Take readings in all corners, along edges, and at various points over the area being
tested.
- Do not lay coverings until all readings show 75% relative humidity or less.

440 NEW SCREEDS: The specified for trowelled screed finishes (section M10) requires:
- A uniform, smooth surfaces free from trowel marks and other blemishes, and
suitable to receive the specified floor finish material.
- Adequate protection from construction traffic.
- Allowance for making good by application of a smoothing compound by and to the
satisfaction of the flooring subcontractor in the event of the surface being unsuitable
due to inadequate finishing or protection.

460 SMOOTHING COMPOUND: recommended for the purpose by the

manufacturer. Mix and lay in accordance with manufacturer’s recommendations.

LAYING COVERINGS

610 SET OUT TILES from centre of space/room unless specified otherwise, so that
wherever possible:
- Tiles along opposite edges are of equal size, and
- Edge tiles are more than 50% of full tile width.
 131

620 COLOUR CONSISTENCY: In any one area/room use only coverings from the same
production batch to prevent banding or patchiness resulting from colour/flash
variation.

630 HEATING OF TILES: When recommended by manufacturer, to be carried out in

accordance with manufacturer’s recommendations. Do not overheat.

640 ADHESIVE FIXING GENERALLY:

- Adhesive: When not specified otherwise, type to be as recommended by covering
manufacturer or, in the absence of such recommendation, type to be approved.
- Use a primer where recommended by adhesive manufacturer. Allow to dry
thoroughly before applying adhesive.
- Spread adhesive evenly and lay covering, pressing down firmly and rolling (if
recommended) to ensure full contact and a good bond overall.
- Remove all surplus adhesive from exposed faces of coverings as the work proceeds.
- Trowel ridges and high spots caused by particles on the substrate will not be
accepted.

650 PATTERNS to be accurately matched at seams.

660 SEAMS to be cut into ensure a tight joint, without gaps.

670 BORDER/FEATURE STRIPS of sheet materials:

- Cut strips along the length of the sheet to prevent curl.
- Mitre joints at corners.

680 SEAM WELDING:

- Do not commence welding of coverings until adhesive has completely set.
- Form a neat, smooth strongly bonded joint flush with unless finished surface.

720 DOORWAYS: Make joint on centre line of door leaf unless specified otherwise.

740 EDGINGS/ COVER STRIP

- Manufacturer and reference(s)
- Material/finish:
- Fix securely (using matching fastenings where exposed to view) ensuring that edge of
covering is firmly gripped.

COMPLETION

810 CLEANING GENERALLY: Remove all scrap, dust and dirt. Carefully remove
adhesive and other marks from coverings and adjacent surfaces, using approved
cleaning agents and methods.

820 FINISHING PVC FLOORING:

 132

- Wash floor using mops dampened with water containing neutral detergent. If
necessary, lightly scrub heavily solid areas using a brush or synthetic fibre web pad.
- Thoroughly rinse with clean water, removing surplus to ensure no damage to adhesive,
and allow to dry.
- Apply two coats of emulsion polish of a type recommended by covering manufacturer.

870 PROTECTION: Cover flooring with clean dust sheet, hardwood or other suitable
material to prevent damage from dirt and traffic prior to Practical Completion.

880 WASTE: Retain spare covering material suitable patching. On completion hand over
to Employer pieces selected Architect.

M60 PAINTING/CLEAR FINISHING

To be read with Preliminaries / General conditions.

COATING SYSTEMS

110 ACRYLIC EMULSION

- Manufacturer: As Clause M60/210
- Surface(s): Cement rendered, concrete
Preparation: As clause M60/130
Initial coat(s) I Nr mist coat
- Finishing coats: 2Nr finishing coats

115 GLOSS PAINT

- Manufacturer: As Clause M60/310
- Surface(s) Woodwork
Preparation: As clause M60/310
- Initial coat(s):
- Finishing coat(s):
117 TEXTURED PAINT
- Manufacturer: As Clause M60/210
- Surface(s): Cement rendered, concrete
Preparation: As clause M60/310
- Initial coat(s):
- Finishing coats:

GENERALLY

210 COATING MATERIALS to be obtained from one only of the following

manufacturers unless specified otherwise: Inform Architect of selected manufacturer
at an early date.

1.
2.
 133

220 COMPATIBILITY:
- Check that all materials to be used are recommended by their manufacturers for the
particular surface and conditions of exposure, and that they are compatible with each
other.
- Where surfaces have been treated with preservatives or fire retardants, check with
treatment and do not inhibit its performance.
- Inform Architect of any discrepancy in specification of coatings and obtain
instructions before proceeding with application.

230 ANCILLARY SURFACES: The descriptions of areas to be coated given in schedules,

etc. are of necessity simplified. All ancillary exposed surfaces and features are to be
coated to match similar or adjacent materials or areas except where a fair faced natural
finish is required or times are completely prefinished. In cases of doubt obtain
instructions before proceeding.

240 OFF SITE WORK:

- All off site preparation and coating to be carried out under cover in a suitable
environment with adequate lighting.
- Store all items, both before and after coating, in a clean, dry area protected from the
weather and mechanical damage, properly stacked with spaces to permit air circulation
and prevent sticking of surfaces.

250 PROTECTION:
- Adequately protect internal and external surfaces, fixtures and fittings which are not to
be coated, be covering with dust sheets, masking or other suitable materials.
- Exhibit “Wet Paint” signs and provide barriers where necessary to protect other
operatives and the general public, and to prevent damage to freshly applied coatings.

260 INSPECTION OF WORK: Permit coating manufacturers to inspect the work in

progress and take samples of their products from site if requested.

PREPARATION

310 PREPARATION GENERALLY:

- Comply with BS 8000: Part 12, Section 2 and additional requirements in this
specification.
- When removing or partially coatings, use methods which will not damage the
substrate or adjacent surfaces or adversely affect subsequent coatings.
- Materials used in preparation to be types recommended by their manufacturers and the
coating manufacturer for the situation and surfaces being prepared.
- Apply oil based stoppers/fillers after priming. Apply water based stopper/fillers before
priming unless recommended otherwise by manufacturer. Patch prime water based
stoppers/fillers when applied after priming.
- Ensure that doors and opening windows, etc., ‘are eased’ as necessary before coating.
Prime any resulting bare areas.
 134

320 SUITABILITY OF SURFACES AND CONDITIONS: Application of coatings will be

taken as joint acceptance by the Main Contractor and Subcontractor of the suitability
of surfaces and conditions within any given area to receive the specified coatings.

330 FIXTURES: Before commencing work, remove the following fixtures and fittings, set
aside and replace on completion.
Coverplates, grilles, wall clocks, and other surfaces mounted fixtures.

340 IRONMONGERY: Remove from surfaces to be coated and refix on completion. Do

not remove hinges unless instructed to do so.

345 IRONMONGERY: Remove all old paint and varnish marks from existing
ironmongery. Thoroughly clean and polish before refixing.

370 PREPRIMED TIMBER:

- Abrade chalking, powdery and other defective primer back to bare timber, remove
dust and reprime resulting bare areas.

380 UNCOATED TIMBER:

- Abrade to a smooth finish, even with arises and moulding edges lightly rounded or
eased.
- Ensure that heads of fasteners are countersunk sufficiently to hold stopper/fillers

400 PREPRIMED STEEL

- Abrade defective prime, corrosion and loose scale back to bare metal, remove dust and
reprime resulting bare areas.

410 STEEL – MANUAL CLEANING: In addition to general preparation and at an

appropriate stage, remove residual rust with suitable chemical treatment, applying
primer or patch prime as soon as it has cured.

