REV-Thursday, September 27, 2012

Global Grading System

Administration and Navigation Guide

© 2011 Towers Watson. All rights reserved.

REV-Thursday, September 27, 2012

Table of Contents

Introduction 3 Reports: Selecting the Report Format 39

Logging On 5 Systems Administration 46

Change Password to One of Your
7 My Dashboard 48
Choice
Home Page 10 Training Resources 49

Business Units 12 Screen 50

Adding A New Business 13 Global Grading System (GGS) 51

Edit, Delete, Set User Rights 15 GGS Support Contact Details 53

Viewing Jobs Within A Business Unit 16

Jobs 17

Searching for A Job to View 18

Using the Search Screen 19

Viewing the Jobs Screen 26

Modifying and Grading A Job 28

Adding A Job 29

Grading A Job 31

Deleting A Job 36

Copying A Job 37

© 2011 Towers Watson. All rights reserved. Proprietary and Confidential. For Towers Watson and Towers Watson client use only. 1
Introduction
REV-Thursday, September 27, 2012 INTRODUCTION

Introduction

 Welcome to Talent|REWARD™, Towers Watson’s Global Grading System (GGS) platform

 Talent|REWARD is a web-based system. You will be provided with a unique URL in order to access
your database using your assigned user names and passwords
 This guide is designed to provide users with step by step instructions for navigating throughout the
newly upgraded system
 For information regarding GGS job analysis methodology or for any other information regarding your
job grading initiatives, please consult your implementation and training materials or contact your
compensation consultants

© 2011 Towers Watson. All rights reserved. Proprietary and Confidential. For Towers Watson and Towers Watson client use only. 3
Logging On
 Change Password to One of Your Choice
REV-Thursday, September 27, 2012 LOGGING ON

Logging On

Enter User Name and Password

qauser1

v70tester1

If password is forgotten:
 Click on Forgot Your Password?

 Answer challenge questions

 Reset your password

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Change Password to One of Your Choice
REV-Thursday, September 27, 2012 CHANGE PASSWORD TO ONE OF YOUR CHOICE

Change Password to One of Your Choice

When you reset your password, you're asked to supply two things:
1. A new password, and
2. A new answer to the security question of your choosing
 At this point, we're not checking the old value. We're asking for a NEW value. We've already
thrown the old value away
 You're resetting your password now. You need to provide a new password, and also provide a new
answer to the secret question. You may choose a new secret question, too
 By the time we're asking you to pick a new password and security-answer, we've THROWN AWAY
the old values. So it's fine to choose the same as before. Or not.

If you are authenticating for the very first time

please follow the instructions on the
Password Reset screen

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REV-Thursday, September 27, 2012 CHANGE PASSWORD TO ONE OF YOUR CHOICE

Change Password to One of Your Choice

Choose a new Secret Question

You can also Change your password

by clicking on the Tools tab

Tools User Change Your Password

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Home Page
REV-Thursday, September 27, 2012 HOME PAGE

The Home Page

 After you have logged on, you will see this Home screen
 Always return to this screen by clicking the Home tab

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Business Units
 Adding A New Business
 Edit, Delete, Set User Rights

 Viewing Jobs Within A Business Unit

REV-Thursday, September 27, 2012 BUSINESS UNITS

Business Units

 To view/edit existing Business Units or to add a new one, click on Global Grading

Tools Global Grading Business Setup

You can use this as an example for

Add/Edit/Delete of the Job Family
and Country Setup features

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REV-Thursday, September 27, 2012 BUSINESS UNITS

Business Units — Adding a New Business

To add a new Business
Unit, click on Add

After clicking Add, this screen

allows you to add a new business;
enter your scoping data

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REV-Thursday, September 27, 2012 BUSINESS UNITS

Business Units — Adding a New Business

1. Enter data

2. Click Calculate Grades to

see the grading results for
each scoping dimension

3. Click Save to finalize

your scoping decision

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REV-Thursday, September 27, 2012 BUSINESS UNITS

Business Units — Edit, Delete, Set User Rights

 To edit an existing business, click the Pencil icon

 To delete an existing business click the X icon — please note that you cannot delete a business if
it already has jobs assigned to it, these jobs would have to be deleted or assigned to a different
business unit first
 GGS does not assume that all Users can see your newly added Business Unit. To give access to
other Users please click on the ‘set user rights’ icon. Here you can give either View or Change
access to all or selected Users. Save.

