05/08/11
Project
Management
What
is
Project
Management?
Project
management
means
applying
skills,
k n o w l e d g e ,
a n d
e s t a b l i s h e d
p r o j e c t
management
tools,
techniques
and
the
processes
used
to
carry
out
the
project
to
produce
the
best
results
possible.
05/08/11
Why
Project
Management?
Todays
complex
environments
require
ongoing
implementa?ons
Project
management
is
a
method
and
mindseta
disciplined
approach
to
managing
chaos
Project
management
provides
a
framework
for
working
amidst
persistent
change
Why
this
ma>ers
to
You?
Most
of
us
get
to
where
we
are
by
some
technical
or
specic
set
of
skills
If
you
want
to
get
things
done,
you
need
a
good
blend
of
Business
knowledge
People
management
Knowledge
of
organiza?onal
poli?cs
And
an
area
of
technical
exper?se
These
are
the
people
that
make
things
happen!
05/08/11
What
Is
a
Project?
A
complex,
non-rouEne,
one-Eme
eort
limited
by
Eme,
budget,
resources,
and
performance
specicaEons
designed
to
meet
customer
needs.
Major
Characteris?cs
of
a
Project
Established
objec?ve.
Dened
life
span
with
a
beginning
and
an
end.
Several
departments
&
professionals.
Involves
doing
something
never
been
done
before.
Specic
?me,
cost,
and
performance
requirements.
Programs
versus
Projects
Program
Dened
A
series
of
coordinated,
related,
mul?ple
projects
that
con?nue
over
an
extended
?me
and
are
intended
to
achieve
a
goal.
A
higher-level
group
of
projects
targeted
at
a
common
goal.
Example:
Project:
comple?on
of
a
required
course
in
Project
Management.
Program:
comple?on
of
all
courses
required
for
obtaining
a
Masters
in
Mass
Media
degree.
05/08/11
What
is
Management?
Management
is
Achieving
Organiza:onal
Goals
by
Eec?ve
and
Ecient
use
of
its
Resources
through
the
Process
of
Planning,
Organizing,
Direc:ng
and
Controlling.
Resources
Process
Goals
Managing
Projects
Applying
both
the
science
and
art
to
planning,
organizing
implemen?ng,
leading,
and
controlling
the
work
of
a
project
to
meet
the
goals
and
objec?ves
of
the
organiza?on.
The
process
of
dening
a
project,
developing
a
plan,
execu?ng
the
plan,
monitoring
progress
against
the
plan,
overcoming
obstacles,
managing
risks,
and
taking
correc?ve
ac?ons.
The
process
of
managing
the
compe?ng
demands
and
trade-os
between
the
desired
results
of
the
project
(scope,
performance,
quality)
and
the
natural
constraints
of
the
project
(?me
and
cost).
The
process
of
leading
a
team
that
has
never
worked
together
before
to
accomplish
something
that
has
never
been
done
before
in
a
given
amount
of
?me
with
a
limited
amount
of
money.
05/08/11
Project
Life
Cycle
There
are
ve
project
phases
collec?vely
known
as
the
project
life
cycle.
The
ve
phases
of
a
project
life
cycle
are
Ini?a?on,
Planning,
Execu?ng,
Controlling,
and
Closing.
Project
Life
Cycle
is
all
the
phases
of
a
project
when
taken
together
from
the
beginning
of
the
project
to
the
end.
Every
project,
whether
it's
building
a
bridge,
publishing
a
book,
construc?ng
a
building,
or
crea?ng
a
new
so]ware
program,
progresses
through
this
life
cycle.
At
the
end
of
each
phase,
the
project
manager
and
others
determine
whether
the
project
should
con?nue
on
to
the
next
phase.
Each
phase
in
the
life
cycle
has
its
own
characteris?cs
and
produces
outputs
that
serve
as
inputs
into
the
next
phase
or,
in
the
case
of
the
Closing
phase,
serve
as
the
nal
approval
for
the
project.
Project
Life
Cycle
IniEaEon
Phase
Dening
Planning
Phase
Planning
ExecuEon
Phase
ExecuEng
Controlling
Phase
Delivering
Closing
Phase
05/08/11
Project
Life
Cycle
FIGURE 1.2
IniEaEon
or
Dening
Phase
Ini?a?on
is
the
rst
phase
of
a
project
life
cycle
and
is
where
the
project
is
requested,
approved,
and
begun.
The
IniEaEon
phase
determines
which
projects
should
be
undertaken.
