Workday Compensation
Overview
Compensation in Workday
This document provides useful tips to navigate easily when
compensation actions are required.
Workday system will:
Allow a quick
All i k overview
i off th
the ttotal
t l compensation
ti off one off your
employees, on your direct reports or on your whole organization.
Initiate compensation
p requests
q which are g
generally
y embedded in
Human Ressources business processes.
Compensation processes are sub-processes of HR processes
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Compensation in Workday
Provide flexibility to store most of CAE compensation data
Corporate & local compensation programs
Base Pay
Salary
Total
Incentive
Base
ase Pay
ay Plans P
Pay
Ranges
A il bilit off iinformation
Availability f ti tto: Allowances
STIP
¾ Human Resources
¾ Manager
¾ Employee
P k
Perks LTIP
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Grades & Grade Profiles
Important change to terminology within Workday
Grade
• Current CAE terminology: Band (Ex: Band 5 5,6,7)
6 7)
• A standard compensation range for a given job.
• The result of the job evaluation based on specific factors.
• Tied directly to job profiles.
• May be further delineated into grade profiles and/or steps.
• Will not show when a job is not evaluated. You will see “no grade”.
Grade Profile
• Current CAE terminology: Salary Structure
• Defines pay ranges for grade levels by geographical regions or whatever sub-categories
our business requires. (Ex: Canada, USA, Dallas, Australia and others).
• Allows more granular compensation ranges for employees.
• May be further delineated into steps.
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Type of Compensation Plans
•Compensation plans are either local, regional or corporate programs
•They are assigned to employees based on eligibility rules
Each compensation programs is categorized within one of the plan types herebelow
•Each
Plan Type When should the plan type be used?
Salary Plan To associate eligible salaried employees with the appropriate pay rate (yearly, monthly, weekly).
Hourly Plan To indicate the hourly pay rate for hourly paid employees.
Allowance Plans For compensation paid on a regular basis for a specific purpose, such as a meal allowance.
One-Time Payment To give an employee an ad-hoc payment, such as a retention bonus.
To award salary increase to a large group of employees off-cycle. Annual base salary increases
Merit Plans
are processed through a separate HR Business Process.
Bonus Plans To award bonus payment to a group of eligible employees.
Commission Plans To store information about compensation
p based on commission.
Stock Plans To award long term incentive to a group of eligible employees
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Compensation Actions
4 ways to access the compensation information:
1. Click the compensation worklet in « My team » section.
a)) Under the Request section,
section select the element for which you want to process a request.
request
b) Under the View section, select the report appropriate for your need.
2. Use the navigation tool bar to initiate an action.
3. Within an employee profile, you can view or edit compensation information by clicking on the
A ti button.
Action b tt S l t one off th
Select the actions
ti available.
il bl
4. Via the Navigate button, you can access all Compensation reports and tasks.
Option #1
Option #3 Option #4
Option #2
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Compensation Actions
By clicking on Job Profile Name, you get specific information
View Job Details about the job to which the employee is assigned
By clicking on an employee name
name, you get
specific information about the employee’s job
By clicking
B li ki on th
the compensation
ti ttab,
b you gett th
the
compensation grade associated to that job profile
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Compensation Actions
R
Request
t Base
B P Change
Pay Ch
Use this task to request a change in the base salary of an employee.
► A base pay change would be requested for one of the specific reasons herebelow
► All base pay change requests are approved by the HR & next level of management.
U th
Use the St
Step b
by St
Step ttraining
i i material
t i l iin order
d tto complete
l t th
the ttask.
k
Base Pay Change Reason Definition
Brought to Minimum of Pay Range To bring the base salary of an employee to the minimum of the pay range of his grade
Data Entry Correction To correct information that was incorrectly entered
D
Decrease iin H
Hours W
Worked
k d Wh salary
When l off an employee
l i reduced
is d d because
b off a reduction
d ti iin th
the number
b off h
hours worked
k d
Demotion To transfer an employee to another job evaluated at a lower grade
Employee Status Change When an employee status change, such as Part-time to Full time or Temporary to Regular
Increase in Hours Worked Used when salary of an employee is increased because of an increase in the number of hours worked
Used to adjust an employee’s base salary when there is inequity with other employees holding a similar job, at same grade with
Internal Equity
equivalent historical performances & working experiences.
experiences Other criterias such as market pressures should also be considered
considered.
Job Reevaluation Used when a job is reevaluated and associated to a new grade
Lateral Transfer To assign an employee to another job evaluated at the same grade
Increase Compa-Ratio in Pay Range Used to increase employee’s base salary to reflect appropriate salary positioning in pay range of his grade
Pay Equity Adjustment Used to adjust the base salary of an employee according to Pay Equity legislation (specific to Canada)
Union - Change Grade in Classification To change employee’s base salary when transferred to another grade within same job classification due to new qualification
To increase base salary due to automatic salary progression subject to specific conditions as per collective agreement (specific
Union - Automatic Salary Progression
to Canada Montreal Union)
Union – Bumping To adjust employee’s base salary following a bumping process (specific to Canada Montreal Union)
Increase / Qualification To adjust employee’s base salary when a new qualification is obtained
S l
Salary R i
Region Change
Ch T adjust
To dj t employee’s
l ’ bbase salary
l according
di tto specific
ifi GGrade
d PProfile
fil
Pay Ranges Revised To adjust compa-ratio when Grade Profiles are reviewed in light of annual market adjustment for annual salary review
Promotion To transfer an employee to another job evaluated at a higher grade
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Compensation Actions
Request One-Time Payment
Use this task to request a one-time payment for an employee.
► A One-Time Payment
y would be requested
q for one of the specific
p reasons herebelow
► All One-time payment requests are approved by the HRBP & next level of management.
Use the Step by Step training material in order to complete the task.
One-Time
One Time Payment
Definition
Reason
Lump sum offer to certain critical employees in exchange for agreement to continue employment until a specific date or for a specific
Retention
period of time.
Lump sum offer to a prospective employee to induce acceptance of an employment offer. It also can be used to buy out any
Signing compensation the employee will be walking away from in order to make a change in employment or where temporary market
pressures would otherwise prevent CAE from being able to recruit staff concerned at the normal salary of the job value.
Lump sum offer to a key employee or to a team of employees for completing an important project. Sometimes used to encourage
Completion Project
employees to meet aggressive deadlines.
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Workday Compensation Reports
Compensation Spreadsheet: provides a quick overview of
the Total Base Pay for each employee of your team and other
relevant compensation information
information.
o Select an employee in order to have more information about specific Job
details.
o Use this report to support your compensation analysis and management
decision.
decision
You will have access to the following information:
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Workday Compensation Reports
Compensation Reports Description
Direct Reports Compensation Provides Base Salary and Pay Ranges information for each of your direct reports.
Compensation Summary Provides a summary of Total Base Pay and average base pay for direct reports only.
Provides information on the employees of your organization who received Bonus and
B
Bonus & One-Time
O Ti P
Payment
t
One-Time Payments for a specific period.
Bonus Payments or Provides you with specific information on Bonus targets & payouts history to
Bonus Payments History employees of your organization
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