To view jobs graded under a

business, click Go to Job List

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REV-Thursday, September 27, 2012 BUSINESS UNITS

Business Units — Viewing Jobs Within a Business

 From Business Setup you can see all the grading results to jobs associated with a particular
business unit
 You can access the same information from the Jobs screen by clicking on the Job tab (see next
section for details on viewing, grading and editing jobs)

Jobs entered or imported

are found here

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Jobs
 Searching for A Job to View
 Using the Search Screen

 Viewing the Jobs Screen

 Modifying and Grading A Job

 Adding A Job

 Grading A Job

 Deleting A Job

 Copying A Job
REV-Thursday, September 27, 2012 JOBS

Jobs: Searching for A Job to View

Click this icon to launch

search window

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REV-Thursday, September 27, 2012 JOBS

Jobs: Using the Search Screen

Perform a simple search based

on one data element

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REV-Thursday, September 27, 2012 JOBS

Jobs: Using the Search Screen

Available simple search criteria are

provided in a drop-down menu

Write in the text box a word contained

in your desired search

© 2011 Towers Watson. All rights reserved. Proprietary and Confidential. For Towers Watson and Towers Watson client use only. 20
REV-Thursday, September 27, 2012 JOBS

Jobs: Using the Search Screen

Perform a complex search based

on multiple data elements

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REV-Thursday, September 27, 2012 JOBS

Jobs: Using the Search Screen

For example, to search for all jobs, in Global

Grade 8 and above in the Accounting/Finance job
family, enter the first element of your criteria
Global Grade

Click Add Expression

to move the expression
to the search
expression field

© 2011 Towers Watson. All rights reserved. Proprietary and Confidential. For Towers Watson and Towers Watson client use only. 22
REV-Thursday, September 27, 2012 JOBS

Jobs: Using the Search Screen

Then enter the second element of

your criteria Job Family

Click on Lookup Values

to see the options available
in the selected criteria and
click on the desired option
Click Add Expression

© 2011 Towers Watson. All rights reserved. Proprietary and Confidential. For Towers Watson and Towers Watson client use only. 23
REV-Thursday, September 27, 2012 JOBS

Jobs: Using the Search Screen

If this search is something that you would like to keep for

future use then make sure you give it a search name; once
saved this search will belong to your personal search library

Once all the criteria have been added to

the expression builder, click Search

© 2011 Towers Watson. All rights reserved. Proprietary and Confidential. For Towers Watson and Towers Watson client use only. 24
REV-Thursday, September 27, 2012 JOBS

Jobs: Using the Search Screen — Clearing Searches

After clicking Search, only jobs meeting your search

criteria will be displayed on the Jobs screen

When finished, use the Search drop-down menu

and select Show All Jobs to clear your search;
your saved searches will also appear here

© 2011 Towers Watson. All rights reserved. Proprietary and Confidential. For Towers Watson and Towers Watson client use only. 25
REV-Thursday, September 27, 2012 JOBS

Jobs: Viewing the Jobs Screen

Use the arrows to scroll through

the jobs available for viewing

Use the “Page Rows” Scoreboard to control the number of

rows appearing at one time; note the other scoreboard
options do not apply to the global grading module of
Talent|REWARD

© 2011 Towers Watson. All rights reserved. Proprietary and Confidential. For Towers Watson and Towers Watson client use only. 26
REV-Thursday, September 27, 2012 JOBS

Jobs: Viewing the Jobs Screen

 Jobs can be sorted in ascending and descending order based on any column heading
 Note that the system will always remember your last set of sorting and search instructions when you
log back in

Click the header to be used

as the sorting criteria

© 2011 Towers Watson. All rights reserved. Proprietary and Confidential. For Towers Watson and Towers Watson client use only. 27
REV-Thursday, September 27, 2012 JOBS

Jobs: Modifying and Grading a Job

This action list allows users to:

 Jobs
 Add
 Copy
 Delete
 Job Leveling
 GGS - evaluate job (i.e., grade the job)
 GGS - copy an evaluation
 GGS - delete an evaluation

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REV-Thursday, September 27, 2012 JOBS

Jobs: Adding a Job

 To Add a job

In the Action drop-down menu

under Jobs select Add

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REV-Thursday, September 27, 2012 JOBS

Jobs: Adding a Job

Enter the following:

 Job Code
 Qualifier (Business Unit)
 Region (if applicable)
 Job Title, Job Family and Country
 Indicate if you would like to flag for review
 Then click Save

This screen appears after you

have saved the added job

Do not exit using the Menu icons

(Home, Views, Costing, Reports or Tools).
If you do it will Padock the job and will not clear for
30 minutes. Always use the Save, Cancel or
Close buttons to exit from this screen.

