System Analysis - Project

University Transport Management System

University Transport Management System is a great idea for a System Analysis and
Design project. This type of system would be useful for managing transportation
needs within a university, including buses or shuttles for students, faculty, and staff.

Objective:
The objective of the University Transport Management System is to provide an
efficient and effective way for students and staff to book, track, and manage
transportation services provided by the university. The system aims to reduce waiting
times, increase vehicle utilization, and provide a seamless user experience for all
users. The system should also enable the university to manage its vehicle fleet more
effectively and optimize its transportation services to meet the needs of its students
and staff.

System Analysis - Project 1

 Motivation:
The motivation for the University Transport Management System stems from the
need for an efficient and effective transportation system for students and staff. Many
universities struggle with managing their transportation services, leading to long
waiting times, low vehicle utilization, and high costs. By implementing a transport
management system, universities can optimize their vehicle fleet, reduce waiting
times, and provide a better user experience for students and staff.

Users:
1. Admin

2. Students

3. Ticket collector

4. Driver

5. Guardians

Features:
1. Route Management: This would allow the university to manage and assign
different routes to their buses, based on the schedules and destinations of
various groups of students or faculty.

2. Scheduling: This feature would enable students or faculty to schedule

transportation at specific times of the day or on specific days, and allow the
university to ensure that they have enough buses or shuttles available to meet
demand.

3. Seat reservation: Allowing users to reserve seats in advance, especially for

commuters with a regular schedule, could guarantee availability and seating,
especially during busy periods.

4. Route finder: The system could provide information on the optimal routes
between locations on campus, including schedules for buses and shuttles as
well as walking directions. This would help users find the fastest and most direct
way to get where they need to go.

5. Tracking: With a tracking feature, students or faculty would be able to track the
location of their bus or shuttle in real-time, and receive notifications of any

System Analysis - Project 2

 changes or delays in their transportation schedule. Providing accurate arrival
times helps users plan their schedule and avoids waiting at stops unnecessarily.

6. Payment Management: The system could also include a payment management

feature, which would allow students or faculty to pay for their transportation, and
help the university to manage financial records related to transportation
expenses.

7. Vehicle Management: This feature would enable the university to manage their
fleet of buses and shuttles, including details such as maintenance schedules,
fuel consumption, and driver assignment.

8. Driver Management: This feature would enable the university to manage their
drivers' schedules, certifications, and assignments, as well as track their driving
history and performance.

9. Student Tracking: The system could include a feature that enables parents,
guardians or university staff to track the location of students, especially when
they are using the university transport system.

10. Emergency Notifications: The system could include a feature that sends
emergency notifications to students or faculty, alerting them of any delays, route
changes, or other urgent information related to their transportation needs.

11. Analytics and Reporting: The system could provide detailed analytics and
reports on transportation usage, cost, and performance, helping the university to
identify areas for improvement and make data-driven decisions.

12. Feedback: Students, faculty, and staff could provide feedback on the
transportation services and user experience, which the university could then use
to improve the system and services. Receiving direct feedback from users helps
identify areas that could be enhanced.

User Roles:
1. Admin:

Manage user accounts and permissions

Manage routes and scheduling

Monitor system performance and usage

Generate reports and analytics

Manage vehicle fleet and maintenance

System Analysis - Project 3

 Configure system settings and parameters

Manage user feedback and complaints

2. Students:

Book rides and reserves seat through a mobile app

Receive tokens of rides for verification before entry

Track the location of their ride in real-time

Receive notifications and updates about their ride

Provide feedback on their ride

View their booking history, payment history and usage metrics

View their account information and make changes

3. Ticket collector:

Check student booking and reservation before boarding the vehicle

Collect and verify ticket tokens from users

Collect payment from users if they selected cash option and input record on
app.

Provide assistance to users with questions or concerns

Report any issues or incidents to the system administrator or relevant

authorities

4. Driver:

View their assigned bus, routes and schedule

Access turn-by-turn navigation to their assigned destinations

Monitor vehicle status and performance

Report any issues or incidents to the system administrator or relevant

authorities

Communicate with users and ticket collectors regarding any changes or

issues

5. Guardians:

View the location of their child's ride in real-time

Receive notifications and updates about their child's ride

System Analysis - Project 4

 Provide payments on their child's ride

Provide feedback on their child's ride

View their child's booking history and usage metrics

View their child's account information and make changes

Case Study:
Let's consider the case of Daffodil University with thousands of students and staff
members. The university has a fleet of vehicles that are used to transport students
and staff. However, the university has been experiencing long waiting times, low
vehicle utilization, and high costs due to a lack of efficient transportation
management.

To address this issue, the university decides to implement a Transport Management

System. The system is designed to enable students and staff to book rides online or
through a mobile app, track the location of their ride in real-time, and receive
notifications and updates about their ride. The system also includes a GPS tracking
system that allows the university to monitor vehicle usage and optimize its vehicle
fleet. The system is integrated with other campus systems, such as student
information systems and parking systems, to provide a seamless user experience.

After implementing the system, the university sees significant improvements in its
transportation services. Waiting times are reduced, vehicle utilization is increased,
and costs are lowered. Students and staff are able to book rides easily, pay for ticket
before hand by ride per ticket, monthly or yearly subscription and track the location
of their ride in real-time, leading to a better user experience. The university is also
able to optimize its vehicle fleet and reduce the need for manual scheduling, leading
to cost savings and improved efficiency.
In conclusion, the University Transport Management System is an essential tool for
universities looking to optimize their transportation services and provide a better user
experience for students and staff. By implementing a transport management system,
universities can reduce waiting times, increase vehicle utilization, and lower costs,
leading to a more efficient and effective transportation system.
Overall, a University Transport Management System would be a valuable tool for
managing transportation needs within a university, and could potentially save time,
money, and resources for both the university and its students and faculty.

System Analysis - Project 5