EVENTS

MANAGEMENT
SERVICES NC III
CODE NO. CORE COMPETENCIES

 EVENT PLANNING SERVICES

TRS342315 Plan and devlop event proposal or bid

TRS342316 Develop an event concept
TRS342317 Develop event program
TRS342318 Select event venue and site
TRS342319 Develop and update event industry
knowledge

 ON-SITE EVENT MANAGEMENT SERVICES

TRS342320 Provide on-site event management

services
TRS342321 Manage contractors for indoor events
TRS342322 Develop and update knowledge on
protocol
 A person who has achieved this
Qualification is competent to be
a:

❑ Events Coordinator
❑ Conference Coordinator
❑ Function Coordinator
 e·vent [i vént] (plural e·vents)
WHAT IS AN noun
EVENT? • important incident: an occurrence,
especially one that is particularly
significant, interesting, exciting, or unusual
• organized occasion: an organized
occasion such as a social function or
sports competition
• An event is any organized presentation or
activity that is consciously planned and
conducted to achieve specific goals or
objectives.
 Planning and preparation

The activities
involved in Organizing and arranging

event Project implementation and

management administration

are: Monitoring activities – before and during

the project

Project evaluation and review

Why do we make
events?

1. Promote awareness for new programs,

special occasions, or to serve specific
groups and issues.
2. Attract visitors
3. Promote interests
4. Make a profit
5. Increase sales and promote products
Event planning helps managers to:

1 2 3 4 5
Manage Promote the Detect and Clarify Promote
available company solve problems individual roles, personal
resources their tasks and accountability
responsibilities
This means you will need to
become quickly skilled at:

❑ Time management

❑ Delegating

❑ Multi-tasking
 Registration (mail, online, in-person
Big event and staff support)

management
companies
Event Design (event definition,
offer full service concept design, event
event and programming)

destination
management Marketing & Communications
(sponsorship generation, website
which include: design and management,
promotions and publicity)
An EVENT MANAGER is hired
specifically after a decision
has been made to stage an
event. The client normally
meets with a few event
managers to request them to
submit proposals, then meets
EVENT
them individually for an event MANAGER
briefing. From this meeting,
the event manager creates an
EVENT BRIEF
Corporate Events
 Accurate planning is indeed a
requirement for this events. either
hosting a local, national or
international conference, it will
mark the event management
team’s professionalism in planning
Types of
and managing this great event. Event
 Impressing the audience in every
part of the event should be the
teams' usual goal, for it will lead you
to the success in providing them
remarkable high quality services.
 PERSONAL EVENTS
Family gatherings and
celebrations are linked to
here. The host should see to
it that there will be fun and
touching moments to
Types of Event ponder after the event.
Lifetime remarkable
memories should be
attained. It includes
weddings, birthdays,
anniversaries and reunions.
 SPECIAL
EVENTS Leisure Events : sports,
recreational and leisure
Types of events
Event
Cultural : sacred,
ceremonial, heritage, art
and folklore events

Organizational : political,
commercial, sales and
charitable events
EVENT BRIEF

An event brief is a

document containing
pertinent event details
that focus on the 5Ws:
Who, What, When,
Where, and Why
 • This is commonly refers to the target
audience
• WHAT: What kind of event will it be? A
workshop or a seminar?
• WHEN: When will this event be held?
• This includes the date, time, how long the
WHO : To event will run for.
• WHERE: Where will the event be take place?
whom is the • This is the specific locations within a venue
• WHY: Why is the event being held ?
event being • This refers to the specific objectives the
client wants to achieve
held for?
Contact person – correct name, name of
business

Contact details – phone number, e-mail

address etc

Budget

Possible number of attendees or guests

Overview of event requirements

Special instructions or request

 NAME OF EVENT (what) Appreciation Night

DATE/TIME OF EVENT (when) December 12, 2020– 6 pm to 12 am

VENUE (where) OPTIONS:

OUTPUT 1. 1. Promenade
2. Music Museum

EVENT 3. Dad’s Restaurant

BRIEF NO OF GUESTS (who, how 100 pax

many)