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REV-Thursday, September 27, 2012 JOBS

Jobs: Grading a Job

To Grade a job
 Find the job you have just added or any job you would like to re-grade/or edit/look at grades chosen
(previous section provides information on searching for a job)

In the Action drop-down menu

under Job Leveling select
GGS – Evaluate a Job

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REV-Thursday, September 27, 2012 JOBS

Jobs: Grading a Job

 Once you have selected a job for grading, ensure the job is linked to the right business by selecting
the correct business name and code
 Then click Next

© 2011 Towers Watson. All rights reserved. Proprietary and Confidential. For Towers Watson and Towers Watson client use only. 32
REV-Thursday, September 27, 2012 JOBS

Jobs: Grading a Job

 Band the job by answering Yes or No to each question as appropriate

 Then click Next

© 2011 Towers Watson. All rights reserved. Proprietary and Confidential. For Towers Watson and Towers Watson client use only. 33
REV-Thursday, September 27, 2012 JOBS

Jobs: Grading a Job

 Grade job by selecting appropriate factor descriptors

 Then click Grade
 If you are happy with the result, click Save

© 2011 Towers Watson. All rights reserved. Proprietary and Confidential. For Towers Watson and Towers Watson client use only. 34
REV-Thursday, September 27, 2012 JOBS

Jobs: Grading a Job

 New band and grade decisions can be viewed on the Jobs screen

New Global Grade

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REV-Thursday, September 27, 2012 JOBS

Jobs: Deleting a Job

To Delete a job

1. Check the job(s) to be

deleted

2. In the Action drop-down

menu under Jobs select
Delete

3. The system will prompt you to confirm your decision

© 2011 Towers Watson. All rights reserved. Proprietary and Confidential. For Towers Watson and Towers Watson client use only. 36
REV-Thursday, September 27, 2012 JOBS

Jobs: Copying a Job

To Copy a job
 Once a job is copied it is important to navigate through all the Evaluate a Job screens in order to
finalize the grading decision as linking it to a different business unit may change the final grading result

1. Check the job(s) to

copy

2. In the Action drop-down

menu under Jobs select
Copy

3. Enter one or more of the parameters to be changed

in order to create the new job and click on Save;
a pop-up box will appear advising that your job has
been copied, click OK; all other parameters will
remain the same, including the band and global
grade

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Reports: Selecting the Report Format
REV-Thursday, September 27, 2012 REPORTS: SELECTING THE REPORT FORMAT

Reports: Selecting the Report Format

Reports Standard Reports Global Grading Report Overview Tools

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REV-Thursday, September 27, 2012 REPORTS: SELECTING THE REPORT FORMAT

Reports: Selecting the Report Format

 Reports can be filtered, grouped and sorted in order to obtain only the information you need
 For example, you may wish to view a grading overview report of all jobs with a Global Grade less
than 16 within the Finance family, sorted in descending order, by Global Grade

Click Filter to set the

parameters of what should be
included in the report

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REV-Thursday, September 27, 2012 REPORTS: SELECTING THE REPORT FORMAT

Reports: Selecting the Report Format

1. Enter the title you

would like to use

2. Enter your filter criteria and click Add Expression;

repeat this process until all expressions have been entered

3. Click Save

© 2011 Towers Watson. All rights reserved. Proprietary and Confidential. For Towers Watson and Towers Watson client use only. 41
REV-Thursday, September 27, 2012 REPORTS: SELECTING THE REPORT FORMAT

Reports: Selecting the Report Format

Click Sort to set the sorting and

grouping criteria (group with page eject
means there will be forced page breaks
separating the sorted criteria, such as
Grade in this example

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REV-Thursday, September 27, 2012 REPORTS: SELECTING THE REPORT FORMAT

Reports: Selecting the Report Format

 You can save a report filter to your report library to use in the future and it will always print what is current

Click Save
Current Settings

Click OK

A pop-up box Explorer

User Prompt will appear;
re-type your Filter Heading

Your report filter will now be

available to use another time

© 2011 Towers Watson. All rights reserved. Proprietary and Confidential. For Towers Watson and Towers Watson client use only. 43
REV-Thursday, September 27, 2012 REPORTS: SELECTING THE REPORT FORMAT

Reports: Selecting the Report Format

Reports can be output in:

 PDF or Excel

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System Administration
REV-Thursday, September 27, 2012 SYSTEM ADMINISTRATION

System Administration

 System Administrators will be able to make the following changes from the Tools tab:
 Global Grading
— Add Business Units, Job Family and Country selection to current drop-down menus
 User
— Add/delete users, user profiles and reset passwords
 User Rights
— Assign user restrictions, such as ability to view only grading results in certain business units,
job families or countries
— Assign system administration rights to other users

© 2011 Towers Watson. All rights reserved. Proprietary and Confidential. For Towers Watson and Towers Watson client use only. 46
My Dashboard
REV-Thursday, September 27, 2012 MY DASHBOARD

My Dashboard: Training Resources

 You find this option extremely useful as it contains Training Videos on how to use certain features
within GGS (and other suites in Talent|REWARD)
 The Release notes on any new and enhanced features are also included