APPLICATION

510 PAINTING GENERALLY: Comply with BS 8000: Part 12, Section 3.2 and
additional requirements in this specification.

520 PRIMING JOINERY:

- Before priming preservative treated timber ensure that any cut surfaces have been
retreated.
- Liberally coat all end grain, allow to soak in and then recoat.

530 CONCEALED JOINERY SURFACES: Where one or more additional coats are
specified to be applied in the factory, they must be applied to all surfaces, including
those which incorporated into the building.
 135

540 VARNISHING: Thin first coat with white spirit in accordance with manufacturer’s
recommendations. Brush well in avoiding aeration and lay off. Apply further coats of
varnish, rubbing down lightly between coats along the grain.

550 EXTERNAL DOORS: Prime and paint bottom edges before hanging.

560 BEAD GLAZING: Joinery which is to be painted must have the primer and one
undercoat applied to rebates and beads before glazing.

570 GLAZING: Protect etched, sand blasted and ground glass from attack by oily
constituents of coating materials by:
- Treating edges before coating.
- Cleaning surfaces after coating.

580 WATER REPELLANT: Commence at top of wall, applying liberally to flood surface,
ensuring complete coverage.

580 COMPLETION: Ensure that opening lights and other moving parts move freely.
Remove all masking tape and temporary coverings.

Furniture/ Equipment
GENERAL FIXTUERS/FURNISHINGS/EQUIPMENT

To be read with Preliminaries / General conditions.

COMPONENTS

110 WARDROBES:
- Drawing reference (s)
- Timber and timber based materials: To BS 1186: Part 1.
Timber species:
Boards/sheets:
Adhesive: As approved.
Joinery workmanship: As section Z10
- Metalwork materials and workmanship: As section Z11
- Other requirements:
- Finish (es) as delivered: Three coat polythene varnish

INSTALLATION

210 MOISTURE CONTENT: During delivery, storage, fixing and thereafter to practical
completion maintain conditions of temperature and humidity to suit specified moisture
 136

content (s) of timber components. When instructed by Architect, test components with
an approved moisture meter to manufacturer’s recommendations.

220 INSTALLATION GENERALLY: Method of fixing and fastenings to be as section

Z20 unless specified otherwise.

230 COMPLETION:
- Ensure that doors and drawers are accurately aligned and do not bind. Adjacent as
necessary to ensure smooth operation.
- Check, adjust and lubricate ironmongery as necessary to ensure correct functioning.

N11 DOMETIC KITCHEN FITTINGS

To be read with Preliminaries/ General conditions.

COMPONENTS

110 KITCHEN UNITS:

- Drawing reference (s):
- Manufacturer and reference:
Doors/drawer finish/colour: Hardwood finished with polyurethane varnish
Worktop pattern/colour: Hardwood faced with laminated plastics
Accessories:

INSTALLATION

210 MOISTUE CONTENT: During delivery, storage, fixing and thereafter to practical
completion maintain conditions of temperature and humidity to suit specified moisture
content(s) of timber components. When instructed by Architect, test components with
an approved moisture meter to manufacturer’s recommendations.

220 INSTALLATIOIN GENEARLLY: Methods of fixing and fastenings to be as section

Z20 unless specified otherwise.

230 COMPLETION:
- Ensure that doors and drawers are accurately aligned and do not bind. Adjust as
necessary to ensure smooth operation.
- Check, adjust and lubricate ironmongery as necessary to ensure correct functioning
 137

Building Fabric Sundries

P20 UNFRAMED ISOLATED TRIMS/SKIRTINGS/SUNDRY ITEMS

To be read with Preliminaries / General conditions.

110 HARDWOOD COVER BATTENS TO WINDOWS

- Quality of timber and fixing: To BS 1186: Part 3.
Species: Odum, Mahogany or similar selected hardwoods.
- Preservative treatment: Organic solvent with water repellant as section Z12.
- Profile:
Finished size: 31 x 12mm
- Fixing: Screwed at 450mm centres and countersunk and pellated.

130 HARDWOOD STOPS TO DOORS

- Quality of timber and fixing: To BS 1186: Part 3.
Species: Odum, Mahogany or similar selected hardwoods.
- Preservative treatment: Organic solvent with water repellant as section Z12
- Profile:
Finished size: 38 x 12mm
- Fixing: Screwed at 450mm centres and countersunk and pellated.

140 HARDWOOD STOPS TO WINDOWS

- Quality of timber and fixing: To BS 1186: Part 3.
Species: Odum, Mahogany or similar selected hardwoods.
- Preservative treatment: Organic solvent with water repellant as section Z12
- Profile:
Finished size: 38 x 12mm
- Fixing: Screwed at 450mm centres and countersunk and pellated.

150 HARDWOOD GLAZING BEADS TO FANLIGHTS

- Quality to timber and fixing: To BS 1186: Part 3.
Species: Odum, Mahogany or similar selected hardwoods.
- Preservative treatment: Organic solvent with water repellant section Z12.
Profile:
Finished size: 31 x 12mm
- Fixing: Screwed at 450mm centres and countersunk and pellated.

210 INSTALLATION GENERALLY:

- Joinery workmanship to be as section Z10 unless specified otherwise.
- Methods of fixing and fastenings to be as section Z20 unless specified otherwise.\
- Straight runs to be formed in single lengths wherever possible. Location and method
of forming running joints to be approved by the Architect where not detailed.
 138

- All joints at angles to be mitred unless specified otherwise.

- Moisture content of timber and wood based boards to be maintained and installation
within the range specified for the component.

P21 IRONMONGERY

To be read with Preliminaries conditions.

GENERALLY

110 GENERAL REQUIREMENTS:

Detailed requirements and locations of ironmongery are as the Door and Ironmongery
Schedule.
Fixing is specified in section L1.

120 IRONMONGERY RANGES:

- Unless specified otherwise, select ironmongery from one only of the following
manufactures/suppliers and ranges:
- Inform Architect of selected manufacturer/supplier and range. Where particular items
are unavailable within the range’ alternatives compatible in performance, design, style,
material, colour and finish may be submitted for approval.
- Principle material/finish: Brushed stainless steel.

130 SAMPLES: Provide a sample board for approval, containing selected items of
ironmongery and showing methods of fixing. Keep on site in an approved location for
the duration of the contract.

140 IRONMONGERY FOR DOORS: Provide ironmongery for each door in separate,
clearly labelled packs.

150 DURABILITY: Unless specified otherwise, select ironmongery components to suit

the following level(s) of use (as defined in BS 7352): Heavy Duty

HANGING DEVICES

210 HINGES:
- To BS 7352 and marked accordingly. Unless specified otherwise, select strength class
to suit door weight, duty, number of hinges and other factors as recommended in BS
7352, Appendix C.
- Corrosion protection: Unless specified otherwise:
CP 24 for internal use
CP 48 for damp internal and unpolluted external use
CP 96 for polluted atmospheres.

220 NUMBER OF HINGES: Provide two stainless steel hinges to each leaf of flush door
and three hinges to each leaf of paneled door unless specified otherwise.
 139

SECURING

410 LOCKS
- To BS 3621 and Kitemarked.
- Method of operation:

420 LOCKS
- To BS 5872.
- Method of operation:

460 BOLTS GENERALLY: Unless specified otherwise, provide bolts:

- To match door furniture and sized to suit height, weight and function of door.
- To secure the first closing leaf on double doors.

FURNITURE
510 LEVER HANDLES:
- To BS 4951.
- Mounting: Screw fixed.