OBJECTIVE: (Why) ➢ To thank all the Poster Parents

➢ To reinforce the partnership and

commitment of Poster Parents and Shining
Light Foundation
STRENGTHS:
➢Creative and competent staff
➢Secured place
➢Well ventilated venue
➢ Enough parking space

WEAKNESSES:
➢ Technical Problem during event
➢ inaccessibility of the venue
 OPPORTUNITIES:
 Exposure of the company
 Promotion of the venue
 Promotion of event partners
Swot
analysis THREATS:
Open space – needs to confirm
the weather forecast
 earthquake
National brown out
 Be Always be updated about the
weather condition

Action
plan Have Have a power source generator
stand by in case of power
interruption

Be Be sure to test all the equipment

(mikes, sound system, video etc)
before the start of the event to
avoid hassles or technical problem
 SWOT Analysis
STRENGTHS WEAKNESSES
creative, resourceful, responsible staff, there will be gate crashers
committed member

reasonable budget cost Possible change of food service

well ventilated and big venue spaces Confirmation of the city such as the mayor ,
vice mayor, Governor and other guests’
personal security guards

venue is known to all participants since the

owner is an Ilokano

OPPORTUNITIES THREATS

promotion of one of our Filipino traffic condition of the city due to narrow
traditions/cultures road going to venue

more prospective clients since participants Unfavorable weather condition

are in the field of tourism
 It is the starting point for all aspects of
event planning and implementation. A
good concept is simple, yet hard to forget.
EVENT It’s the underlying thinking and glue that
binds all event element
CONCEPT A true design concept will have plenty of
relevance and meaning to the
organization or people we design events
for.

The concept itself is the inspiration and

ideas that stem from all of these
consideration
THEME
Choosing the right theme adds interest and
excitement to any event. It is the visual
representation of an event concept. It is a
STYLE choice applied to all aspects of the
event; from the posters, invitations, stage
design, and the dinner table settings. The
theme itself could be ANYTHING from a
specific color, a distinguishing motif such as a
peacock or through to a preferred definition
look such as monochrome or Filipiniana.

A concept is used to determine the theme

which dictates the overall look, décor and
details.
 TYPES OF EVENTS CONCEPTS THEME

LEISURE 1. Basketball (Tagisan sa Bola) 1. all males wearing uniform

2. Swimming 2. night swimming, dancing
3. Volleyball 3. all college students female

ORGANIZATIONAL EVENT 1. Isulong ang Pagbabago! 1. wearing yellow shirts

2. Colgate commercial 2. white teeth, white background
3. Why Vivo? 3. Best features ever!!
4. Concert for a cause 4. fund raising, black color
PERSONAL 1. Birthday 1. avengers costume
2. wedding 2. filipiniana
3. anniversaries 3. all must wear a golden touch color

CULTURAL 1. festival 1. flower

2. arts 2. pastel painting
3. sacred event 3. National Prayer
SELECTING A VENUE
 TYPE OF EVENT – this is important as some venues
have a policy of not hosting certain events such as
rowdy parties or sporting groups

 SIZE AND TYPE OF ROOM – one of the most

important aspects of a function is the requirements
for where the function is to take place and how
much room is needed.

Questions that may be asked include:

