Month End Closing Check List
This is a generic check list for the month end. This can be downloaded and changed to meet the
requirements of the district.
Last day of the month, roll default accounting period to next period
Financials → General Ledger Menu → End of Period Menu → Roll Accounting Period
Verify that all recurring entries have been generated and posted
Close/post all open batches
o Purchase orders: Look for unposted batches
Financials → Purchasing Menu → Purchase Order Processing Menu → PO Entry
o Invoice batches
Financials → Accounts Payable→ Invoice Processing Menu → Invoice Entry
o Cash receipts
Cash Management → Cash Receipts and Daily Processing → Payments Journal
Close/post all journal entries
o Journal entries
Financials → General Ledger Menu → Journal Entry/History Menu → General Journal
Entry/Proof
o Encumbrance entries
Financials → General Ledger Menu → Journal Entry/History Menu → Encumbrance
Journal Entry/Proof
o Budget amendments and transfers
Financials → Budget Processing → Budget Transfers and Amendments
Check incomplete requisitions
Financials → Purchasing Menu → Purchase Order Processing Menu →Requisition Entry
Perform a Find on all status code 1, 2, and 4.
Run General Ledger Menu Utilities
Admin → Diagnostic Tools → General Ledger Memo Balance
Admin → Diagnostic Tools → General Ledger Encumbrance
Admin → Diagnostic Tools → General Ledger Requisition Amount
Run General Ledger Tables Validation using Full function and clear all errors
Run and review the summary account version of Trial Balance for Balance Sheet accounts and
All accounts. Also run and review the fund totals only version.
Financials → General Ledger Menu → End of Period Menu → Monthly Trial Balance by Fund
Month End Closing Check List Version 9.3
General Ledger Menu Page 1
Updated 4/2/2012
Run and review Invoice History by GL Account for the month to be closed
Financials → Accounts Payable → Invoice Inquiry/Reports Menu → Invoice History by GL
Account
Run and review the Balance Sheet for the month to be closed
Financials → General Ledger Menu → End of Period Menu → Balance Sheet Report
Run and review YTD Budget Report for the month to be closed
Financials → General Ledger Menu → Inquiries and Reports Menu → YTD Budget Report
Run Open PO by Account for period 13
Financials → Purchasing Menu → PO Inquiry and Reports Menu → Standard PO Reports →
Open PO by Account
Run Balance Sheet for period 13
Financials → General Ledger Menu → End of Period Menu → Balance Sheet Report
Run YTD Budget reports for period 13
Financials → General Ledger Menu → Inquiries and Reports Menu → YTD Budget Report
Run the detailed Monthly Trial Balance report
Financials → General Ledger Menu → End of Period Menu → Monthly Trial Balance by Fund
Run the Subsidiary Ledgers
Financials → General Ledger Menu → End of Period Menu → Subsidiary Ledgers
Perform the Seg Find function for expenses and revenues. Report options should be Fund and
Detail, omitting zero balances and printing full account number.
Close the current period
Financials → General Ledger Menu → End of Period Menu → Month End Processing
NOTE: Verify that the correct period is entered in the Process year/period fields and that
the Auto update upon successful define field is checked.
Month End Closing Check List Version 9.3
General Ledger Menu Page 2
Updated 4/2/2012
