Accounts entries for Inventory module
S.No. 1 2 3 4 5 6 7
Process Name Miscellaneous Receipt Miscellaneous Issue Sub-Inventory Transfer Inter-Org Transfer Move Order Issue Move Order Transfer Physical Inventory
1.
Miscellaneous Receipt
Step I S.No. 1 Item Type of Item General Account Entry Debit
End of 1st Process
2. Miscellaneous Issue Step I S.No. 1 Item Type of Item General Account Entry Debit
4000
End of 2nd Process
3. Sub-Inventory Transfer Step I S.No. 1 Item Type of Item General Account Entry Debit
1000
Note: These account entries will be created for the source sub-inventory. No account entries will be
End of 3rd Process
4. Inter-Org Transfer Transfer of material from S60 Inventory Org to S02 WIP Organization Step I Shipping Inventory Org : S60 S.No. 1 Item Type of Item General Account Entry Debit 1000
Step II Receiving Inventory Org : S02 S.No. 1 Item Type of Item General Account Entry Debit 1000
End of 4th Process
5. Move Order Issue
Step I S.No. Type of Item General Account Entry Debit
Item
1000
End of 5th Process
6. Move Order Transfer
Step I S.No. 1 Item Type of Item General Account Entry Debit
1000
End of 6th Process
7. Step I S.No. 1 Item Type of Item
Physical Inventory - Excess
General Account Entry
Debit 1000
End of 7th Process
Note : If the actual quantity is less than the system quantity the above entry will be rever
Note: All the above accouting entries can be transferred to the General Ledger periodically
neous Receipt
Credit
System Entry Material A/c (45190) To Charge A/c (45199)
A/c code defaults from Organization material account Defined in header level in Misc. transaction form
Module Inventory
neous Issue
Credit
System Entry Charge A/c (45199)
A/c code defaults from Defined in header level in Misc. transaction form Organization material account
Module Inventory
1000
To Material A/c (45190)
ntory Transfer
Credit
System Entry
A/c code defaults from Sub-Inventory material account Sub-Inventory material account
Module Inventory
Material A/c (45190) 1000 To Material A/c (45190)
. No account entries will be created for the destination sub-inventory
rg Transfer
Credit
System Entry 45198
A/c code defaults from Inter-Org receivable a/c defined in shipping network Sub-Inventory material account
Module Inventory
1000
To Material A/c (45190)
Credit
System Entry 45193
A/c code defaults from Material account of S02 WIP org Inter-Org payable a/c defined in shipping network
Module Inventory
1000
45197
Order Issue
Credit
System Entry
A/c code defaults from
Module
Material A/c (45190) 1000 To Material A/c (45190)
Defined in header level in Move Order transaction form Sub-Inventory material account
Inventory
der Transfer
Credit
System Entry
A/c code defaults from Sub-Inventory material account Sub-Inventory material account
Module Inventory
Material A/c (45190) 1000 To Material A/c (45190)
ventory - Excess
Credit
System Entry Inventory Adjustment A/c (XXXXX)
A/c code defaults from Defined in Launch Adjustments form Sub-Inventory material account
Module Inventory
1000
To Material A/c (45190)
above entry will be reversed after launching the adjustments
eneral Ledger periodically [daily / weekly / monthly /]
Time of Creation Misc. receipt form is saved
Oracle Process
Time of Creation Misc. Issue form is saved
Time of Creation Sub-Inventory form is saved
Time of Creation Inter-Org transfer form is saved
Time of Creation Inter-Org transfer form is saved
Time of Creation
Move Order issue is transacted
Time of Creation Move Order transfer is transacted
Time of Creation After launch adjustments concurrent request is completed.
Accounts entries for Purchasing module
S.No. 1 2 3 4 5 6 7
Process Name Standard PO (Services) to Supplier Invoice
Standard PO (Expense / Inventory Expense Item) to Supplier Invoice - Receipt Routing
Standard PO (Inventory Asset Item) to Supplier Invoice - Receipt Routing Meth Purchase Returns to Debit Memo Expense Receipt Accruals (Expense Item) Transfer to GL At Receipt / Expense Receipt Accruals (Inventory Expense Item) Transfer to GL At Receip Inventory Accrual (Inventory Asset Item) Transfer to GL Pe
1.
Standard PO (Services) to Supplier Invoice
Step I
On raising Purchase Order S.No. 1 Type of Item Expense General Account Entry Debit Credit
Step II On raising receipt S.No. 1 Type of Item Expense General Account Entry Debit Credit
Step III On raising Supplier Invoice 1 Expense Charge A/c To Liability A/c 1000 1000
End of 1st Process
2.