 What room requirements do they need?
 Do they have preference, for your ballroom,
dining room, foyer, outside area, small
conference room or theater
 Is there a need for break out rooms?
 1. Target Audience/Guest Size
 This means the number of people you are expecting to
attend your event. Get firm indications whether guests
In selecting a plan to attend your event by sending R.S.V.P clearly
printed on the invitation. The term R.S.V.P is a French
venue, an acronym. Its meaning in English is 'Please Respond'. If
R.S.V.P is printed on the invitation then the invited guest
event is expected to tell the host whether or not he/she is
manager attending the event.
2. Target Audience Status
should keep  If you target audience are rich people then your venue
the following in must be a five star hotel or resort and all the services
provided during the event must be of very high quality.
mind: 3. Climatic Conditions
 Keep Climatic conditions in mind while selecting a
venue. If you are going to organize an event during
rainy season or during peak winter then selecting an
open-aired venue is not a good idea. Always try to
organize indoor events if possible as there production
cost is lesser than the outdoor events
4. Venue History
 Before hiring a venue check out
the history of the venue. Find
out how many events have
been organized in the venue so
far. In this way you can find out
whether or not venue and the
staff there is event friendly.
5. Venue Services
 Before hiring a venue check out
the number of services provided
by the venue like: (e.g. Parking
facility, Security Arrangements,
Venue Staff, Restrictions,
Additional Services, and more.)
 6. Venue Fees. Ask following questions from venue
manager before hiring avenue:
 Q1) What is the venue fee? Does it include all
other taxes? (Negotiate rental fee to ensure the
best deal.)
In selecting a  Q2) What is included in the venue fee? Is dance
venue, an event floor included in venue fee? Are table, chairs and
linens included in the venue fee? Is security and
manager should liability coverage included in the venue fees?
keep the following  Q3) What is not included in the venue fee?
 Q4) Is there any cost for parking? Generally
in mind: parking space is provided free of the cost by the
venue but some venues may charge separately
for parking facility.
 Q5) What is the price range for a seated/buffet
lunch and dinner?
 Q6) What are the Corkage fees? i.e. fees to server
liquor. Make sure that venue has the license to
serve alcohol. Check the license for expiration
date.
  Q7) What is the cost of sleeping rooms?
 Q8) What is your cost per person and per
food item?
In selecting a  Q9) What are your bartending and bar
venue, an event set up fees?

manager should  Q10) What are your fees and how do

you charge for providing additional
keep the following services? Such as floral decoration,
in mind: fireworks, audio-visual aids; staging,
lighting, props, decor for event
production etc.
 Q11) What modes of payments are
available? Q12) What are your payment,
refund and cancellation policies?
 7. Venue Inspection
 If you will go as an event manager to a
venue for inspection you will be shown the
In selecting a venue as an ideal venue for organizing your
event. So best way to inspect a venue is to
venue, an check-in there as an anonymous guest, stay
there for 2-3 days and deliberately use all the
event services provided by the venue. Make sure
Air Conditioners, fans, water tabs work
manager properly, elevators are operational. There is
adequate lighting and ventilation. Check
should keep out for sanitation and infestation.
the following in 8. Amount of Work Required
mind:  On the basis of venue history, services
provided by the venue and venue's
inspection determine how much work is
needed to be done to make the venue
suitable for your event. Select a venue
where lesser amount of work is required to
be done. Lesser the work, lesser will be the
production cost of the event.
9. Contracting the Venue
Floor Plan/ Venue Layout
In architecture and building engineering, a floor plan
otherwise known as a Scottish plan is a drawing to scale,
showing a view from above, of the relationships between
rooms, spaces and other physical features at one level of
a structure. Dimensions are usually drawn between the
walls to specify room sizes and wall lengths. Floor plans
may also include details of fixtures like sinks, water heaters,
furnaces, etc. Floor plans may include notes for
construction to specify finishes, construction methods, or
symbols for electrical items.
1. Availability
2. Facilities and services (e.g. catering, size of area, protection from the
elements, equipment)
3. Staging
4. Capacity
5. Budget parameters
6. Entry and exit points
7. Access and timing (set-up and breakdown)