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Training Resources
REV-Thursday, September 27, 2012 TRAINING RESOURCES

Training Resources: Screen

Click on this Hyper link to go

to the Training Webcasts

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GGS Support Contact Details
REV-Thursday, September 27, 2012 GGS SUPPORT CONATCT DETAILS

GGS Support Contact Details

Kimberley Fergus

GGS Software Administrator —

Human Capital Group
Towers Watson
71 High Holborn | London WC1V 6TP | UK
Direct line: + 44 20 7170 2891
Mobile: + 44 7764 238221
[email protected]

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REV-Tuesday, September 11, 2012

Career Map
Administration and Navigation Guide

© 2011 Towers Watson. All rights reserved.

REV-Tuesday, September 11, 2012

Table of Contents

Introduction 2 My Dashboard 58

Job Model Basics 4 Training Resources 60

Global Job Model 8 System Administration 62

Logging On 10 Career Map Administration 64

Change Password 12 Step 1: Set Up the Job Model 66

Step 2: Map the Job Model to the
Home Page 15 85
Global Job Model
Step 3: Link Surveys to the Global
Jobs 17 92
Job Model
Searching for a Job to View 18

Using the Search Screen 20

Viewing the Jobs Screen 28

Modifying a Mapped Job 31

Adding a Job 33

Grading a Job 36

Deleting a Job 47

Copying a Job 49

Reports: Selecting the Report Format 51

© 2011 Towers Watson. All rights reserved. Proprietary and Confidential. For Towers Watson and Towers Watson client use only. 1
Introduction
 Job Model Basics
 Global Job Model
REV-Tuesday, September 11, 2012 INTRODUCTION

Introduction

 Welcome to Talent|REWARD™, Towers Watson’s Career Map platform

 Talent|REWARD is a web-based system. You will be provided with a unique URL in order to access
your database using your assigned user names and passwords
 This guide is designed to provide users with step by step instructions for navigating throughout the
newly upgraded system
 For information regarding Career Map job analysis methodology or for any other information
regarding your job grading initiatives, please consult your implementation and training materials or
contact your compensation consultants

© 2011 Towers Watson. All rights reserved. Proprietary and Confidential. For Towers Watson and Towers Watson client use only. 3
Job Model Basics
 REV-Tuesday, September 11, 2012 INTRODUCTION

Introduction: Job Model Basics

 A Job Model is a framework for evaluating jobs that allows users to classify jobs by identifying the
primary role and the specific level (from a career ladder) of the job
 The main components of a job model are:
 Functional Area
 Function Define the function of the job
 Discipline
 Band
 Band Level Define the level of the job
 Band Sub-Level*
 Talent | REWARD also allows users to enter additional information that an organization would like to
collect at a job level
 This is typically used to collect information (such as experience required or certifications required)
to generate job descriptions or profiles

* Indicates an optional component.

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REV-Tuesday, September 11, 2012 INTRODUCTION

Introduction: Job Model Basics

 A job model is set up with a specific hierarchy for defining the purpose and level of the position
 Disciplines are a subset or Functions, which are a subset of Functional Areas
 Sub Levels are a subset of Level, which are a subset of Band

Functional Area Band

(Administration) (Professional)

Function Function Level Level

(Finance) (Human Resources) (Entry) (Intermediate)

Discipline Discipline Sub-Level Sub-Level

(Accounting) (Benefits) (Entry I) (Int. I)

Discipline Sub-Level
Discipline Sub-Level
(Financial (Int. II)
(Compensation) (Entry II)
Analysis)

Discipline Discipline Sub-Level Sub-Level

(Tax) (Generalist) (Entry III) (Int. III)

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REV-Tuesday, September 11, 2012 INTRODUCTION

Introduction: Job Model Basics

 Criteria can be used to help determine the correct level for a role
 Criteria are company-identified factors or competencies that are important at the organization
 Criteria are differentiated for each level, and in REWARD we call these differentiated criteria
descriptors

Criteria

Problem Solving Customer Focus

Uses existing procedures to solve routine Responds to standard requests from

Entry Level or standard problems; applies limited internal and/or external customers.
judgment and discretion.

Identifies and solves a range of problems Responds to non-standard requests from

Intermediate in straightforward situations; analyzes internal and/or external customers;
Level possible solutions and assesses each investigates with assistance from others as
using standard procedures. needed.
Solves complex problems; takes a new Interprets customer needs, assesses
Career Level perspective on existing solutions. requirements and identifies solutions to
nonstandard requests.