It
examines
whether
the
project
is
worth
doing
and
whether
it
is
cost
benecial
to
the
company.
Project
ini?a?on
acknowledges
that
the
project
should
begin
and
commits
the
organiza?on's
resources
to
working
on
the
project.
Some
of
the
things
that
will
be
accomplished
during
this
process
are:
Dening
the
major
goals
of
the
project
Determining
project
selec?on
criteria
Assigning
the
project
manager
Wri?ng
the
project
charter
Obtaining
sign-o
of
the
project
charter
05/08/11
Planning
Phase
Project
planning
is
the
heart
of
the
project
life
cycle.
This
process
tells
everyone
involved
where
you're
going
and
how
you're
going
to
get
there.
The
documents
produced
during
the
Planning
phase
will
be
used
throughout
the
remaining
project
processes
to
carry
out
the
ac?vi?es
of
the
project
and
monitor
their
progress.
Some
of
the
things
that
will
be
accomplished
during
this
process
are:
Determining
project
deliverables
Wri?ng
and
publishing
a
scope
statement
Establishing
a
project
budget
Dening
project
ac?vi?es
and
es?mates
Developing
a
schedule
Determining
special
skills
needed
to
accomplish
project
tasks
ExecuEng
Phase
Execu?ng
is
the
process
where
the
work
of
the
project
is
produced.
The
ExecuEng
phase
is
where
most
of
the
project
resources
are
u?lized
and
most
of
the
budget
is
spent.
Some
of
the
things
that
will
be
accomplished
during
this
process
are:
Developing
and
forming
the
project
team
Direc?ng
and
leading
the
project
team
Obtaining
other
project
resources
Conduc?ng
status
review
mee?ngs
Communica?ng
project
informa?on
Managing
project
progress
Implemen?ng
quality
assurance
procedures
05/08/11
Controlling
Phase
The
Controlling
phase
of
the
project
is
where
performance
measures
are
taken
to
determine
whether
the
project
deliverables
and
objec?ves
are
being
met.
If
not,
correc?ve
ac?ons
are
taken
to
get
the
project
back
on
track
and
aligned
with
the
project
plan.
This
means
that
you
might
have
to
revisit
the
project
Planning
phase
and
the
ExecuEng
phase
in
order
to
put
the
correc?ve
ac?ons
into
place.
Change
management
also
takes
place
in
this
process
and
involves
reviewing,
managing,
and
implemen?ng
changes
to
the
project.
Some
of
the
things
that
will
be
accomplished
during
this
process
are:
Measuring
performance
against
the
plan
Taking
correc?ve
ac?on
when
measures
are
outside
the
limits
Evalua?ng
the
eec?veness
of
the
correc?ve
ac?ons
Ensuring
that
project
progress
con?nues
according
to
the
plan
Reviewing
and
implemen?ng
change
requests
Closing
Phase
The
Closing
phase
is
the
process
that
is
most
o]en
skipped
in
the
project
life
cycle.
It
seems
that
once
the
product
of
the
project
has
been
produced
and
the
customer
is
sa?sed,
the
books
are
closed
and
everyone
moves
on
to
the
next
project.
Some
of
the
things
that
will
be
accomplished
during
this
process
are:
Obtaining
acceptance
of
project
deliverables
Documen?ng
the
lessons
learned
over
the
course
of
this
project
Archiving
project
records
Formalizing
the
closure
of
the
project
Releasing
project
resources
05/08/11
Project
Life
Cycle
An
Example
ProducEon
and
publishing
of
a
book
is
an
example
of
a
project.
1. A
book
is
started
with
an
idea
that
is
submieed
for
approval
and
then
given
the
go-ahead
a]er
examina?on
and
selec?on
based
on
various
selec?on
criteria
(IniEaEon
phase).
2. Then
a
plan
is
produced
that
also
receives
a
review
and
approval
(Planning
phase).
3. Each
chapter
is
wrieen
(ExecuEng
phase)
and
reviewed
by
technical
experts
for
accuracy.
4. When
errors
are
found
or
passages
discovered
that
could
be
claried,
no?ca?on
is
sent
to
the
author
for
correc?on
(Controlling
phase).
Correc?ons
are
made
and
resubmieed
for
review
and
approval
(repeat
of
the
Execu?ng
and
Controlling
phases).
5. Finally,
the
book
is
completed,
reviewed,
approved,
printed,
and
distributed
to
local
booksellers
(Closing
phase).