Venue Or Site Specifications

Venue Or Site Specifications

Aspects Of The Proposed Event Multiple Components

 1. Overall theme and image 1. Multiple contractors

 2. Estimated numbers 2. Substantial catering (i.e. not simply

afternoon snacks)
 3. Facilities and services to be provided
3. Multiple speakers, performers or exhibitors
 4. Budget
4. Requirement for display, decoration or
 5. Audience/delegate profile and location theming
The Event Site Plan
When planning for the layout of the
event site, consider the following:
1. Size of the event site
2. Activities that will be
happening in the area
3. Flow of activities and the
proximity of each activity area
to other areas
4. Space requirements for
each activity based on the
number of participants
involved
5. Security
6. Accessibility
7. Versatility
Shangri-La Hotels and Resorts is a Hong Kong-based multinational hospitality company. Founded
by a Malaysian, Robert Kuok in 1971, the company has over 95 hotels and resorts with over 38,000
rooms in Asia, Europe, the Middle East, North America and Australia.
Shangri-La has 5 brands across different market segments including Shangri-La Hotels, Shangri-La
Resorts, Traders Hotels, Kerry Hotels and Hotel Jen. [1] The five-star luxury lodgings of the chain can
be found across Asia, the Middle East, Canada, Oceania and Europe.[2]
Renaisance
Hotel
Kuala Lumpur,
Malaysia
Music
Museum
 SELECTING A VENUE
3. NUMBERS ATTENDING – this is another critical requirement as all
venues have limits on the numbers of people thy can
accommodate

4. CATERING – at this stage discussion regarding catering need only

to address general requirements. You should attempt to
determine answers to the following questions:

• Is catering required “on arrival”? If so, what is required?

• Does the client want a sit-down meal or stand-up finger food
• If it is a sit-down meal, how many courses?
• If it is finger food, what sort of food is required?
• Are there any special requests? Or cultural requirements?
On.August 8, 1988, the Music
Museum was born. It was a
music-themed restaurant with a
theater gallery built around the
stage. Guests could sip drinks
and eat cocktail food while being
entertained by excellent
performances. On the walls were
ensconced memorabilia from
past stunning performances by
the country’s best artists. Nora
Aunor’s “Tawag ng Tanghalan”
trophy is enshrined there. Randy
Santiago’s jacket, Gary
Valenciano’s first dancing shoes,
the Apo Hiking Society first
entertainment contract, and Liza
Macuja’s first ballet shoes hang
on the walls.
It was the first theater of its kind
in Manila – definitely ahead of
Planet Hollywood in making
music memorabilia the
decorative accents of the place
 SELECTING A VENUE

5. TECHNICAL REQUIREMENTS – the technical requirement for a

function will vary greatly depending on the type and style of
function being booked. Some clients, especially companies,
will want to use their own audio-visual people and equipment
for the screening of DVDs, Powerpoint presentations slides the
presentation of speeches, recording of events or management
of teleconference

it is important to get a clear understanding of what is required in

this regard as your costings will need to include the cost of any
equipment that has to be hired or bought-in for the function
SELECTING A VENUE

6. ACCESS – many clients require access to the venue or

function area to deliver materials, goods, and displays
and to enable their personnel to assist with setting up
displays, setting sound and lighting levels, testing
equipment, placing flowers on tables, etc.

7. THEMES and DECORATIONS – questions that may be

asked include:
• Are there to be any theme or decorations required?
• Is the client supplying them and putting them up?
• Does the client want the venue to supply them
• What sort to do they want and how extensive are
they?
Location Map

From Bangued Town Proper take a tricycle going to Zone 3 Oval

near Abra State Institute of Science and Technology
SELECTING A VENUE

8. SECURITY – you should also ask the client about

their requirements for security:
• Provide screening of people entering the
function
• Provide general crowd control
• Secure the parks

9. MEDIA – it is always worthwhile raising the issue

of media attention at any function and
identifying how the client wants the media
treated.
11.STYLE and FORMAT – function may range from informal
through formal to reflect the nature of the function

INFORMAL FUNCTIONS:
• No set time for guest arrival
• No dress code
• Flexible time for food and beverage service
• Impromptu speeches
• No service protocol
• No seating plan
FORMAL FUNCTIONS:
• Dress code
• Set time for guests to arrive
• Registration and name tag requirement
• Allocated time for speeches and presentation
• Specific meal times
• Semi-silver service or full silver service
• Program for the occasion
• Specific service protocols
• Specific seating plan
• Guest speakers or Master Ceremonies presentation
• Specific times for entertainment
 STAGE MANAGEMENT
The Stage team is responsible for organizing the production, communicating
across different disciplines, and keeping the program onstage running smoothly

The ff important tasks:

 Stage up the stage
 Checks safety of the stage for the performers
 Schedule of the technical
 Calls for performance rehearsals if necessary
 Cues the different performers and speakers
 Cues lighting technicians in sound booth
SELECTING A VENUE
12.ROOM LAYOUT –

