Enter the customer's account number and the company code.

If you wish, you can also enter the

sales organization, distribution channel, and division.

The Block/Unblock Customer: Details screen appears.

To block posting, select the company code of the displayed customer master record, or select all
the company codes by selecting the corresponding field.

To block orders, deliveries, and invoices, select either the displayed sales area or all the sales
areas. Save your entries.

Press Enter and a new window will open. Select the checkbox Posting Block.
Once the selection is done, click the Save button at the top.

You can archive customer master records that you no longer need. When data is archived, it is
extracted from the SAP database, deleted, and placed in a file. You can then transfer this file to
an archive system.

Go to Accounting → Finance Accounting → Accounts Receivable → Master Records → Maintain

Centrally → Set Deletion Indicator.

Select the customer id, company code, etc. to be deleted as shown below and press the Enter
key.
A new window will open. Select the Deletion flag as shown below −

After selecting the Deletion flag, click the save icon at the top.

There are different types of customer account group that can be created in Account Receivable
in SAP FI.
 Group Name

X001 Domestic Customers

X002 Export Customers

X003 One Time Customers

How to create a Customer Account Group?

Go to SPRO → SAP Reference IMG → Financial Accounting → AR and AP → Customer Accounts
→ Master Data → Preparations for creating customer master data → Define Account Groups with
screen layout (Customers) → Execute.

A new window will open. Click New Entries as shown in the following screenshot.
It will open another new window. Enter the following details −

 Customer Account Group − Enter 4-digit account group.

 Name − Enter the name under General data field.

 Field Status − Click Company code data.

Once you select Field Status, a new window will open.

Select Account Management from the select group and click Reconciliation account Req. Entry.
Once this is done, click the save icon at the top to save the configuration. Similarly you can
create X002, X003 for other customers.

In SAP FI, one-time customer master record is required for those customers who don’t want to
maintain their records separately or don’t have frequent transactions.

To create one-time customer master, use the T-code FD01.

In the next screen, select account group overview button as shown below. Select the account
group for which one-time customer property is checked → click the tick mark
In the main window, enter the following details. Enter the Customer ID as per the number range
assigned to this customer account type or if it uses internal number assignment, leave it blank
and the company code in which this account has to be created.

Once you click the tick mark, a new window will open.

Enter the following details −

 Enter the name for the one-time customer.

 Enter the search term.

 Enter the communication language.

Click the Company code data once the above values are defined. Next, go to Account
Management tab and enter Recon Account. Then, save the customer account details.
In this process, you post an open item for any customer. The customer is to pay the invoice in
cash. You then enter the payment in the cash journal.

T-code − FB70

Enter the company code you want to post invoice to as shown below −
Enter the following details: Customer ID of the customer to be invoiced, invoice date, Amount
for the invoice, Tax Applicable, and tax indicator.

Enter the payment details like payment terms in Payment tab. Go to Details tab and enter the
item details.

Once all the details are entered, click the Save button to generate the document number.

You can also reverse an incorrect document and can also clear the open items. A document can
only be reversed if −
  It contains no cleared items.

 It contains only customer, vendor, and G/L account items.

 It was posted with Financial Accounting.

 All entered values (such as business area, cost center, and tax code) are still valid.

How to reverse a document in SAP FI?

Use the T-code: FB08

Enter the following details −

 Document number to be reversed.

 Company Code.

 Fiscal year of posting.

 Reversal Reason.

 Enter posting date and period.

If the document includes a payment check, use void reason checkbox.

You can also click on option display before reversal at the top to see a preview of reversal
document. If things are OK, go back to the previous screen and click Save.

Sales Returns in SAP FI are used to manage full products that the customer has returned. These
are used in consumer goods industry.

All returns are related to quality defects and not incorrect deliveries. The path that the returned
merchandise takes often has to be tracked in detail. Returned items have to be sent for
inspection.

Example − Once the analysis of the returned merchandise is complete, the vendor or
manufacturer determines −

 The status of the merchandise and whether it can be reused.

 Whether the customer will be credited for the merchandise and the amount of credit.

The "Sales Returns" component gives you an overview of your physical warehouse stocks and
the corresponding postings whenever you require.

How to post a Sales Return in SAP FI?

T-code FB75.

Enter Company Code, as shown in the following screenshot.

It will open a new window. Enter the following details −

 Enter the Customer ID of the customer to be issued the credit memo.

 Enter the Document Date.

 Enter the Amount to be credited.

 Enter the tax code used in the original invoice.

 Check the Calculate Tax checkbox.

Go to Item details section and enter the following data −

 Enter the Sales Revenue Account for the Original Invoice was posted.

 Enter the Amount to be debited and check the Tax code.

Once the required details are entered, click the Save button at the top. You will get a confirmation
that Sales Return is posted in Company Code 0001.

Once the customer has paid the billing document, you post the incoming payment.