Paving/ Planting / Fencing / Site Furniture

Q10 STONE/CONCRETE/BRICK KERBS/EDGINGS/CHANNELS

To read with Preliminaries / General conditions.

TYPE(S) OF KERBS/EDGING/CHANNEL

110 PRECAST CONCRETE KERBS:

- To BS 7263: Part 1.
Method of manufacturer: Wet press process.
Manufacturer and reference:
Type / size:
Finish / colour: Self Finished.
- Joints: Narrow filled as clause 280.
- Other requirements: Kerb foundations and haunching as clause 230.

LAYING

210 LAYING GENERALLY:

- Where necessary cut units neatly and accurately with a masonry saw and without
spalling to give neat junctions.
 140

- Bed units in mortar, true to line and level along top and front faces, on accurately cast
foundations and secure with a continuous haunching of concrete. Allow bedding to set
before placing haunching.
- Keep exposed faces of units clean and free from concrete and mortar droppings.

220 INCLEMENT WEATHER: Do not cast foundations, lay units or place haunching if
the temperature is below 3 deg C on a falling thermometer or 1 deg C on a rising
thermometer. Adequately protect foundations, bedding and haunching against frost
and rapid drying by sun and wind.

230 CONCRETE FOR FOUNDATIONS AND HAUNCHING: To BS 5328, MIX

10N/mm2 – 40mm aggregate (1:3:6),

240 MORTAR BEDDING: As section Z21.

- Mix 1:3 Portland cement: BS 882 sand.
- Bed thickness: 10mm minimum to 40mm maximum.

250 RADIUS KERBS/CHANNELS to be used for all radii of 12 metres or less.

260 ANGLE KERBS to be used for both internal and external 90 degrees changes of
direction; cutting of metres will not be permitted.

270 ACCURACY: Maximum deviations:

Level: 6mm

280 NARROW MORTAR JOINTS: Butter ends of units with bedding mortar as laying
proceeds to completely fill joints. Tightly butt to a thickness of 3mm and clean off
surplus mortar immediately.

Q20 GRANULAR SUB-BASE TO ROADS/PAVINGS

To be read with Preliminaries / General conditions.

Q10 THICKNESS OF SUB-BASE/SUBGRADE IMPROVEMENT LAYER(S) are

specified in the following related sections:
Q22 Coated macadam / Asphalt roads/ pavings.
Q24 Interlocking brick/block roads / paving.
Q25 Slab/Brick/Sett/Cobble pavings.

210 GRANULAR MATERIAL: Free from harmful matter and excessive dust, graded,
passing a 75mm BS sieve and in any one layer only one of the following:
- Crushed hard rock or quarry waste (other than chalk), with not more binding material
than is required to help hold the stone together.
- Crushed concrete, crushed brick or tile, free from plaster, timber, or metal.
- Gravel or hoggin with not more clay content than is required to bind the material
together, and with no large lumps of clay.
 141

- Sound blastfurnace slag (other than steelmaking foundries)

- Unburnt colliery spoil (minestone).

220 PLACING GRANULAR MATERIAL GENERALLY:

- Ensure that subgrade is free from loose soil, rubbish and standing water.
- Take all necessary precautions to ensure stability of adjacent structures. Place and
compact material against or over structures, members or buried services in a sequence
and manner which will ensure stability and avoid damage.

230 LAYING GRANULAR SUB-BASES FOR VEHICULAR AREAS:

- Spread and level in layers and as soon as possible thereafter compact each layer using
plant and methods suitable to the type of material.
- Well in advance of doing the work submit details of proposal for:
- Maximum depth of each compacted layer.
- Type of plant.
- Minimum number of passes per layer.
- Immediately before overlaying, the sub-base surface must be uniformly well closed
and free from loose material, cracks, ruts or hollows. Take particular care to compact
fully around drainage fittings, inspection cover bases and at perimeters.

240 LAYING GRANULAR SUB-BASES FOR PEDESTRIAN AREAS: Spread and

level, and, as soon as possible thereafter, compact with a roller weighing not less than
2.5 tonnes or other equivalent plant.

310 ACCURACY: Maximum permissible deviation from the required levels. Falls and
cambers to be as follows:
Roads Footways
Parking areas Recreation areas
Subgrade 25mm 20mm
Sub-base 20mm 12mm

320 PROTECTION:
- Cover sub-bases as soon as practicable with subsequent layers, specified elsewhere.
- Prevent damage to subgrades and sub-bases from construction traffic, construction
operations and inclement weather.

Q24 INTERLOCKING BRICK/BLOCK ROADS/PAVINGS

To be read with Preliminaries / General conditions.

TYPE(S) OF PAVING

110 CONCRETE BLOCK PAVING

- Drawing reference (s)
- Blocks: To BS 6717: Part 1.
 142

Manufacturer and reference: African Concrete Products (ACP) or equivalent

approved.
Size: 200 x 100 x 60mm thick.
Colour / pattern: Plain.
- Settings out:
Bond: 90º Herringbone.
- Granular sub-base as section Q20 clause 210, thickness mm

LAYING

210 LAYING GENERALLY:

- Ensure that sub-bases are suitably accurate and to specified gradients before laying
paving.
- Cut blocks/pavers neatly and accurately without spalling to give neat junctions at edge
restraints and changes in bond.
- Select blocks/pavers vertically from at least 3 separate packs in rotation, or as
recommended by manufacturer, to avoid colour banding.
- Lay blocks/pavers on a well graded sand bed and vibrate to produce a thoroughly
interlocked paving of even overall appearance with regular sand filled joints and
accurate to line, level and profile.

220 ADVERSE WEATHER:

- Protect stockpiled bedding material to ensure it does not become saturated.
- Protect exposed areas of sand bedding and uncompacted areas of paving from heavy
rainfall.
- Remove and replace any sand bedding which becomes saturated before laying paving.
Or allow to dry before proceeding.

230 ACCEPTANCE OF BASE: Before starting work ensure that:

- The base is sound, clean and suitably close texture.
- The levels and falls of the base are as detailed, within the specified tolerance of
20mm.
- Drainage outlets are within +0 to -10mm of the required finished level.
- Edge restraints are complete, adequately bedded and haunched and to the required
levels.
- Haunching to gullies, manholes and the inside face of edge restraints is vertical so that
pavings do not ‘ride up’ when compacted.

240 LAYING BLOCKS/PAVERS:

- Commencing from an edge restraint, lay blocks/pavers hand tight with a joint width of
2-5mm. Maintain an open working face and do not use mechanical force to obtain
right joints. Place blocks/pavers squarely with minimum disturbance to bedding.
- Supply blocks/pavers to laying face over newly laid paving but stack at least 1m back
from laying face. Do not allow plant to traverse areas of uncompacted paving.
- Continually check alignment of pavers with string lines as work proceeds to ensure
maintenance of accurate bond.
 143

- Infill at edge restraints as work proceeds. Wherever the type of bond and angle of
edging permit, avoid very small infill pieces at edges by breaking bond on the next
course in from the edge, using cut blocks/pavers not less than 1/3 full size.
- In situ mortar infill 1:3 cement: sand as section Z21.