Stand up
function
SELECTING A VENUE
12.ROOM LAYOUT –

Sit down
function
SELECTING A VENUE
12.ROOM LAYOUT –

BOARD ROOM
MEETING

Theater Style
SELECTING A VENUE
12.ROOM LAYOUT –

BOARD ROOM
MEETING

Boardroom or
hollow square
Style
SELECTING A VENUE
12.ROOM LAYOUT –

BOARD ROOM
MEETING

Class room Style

SELECTING A VENUE
12.ROOM LAYOUT –

BOARD ROOM
MEETING

Banquet Style
SELECTING A VENUE
12.ROOM LAYOUT –

BOARD ROOM
MEETING

U-shape Style
 VENUE plan & layout

1 Cake 1 1
13
2 Dance floor 5 6 5
3 Guests 1
2 14
4 Souvenirs 1 4

10
5 Buffet table 7
6 Couple table 8
7 Groom’s parents
Bride’s parents 3
8
2 3
9 Drinks & beverages
10 Photo booth /Tarpaulin 3 16
11 Fire Extinguisher 3 3 3
12 Host/Emcee
13 Rest room
14 Fire Exit
15 Ventilation 9 9

5
16 Entrance/Exit 14
13 1 11
1
5 5
VENUE plan & layout
 Area set up
Fire Extinguisher
Air Conditioned Tent
Air Conditioned tent

16’X 24’

Oval Grandstand Bangued

SELECTING A VENUE
13.USING DIFFERENT SET UP OPTIONS

• Simultaneously
• At different times of the day

14.IDENTIFICATION OF KEY STAKEHOLDERS

There may be many stakeholders who are involved in the

organization and implementation of an event.
These may include:
• Event principal
• Local community
• Organizing committees
• Local authorities including police and fire
• Internal event staff
SELECTING A VENUE

14.VENUE FEES

15.VENUE INSPECTION
 BUDGET PROPOSAL

ITEMS TOTAL

VENUE 50,000

DECORATIONS
Flowers 10,000
Masquerade 2,000
Tarpaulin 1,000
PROGRAM
Host 5,000
Invitation 5,000
Guestbook 3,000
Souvenir 5,000
DOCUMENTATION
Photo-booth 80,000
Photography
Videography
WEDDING DRESS
Gowns
40,000
Tuxedos
FOOD
Catering 80,000
Cake 5,000
Wine 2,000
CONTINGENCY FUND 18,900
SUBTOTAL Php 963,900
PROFESSIONAL FEE(x15%) Php 144,585.00

GRAND TOTAL Php 1,108.485

PROVIDING ON-SITE EVENT MANAGEMENT SERVICES

After selecting the venue, decide, how many to use it. Start by drawing
up a venue or site plan and making the necessary changes.

A site plan can contribute to the smooth organization of the event. An

efficient event manager knows the site plan more than the hired
production team does.

A simplified poster site map at the venue entrance can help attendees
locate the activity area.

A detailed site map will help involved organizations such as committee

members, suppliers, performers, emergency services is an essential to
help event managers allocate the available floor space to event.
MONITOR EVENT OPERATION

• Monitor sessions and activities throughout the event through

observation and appropriate reporting process
• Identify any problems as they arise and take prompt action to resolve
the situation
• Identify any additional requirements and promptly organize them
• Liaise with client throughout the event to ensure it is progressing to
his/her satisfaction

OVERSEE EVENT SET-DOWN

• Oversee the breakdown of the events to ensure it is completed in
accordance with agreements
• Coordinate the packing and removal of all materials and equipment
in accordance with pre-arranged details
• Check the venue to ensure no items and belongings are left behind
ONCE you have confirmed for the
venue do the ff: Map going to the venue (Marriott
hotel) from the airport

Façade of the hotel

VENUE DESCRIPTION
Mariotte Hotel is just 8 minutes away from Ninoy Aquino international Airport
(NAIA Terminal 3)

It is set in the world-class casino entertainment complex of Resorts World Manila.