Standard PO (Expense / Inventory Expense Item) to Supplier Invoice - Rece
Step I
On raising Purchase Order S.No. Type of Item General Account Entry Debit Credit
No Entry
Step II On raising receipt S.No. 1 Type of Item Inventory Expense Item General Account Entry Printing & Stationery a/c To Liability a/c Debit 1000 1000 Credit
Inventory Expense Item
1000 1000
Step III On raising Supplier Invoice
Inventory Expense Item
1000 1000
End of 2nd Process
3.
Standard PO (Inventory Asset Item) to Supplier Invoice - Receipt Routing Meth
Step I
On raising Purchase Order
S.No.
Type of Item
General Account Entry
Debit
Credit
No Entry
Step II On raising receipt S.No. 1 Type of Item Inventory Asset Item General Account Entry Material a/c To Liability a/c Debit 1000 1000 Credit
Inventory Asset Item
1000 1000
Step III On raising Supplier Invoice
Inventory Asset Item
1000 1000
End of 3rd Process
4.
Purchase Returns to Debit Memo
Step I
After return of the Material to Vendor S.No. Type of Item General Account Entry Debit Credit
Inventory Asset Item
Supplier a/c To Material a/c
1000 1000
Step II
Inventory Asset Item
1000 1000
Step III On raising Supplier Invoice 3 Inventory Asset Item
1000 1000
End of 4th Process
5.
Expense Receipt Accruals (Expense Item) Transfer to GL
At
Step I
Create a PO for Expense Item S.No. Type of Item Expense Item General Account Entry Debit Credit
Step II On raising receipt 1000 1000
Note: 1 The above entry will be transferred to GL on running the Receipt Accruals module at each p Note: 2 Reverse the accrual entry generated as per above on the first day of the following period
End of 5th Process
6.
Expense Receipt Accruals (Inventory Expense Item) Transfer to GL
Step I
Create a PO for Expense Item S.No. 1 Type of Item Inventory Expense Item General Account Entry Debit 1000 1000 Credit
Step II
Inventory Expense Item
1000 1000
Step III On raising Supplier Invoice
Inventory Expense Item
1000 1000
End of 6th Process
7.
Inventory Accrual (Inventory Asset Item) Transfer to GL
Step I
Create a PO for Expense Item S.No. 1 Type of Item Inventory Asset Item General Account Entry Debit 1000 Credit
1000
Step II
Inventory Asset Item
1000 1000
Step III On raising Supplier Invoice
Inventory Expense Item
1000 1000
End of 7th Process
Invoice - Receipt Routing Method : Direct
- Receipt Routing Method : Direct/Standard/ Inspect At Receipt / Period End At Receipt / Period End Period End
nsfer to GL L
to Supplier Invoice
Oracle System Entry
A/c code defaults from
Module
No Entry
Oracle System Entry
A/c code defaults from
Module
No Entry
Charge A/c (45198) To Liability A/c (31122)
Item definition-Purchasing(tab)Expense Account Finacial Options - Accounting tab GL Option
Payables
Supplier Invoice - Receipt Routing Method : Direct
Oracle System Entry
A/c code defaults from
Module
Oracle System Entry Receiving Inventory A/c (45192) To Expense AP Accrual A/c (31190)
A/c code defaults from Receiving Options form Org Parameters - Other Accounts (tab) - Receiving Accounts block
Module Purchasing
Material A/c (45190) Organization material account To Receiving Inventory A/c Receiving Options form (45192)
Inventory
Expense AP Accrual A/c (31190) To Liability A/c (31122)
Org Parameters - Other Accounts (tab) - Receiving Accounts block Finacial Options - Accounting tab GL Option
Payables
- Receipt Routing Method : Direct/Standard/ Inspect
Oracle System Entry
A/c code defaults from
Module
Oracle System Entry
A/c code defaults from
Module Purchasing
Receiving Inventory A/c Receiving Options form (45192) To Inventory AP Accrual Org Parameters - Other Accounts A/c (tab) - Receiving Accounts block (31190)
Material A/c (45190) Organization material account To Receiving Inventory A/c Receiving Options form (45192)
Inventory
Inventory AP Accrual A/c (31190) To Liability A/c (31122)
Org Parameters - Other Accounts (tab) - Receiving Accounts block Finacial Options - Accounting tab GL Option
Payables
to Debit Memo
Oracle System Entry
A/c code defaults from
Module
Inventory AP Accrual A/c (31190) To Receiving Inventory A/c (45192)
Org Parameters - Other Accounts (tab) - Receiving Accounts block Receiving Options form