T-code: F-28

A new window will open. Enter the following details −

 Document Date.

 Company Code.

 Payment Currency.
  Cash/Bank Account the Payment is to be posted.

 Payment Amount.

 Customer Id of the customer making the Payment.

To check the list of open invoices, click Process Open Items at the top −

Enter the assigned payment amount value to balance with the invoice amount. At the end, save
the details.
You can post a vendor invoice in a foreign currency, so that you can process a currency analysis.
You should not post your invoice in MM but rather directly in FI. This makes it easier to post
backdated invoices.

How to post an invoice in Foreign Currency?

T-code: F-43

A new window will open. Enter the following details −

After providing all the required details, click the Save icon.
In SAP FI, you can also post partial payments from the customers. These partial payments are
posted as separate open items.

Customers can see clearly what all invoices have been issued to customers and what payments
he has made. But it keeps the multiple open items, until the invoice is fully paid/ cleared.

Example − There is a customer with an outstanding amount of 1500 and he makes a payment
of 500 as partial payment, then there will be two separate open items of 1500 Debit and 500
Credit in the FI system and no clearing document will be created.

How to post a Partial payment?

T-code: F-28

 Document Date

 Company Code

 Payment Currency

 Cash/Bank Account the Payment is to be posted

 Payment Amount

 Customer Id of the customer making the Payment

 Process Open Items

Once you click on Process Open Items → Go to Partial Payment tab and select the invoice for
which partial payment is done and the amount.

Click the Save button to post the document.

In SAP FI, this is used to reset the incorrect payment invoices. If a payment is made to incorrect
invoices, then it can be reset.

How to reset AR cleared items?

T-code: FBRA

Enter the following details: Clearing Document number, Company Code, and Fiscal Year in the
above window.

Click the Save icon at the top.

Once you click the Save icon, enter the reversal reason of customer payment and posting date
and click . It will generate a Reversal Document Number.
In SAP FI, Credit Control is used to specify and control the customer credit limits. A credit control
area can include one or more company codes. It is not possible to divide a company code into
several credit control areas.

The benefits of defining a credit control area in SAP FI are as follows −

 The credit control area is used for credit management in AR and SD components.

 You define a credit control area according to the areas of responsibility for credit
monitoring. For each credit control area, you enter a key, a name, and the currency in
which the credit limit is to be managed in the credit control area. You select a four-
character alphanumeric key. In the simplest case, each company code corresponds to one
credit control area. In this case, we recommend that you use the same key for the credit
control area as for the company code.

 Credit control can include one or more company codes and to enable it to do this, you
must assign the respective credit control area to the company codes.

 If a customer is created in several company codes that are assigned to different credit
control areas, a separate credit limit is managed for the customer in each of the different
credit control areas.

How to define a Credit Control area for a customer in SAP

FI?
T-code: FD32

A new window will open. Enter the following details −

 Enter Customer Id for the Customer for which you want display the Credit Limits.

 Enter the Credit Control Area.

 Check Central data section and press Enter.

Maintain the credit limit data for customers in the above window. Individual limit shouldn’t be
greater than the total limit for a customer.

Once the details are updated, click the Save icon at the top.

SAP FI Accounts Payable is used to manage and record accounting data for all the vendors. All
invoices and deliveries are managed as per vendor requests. Payables are managed as per the
payment program and all the payments can be made using checks, transfer, electronic transfers,
etc.

All the postings that are made in the Account Payable are also updated in the General Ledger
simultaneously and the system also maintains forecasts and standard reports that can be used
to keep track of all the open items.

 XK01 − Create vendor (centrally)

 XK02 − Change vendor (centrally)

 XK03 − Display vendor (centrally)

 XK04 − Vendor Changes (Centrally)

 XK05 − Block Vendor (Centrally)

 XK06 − Mark vendor for deletion (centrally)

 XK07 − Change vendor account group

 XK11 − Create Condition

 XK12 − Change Condition

 XK13 − Display Condition

 XK14 − Create with cond. ref. (cond. list)

 XK15 − Create Conditions (background job)

 XK99 − Mass maintenance, vendor master

 XKN1 − Display Number Ranges (Vendor)

Vendor Master Records are used by both the Accounting component and the Purchasing
component. Before you create a vendor master record in Accounting, you need to make sure
that the master record is not already created in Purchasing.

How to create vendor master data in SAP FI?

You can create a vendor master record by referencing an existing one. In this case, the system
copies certain data from the reference master record, however the system does not transfer all
the data.

If you have SAP Material Management configured, you can create a vendor master record
centrally. Here we will discuss how to create vendor master record for a company code.

Go to Accounting → Finance Accounting → Accounts Payable → Master Record → Create.

The following window will open. If you are using an external number assignment, enter the
vendor account number, otherwise the system will assign once you click "Save the master
record".