Resorts Worlds is occupying part of a former military camp and is a convenient
15 minute drive form Makati Business District and Bonifacio Global City
 DEVELOPING THE EVENT
PROGRAM
Event managers make the following key decisions that is reflected in the event
program:
• Determine the order of activities that need to occur in the main and
secondary events
• Determine who will perform the activities or the agenda items
• Identify the topics or information to be shared
 DEVELOPING THE EVENT
PROGRAM
• Determine if speakers are necessary to present the information, and identify
the appropriate speakers or resource person
• Decide the duration of the main and secondary events and time allocation
per activity
• Determine the speakers’ logistical requirements (technical rider)
 EVENT PROGRAM
PROGRAM TIME PERSON INVOLVE
Arrival of Guests/ Registration 6:00-7:00 Guests, Attendees
Grand Entrance of the
7:00-7:15 Celebrators/Couple
Celebrators/Couple
Prayer Female Bestfriend of the
7:15-7:25
Bride
Love Story of the Celebrators 7:25-7:45 Children
Inspirational Message 7:45-8:15 Friends
Cake Cutting/Wine Toasting 8:15-8:25 Celebrators/Couple
Ceremonial Toast Male Bestfriend of the
8:25-8:35
Groom
Pictorial per Table 8:35-9:00 Celebrators/Couple/Guests
Eating Time All (expect working
9:00-10:00
committee)
Well Wishers 10:00-10:30 Select Guests
Games/Trivia 10:30-11:00 Guests
Closing Remarks 11:00-11:10 Celebrators/Couple
Ballroom/Party-Party All (expect working
 SEQUENCE GUIDE

Provides the timing and order of the different

activities within the programme. It helps the event
manager and the stage manager to efficiently
manage the length of activity within the event so
that event will stay on track, in terms of time and
cost. Copies of this document are also provided to
the event’s caterers, photo and video suppliers,
and members of the event team..
 TECHNICAL SCRIPT

Is essentially a more detailed sequence guide. The

technical script includes, emcee spiels and audio,
video and lighting specification and cues. Any
changes in the script should be communicated
properly to the stage manager, event manager,
and for bigger events, the stage director. It is used
by both the stage team and order of activities is
followed. The emcee holds a simplified version of
the TECHNICAL SCRIPT
 Time frame
DATE ACTIVITY
8 weeks before the event Meeting with the client
Meeting with the company partners
7 weeks before the event (Catering, Flowers, Video & Photography,
lights & sound system, Invitation &
Souvenirs)

Printing of sample invitation and

6 weeks before the event souvenirs
Gown Fitting Suit Fitting
(Bride & Groom)
5 weeks before the event Pictorial
4 weeks before the event Checking and reservation of the venue
 Checking of total guests

3 weeks before the event Food tasting

Finalizing and Printing of Invitations and

souvenirs

2 weeks before the event Distribution of invitations

1 weeks before the event Finalizing of all event requirements

Day before the event Venue Set-up

Day of the event EVENT PROPER Wedding Anniversary

 EVENT CHECKLIST
ITEM DESCRIPTION QUANTITY

Venue Indoor 1
TECHNICAL
Speakers Audix 2
Projector Sony 1
Laptop Sony/Acer 2

DECORATIONS
Flowers Roses (Pink and White) 500
Masquerade 50
Tarpaulin 18” x 24” 1

WEDDING DRESS
Gown Fairy Tale Gown 1
Tuxedo Black 1
PROGRAM
Host Female & Male 2
Invitation Mini-Book type 100
Guest Book Pink & White colored 1
Souvenirs 100

DOCUMENTATION
Camera 2
Video camera 1
Projector 1

CATERING
Food
Cake 3 Layered
Wine Novelino 5
 An event proposal usually comes in a kit that contains:

Cover Letter or Letter of Intent

Title Page
Company Profile
Event Proposal Page/s

THE PROPOSAL
 A well-written cover letter provides the event manager an opportunity
to be considered. This one-page document should include details of
initials meeting, the event name, brief company credentials, the event
manager’s contact information

COVER LETTER
August 1, 2015

Ms. Alicia Lee

Marketing Manager
ABC Company
123 Paseo de Roxas
Makati City

Dear Ms. Lee,

It was a pleasure meeting you at the Bridal Fair in SM Megatrade Hall last July 22, 2015.