250 CUT BLOCKS/PAVERS with masonry saw only.

260 VIBRATING PLATE COMPACTOR FOR CONCRETE BLOCK PAVING:

- Plate area: 0.35 to 0.5 sq m
- Force range: 75 to 100 kN/sq m
- Frequency range: 75 to 100 Hz

270 COMPACTING AND JOINTING:

- Thoroughly compact blocks/pavers with vibrating plate compactor as laying proceeds
but after infilling at edges. Apply the same compacting effort over the whole surface.
- Do not compact within 1m of the working face.
- Do not leave uncompacted areas of paving at the end of working periods, except
within 1m of unrestrained edges.
- Check paving after compacting first few metres, then at frequent intervals to ensure
that surfaces levels are as specified; if they joints, if they are not, lift blocks/pavers and
relay.
- Brush sand into joints, revibrate surface and repeat as required to completely fill
joints.
- Avoid damaging kerbs and adjacent work during vibration. Do not begin vibration
until kerbs have matured.

280 LEVELS OF PAVING: Permissible deviation from specified levels to be 6mm

generally. Paving at drainage outlets to set 6mm above outlet.

290 REGULARITY:
- Sudden irregularities not permitted.
- Where appropriate in relation to the geometry of the surface, the variation in gap under
a 3m straight edge placed anywhere on the surface to be not more than 10mm.
- The difference in level between adjacent blocks/pavers to be not more than 2mm.

300 AFTER COMPLETION OF PAVING:

- Do not use vacuum cleaning machines.
- Spread a thin (1-2mm) layer of jointing sand over the paving.

310 REMEDIAL WORK: During the Contract and Defects Liability Period:
- Any areas of paving which settle must relaid as specified.
- Where early trafficking leads to settlement of the jointing sand, refill the joints as
specified.

Q30 SEEDING/TURFING
 144

To be read with Preliminaries / General conditions.

GENERAL INFORMATION/REQUIREMENTS

110 CLIMATIC CONDITIONS: Carry out the work during appropriate seasons and while
soil and weather conditions are suitable for the relevant operations.

120 MACHINES AND TOOLS: Use only machinery and tools suitable for the site
conditions and the work to be carried out. Use hand tools around trees, plants and in
confined spaces where it is impracticable to use machinery.

140 WATERING GENERALLY:

- Obtain Architect’s approval before using a supply other than potable mains water.
- Ensure the full depth of topsoil to be thoroughly wetted.
- Use a fine sprinkler or oscillating spray.

150 WATERING:
- Water as necessary to ensure the establishment and continued thriving of all seeding.

160 SETTING OUT: Clearly mark boundaries of seeding areas and obtain approval before
starting work.

170 CHEMECALS GENERALLY:

- Use only where specified or approved, and then only products on the current list of the
Agricultural Chemicals Approve Scheme.
- Observe all precautions recommended by the manufacturer and remove containers
from site immediately they have been emptied or are no longer required.
PREPARATION

210 HERBICIDE: Apply a suitable type to perennial weeds and allow period of time to
elapse as recommended by manufacturer before cultivation.

220 SAND:
Course grained, washed river sand with neutral Ph.
230 CULTIVATION:
- Break up any compacted topsoil to full depth.
- Reduce top 100mm of all topsoil to a tilth suitable for blade grading (10mm down
particles).
- Remove undesirable material brought to the surfaces including stones and clay balls
larger than 50mm in any dimension, roots, tuffs of grass and foreign matter.

240 GRADING:
- When topsoil is reasonably dry and workable grade to smooth, flowing contours, with
falls for adequate drainage, removing all minor hollows and ridges.
- Unless otherwise stated, finished levels after settlement to be 30mm above adjoining
paving, kerbs, manholes etc.
 145

250 FERTILIZER: Three to five days before seeding and before final cultivation apply
both the following fertilizers, each at 70% sq m, in transverse directions.
- Superhosphate with a minimum of 18% water soluble phosphoric acid.
- A sulphate of ammonia with a minimum of 20% nitrogen.

260 FINAL CULTIVATION:

- After grading and fertilizing carry out further cultivation to reduce top 25mm to a fine
tilth.
- Rake to a true, even, lightly firmed surface, removing all stones and clay balls more
than
50mm in any dimension on general areas and 25mm on fine lawns.
- Extend cultivation into any adjacent existing grass areas to ensure full marrying in of
levels.
- Obtain approval of appearance of prepared soil areas before seeding.

SEEDING

310 GRASS SEED:

- Supplier and reference: As approved.
- Rate of application 0.04kg/m2.

QUALITY OF SEED:
- Purchase fresh for each growing seasons and do not use seed purchased for previous
seasons.
Germination capacity: Not less than 80%
Purity of mixture: Not less than 90%.
Total weed seed content: Not more than 0.5%
Total content of other crop seeds: Not less than 1%.

330 SOWING:
- Spread evenly at the specified rate(s) applied in two equal sowings in transverse
directions.
- Lightly harrow or rake.
- On light soils roll and cross roll after seeding using a lightweight roller.

340 PRE-EMERGENT HERBICIDE: Where soil has not been allowed to lie fallow apply
a suitable per-emergent herbicide immediately after sowing.

PROTECTING/WATERING/CUTTING (BEFORE PRACTICAL COMPLETION)

410 PROTECTIVE FENCING: Protect newly seeded areas with 900mm high timber post
and wire fencing. Maintain fencing until grass is well established then remove and
reinstate ground. Make good any damage to grass until area is accepted. The fencing
will remain the property of the Contractor.
 146

420 WATERING: During establishment of grass areas that sufficient water is applied
using a fine rose or sprinkler to maintain healthy growth.

430 FIRST CUT OF SEEDED LAWNS:

- When grass is approximately 50mm high remove debris, litter and all stones and clay
balls larger than 25mm in any dimension and roll with a light roller.
- About 48 hours later and when grass is reasonably dry, cut with a sharp five bladed
cylinder box mower to approximately 25mm high. Remove and dispose of all arisings.

440 MAINTENANCE CUTTING: Between the first cut and Practical Completion the
height of growth must not exceed the maximum height prior to first cut stated above.
Cut as many times as necessary with machinery and to heights as specified for the first
cut.

450 CLEANLINESS: Remove soil from all hard surfaces and leave the works in a clean,
tidy condition at Practical Completion.

MAKING GOOD DEFECTS/MAINTENANCE (AFTER PRACTICAL

COMPLETION)

510 FAILURES OF SEEDING (After Practical Completion): Bare areas and areas of dead
grass which become apparent within the period stated in the Contract will be regarded
as defects due to materials or workmanship not in accordance with the Contract. They
must be made good by recultivation and reseeding at times agreed with the Architect.

520 GRASS MAINTENANCE: Thoroughly the Defects Liability Period carry out
maintenance of the grass areas as follows:
- Seeded lawns: The height of growth must not exceed 50mm at any time. Cut as and
when necessary to a height of 25mm and remove and dispose all arisings.
- Before each cut remove all litter and debris.
- At the time of each cut trim all grass edges, round the base of trees, manholes, etc. and
remove arisings. Sweep all adjoining hard areas clear of cuttings and remove.
- Keep the sward substantially free of broad leaved weeds by applying a suitable
selective herbicide.
- Ensure that sufficient water is applied to maintain healthy growth. Suggest to
Architect when watering may be required and when instructed carry out using a fine
rose or sprinkler until full depth of topsoil is saturated.

Q31 PLANTING

To be read with Preliminaries/ General conditions.

GENERAL INFORMATION/REQUIREMENTS

110 CLIMATIC CONDITIONS: Carry out the work while soil and weather conditions are
suitable for the relevant operations.
 147

120 MACHINES AND TOOLS: Use only machinery and tools suitable for the site
conditions and the work to be carried out. Use hand tools around trees, plants and in
confined spaces where it is impracticable to use machinery.