Purchasing
Receiving Inventory A/c (45192) To Material A/c (45190)
Organization material account Receiving Options form
Inventory
Liability A/c (31122)
Finacial Options - Accounting tab GL Option Payables
To Inventory AP Accrual A/c Org Parameters - Other Accounts (31190) (tab) - Receiving Accounts block
fer to GL
At Receipt / Period End
Oracle System Entry
A/c code defaults from
Module
Item A/c (45199) Item Definition - Purchasing(tab) To Expense AP Accrual Purchasing Options (31191)
Purchasing
Accruals module at each period end. y of the following period
Transfer to GL
At Receipt / Period End
Oracle System Entry Receiving Inventory A/c (45192)
A/c code defaults from Receiving Options form
Module Purchasing
To Inventory AP Accrual Org Parameters - Other Accounts A/c (31190) (tab) - Receiving Accounts block
Charge A/c (45199) Organization material account To Receiving Inventory A/c Receiving Options form (45192)
Inventory
Inventory AP Accrual A/c (31190) To Liability A/c (31122)
Org Parameters - Other Accounts (tab) - Receiving Accounts block Finacial Options - Accounting tab GL Option
Payables
ansfer to GL
Period End
Oracle System Entry Receiving Inventory A/c (45192)
A/c code defaults from Receiving Options form
Module Purchasing
To Inventory AP Accrual Org Parameters - Other Accounts A/c (31190) (tab) - Receiving Accounts block
Material A/c (45190) Organization material account To Receiving Inventory A/c Receiving Options form (45192)
Inventory
Inventory AP Accrual A/c (31190) To Liability A/c (31122)
Org Parameters - Other Accounts (tab) - Receiving Accounts block Finacial Options - Accounting tab GL Option
Payables
Time of Creation
Oracle Process
Time of Creation
Oracle Process
After creating Supplier Invoice and Accounted to be done.
Time of Creation
Oracle Process
Time of Creation After receipt of Goods
Oracle Process
After receipt of Goods
After creating Supplier Invoice and Accounted to be done.
Time of Creation
Oracle Process
Time of Creation After receipt of Goods
Oracle Process
After receipt of Goods
After creating Supplier Invoice and Accounted to be done.
Time of Creation
Oracle Process
After receipt of Goods
Automatically created in GL
After receipt of Goods
GL Transfer process from Inv
After creating Supplier Invoice and Accounted to be done.
Time of Creation
Oracle Process
After receipt of Goods
Time of Creation After receipt of Goods
Oracle Process
After receipt of Goods
After creating Supplier Invoice and Accounted to be done.
Time of Creation After receipt of Goods
Oracle Process
After receipt of Goods
After creating Supplier Invoice and Accounted to be done.
Accounts entries for Order Management module S.No. 1 2 3 4 Process Name Sales Order to Customer Invoice RMA - (Return Material Authorization) to Credit Memo in Receivables Dropshipment ( Inventory, PO, OM, AP and AR) RMA - Dropshipment
1. Sales Order to Customer Invoice
Step I
Sales Order Creation S.No. 1 Type of Item Inventory Asset Item General Account Entry COGS A/c To Inventory A/c Debit 1000 1000 Credit
1A Step II
Service Item
Not Applicable
Creation of Invoice in Receivables 2 All Items Receivables A/c To Revenue A/c To Tax A/c To Freight End of 1st Process 1100 1000 100 0
2. RMA - (Return Material Authorization) to Credit Memo in Receivables Step I Sales Order Creation
Anil Kumar R V
S.No. 1
Type of Item Inventory Asset Item
General Account Entry Inventory A/c To COGS A/c Not Applicable 1000 1000
1A Step II
Service Item
Creation of Credit Memo in Receivables 2 All Items Tax A/c Freight A/c Revenue A/c To Receivables A/c End of 2nd Process 100 0 1000 1100
3. Dropshipment ( Inventory, PO, OM, AP and AR) Step I On raising requisition S.No. Type of Item General Account Entry No Entry
Step II
On raising PO S.No. Type of Item General Account Entry No Entry
Step III
On raising receipt (GRN) S.No. 1 Type of Item Inventory Asset Item
Receipt Routing Method: Direct / Standard General Account Entry 1000 Accounting policy specific 1000
Anil Kumar R V
1000 1000
Step IV
On raising Supplier Invoice S.No. Type of Item General Account Entry
Material A/c To Liability A/c