Descriptors

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Global Job Model
REV-Tuesday, September 11, 2012 INTRODUCTION

Introduction: Global Job Model

 Towers Watson has developed a pre-defined set of Bands, Levels, Functional Areas, Functions and
Disciplines, called the Global Job Model (GJM)
 The GJM jobs (unique combinations of Discipline and Level) are mapped to jobs that are defined in
salary surveys
 The GJM jobs are also mapped to the organization’s job model
 Talent|REWARD uses these mappings to identify recommended matches for the jobs within an
organization

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Logging On
 Change Password
REV-Tuesday, September 11, 2012 LOGGING ON

Logging On

Enter User Name and Password

qauser1

v70tester1

If password is forgotten:
 Click on Forgot Your Password?

 Answer challenge questions

 Reset your password

© 2011 Towers Watson. All rights reserved. Proprietary and Confidential. For Towers Watson and Towers Watson client use only. 11
Change Password
REV-Tuesday, September 11, 2012 CHANGE PASSWORD TO ONE OF YOUR CHOICE

Logging On: Change Password

When you reset your password, you will be asked to supply two things:
1. A new password, and
2. A new answer to the security question of your choosing
 At this point, REWARD is not checking the old value. It is asking for a NEW value.
 You will be asked to reset your password now. You need to provide a new password, and also
provide a new answer to the secret question. You may choose a new secret question, too
 By the time REWARD asks you to pick a new password and security-answer, it has THROWN
AWAY the old values. So it's fine to choose the same as before. Or not.

If you are authenticating for the very first time

please follow the instructions on the
Password Reset screen

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REV-Tuesday, September 11, 2012 CHANGE PASSWORD TO ONE OF YOUR CHOICE

Logging On: Change Password

Select a Question enter an answer,

and then enter your new password
twice

You can also Change your password

by clicking on the Tools tab

Tools User Change Your Password

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Home Page
REV-Tuesday, September 11, 2012 HOME PAGE

Home Page

 After you have logged on, you will see this Home screen
 You can always return to this screen by clicking the Home tab

© 2011 Towers Watson. All rights reserved. Proprietary and Confidential. For Towers Watson and Towers Watson client use only. 16
Jobs
 Searching for a Job to View
 Using the Search Screen

 Viewing the Jobs Screen

 Modifying and Mapping a Job

 Adding a Job

 Mapping a Job

 Deleting a Job

 Copying a Job
Jobs: Searching for a Job to View
REV-Tuesday, September 11, 2012 JOBS

Jobs: Searching for a Job to View

Click this icon to launch

search window

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Jobs: Using the Search Screen
REV-Tuesday, September 11, 2012 JOBS

Jobs: Using the Search Screen

Perform a simple search based

on one data element

© 2011 Towers Watson. All rights reserved. Proprietary and Confidential. For Towers Watson and Towers Watson client use only. 21
REV-Tuesday, September 11, 2012 JOBS

Jobs: Using the Search Screen

Available simple search criteria are

provided in a drop-down menu

Write in the text box a word contained

in your desired search

© 2011 Towers Watson. All rights reserved. Proprietary and Confidential. For Towers Watson and Towers Watson client use only. 22
REV-Tuesday, September 11, 2012 JOBS

Jobs: Using the Search Screen

Perform a complex search based

on multiple data elements

© 2011 Towers Watson. All rights reserved. Proprietary and Confidential. For Towers Watson and Towers Watson client use only. 23
REV-Tuesday, September 11, 2012 JOBS

Jobs: Using the Search Screen

For example, to search for all jobs, in Global

Grade 8 and above in the Accounting/Finance job
family, enter the first element of your criteria
Global Grade

Click Add Expression

to move the expression
to the search
expression field

© 2011 Towers Watson. All rights reserved. Proprietary and Confidential. For Towers Watson and Towers Watson client use only. 24
REV-Tuesday, September 11, 2012 JOBS

Jobs: Using the Search Screen

Then enter the second element of

your criteria Job Family

Click on Lookup Values

to see the options available
in the selected criteria and
click on the desired option
Click Add Expression

© 2011 Towers Watson. All rights reserved. Proprietary and Confidential. For Towers Watson and Towers Watson client use only. 25
REV-Tuesday, September 11, 2012 JOBS

Jobs: Using the Search Screen

If this search is something that you would like to keep for

future use then make sure you give it a search name; once
saved this search will belong to your personal search library

Once all the criteria have been added to

the expression builder, click Search

© 2011 Towers Watson. All rights reserved. Proprietary and Confidential. For Towers Watson and Towers Watson client use only. 26
REV-Tuesday, September 11, 2012 JOBS

Jobs: Using the Search Screen — Clearing Searches

After clicking Search, only jobs meeting your search

criteria will be displayed on the Jobs screen

When finished, use the Search drop-down menu

and select Show All Jobs to clear your search;
your saved searches will also appear here

