0 ratings0% found this document useful (0 votes) 165 views18 pagesProject Management Notes
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content,
claim it here.
Available Formats
Download as PDF or read online on Scribd
(aetinition iz (hava ctericties)
ew pyject is work that needs
4o ve done to preauce g
uniave , predetined , outrome
within a predetevmined
yeviod of Hime and budget.
® TEMPORARY
+ Every pinject nas a beginning
and a detinite
* While the duration is finite,
it is not aecessaviiy Output: Project Charter veports, results From
» Activities auring -his phase smaies ov surveys
* Kick ~ Off meeting HeW schedules, or
+ Requirement gatheving presentations delivered
— Projet boal 2 overview ot tne end of cach
— The priovities of tne
projected steps (Solution
Project including time | Documentation) i
(st, 2 certain quaiities, 7 Procedures that will be
ee ~The name of tne project IncorperatcA in case the
A
manager whe will delegate sropt changes (Change
task 2 negohate pr tam
Cento! braces )
nt by resource — Risk identifi | OVPOVALLS the 6:
needed for Managing the
Praject and aN of the
Processes Mat AC part of the
Venrare including ust, ane
Supe of tne Pitlect, 2 +e
Schedule oy timeline . Eaentially
his document can ve used
as a vettrence index and it
WMawdes alt Planning and
Project dourments.
> Process: Develop Project
Management Plan
» OutPut: Project Management
Plan
+3 Esential Dowments dnving
Project Planning
5) Project carter (Kick - off
Document)
2) Project Communication Plan
(Internal 2 Fxtevnal Apes for
Communication , Availavility
oF the Documents (rived)
+ Suove Plan (in Supe
2 Resources Planning
Contract) :
G) Project work Plan (wes)
7) Guatiry Assurance Plan
(Test Plan /Keceptan ce Cvittvia)
2) Praject Risk Plan (eisic Register)
3) PROSECT EXECUTION
— carry out the Droyect
Management plan bv
erfovming, ane activities
included in it
¥ POLESS : Divect & Management
Project work
Y oUtPUst : Deliverabits, Work
Performance data,
Change request, project
Management plan
Updatts , projed
daomments “pdatt
» ACHvities
— Stars / Checkpoint Meet 1) PROSECT rnontoxint 2
CONTROLLING -
—> monitor 2 wntel projet
work r
> Process: Direct 2 Management
Project Work
y Output: (Mange vequests,
projet Management
Plan mpaates , proyect
documents updates
» Activities 2 Doouments :
— Stars Report
— Mange Ktquest Document
— Gantt chavt
— Manage supe creep
— IMpltmenting Earned value
naincis (EVA)
ett Evaluation 2 Review
nique (PERT)
S) PROJECT closing
— close project or pnase
> Process: (lose project (phase /
milestone )
boutput: Final product /app ,
service , TRO, Project q
Resrospective , Solution
Documentation
vactivities Q pocuments:
— Sian of4 cneets
— TKD / rep
= Key Performance Indicator (kel) — Solution Document
client
— (nduct sarren SUIrcYy
Queitionnaive
— Cend a thank you email
WHEN To USE PIM?
— Tou ted project Integration
management when ther
inttvactions
focesses, 2 J St OV SUMEdUIIe trade oft
tnat 4 enapled ~our team
to Wompkte tht projet 2
meet stakeholder txvectationc
A PROSELT MANREEK OVERSEES:
4) Pject scheaure
2) Wits
3) Project petivevables
4) Risks
g) Dvayect Gvals
G) Resouvees
TERMINOLOGIES
“ERD — functional Requirement
Dowment
| *bRE - Business Requirement
Documents
yt TRD — TeMnical Requivernents
Douments
FRY = Product Requirements
DEFINITION =
Management helps You make .
= project Spe manage mi
ant process that aetines 2
outlines ail of the Werk
nat is included within a
project, inciuaing tts: Object
Tasks, Outputs ,veadlines and
puagets. He a Process that
heirs in detevmining 2
documenting the list of all
4ne project goals, fasks,
deliveavies, deadlines, 2
budget as a pavt of the
Planning Process
— withe tne scope in the
Pjed management detined
vignt im the beginning , Vt
becomes much taster for
Project 4eams to manage
and make tne vequired (har Tne project scope provers is A to change
¥sential to veeving your work ;
On trace, veqaraless of CTEPS bE ROSEU sLorE ManaceMment
Perce tavinvies: avd @) Pan your sure
ad now requests may ipa ct = when you start planning , 724
he process. want fo gainer input from all
—T SOA Seope management Sakelolaere of the pejed.