As we discussed, I ‘am sending you our initial proposal for the event management of ABC
Company’s annual sales convention on December 20, 2014. This is very much a starting
point that can be fine tuned to tailor fit your exact requirements. All costs have been
based on our initial meeting.

I would appreciate an opportunity to discuss further how we could best serve your
requirements thru this proposal. I can make myself available at your earliest convenient
time. You may also reach me anytime thru my mobile numbers: 0919-1111999 or
0915111003 and thru e-mail [email protected].

Thank you and I look forward to hearing from you.

For event managers with events management experience, it is
recommended to include this information in an additional paragraph.

“(Company name) is a medium-sized event company with a team of

events specialists with 10 years of corporate and personal events
management experience. Some of our very satisfied clients
include…….”
In some instances, a Letter of Intent is a document
outlining the general plans of an agreement
between two or more parties before a legal
agreement is finalized, is submitted instead of a
cover letter

A letter of intent is not a contract and cannot be

legally enforced; however, it signifies a serious
commitment from one involved party to another. An
LOI is best used with a revised proposal that is
submitted for the client’s final approval.
 The title page contains the name of the event, the client’s name and
company details (address and corporate logo) and the event
manager’s company (or personal, if he works freelance) details

TITLE PAGE
 A Proposal for
(Company Logo)
(Event Name)

Prepared for: Client’s Name Prepared by Your Name

Client’s Position Your Position
Client’s Company Name Your Company Name
Client’s Company Add 1 Your Company’s Add 1
Client’s Company Add 2 Your Company’s Add 2
 Company location

MAIN OFFICE
Ground Floor, Star Plaza Building
A.B. Fernandez Ave., Dagupan City, Pangasinan
527-4585 / 09065263243

BRANCHES
Market Market, Taguig City 117 El Paso Avenue, Baguio City
642-7356 / 0915 253 4752 543-6894 / 0906-526-4323
 Mission & vision

 MISSION:

IGNITEZERS event planning and management services provided remarkable

event and excellent quality services that will be able to assist our customer to
organized unforgettable event in very affordable cost.

 VISION:

IGNITEZERS event planning & management services foresee being one of the
most prestigious events planning and management companies when it
comes to reasonably priced, quality services and excellent in planning,
management and execution.
Business Etiquette that Event Planners should
possess

Timekeeping
Late is not accepted in this field of professionalism,
for the entire event is in your hand. Being one who
is setting the time frame of the meetings for
planning of the event. You shall be earlier to catch
the approval of many event clients.
Business Etiquette that Event Planners should
possess

Presentation
Smart looking and good grooming may count in
presenting the event proposal. Proper dress code,
make – up application, your scent and a proper
hand shake can build the trust you target. Stay
focus and stressed and nervous free before facing
the client.
Business Etiquette that Event Planners should
possess

 Time Management
 Good time management is an essential skill for every Event
Manager. It goes without saying that you must meet all
deadlines – events will not wait! Work backwards from the event
date and effectively map the key milestones and deadlines
leading up to the date and stick to them. The nature of running
an event does mean that a lot can happen just before the event
day – last minutes bookings, substitutions, last minute requests
from speakers, etc. Be prepared for this. Expect to work late as
necessary to get things done thoroughly.
Business Etiquette that Event Planners should
possess

Attitude
Professionalism in dealing with clients gets positive
results for more deals. Be approachable, build
strong relationship, make friends and show respect
to anyone in the circle. Attitude is very important in
this business. Keep smiling and be welcoming.
Business Etiquette that Event Planners should
possess

Correspondence
Always be available to respond in all forms of
communication from possible clients and
customers. Reply mails, phone calls and texts to
alert people that you are active and willing to
accept their inquiries.
Business Etiquette that Event Planners should
possess