© 2011 Towers Watson. All rights reserved. Proprietary and Confidential. For Towers Watson and Towers Watson client use only. 27
Jobs: Viewing the Jobs Screen
REV-Tuesday, September 11, 2012 JOBS

Jobs: Viewing the Jobs Screen

Use the arrows to scroll through

the jobs available for viewing

Use the “Page Rows” Scoreboard to control the number of

rows appearing at one time; note the other scoreboard
options do not apply to the global grading module of
Talent|REWARD

© 2011 Towers Watson. All rights reserved. Proprietary and Confidential. For Towers Watson and Towers Watson client use only. 29
REV-Tuesday, September 11, 2012 JOBS

Jobs: Viewing the Jobs Screen

 Jobs can be sorted in ascending and descending order based on any column heading
 Note that the system will always remember your last set of sorting and search instructions when you
log back in

Click the header to be used

as the sorting criteria

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Jobs: Modifying and Mapping a Job
REV-Tuesday, September 11, 2012 JOBS

Jobs: Modifying and Mapping a Job

This action list allows users to:

 Jobs
 Add
 Copy
 Delete
 Job Leveling
 CM – Map a Job
 CM – Copy a Mapping
 CM – Delete a Mapping

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Jobs: Adding a Job
REV-Tuesday, September 11, 2012 JOBS

Jobs: Adding a Job

 To Add a job

In the Action drop-down menu

under Jobs select Add

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REV-Tuesday, September 11, 2012 JOBS

Jobs: Adding a Job

Enter the following:

 Job Code
 Qualifier (Business Unit)
 Region (if applicable)
 Job Title, Job Family and Country
 Indicate if you would like to flag for review
 Then click Save

This screen appears after you

have saved the added job

Do not exit using the Menu icons

(Home, Views, Costing, Reports or Tools).
If you do it will Padock the job and will not clear for
30 minutes. Always use the Save, Cancel or
Close buttons to exit from this screen.

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Jobs: Mapping a Job
REV-Tuesday, September 11, 2012 JOBS

Jobs: Mapping a Job

 To map a job to your job model, start from the Jobs view

Views Jobs

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REV-Tuesday, September 11, 2012 JOBS

Jobs: Mapping a Job

Select the job(s) you are

mapping

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REV-Tuesday, September 11, 2012 JOBS

Jobs: Mapping a Job

In the Action drop-down menu under

Jobs select CM – map a job

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REV-Tuesday, September 11, 2012 JOBS

Jobs: Mapping a Job

Select the appropriate

Functional Area for the job,
and click next

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REV-Tuesday, September 11, 2012 JOBS

Jobs: Mapping a Job

Select the appropriate

Function for the job, and
click next

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REV-Tuesday, September 11, 2012 JOBS

Jobs: Mapping a Job

Select the appropriate

Discipline for the job, and
click next

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REV-Tuesday, September 11, 2012 JOBS

Jobs: Mapping a Job

Select the appropriate Band

for the job, and click next

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REV-Tuesday, September 11, 2012 JOBS

Jobs: Mapping a Job

Select the appropriate Level

for the job, and click next

To choose the
level by
reviewing
descriptors for
this job, click
Help Me
Choose

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REV-Tuesday, September 11, 2012 JOBS

Jobs: Mapping a Job

Select the appropriate

SubLevel for the job,
and click Go To
Summary

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REV-Tuesday, September 11, 2012 JOBS

Jobs: Mapping a Job

 The Job Profile screen will appear, which will allow users to enter additional, job-specific information
if the system administrator has set up these additional fields

Add additional
information for
each job from the
summary page

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Jobs: Deleting a Job
REV-Tuesday, September 11, 2012 JOBS

Jobs: Deleting a Job

To Delete a job

1. Check the job(s) to be

deleted

2. In the Action drop-down

menu under Jobs select
Delete

3. The system will prompt you to confirm your decision

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Jobs: Copying a Job
REV-Tuesday, September 11, 2012 JOBS

Jobs: Copying a Job

To Copy a job
 Once a job is copied it is important to navigate through all the Evaluate a Job screens in order to
finalize the grading decision as linking it to a different business unit may change the final grading result

1. Check the job(s) to

copy

2. In the Action drop-down

menu under Jobs select
Copy

3. Enter one or more of the parameters to be changed

in order to create the new job and click on Save;
a pop-up box will appear advising that your job has
been copied, click OK; all other parameters will
remain the same, including the band and global
grade

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Reports: Selecting the Report Format
REV-Tuesday, September 11, 2012 REPORTS: SELECTING THE REPORT FORMAT

Reports: Selecting the Report Format

Reports Standard Reports Global Grading Report Overview Tools

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REV-Tuesday, September 11, 2012 REPORTS: SELECTING THE REPORT FORMAT