Process can Meip you shilce Staxenoiaer management stage
ane Viaht Valance between is essential as togermer you 4
outromes , cxpetiations, and will dedde avd domment
business priovities. H helps Wow you want te deting , (
you Keep disuiplint in your manage, validate, 2 covitvol
projet and ensuve it stays Mow project cuope
sue to its inital concept: — Tne Swope management Plan /
— B61 jfarning how fo manage also includes information on
Project suope e4fecrivtly , you can: Wow 40 will.
* ensure your priject chicks cdtandle unforseen cireamstanee
dtadline , wager 2 specification ~ ohtling how fodeat w/
"Noid Scope Ceep, when your AA-hou projects
Died swerves outs ; - i
: uttide of ity how résouvcer be allocated
2 timelines ammended !
* ACLEPL Project Aelivevavie
- Wow Aelivevavles ve
ace! i¢ up w/ other key
— tlementc
— Work Brea down
Stmemee (WES)
— Gwe statement
@ GET & HANOVE om Your
RERUREMENTS manacement
= Tis process will give qou a
clear iden of what yrur
Stnberolders want 2 how yaire
ging 4t manage theiv expec-
ations -
— weed tv dommment txacty
What ic required in rms of
Stasus updates.
— At tne end of thE wilection
Vequirement sage , You shuld
have dhe foowing ¢
© Funutioal & mon -Funcnonal
vequirements
mort oF Fen
Molders have
requirements or
Q project managers wow
vequireA to step in te ind
A solution that is acceptable
wy wevyone to avoid Aelays
G) DEFIME Hrue SCOFE
= Aetine exactly what is im
and cut of Seope fov your
projet W/ a Project Supe
Stak ment.
— SeyVeL aS a quiae tMngnent
he preject 2 forms the
Vackvone of projet scoping —
Proves.
Team members vette te it
2 ve veminaed of what If
Q wot inveived iM the prject-
— also helpful when sor
is asked to wovk on a
that is owt of 51 » Goals « + What art a ying
_ Steking t achiew?
0 DRlivevables: breakdown of
deliveravies Q whe art
vespensivie fey them
© Expected vests: witen the
Project is completed, what
will change ? Think
Avent JyshFication 2
back vp w/ prjections
2 data.
— Detivevabies
earl
defined praiding manageable
units of work
aA
art
Streamlined opevatimal
Sistem of yeurd makes
reating a WPS simple.
- To compte the project ,
knowing they are worteing
the correct task , Vowy
ftam (Can work fasity and
more effiviently.
_@ Acgumptions: What do yer G) VALIDATE Your SLOPE
Yery m to make the
ce project happen. Concider:
availabilty of seams
budgets, matevial
Training , et.
PO IMCIMAMS 2 exerncimg -
what is tn 2 out of
Stope. Drill dewn +the
ete
— Where delivevavles ave
reviewed by whoerer needs
fo apevee them. —
© (UStemer
© Stakenolaeve
° Manager
> AM Anree
—impovtant 42 Plan now
aeMvevavies will be accepted
as complete
— Ar the end of the p monitoving & wrbolhing ic
essential throughout tne
project.
— project stats Mould ve
monitored fvom ctavt +
finish te ensue that it is
being executed ACoarsing
to +the
management pian.
Project scope
— Jo Prevent Swre Weer ,
compare projet yequirements
4o the = perfovmance reyorts
BASIC ELEMENTS OF PROJECT
Sure manacement
> The for vasic eiements of
Project management are
further
© Resources: Peopie, equipment,
harawave / software
ao) Time = Task Auvations ;
tlabovated as:
gement ,
Stopes Prjert
Yequirements,
— tr ig wp fe the prj:
ynanager to Suctessfuily
manage all four tlementt
thrmgneut the fifespan of
ne projet. in oder to
achieve Suecess . fe. |
— Pvopev veseurces must ve |
availavie
et ecerively -
and managed
— Projet manager must know
+ne Capabivities of their team
2 when they may need
additional ete
= managing tne time spent
to shay within budget will
\ikewy be compromised. J
— Conversely Spenaing extva
me will likely result an over
widget prdac that is 4 that will vesmit from rented tariy in the pve
= Review) available souvees of
Hy cneessful project -
— Spe defined all the wrk Informathon to make supe
that goes into the project detniled 2 comprehensivle.
fo ucate the ed result, = Prajert managers create Supe
= Maivitaining paper supe te document euemtning-
fs the key tp any deject. = praject scope sintement inciaae
acceyianu cwiteria , assummprieny g
SS ASPELTS UF PRUIETT SCOPE ANA consnaints-
@ Sore dernmnien = Cleav supe AtAnitt ensures g
— tect teams aefine what — tvenpone nas Commer wnderstandiny
is m 4ne Supe. of what the pject will Aetiver
— AW supe item are the items :
tnat mus be aelivered im @ WORK DEMMPosiTien /was
order for the project to ve — pried stam takes the
—— lonsiaeved sunessful 2 element of project scope
tomple tt. Twyically , linker to Q bytaks down Mt smalier
JAVAIAEINS fi Aelivewy , CHUNK, . These chunks are 4
what 4nt stam ic Called work packager.
