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Excel Basics: Functions and Features

An electronic spreadsheet displays and organizes data in a grid of rows and columns. Each intersection of a row and column is a cell that can contain text, values, or formulas. Spreadsheets are commonly used to organize lists, perform calculations, analyze numbers, and manage budgets and inventories. In Microsoft Excel, the typical spreadsheet environment includes tools like the ribbon, formula bar, and sheet tabs to enter data and create formulas following the order of operations PEMDAS.

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104 views10 pages

Excel Basics: Functions and Features

An electronic spreadsheet displays and organizes data in a grid of rows and columns. Each intersection of a row and column is a cell that can contain text, values, or formulas. Spreadsheets are commonly used to organize lists, perform calculations, analyze numbers, and manage budgets and inventories. In Microsoft Excel, the typical spreadsheet environment includes tools like the ribbon, formula bar, and sheet tabs to enter data and create formulas following the order of operations PEMDAS.

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Van Amaya
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© © All Rights Reserved
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Recalling MS Excel

Electronic Spreadsheet
Is a computer application that displays and organizes data and has the ability
to easily record, analyze and interpret the data. It is composed of grid cells
consisting of horizontal rows labeled by numbers and vertical columns labeled by
letter.

A cell is an individual box which may contain data: letters, numbers, or formulas.
It is usually referred to by its cell address, which is the intersection point of a
column (letters) and row (numbers).
The following are the typical uses of a spreadsheet:

➢ Organizing qualitative list with pertinent quantitative data. (Ex. Budget, expenditures,
frequency, and volume usage)
➢ Calculations (adding, subtracting, etc.)
➢ Collecting data from different sources (phone numbers, prices, etc.)
➢ Managing inventory
➢ Analyzing numbers or quantities
➢ Organizing list and tables
The Microsoft Excel Environment
Quick Access Toolbar

Name Box

Ribbon

Active Cell Formula Bar


Row Heading Column heading

Scroll Bar

Sheet Tab Zoom Slider


Keyboard Keys and its function.
Different mouse pointer and its functions
Entering Data
Entering data in Excel means entering data into cells. Excel recognizes three
different types of data-entry which are the following;
➢ Text – are entries that have no value associated with them. They can also
consist of numerical data not used in any calculations or formulas.
➢ Values – are numeric data used in calculations. Values are automatically
aligned to the right of the cell.
➢ Formulas – are entries used to perform calculations. They are composed of
values, cell references, mathematical operations and special functions.
Creating Formulas
PEMDAS stands for:

P – Parenthesis
E – Exponent This means that equations with mixed operations are solved
in this order.
M – Multiplication
D – Division We start simplifying value inside the parenthesis, performing
exponentiation, multiplying, dividing, adding, and subtracting.
A – Addition
S - Subtraction

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