Reports: Selecting the Report Format

 Reports can be filtered, grouped and sorted in order to obtain only the information you need
 For example, you may wish to view a grading overview report of all jobs with a Global Grade less
than 16 within the Finance family, sorted in descending order, by Global Grade

Click Filter to set the

parameters of what should be
included in the report

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REV-Tuesday, September 11, 2012 REPORTS: SELECTING THE REPORT FORMAT

Reports: Selecting the Report Format

1. Enter the title you

would like to use

2. Enter your filter criteria and click Add Expression;

repeat this process until all expressions have been entered

3. Click Save

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REV-Tuesday, September 11, 2012 REPORTS: SELECTING THE REPORT FORMAT

Reports: Selecting the Report Format

Click Sort to set the sorting and

grouping criteria (group with page eject
means there will be forced page breaks
separating the sorted criteria, such as
Grade in this example)

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REV-Tuesday, September 11, 2012 REPORTS: SELECTING THE REPORT FORMAT

Reports: Selecting the Report Format

 You can save a report filter to your report library for use in the future and it will always print current data

Click Save
Current Settings

Click OK

A pop-up box Explorer

User Prompt will appear;
re-type your Filter Heading

Your report filter will now be

available to use at another time

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REV-Tuesday, September 11, 2012 REPORTS: SELECTING THE REPORT FORMAT

Reports: Selecting the Report Format

Reports can be output in:

 PDF or Excel

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My Dashboard
REV-Tuesday, September 11, 2012 MY DASHBOARD

My Dashboard: Training Resources

 You may find this option extremely useful as it contains Training Videos on how to use certain
features within Career Map (and other suites in Talent|REWARD)
 The Release notes on any new and enhanced features are also included

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Training Resources
REV-Tuesday, September 11, 2012 TRAINING RESOURCES

Training Resources

Click on this Hyper link to go

to the Training Webcasts

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System Administration
REV-Tuesday, September 11, 2012 SYSTEM ADMINISTRATION

System Administration

 System Administrators will be able to make the following changes from the Tools tab:
 Career Map Admin
— Add, modify, or delete career map parameters
 User
— Add/delete users, user profiles and reset passwords
 User Rights
— Assign user restrictions, such as ability to view only grading results in certain business units,
job families or countries
— Assign system administration rights to other users

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Career Map Administration
 Step 1: Set Up the Job Model
 Step 2: Map the Job Model
to the Global Job Model
 Step 3: Link Surveys

to the Global Job Model

REV-Tuesday, September 11, 2012 CAREER MAP ADMINISTRATION

Career Map Administration  Setting up a Job Model

 The basic process for using the Job Model functionality is as follows:
 STEP 1: Set up the client’s customized job model
 STEP 2: Link the customized job model disciplines and levels to the Global Job Model
 This step is only necessary if the client is using the recommended matches feature
 STEP 3: Link the client’s surveys to the surveys in the Global Job Model
 This step is only necessary if the client is using the recommended matches feature
 There are four ways to set up a job model for a client within REWARD:
 Set up each component manually
 Users can key in the component starting with a blank page, or copy an existing
component and edit the copied component so that it contains the correct information
 Copy an existing job model and then manually make changes within REWARD
 Clone a job model as it has been set up from a salary survey (if it is a survey that has
functions, disciplines, bands and levels)
 Import a job model from an Excel spreadsheet

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STEP 1: Set Up the Job Model
REV-Tuesday, September 11, 2012 CAREER MAP ADMINISTRATION

Career Map Administration: Step 1: Set Up the Job Model

Tools Career Map Admin

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 REV-Tuesday, September 11, 2012 CAREER MAP ADMINISTRATION

Career Map Administration: Step 1: Set Up the Job Model

 The Career Leveling Administration window appears

Click here to create a

new Job Model

One organization can

have more than one job
model

Users can import a job

model from an Excel
file

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 REV-Tuesday, September 11, 2012 CAREER MAP ADMINISTRATION

Career Map Administration: Step 1: Set Up the Job Model

Creates a new job

model by copying the
existing job model

Allows a user
to modify the Allows users to view,
properties of a add or modify the job
job model model components

Exports an existing job Creates a new job

model to an Excel file model based upon the
framework of a salary
survey

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REV-Tuesday, September 11, 2012 CAREER MAP ADMINISTRATION

Career Map Administration: Step 1: Set Up the Job Model

 When setting up or editing the career map components, the screen is the same regardless of which
component you are adding/editing:

Code, Label,
and
Description
must be
entered for the
job model
component

Users can format the

description and check
the spelling of text in
the description

Be sure that the Click Save when

component is visible finished or Cancel to
to users when they are go back to the
going through the previous screen
mapping process
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REV-Tuesday, September 11, 2012 CAREER MAP ADMINISTRATION