1000 1000
Step V
On raising Customer Invoice S.No. 4 Type of Item General Account Entry Receivables A/c To Revenue/ Sales A/c To Tax A/c 1400 1200 200
End of 3rd Process
4. RMA - Dropshipment ( Inventory, PO, OM, AP and AR)
Step I
On raising receipt (GRN) S.No. Type of Item
Receipt Routing Method: Direct / Standard General Account Entry
Inventory Asset Item
Accounting policy specific
1000 1000
1000
Anil Kumar R V
1000
Step II
Automatically creates Debit Memo in Payables S.No. Type of Item General Account Entry
Liability A/c To Material A/c
1000 1000
Step III
On raising Credit Memo to Customer S.No. 4 Type of Item General Account Entry Revenue/ Sales A/c Tax A/c To Receivables A/c 1200 200 1400
End of 4th Process
Anil Kumar R V
Oracle System Entry COGS A/c (61011) To Inventory A/c (45190)
A/c code defaults from Organization COGS account Organization Material account
Module Inventory
No Entry
Receivables A/c To Revenue A/c To Tax A/c To Freight
(45210) (52005) (31618) (NA)
AR Transaction AR Transaction AR Transaction AR Transaction
Type Type Type Type
Receivables
mo in Receivables
Anil Kumar R V
Oracle System Entry Inventory A/c To COGS A/c (45190) (61011) No Entry
A/c code defaults from Organization Material account Organization COGS account
Module Inventory
Tax A/c (31618) Freight A/c (NA) Revenue A/c (52005) To Receivables A/c (45210)
AR Transaction AR Transaction AR Transaction AR Transaction
Type Type Type Type
Receivables
d AR)
Oracle System Entry
A/c code defaults from
Module Purchasing
Oracle System Entry
A/c code defaults from
Module Purchasing
Oracle System Entry Inventory Clearing A/c (45197) To Inventory AP Accrual A/c (31192)
A/c code defaults from Receiving Options form Org Parameters - Other Accounts (tab) - Receiving Accounts block
Module Purchasing
Anil Kumar R V
COGS A/c (61011) To Inventory Clearing A/c (45197)
Sub-Inventory Expense Account Receiving Options form
Inventory
Oracle System Entry
A/c code defaults from Org Parameters - Other Accounts (tab) - Receiving Accounts block Finacial Options - Accounting tab - GL Option
Module
Inventory AP Accrual A/c (31192) To Liability A/c (31122)
Payables
Oracle System Entry Receivables A/c (45210) To Revenue/ Sales A/c (52005) To Tax A/c (31618)
A/c code defaults from AR Transaction type AR Transaction type AR Transaction type
Module Receivables
and AR)
Oracle System Entry
A/c code defaults from Org Parameters - Other Accounts (tab) - Receiving Accounts block Receiving Options form
Module
Inventory AP Accrual A/c (31192) To Inventory Clearing A/c (45197)
Purchasing
Inventory Clearing A/c (45197)
Receiving Options form
Inventory
Anil Kumar R V
To COGS A/c (61011)
Sub-Inventory Expense Account
Oracle System Entry
A/c code defaults from Finacial Options - Accounting tab - GL Option Org Parameters - Other Accounts (tab) - Receiving Accounts block
Module
Liability A/c (31122) To Inventory AP Accrual A/c (31192)
Payables
Oracle System Entry Revenue/ Sales A/c (52005) Tax A/c (31618) To Receivables A/c (45210)
A/c code defaults from AR Transaction type AR Transaction type AR Transaction type
Module Receivables
Anil Kumar R V
Time of Creation After shipping the Goods
Oracle Process
After running AutoInvoice program
Anil Kumar R V
Time of Creation After receipt of Goods
Oracle Process
After running AutoInvoice program
Time of Creation
Oracle Process
Time of Creation
Oracle Process
Time of Creation After receipt of Goods in Logical Sub-Inv Entries are automatically generated in GL after saving GRN form.
Oracle Process
Anil Kumar R V
After receipt of Goods GL transfer has to be done
Time of Creation After creating Supplier Invoice and Accounted to be done.
Oracle Process
Time of Creation After running AutoInvoice Master Program
Oracle Process
Time of Creation
Oracle Process
After receipt of Goods Entries are automatically generated in GL after saving GRN form.
After receipt of Goods
Anil Kumar R V
GL transfer has to be done
Time of Creation After creating Supplier Invoice and Accounted to be done.
Oracle Process
Time of Creation After running AutoInvoice Master Program
Oracle Process
Anil Kumar R V