Weatt beundaries — LomMmily used to Aowmment
2 deting mow nose chunks
At feqethey. work , delegating
“activities EF work packages — Proje Ssponsoy may ¥
+o team memberc 2 as RK new information from
Wnuverca.
Feference guide tr ensure activities in ne traject that
wothing iS Frygptten. vend 40 sliqhtly different
= A Aaily “40 40" Quine for Aivection for solution.
Mndtretanaing The project. ~ Anticipate changes and
— WA tO MAKE Suve AeliverAvle improve Of technolo
is GmP\tted. - Iteme cau be added 2 yeroved
— €ach Woyk packanes and as long as the correct pyaces¢
heiravcnyy 1ertl is numbered is fattewed. 2 changes ave
ay make Ht easier to fellow. AppritA bu necetcanj
governance avoupr,
& SAPE mrmncement — part tf the daily work of
— supe has to be actively the project manager.
managea — MUST be vonstautly caecked
= Movmaliy done vy the project \f it & delivered 2 ig
manager i wenjunctior’ W/ Closer to completion.
pthey udleagues in the Kam
2 AME project sponsor. Progeet Teme j
— O pees in Which Changes Monougement 2
in Supe ate analeed , “Perinmtion + involve,
— WNexpeCHEA voAAylocks & unser And at what poind t
or wer tctimatea poet include tneiy expertise
meiner. (emis praviaes a fiamewor fir
& setting Hime mavtts again she developing 1 Sequence of
yeu prject 2 if prsk. acdvities, activity Auranon,
G Atkning time wame of tach re6tunet tshawhoas 2 how ¢
task 2 allezatiny vesenrces to thse fit Inte the svevall
SAT istt7» Project management plan. s
Le time spent 2 tne progiass made Ce Covvect Hning is essential
over the prijtct. ' Time planning atows yor tt
— IMPORTANCE SEP VeAliche Aeadlines &
& Prayect time management emt Tf money | co managing ,
directed impacts the quality, Tt will Welp tooost womr bottom
7 aNd ASE OF A prajecr, Wine
TE We 08 the most S Time management can
+ prajed managemeny empower your teams +. é
i, Aeuvtr praject on time,
| Ane helps ty
pi tte, - Who Is respmiivie for
wsing the coftart?
~ thw oF ine schedule ve
pevitwed ?
- What Untol be put in
Place to {nsure evemmont
Stays M scheduie,
2) DEE AUTWITIES
© Achne and identty all
Project achvines
Ge wes is used
& Majer milestones Sheuld
also be Atkymined.
3) STOMENCE HOTT ES
+ atity knowiNy , Actini ny
2 Wentitning all Tht task
sequerie hem ma
Proper waer w/ a
G Some Queshons to ancwer are:
~ What software or tr] + we?
% other vesmmyces ym w
need for eacn task ft
Completa.
g) sorimate Dikations
© estimate new feng Hea
“ake $e cempieke tach activity |
Crashmate the Anvation of ]
the thre project timeline. — y
@) DEVELOP PROETT SCHEDULE
S con be done by inputting
aunviner, awrahonc | Start 2
end Antes | sequencing — Q
Wlationships inte 4 stheanling
ScHyrart . ide
& Create a pvoject cchedule.
+) ownko. We ScheDitE
& once sunedule is done
needs tb be monitred 2
Antolbed. 4
Pr FIVE TIME ManaceMen STRATEGIES
A) set crea pvivvivies. s
Ce yank 4ask in ney of
: jmprtance ay qusurt Fallening
if Apprrpriak activity) Sequence
2) mma shnity Aeaali nes
Co priny frend Atadlints 0
sere's a leeway im cast of
Atlays rv ask intevmphm.
3) Delenak -insk effectively
— & enone relevant pesmnel
art resprnsivle fur taSk within
Ainely grea Hf expertise,
4) eawie inonaptions
improve uns by
external envivramen~