130 WATERING GENERALLY:

- Obtain Architect’s approval before using a supply other than potable mains water.
- Ensure the full depth of topsoil to be thoroughly wetted.
- Use a fine sprinkler or oscillating spray.

140 WATERING:
- Water as necessary to ensure the establishment and continued thriving of all seeding.

150 CHEMICALS GENERALLY:

- Use only where specified or approve, and then only products, on the current list of the
Agricultural Chemicals Approval Scheme.
- Observe all precautions recommended by the manufacturer and remove containers
from site immediately they have been emptied or are no longer required.

160 TREES/PLANTS GENERALLY:

- Obtain from approved source(s) with soil and climatic conditions similar to those
prevailing on site.
- Adequately and carefully pack and protect against mechanical damage, extremes of
temperature and drying out.

170 STORAGE: Plants which are not to be planted on day of delivery to site to be stored
as follows or by other approved methods:
- Root balled plants: Place close together and cover root balls with sand, moist peat or
wet straw.
- Bare rooted plants: Heel in in prepared trenches, cover with soil and water thoroughly.

180 PROTECT: existing grass during planting operations by laying boards or tarpaulins.
Do not place excavated material directly onto grass.

190 SURPLUS MATERIAL, including subsoil, stones, debris wrapping material and
prunings to be removed from site.

PLANTING TRESS

210 CONIFERS/EVERGREENS: Dip in or thoroughly spray with antidesiccant before

delivering to site. Apply again soon after planting. Do not apply in rainy or frosty
weather. Ensure full coverage of underside of foliage.

NURSERY STOCK TREES:

- To BS 3936: Part 1, size designation as scheduled.
- Pits: Not less than the following:
 148

Bush whip and small feathered trees Diameter Depth

Standard and large feathered trees 600mm 450mm
Tall standard trees 900mm 600mm
- Backfilling material: As clause 360
- Orientation: Before lifting, mark north side of trees of ensures that orientation the
same when replanted.
- Cut back any broken or damaged roots to sound growth. Treat cut ends over 25mm
diameter with fungicidal sealant.
- Plant trees, upright, unless otherwise instructed, centre of pit and at original soil
depth.
- Bare root trees: Place backfilling material in 150-250mm layers, shaking tree to
ensure close contact with roots, and elimination of air pockets. Firm the soil as
backfilling proceeds taking care not to damage any roots. Heel in firmly around root
collar.
- Root balled trees: Firm backfilling material around root ball in 150mm layers taking
care not to disturb roots.
- Water trees thoroughly immediately after backfilling.
- After watering spreads a 50mm layer of peat or equivalent much over the whole area
of the tree pit.

230 BACKFILLING MATERIAL: A previously prepared thorough mixture of topsoil

excavated from the pit and additional topsoil as required together with compost and
fertilizer.

PLANTING SHRUBS/HERBACEOUS PLANT/BULBS

310 CONIFERS/EVERGREENS: Dip in antidesiccant before delivering to site. Spray

with antidesiccant soon after planting. Do not apply in rainy or frosty weather.

320 PLANTING GENERALLY:

- Before planting remove any nonperishable containers and carefully prune any badly
damaged roots.
- Plant upright or well balanced with best side to front. Carefully return excavated
topsoil, packing around evenly spread roots or root ball and heel well in.
- Water plants thoroughly immediately after planting, using a fine rose.
- Immediately after planting shrubs carefully cut back any damaged, dead or diseased
branches and remove any weak, thin or malformed growth. Where and to the extent
appropriate for the species cut back to encourage growth.
- After planting fork and/or rake soil to a fine tilth with approved cambers and no
hollows.
- Mulch the whole surface of planting beds with moist peat.

330 SHRUBS:
- To BS 3936: Part 1.
- Planting holes for climbers to be 150mm wider than root spread and 400mm deep.
 149

- Finished level to be at original soil mark on shrubs and 30mm above surrounding
level to allow for settlement.

340 HEDGES:
- Shrubs for hedges: To BS 3936: Part 1, consistent in species, cultivate and clone to
ensure a uniform hedge.
- Plant shrubs in trenches large enough to take full spread of roots. Set out plants
evenly as scheduled.

350 CLIMBERS:
- Planting holes for climber to be 300mm wider than root spread and 500mm deep.
- Plant 150mm clear of wall with roots spread outward. Lightly secure branches to
supports. Retain canes of plants which are too small to reach supports.
- Climber supports: Plastics coated galvanized wires fixed horizontally to walls at
300mmm centres starting 600mm from ground level. Stretch wire tight between
galvanized screw eyes screwed into wall plugs at 2m centres.

360 HERBACEOUS PLANTS:

- Well rooted, healthy, hardy and not less than one year of full growth.
- Where there is no planting plan evenly space at the rate stated over the allocated are
avoiding straight lines.
Plant carefully in generously sized holes with finely broken soil returned around the
roots. Lightly firm the soil.

370 BLUBS: Plant at the correct depth with base in content with bottom of hold. Backfill
with finely broken soil and lightly firm.

PROTECTING/MAINTAINING/MAKIN GOOD DEFECTS

410 PROTECTIVE FENCING: Protect newly planted areas with 900mm high timber
post and wire fencing. Maintain fencing until planting is well established then
remove and reinstate ground. Make good any damage to planting until area is
accepted. The fencing will remain the property of the Contractor.

420 WATERING (BEFORE PRACTICAL COMPLETION): During establishment of

planting ensure that sufficient water is applied to maintain healthy growth.

430 CLEANLINESS: Remove soil from all hard surfaces and grassed areas and leave the
works in a clean tidy condition of Practical Completion.

440 FAILURES OF PLANTING (Post Practical Completion): Any trees/shrubs/plant

which are dead, dying or otherwise defective at the end of the relevant period (s)
stated in the Contract will be regarded as defects due to materials or workmanship
not in accordance with the Contract. They must e replaced by approved equivalent
trees/shrubs/plants at the next suitable planting season unless otherwise instructed.
 150

450 PLANTING MAINTENANCE: During the Defects Liability Period carry out
maintenance of the planted areas as follows:
- Make visit at approximately monthly intervals during the growing season and as
necessary t fulfill the requirements of this specification.
- Keep all beds clear of weeds by cultivating and use of approved herbicides. Fork
over beds as necessary to keep soil loose, with approved cambers and no hollows.

Q40 FENCING

To be read with Preliminaries/ General conditions.

230 STEEL GATE(S):

- Drawing reference (s):
- Materials and workmanship: As section Z11.
Jointing: Welded.
Finish as delivered: Mild steel.
- Method of fixing:

310 INSTALLATION: Set out and erect fencing:

- In straight lines or smoothly flowing curves as shown on drawings.
- With tops of posts following profile of the ground.
- With posts set rigid, plumbs and to specified depth, or greater where necessary to
ensure adequate support.
- With correct fastenings and all components securely fixed.

Building Fabric Reference Specification

Z10 PURPOSE MADE JOINERY
To be read with Preliminaries/ General conditions.

110 FABRICATION GENERALLY:

- Fabricate joinery components to BS 1186: Part 2.
- Form sections out of the solid when not specified otherwise. Carefully machine
timber to accurate lengths and profiles, free from twist and bowing. After machines,
surfaces to be smooth and free from tearing, wooliness, chip bruising and other
machining defects.
- Assemble with tight, close fitting joints to produce rigid components free from
distortion.
- Screw heads to be countersunk not less than 2mm below timber surfaces which will
be visible in completed work. All screws to have clearance holes. Screws of 8 gauge
or more and all screws into hardwood to have pilot holes.
 151

120 CROSS SECTION DIMENSIONS of timber shown on drawings are nominal sizes
unless stated otherwise. Reduction to finished sizes to be to BS 5450 for hardwoods.
Deviation from the stated sizes will not be permitted unless prior approval is given.

