AUD 1301
MODULE 2: PROJECT
MANAGEMENT BASICS (CON’T)
• Discuss the Project Management Standards and the Leading Authorities to
project management
• Provide an overview of the methodologies to project management
• Discuss and understand the project life cycle:
§ Conception or project initiation
§ Planning, design, and scheduling
§ Execution and production
§ Monitoring and control
§ Completion and evaluation
• Illustrate industry examples of projects showing the different stages or phases of
the project life cycle
• Identify and understand who are involved in project management (the project
team) and their respective roles.
• Identify and understand project constraints and discuss the Project Management
Triangle.
Learning Objectives
PROJECT LIFE CYCLE
Project Life Cycle Phases of a Project/ Process Groups
ORGANIZING PROJECT TEAM
Function-Based Project Team Project-Based Team Structure: this is the
Structure: where teams and sub-teams are traditional structure where project activities are
arranged as per their functions, with each taken into consideration, and teams are made
sub-team reporting to the functional responsible for these activities headed by a project
manager. manager.
ORGANIZING PROJECT
Projectized Organizational
matrix Organizational Structure
Structure
Matrix-based Team Structure: here, a functional
manager is a head, and the authority flows down to the
project manager, who has the authority floating
horizontally.
ORGANIZING PROJECT TEAM
An individual should be included in a project
team if the person qualifies for one or more of
these:
1. Can contribute to the overall project
objectives in some way or the other
2. Work on tasks to complete the deliverables
3. Provide expertise or knowledge support
4. Work with users to ascertain and meet the
project needs
5. Document the processes
PROJECT TEAM
PROJECT SPONSOR PROJECT STEERING COMMITTEE
• responsible for funding a project • The group that is responsible for regular
• holds the authority in the project’s decisions and supervision of a project.
outcome usually coming from senior management.
• The group must have representatives from
• may also help in resolving conflicts and smooth out all the primary functions of a project and
hindrances that come in the project life cycle. are authorized to take decisions on behalf
of those functions they represent.
The project sponsor’s responsibilities usually include:
• The steering committee members could be
• Making key business decisions for the project department heads, VPs or directors and
• Approving the project budget external representatives as well.
• Ensuring availability of resources
• Communicating the project’s goals throughout the • Usually the project manager reports to this
organization committee.
PROJECT TEAM
PROJECT TEAM MEMBERS PROJECT MANAGER
• Meeting the overall projective objectives
• Completing individual deliverables • Developing a project plan
• Furnishing expertise • Managing deliverables
• Working with users to meet business needs • Leading and managing the team
• Documenting the process • Fixing the methodologies to be used in the project
• Establishing a project schedule
• Assigning tasks to team members
• Managing resources
• Managing changes, risks and escalations
BUSINESS ANALYST • Tracking Progress
• Tracking the quality parameters
• Assisting in defining the project • Updating the management on the progress
• Gathering requirements from business units or users • Ensuring schedules are maintained
• Closing the project with final updates
• Documenting technical and business requirements
• Verifying that project deliverables meet the requirements
• Testing solutions to validate objectives
Project manager
90% of the Project Manager’s job is
Communication
“Communication Management make sure everybody gets the right
message at the right time.”
PROJECT MANAGEMENT TRIANGLE
Scope refers to the deliverables
and tasks that must be completed
to achieve the project’s goals.
Time is how long it takes to
complete tasks in a project,
and the project itself. Cost - total amount of
- also called the schedule money required to
complete a project. - also
called the budget.
TRIPLE CONSTRAINT MODEL OR THE IRON TRIANGLE
REFERENCES
Excerpt From Project Management: the Managerial Process Larson, Erik W.;
https://itunes.apple.com/WebObjects/MZStore.woa/wa/viewBook?id=0
https://www.villanovau.com/resources/project-
management/project-team-roles-and-responsibilities/
https://www.knowledgehut.com/blog/project-
management/project-management-teams
https://www.coursera.org/articles/project-management-
triangle