Manners
Make use of the correct and appropriate profession
titles for introductions of special guest and speakers
such as Dr. Sir, Madam, Professor, and full names. Build
good manners and the right conduct in every
transaction. Deal appropriately with respect to
personalities and traits of each individual.
Business Etiquette that Event Planners should
possess

Approach
A nice approach to a client can lead that the
concepts and ideas to be employed in the event can
be executed. As a hired event planner, you may
advice your professional expertise for a smooth and
well – coordinated event program. Discuss everything
to your client regarding the reasons why your advice
will fit the event.
Business Etiquette that Event Planners should
possess

Professionalism
Stress, tiredness and body pains may exist while you
were working for the on-site event management, but
in the realm of professionalism, your complaint should
stay in your own alone not to show and even tell it to
clients. Be organized at all cost, at all times, be first to
know the sequence of the event flow. If you have
social sites account, you may separate personal to
your business account.
Business Etiquette that Event Planners should
possess

Business Ethos
An individual character of an event planner should
take heart as he plans and hold events. Giving a
complete service of high quality, with a smile in your
heart, is perfectly dedicating yourself in the field of the
event management. Before facing every client,
assure yourself that you are prepared and packed
with all the necessary details that the client may tend
to question.
REFERENCES:
 10 Things to Consider When Choosing your Event Venue. (2016, September 12). Retrieved May 17, 2017, from https://whova.com/blog/things-consider-
when-choosing-event-venue/
 AshleighG Follow. (2013, September 23). Events management team job roles. Retrieved May 17, 2017, from https://www.slideshare.net/AshleighG/events-
management-team-job-roles26473904
 Bladen, C. (2017). Events management: an introduction. London: Routledge.
 Connections, S. (1970, February 13). Choosing the best seating style for your audience. Retrieved May 17, 2017, from
http://www.stagingconnections.com/events/choosing-the-best-seating-stylefor-your-audience
 Dr. John V. Padua, CSSGB, PMP, MBA, DBM, Educator, Mentor, Researcher, Innovator and Strategist in Business, I.T., and Education. Follow. (2015, July 05).
Chapter 3 Event Venues and Sites. Retrieved May 17, 2017, from https://www.slideshare.net/johnpadua/chapter-3-event-venuesand-sites
 Event Venues & Space for Corporate Events & Weddings.(n.d.). Retrieved May 17, 2017, from https://eventup.com/
 EventEducation.com. (n.d.). Retrieved May 17, 2017, from http://www.eventeducation.com/venue-selection.php
 How Event Planners Choose Venues. (2017, February 20). Retrieved May 17, 2017, from http://www.eventmanagerblog.com/event-planners-choose-
venues?ap_id=dobhavesh
 O'Toole, W. (2015). Events feasibility and development: from strategy to operations. London: Routledge.
 Roopneetc Follow. (2013, December 20). Business etiquette. Retrieved May 17, 2017, from https://www.slideshare.net/roopneetc/business-etiquette-
29405036
 Roopneetc Follow. (2013, December 20). Business etiquette. Retrieved May 17, 2017, from https://www.slideshare.net/roopneetc/business-etiquette-
29405036
 Selecting the Venue.(n.d.). Retrieved May 17, 2017, from http://www.leoisaac.com/evt/top086.htm
 Site confirmation - ABAHE.(n.d.). Retrieved May 17, 2017, from
http://www.bing.com/cr?IG=50A0D28EC80B4049B85A5FAF3DECE4E9&CID=12463CE1CFDB60
B63F463664CE4B6135&rd=1&h=6mlnxBczg60HxkuEhrj8iCznTsrIFvsPExv827V1fjA&v=1&r=htt p%3a%2f%2fwww.abahe.co.uk%2fb%2fEvent-Planner%2fWhat-an-
Event-PlannerDoes%2fVenues%2fsite-confirmation.pdf&p=DevEx,5061.1
 Venue and site design. (n.d.). Retrieved May 17, 2017, from http://www.hse.gov.uk/eventsafety/venue-site-design.htm
 Wagen, L. V. (2001). Event management: for tourism, cultural, business and sporting events. Melbourne: Hospitality Press.
Thank you for listening!