130 PRESERVATIVE TREATED TIMBER:

- Carry out as much cutting and machining as possible before treatment.
- Retreat all timber which is sawn along the length, ploughed, thicknessed, planed or
otherwise extensively processed.
- Treat surfaces exposed by minor cutting and drilling with two flood coats of a
solution recommended for the purpose by main treatment solution manufacturer.

140 MOISTURE CONTENT of timber and wood based sheets to be maintained during
manufacture and storage, within the range specified for the component.

150 FINISHING AND PROTECTING:

- Sand all joinery to give smooth, flat surfaces suitable to receive specified finished.
Arises to be eased unless specified otherwise.
- Before assembly, seal all end grains for external components with primer or sealer as
specified in section M60 and allow to dry.
- Protect completely joinery against damage, dirt, moisture and other deleterious
substances.

Z11 PURPOSE MADE METAL WORK

To be read with Preliminaries/General conditions.

110 MATERIALS GENERALLY:

- Grades of metals, section dimensions and properties to be to the appropriate British
Standard. When not specified, select grades and sections appropriate for the purpose.
- Prefinished metal may be used if methods of fabrication do not damage or alter
appearance of finish and finish is adequately protected.
- Fastenings to be the appropriate British Standard and, unless specified otherwise, to
be of the same metal as the components, with matching coating or finish.

120 FABRICATION GENERALLY:

- Fabricate components carefully and accurately to ensure compliance with design and
performance requirements.
- Do not permit contact between dissimilar metals in components which are to be fixed
where moisture may be present or occur.
- Finished components to be rigid and free from distortion, cracks, burrs and sharp
arises. Moving parts must move freely and without binding.
- Unless specified otherwise, metre corner junctions of identical sections.

130 COLD FORMED WORK: Use brake presses or cold rolling to produce accurate
profiles with straight arises.

140 ADHESIVE BONDING:

 152

- Prepare surfaces of metals to receive by degreasing and abrading mechanically

chemically.
- Use adhesives to manufacturer’s recommendations.
- Form bond under pressure.

150 THERMAL CUTTING OF STAINLESS STEEL: After cutting, grind off material
which is liable to corrode.

160 WELDING/BRAZING GENERALLY:

- Thoroughly clean surfaces to be joined
- Ensure accurate fit using clamps and jigs where practicable. Use tack welds only for
temporary attachment.
- Make joints with parent and filler metal fully bonded throughout with no inclusion,
holes porosity or cracks.
- Prevent weld spatter falling on surfaces of materials which will be self-finished and
visible in completed work.
- Remove all traces of flux residue, slag and weld spatter.

170 WELDING OF STEEL: Metal are welding to BS 5135, or other methods subject to
approval.

180 WELDING OF STAINLESS STEEL: TIG welding to BS 7475 or other methods

subject to approval. Use double bevel butt welds, backing bars to remove heat,
jigging, tack welds and any other measures necessary to minimize distortion.
Remove slight distortion by light hammering, taking care not to damage surface
finish.

190 WELSING OF ALUMINIUM ALLOYS: TIG welding to BS 3019: Part 1, or MIG

welding to BS 3571: Part 1, or other methods subject to approval.

200 BRAZING: To BS 1723.

210 BRONZE WELDING: To BS 1724.

220 FINISHING WELDED/BRAZED JOINTS:

- Butt joints which will be visible in completed work to be smooth, flush with adjacent
surfaces.
- Fillet joints which will be visible in completed work to be executed neatly. Grind
smooth where specified.

230 APPLYING COATINGS:

- Apply after fabrication is complete and all fixing holes have been drilled, unless
otherwise specified.
- Before applying coating remove all paint, grease, flux, rust, burrs and sharp arises.
- Make good all defects which would show after application of coating and finish
surfaces smooth.
 153

240 LIQUID ORGANIC COATING FOR ALUMINIUM ALLOY COMPONENTS: To

BS 4842.

250 POWDER ORGANIC COATING FOR ALUMINIUM ALLOY COMPONENTS:

To BS 6496.

251 POWDER ORGANIC COATING FOR CALVANIZED STEEL COMPACTS: To

BS 6497.

260 CADMIUM/ZINC PLATING OF IRON AND STEEL SURFACES: To BS 1706.

270 CHROMIUM PLATING: To BS 1224.

280 GALVANIZING: To BS 729.

290 VITREOUS ENAMELLING OF STEEL SURFACES: To BS 3830.

300 ANODIZING: To BS 1651 unless specified otherwise. Provide a certificate or

assurance that anodizing has been carried out as specified.

Z12 PRESERVATIVE/FIRE RETARDANT TREATMENT

To be read with Preliminaries/ General conditions.

110 GENERALLY:
- Application to be carried out after cutting and machining, but before assembly, by a
processor licensed by the treatment solution manufacturer for the specified treatment.
- For each batch of timber, provide a certificate of assurance that treatment has been
carried out as specified.

120 CCA PRESERVATIVE TREATMENT:

- Moisture content of timber of treatment to be more than 28%. Allow timber to dry
for at least 14 days before use.
- Application: High pressure.

130 ORGANIC SOLVENT PRESERVATIVE TREATMENT:

- Moisture content of timber at time of treatment to be as specified for the component
at time of delivery. After treatment, timbers, to be surfaces dry before use.
- Application: High pressure.

140 CREOSOTE PRESERVATIVE TREATMENT:

- Moisture content of timber at time of treatment to be not more than 28%. Allow
timber to dry before use.
- Application: High pressure or immersion.
 154

Z20 FIXING / ADHESIVES

To be read with Preliminaries / General conditions.

110 FIXING GENERALLY: Use fixing and jointing methods and types, sizes, quantities
and spacings of fastenings which are suitable having regard to:
- Nature of and compatibility with product/material being fixed and fixed to,
- Recommendations of manufacturers of fastenings and manufacturers of components,
products or materials being fixed and fixed to,
- Conditions expected in use,
- Appearance, this being subject to approval.

120 FASTENINGS for materials and components forming part of external construction
to be of corrosion resistant material or have a corrosion resistant finish.

130 FASTENINGS for materials and components:

- Forming part of external construction but not directly exposed to the weather to be of
corrosion resistant material or have a corrosion resistant finish.
- Directly exposed to the weather to be of corrosion resistant material.

140 FIXING THROUGH FINISHES: Ensure that fastenings and plugs (if used) have
ample penetration into the backing.

150 PACKINGS:
- Provide suitable, tight packings at fixing points to take up tolerances and prevent
distortion.
- Use noncompressible, root proof, noncorrodible materials positioned adjacent to
fixing points.
- Ensure that packings do not intrude into zones which are to be filled with sealants.

160 CRAMP FIXING:

- Fix with stainless or galvanized steel strip cramps as BS 1243 vertical twist ties
except with no twist, split one end only one bent.
- Position cramps 150mm from each end of jambs and at 600mm maximum centres.
- Secure cramps to frames with tow sherardized screws and fully bed in mortar.

170 NAILING:
- Nails: To BS 1202.
- In joints, use not less than two nails and opposed skew nailing unless specified
otherwise.
- Drive nails fully in without splitting or crushing the material being fixed.
- Punch nail heads below surfaces with will be visible in the completed work.

