Simultaneous District Contingency Planning Formulation and Enhancement Workshop
(Session Guide)
Objectives: (3 minutes)
At the end of this module, participants should be able to:
• Discuss the different steps or processes in contingency planning for Basic Education
• Draft a contingency plan for their respective school.
Materials
Power point presentation
LCD Projector, laptop and sound system
Participants individual Computer/Laptop
Historical Data (RADaR Reports from Past Hazards)
Past hazard/disaster official reports
Hazard Map from MGB
DRRMS Contingency Planning Guide
Time Allotted
2.5 hours (153 minutes)
Preparations Needed
Before the session proper, the following must be accomplished:
1. Coordinate with concerned agencies (PAG-ASA, PHILVOCS and MGB) and request
available weather forecast (of the current year, if possible) needed for the contingency planning
exercise.
2. Official reports of past hazards/disasters must also be requested and obtained from concerned
agencies as these will be needed in the contingency planning exercise. Also, participants must
also be requested to bring hazard reports from their office or local government unit, if any.
3. Prepare, print out and disseminate data needed in the contingency planning exercise. These
include contingency planning guide developed by DRRMS, historical data such as past
occurrence of typhoons per year, the areas affected and previous submitted RADaR; and weather
forecast.
Facilitation Process
1. Orientation on the Contingency Planning Process (25 minutes)
In order to understand the need and essence of the contingency planning, an orientation about
the contingency planning will be made. The presentation will revolve around the WH-H
Questions and will focus on the step-by-step process in crafting a contingency plan.
After the presentation, the resource person will ask the participants if they have questions or
clarifications. He/she may accommodate at most five questions and if everything was clear,
the resource person will ask the participants if they are now ready to do their respective
contingency plan.
2. Contingency Planning exercise (120 minutes)
Based on the DRRMS contingency planning guide, the participants will draft their
respective plans for two hours. Each participant will be given a set of information
specifically RADaR reports and forecast and advisories from PAG-ASA, PHILVOCS and
MGB websites which they can use in making their contingency plan. Obtained official
reports of past hazards/disaster will also be distributed to concerned regions/divisions.
Official reports from their respective office or local government unit can also be used by the
participants if they have.
Participants have a maximum of two (2) hours to come-up with a draft contingency plan for
their area of responsibility. One representative from each region will be requested to present
his/her output.
After all representatives have presented their output, three to five questions, clarifications or
insights can be accommodated by the facilitator before wrapping up the module and before
proceeding to the Key Learning.
Key Learning (5 Minutes)
After this module, the participants learned that:
Contingency planning is a process of projecting scenario of natural or human induced
hazard and at the same time delineating specific strategies to address capacity gaps in
relation to the identified hazard. It also involves delineating specific roles to key actors
together with the timeframe.
Contingency planning is embodied in different international and national policies requiring
us to do so but at the same time, it is part of our preparedness for a specific hazard.
Contingency planning must be done as early as we projected a specific event.
Contingency planning must not rely on few or selected people only but with several people
especially those required to work together in the event of an emergency.
It can be applied to different events and as preparation to natural and human induced
hazards. The different process involved in contingency planning are risk assessment,
response capacity mapping and developing strategies, timeframe and key actors.
3. Processing and synthesis (10 minutes)
For reporting purposes, one representative will be chosen from each region to present
their output.
If it will be noticed, the contingency guide focuses on the preparation and response to the
hydro meteorological hazards, in the event of geologic hazards such as earthquake or
volcanic eruption, the contingency plan can be adjusted in order to fit in situation. Some
parts will be disregarded and some parts may still be used to respond in the situation. For
example, the existing capacities will still remain including the collaboration with
partners. The preparedness measures can also tweak in order to correspond to the needs at
the moment.
References
Republic Act 10121 or the Philippine Disaster Risk Reduction and Management Act of
2010
IFRC Contingency Planning Guide 2012
NDRRMC Contingency Planning Guide 2016
DRRMS Contingency Planning Guide for Regions/ Divisions