180 MASONRY NAILS: Do not use without approval.

190 PLUGS:
 155

- Screws: To BS 1210.
- All screws to have clearance holes. Screws of 8 gauge or more and all screws into
hardwood to have pilot holes about half the diameter of the shank.
- Before using brass, aluminium or other soft metal wood screws precut the thread
with a matching steel wood screw.
- Do not hammer screws unless specifically designed to be hammered.
- Countersink screw heads not less than 2mm below timber surfaces which will be
visible in completed work unless specified otherwise.
- Washers and screw cups, where specified, to be the same material as the screw.

200 SCREW FIXING:

- Screws: To BS 1210.
- All screws to have clearance holes. Screws of 8 gauge or more and all screws into
hardwood to have pilot holes about half the diameter of the shank.
- Before using brass, aluminium or other soft metal wood precut the thread wit
matching steel wood screw.
- Do not hammer screws unless specifically designed to be hammered.
- Countersink screws heads not less than 2mm below timber surfaces which will be
visible in completed work unless specified otherwise.
- Washers and screw cups, where specified, to be of the same material as the screw.

210 PELLETING: Countersink screw heads 6mm below timber surface and glue in
grain-matched pellets not less than 6mm thick, cut from matching timber. Finish off
flush with face.

220 POWDER ACTUATED FIXING SYSTEMS:

- Do not use without approval.
- Tools to be BS 4078: Part 2 and Kitemark certified.
- Fasteners accessories and consumables to be types recommended by the tool
manufacturer.
- Tools to be used in accordance with BS 4078: Part 1. Operatives to be trained and
certified as competent by tool manufacturer.
- Ensure that operatives take full precautions against injury to themselves and others.
- Remove all unspent cartridges from the site when no longer required.
- Apply zinc rich primer to heads of fasteners used externally, in external walls or in
other locations subject to dampness.
- Use top hat section plastic washers to isolate cartridge fired nails from stainless stell
components fixed externally, in external walls or in other locations subject to
dampness.

230 ADHESIVES:
- Adhesive types: As specified in the relevant section.
- Surfaces to receive adhesive to be sound, free from dust, grease and any other
contamination likely to affect bond. Where necessary, clean surfaces using methods
and materials recommended by adhesive manufacturer.
 156

- Surfaces to be of sufficient in unsuitable environmental conditions or beyond the

manufacturer’s recommended time period.
- Apply adhesives using recommended spreader/applicators to ensure correct
coverage. Bring surfaces together within recommended time period and apply
pressure evenly over full area of contact surfaces to ensure full bonding.
- Remove surplus adhesive using methods and materials recommended by adhesive
manufacturer and without damage to affected surfaces.

Z21 MORTARS
To be read with Preliminaries/ General conditions.

110 MORTAR MIX PROPORTIONS and other particular requirements are specified
elsewhere.

120 SAND FOR MORTAR:

- To BS 1200 unless specified otherwise.
- Sand for facework mortar to be from one source, different loads to be mixed if
necessary consistency of colour and texture.

130 CEMENT FOR MORTAR: When not specified otherwise, to be Portland cement or
Portland blastfurnace cement, to class 42.5 or 52.5, manufactured and supplied under
the BS1 Kitemark scheme for cement. All cements must comply with the appropriate
British Standard.

140 SITE STOAGE:

- Store different sands and aggregates in different stockpiles on hard clean bases which
allow free drainage.
- Store bags of cement in dry conditions, raised off the ground and not touching damp
surfaces. Do not use cement affected by damp.
- Avoid intermixing and contamination between stored materials and other building
materials, debris or other deleterious matter.

160 MAKING MORTAR:

- Keep plant and banker boards clean at all times.
- Measure materials accurately by volume using clean gauge boxes. Proportions of
mixes are for dry sand; allow for bulking if sand is damp.
- Mix ingredients thoroughly to a consistence suitable for the work and free from
lumps. Mortar containing air entraining admixtures must be mixed by machine, but
do not overmix.
- Use mortar within about two hours of mixing at Normal temperatures. Use retarded
mortar within the time and site temperatures recommended by the manufacturer.
Mortar may be retempered to restore workability, but only within these time limits.

Z22 SEALANTS

To be read with Preliminaries/ General conditions.

 157

110 SEALANT TYPES: As specified in the relevant section.

120 SUITABILITY OF JOINTS: Before commencing, check that:

- Joint dimensions are within limits specified for the sealant.
- Surfaces are smooth and undamaged.
- Preparatory work which must be done before assembly of the joint has been carried
out.
Inform Architect if joints are not suitable to receive sealant and submit proposal for
rectification.

130 PREPARING JOINTS:

- Clean surfaces to which sealant must adhesive using methods and materials
recommended by sealant manufacturer.
- Remove all temporary coatings, tapes, loosely adhering material, dust, oil, grease and
other contaminants which may affect bond.
- Keep joints clean and protect from damage until sealant is applied.
- Backing strip, bond breaker, primer: Types recommended for the purpose by sealant
manufacturer.
- Insert backing strips and/or bond breaker tape into joint leaving no gaps.
- Cover adjacent surfaces with masking tape to prevent staining and protect surfaces
which would be difficult to clean if smeared with primer or sealant.

140 APPLYING SEALANTS:

- Ensure that operatives observe manufacturer’s and statutory requirements for storage
and safe usage of sealants.
- Use equipment and method recommended by sealant manufacturer and apply within
the recommended application life of primer and sealant, and the recommended air
and substrate temperature ranges.
- Do not apply to damp surfaces (unless recommended otherwise), to surfaces affected
by ice or snow or during inclement weather. Do not heat joints to dry them or raise
the temperature.
- Fill joints completely, leaving no gaps, excluding all air and ensuring firm adhesion
of sealant to required joint surfaces. Tool the sealant to neat, slightly concave profile
unless specified unless specified otherwise.
- Protect until cured.
 158

Section VI. Bills of Quantities

 159

Section VII. Drawings

 160

Section VIII. Schedules of Activities

Section VIII. Security Forms 161

Section IX. Security Forms

Section VIII. Security Forms 162

Annex A Form: Tender Security (Bank Guarantee)

Whereas, [name of Tenderer] (hereinafter called “the Tenderer”) has submitted his Tender
dated [date] for the construction of [name of Contract] (hereinafter called “the Tender”).

Know all people by these presents that We [name of Bank] of [name of country] having our
registered office at [address] (hereinafter called “the Bank”) are bound unto name of
Employer] (hereinafter called “the Employer”) in the sum of [amount]10 for which payment
well and truly to be made to the said Employer, the Bank binds itself, its successors, and
assigns by these presents.

Sealed with the Common Seal of the said Bank this [day] day of [month], [year].

The conditions of this obligation are:

(1) If, after Tender opening, the Tenderer withdraws his Tender during the period of
Tender validity specified in the Form of Tender; or

(2) If the Tenderer having been notified of the acceptance of his Tender by the
Employer during the period of Tender validity:

(a) Fails or refuses to execute the Form of Agreement in accordance with the
Instructions to Tenderers, if required; or

(b) Fails or refuses to furnish the Performance Security, in accordance with the
Instruction to Tenderers; or

(c) Does not accept the correction of the Tender Price pursuant to Clause 27,

we undertake to pay to the Employer up to the above amount upon receipt of his first written
demand, without the Employer’s having to substantiate his demand, provided that in his
demand the Employer will note that the amount claimed by him is due to him owing to the
occurrence of one or any of the three conditions, specifying the occurred condition or
conditions.

10
The Tenderer should insert the amount of the Guarantee in words and figures denominated in the currency of
the Employer’s country or an equivalent amount in a freely convertible currency. This figure should be the
same as shown in Clause 16.1 of the Instructions to Tenderers.
Section VIII. Security Forms 163

This Guarantee will remain in force up to and including the date [number] days11 after the
deadline for submission of Tenders as such deadline is stated in the Instructions to Tenderers
or as it may be extended by the Employer, notice of which extension(s) to the Bank is
hereby waived. Any demand in respect of this Guarantee should reach the Bank not later
than the above date.

Date Signature of the Bank

Witness Seal

[Signature, name, and address]

11
Usually 28 days after the end of the validity period of the Tender. The date should be inserted by the
Employer before the Tender documents are issued.
Section VIII. Security Forms 164

Annex B Form (Alternative 1): Performance Bank Guarantee (Unconditional)

To: [name and address of Employer]

Whereas [name and address of Contractor] (hereinafter called “the Contractor”) has undertaken,
in pursuance of Contract No. [Number] dated [date] to execute [name of Contract and brief
description of Works] (hereinafter called “the Contract”);

And whereas it has been stipulated by you in the said Contract that the Contractor shall
furnish you with a Bank Guarantee by a recognized bank for the sum specified therein as
security for compliance with his obligations in accordance with the Contract;

And whereas we have agreed to give the Contractor such a Bank Guarantee;

Now therefore we hereby affirm that we are the Guarantor and responsible to you, on behalf
of the Contractor, up to a total of [amount of Guarantee] [amount in words], 12 such sum being
payable in the types and proportions of currencies in which the Contract Price is payable, and
we undertake to pay you, upon your first written demand and without cavil or argument, any
sum or sums within the limits of [amount of Guarantee] as aforesaid without your needing to
prove or to show grounds or reasons for your demand for the sum specified therein.

We hereby waive the necessity of your demanding the said debt from the Contractor before
presenting us with the demand.

We further agree that no change or addition to or other modification of the terms of the
Contract or of the Works to be performed there under or of any of the Contract documents
which may be made between you and the Contractor shall in any way release us from any
liability under this Guarantee, and we hereby waive notice of any such change, addition, or
modification.

This Guarantee shall be valid until a date 28 days from the date of issue of the Certificate of
Completion.

Signature and seal of the Guarantor

Name of Bank
Address
Date

12
An amount is to be inserted by the Guarantor, representing the percentage of the Contract Price specified in
the Contract, and denominated either in the currency (ies) of the Contract or in a freely convertible currency
acceptable to the Employer.
Section VIII. Security Forms 165

Annex B Form (Alternative 2): Performance Bond

By this Bond, [name and address of Contractor] as Principal (hereinafter called “the Contractor”)
and [name, legal title, and address of surety, bonding company, or insurance company] as Surety
(hereinafter called “the Surety”), are held and firmly bound unto [name and address of Employer]
as Obligee (hereinafter called “the Employer”) in the amount of [amount of Bond] [amount of
Bond in words],13 for the payment of which sum well and truly to be made in the types and
proportions of currencies in which the Contract Price is payable, the Contractor and the
Surety bind themselves, their heirs, executors, administrators, successors, and assigns, jointly
and severally, firmly by these presents.

Whereas the Contractor has entered into a Contract with the Employer dated 14 the [day] day
of [month], [year] for [name of Contract] in accordance with the documents, plans, specifications,
and amendments thereto, which to the extent herein provided for, are by reference made part
hereof and are hereinafter referred to as the Contract.

Now, therefore, the Condition of this Obligation is such that, if the Contractor shall promptly
and faithfully perform the said Contract (including any amendments thereto), then this
obligation shall be null and void; otherwise it shall remain in full force and effect. Whenever
the Contractor shall be, and declared by the Employer to be, in default under the Contract,
the Employer having performed the Employer’s obligations thereunder, the Surety may
promptly remedy the default, or shall promptly:

(1) Complete the Contract in accordance with its terms and conditions; or

(2) obtain a Tender or Tenders from qualified Tenderers for submission to the
Employer for completing the Contract in accordance with its terms and
conditions, and upon determination by the Employer and the Surety of the lowest
responsive Tenderer, arrange for a Contract between such Tenderer and Employer
and make available as work progresses (even though there should be a default or a
succession of defaults under the Contract or Contracts of completion arranged
under this paragraph) sufficient funds to pay the cost of completion less the
balance of the Contract Price; but not exceeding, including other costs and
damages for which the Surety may be liable hereunder, the amount set forth in the
first paragraph hereof. The term “Balance of the Contract Price,” as used in this
paragraph, shall mean the total amount payable by the Employer to the Contractor
under the Contract, less the amount properly paid by the Employer to the
Contractor; or

(3) pay the Employer the amount required by the Employer to complete the Contract
in accordance with its terms and conditions up to a total not exceeding the amount
of this Bond.

13
An amount is to be inserted by the Surety, representing the percentage of the Contract Price specified in the
Contract Data, and denominated either in the currency(ies) of the Contract or in a freely convertible currency of
type and amount acceptable to the Employer.
14
Date of Letter of Acceptance or Agreement.
Section VIII. Security Forms 166

The Surety shall not be liable for a greater sum than the specified penalty of this Bond.

Any suit under this Bond must be instituted before the expiration of one year from the date of
issuance of the Certificate of Completion.

No right of action shall accrue on this Bond to or for the use of any person or corporation
other than the Employer named herein or the heirs, executors, administrators, successors, and
assigns of the Employer.

In testimony whereof, the Contractor has hereunto set its hand and affixed its seal, and the
Surety has caused these presents to be sealed with its corporate seal duly attested by the
signature of its legal representative, this [day] day of [month], [year].

Signed by
on behalf of [name of Surety] in the capacity of
In the presence of
Date

Signed by
on behalf of [name of Contractor] in the capacity of
In the presence of
Date
Section VIII. Security Forms 167

Annex C Form: Bank Guarantee for Advance Payment

To: [name and address of Employer]

[Name of Contract]

Gentlemen:

In accordance with the provisions of the Conditions of Contract, Clause 51 (“Advance

Payment”) of the above-mentioned Contract, [name and address of Contractor] (hereinafter called
“the Contractor”) shall deposit with [name of Employer] a Bank Guarantee to guarantee his
proper and faithful performance under the said Clause of the Contract in an amount of
[amount of Guarantee] [amount in words].15

We, the [Bank], as instructed by the Contractor, agree unconditionally and irrevocably to
guarantee as primary obligator and not as Surety merely, the payment to [name of Employer] on
his first demand without whatsoever right of objection on our part and without his first claim
to the Contractor, in the amount not exceeding [amount of Guarantee] [amount in words].16

We further agree that no change or addition to or other modification of the terms of the
Contract or of Works to be performed there under or of any of the Contract documents which
may be made between [name of Employer] and the Contractor, shall in any way release us from
any liability under this Guarantee, and we hereby waive notice of any such change, addition,
or modification.

This Guarantee shall remain valid and in full effect from the date of the advance payment
under the Contract until [name of Employer] receives full repayment of the same amount from
the Contractor.

Yours truly,

Signature and seal:

Name of Bank:
Address:
Date:

15
An amount is to be inserted by the Bank representing the amount of the Advance Payment, and denominated
either in the currency(ies) of the Advance Payment as specified in the Contract, or in a freely convertible
currency acceptable to the Employer.
16
An amount is to be inserted by the Bank representing the amount of the Advance Payment, and denominated
either in the currency(ies) of the Advance Payment as specified in the Contract, or in a freely convertible
currency acceptable to the Employer.