Career Map Administration: Step 1: Set Up the Job Model

 Create and Edit Functional Areas, Functions, and Disciplines by starting with a review of the
Functional Areas

Click on Functional
Areas to view or
modify the Functional
Area detail

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REV-Tuesday, September 11, 2012 CAREER MAP ADMINISTRATION

Career Map Administration: Step 1: Set Up the Job Model

Click here to
create a new
Functional Area

Click on
Functions to
view or modify
One row of data the Functions
Users can edit this
appears for each that exist within
Functional Area, copy
Functional Area this Functional
these properties to a
Area
new Functional Area,
or delete this
Functional Area

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 REV-Tuesday, September 11, 2012 CAREER MAP ADMINISTRATION

Career Map Administration: Step 1: Set Up the Job Model

 Create and Edit Functions then review the Disciplines

Click here to
create a new
Function

Click on
Disciplines to
view or modify
the Disciplines
Users can edit this
that exist within
Function, copy these
this Function
properties to a new
One row of data Function, or delete this
appears for each Function
Function

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REV-Tuesday, September 11, 2012 CAREER MAP ADMINISTRATION

Career Map Administration: Step 1: Set Up the Job Model

 Create and Edit Disciplines then link the Disciplines to the Global Job Model

Click here to
create a new
Discipline

Users can edit this

Discipline, copy these
properties to a new
Discipline, or delete
this Discipline

One row of data

appears for each
Discipline
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REV-Tuesday, September 11, 2012 CAREER MAP ADMINISTRATION

Career Map Administration: Step 1: Set Up the Job Model

 Create and Edit Bands, Levels, and Sub-Levels by starting with a review of the Bands

Click on Bands to
view or modify the
Bands

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REV-Tuesday, September 11, 2012 CAREER MAP ADMINISTRATION

Career Map Administration: Step 1: Set Up the Job Model

 Create and Edit Bands then review the Levels of that Band

Click here to
create a new Band

One row of data

Click to view or
appears for each Users can edit this modify the Levels
Band Band, copy these that exist within
properties to a new this Band
Band, or delete this
Band

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REV-Tuesday, September 11, 2012 CAREER MAP ADMINISTRATION

Career Map Administration: Step 1: Set Up the Job Model

 Create and Edit Levels then review the Sub-Levels or link the level to the Global Job Model

Click here to
create a new Level

Click Sub-Levels
to view or modify
the Sub-Levels
that exist within
this Level

Users can edit this

One row of data Level, copy these
appears for each properties to a new
Level Level, or delete this
Level

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REV-Tuesday, September 11, 2012 CAREER MAP ADMINISTRATION

Career Map Administration: Step 1: Set Up the Job Model

 Create and Edit Sub-Levels

Click here to
create a new
Sub-Level

One row of data

appears for each
Sub-Level
Users can edit this Sub-
Level, copy these properties
to a new Sub-Level, or delete
this Sub-Level

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REV-Tuesday, September 11, 2012 CAREER MAP ADMINISTRATION

Career Map Administration: Step 1: Set Up the Job Model

 Descriptors are defined behaviors, characteristics, or competencies that are expected for each level
 Users can use Descriptors to help select the appropriate level when evaluating a job

Click to add,
delete, view or
modify the
Descriptors that
are associated
with this Level

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 REV-Tuesday, September 11, 2012 CAREER MAP ADMINISTRATION

Career Map Administration: Step 1: Set Up the Job Model

Descriptors For Band PRO: Professional

Click the pencil

icon to view the
entire Descriptor
or to modify the
Descriptor

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REV-Tuesday, September 11, 2012 CAREER MAP ADMINISTRATION

Career Map Administration: Step 1: Set Up the Job Model

Constraints
 In order to limit the choices a user has to select from, administrators can set constraints linking
either the Functional Area, Function or Discipline to one or more Bands, Levels or Sub-Levels
 Start by clicking on Constraints from the Functional Area, Function, Discipline, Band, Level or Sub-
Level that is being linked

Click to add a
new constraint

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REV-Tuesday, September 11, 2012 CAREER MAP ADMINISTRATION

Career Map Administration: Step 1: Set Up the Job Model

 Create the constraints using the drop-down menus

Select the
Functional Area/ Click to
Function/ Discipline establish the
or Band/ Level/Sub- link
Level that is being
linked

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REV-Tuesday, September 11, 2012 CAREER MAP ADMINISTRATION

Career Map Administration: Step 1: Set Up the Job Model

 Use Talent|REWARD to collect additional job information

Use Profile Additional

Content to collect
additional information
from users as they
evaluate jobs

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REV-Tuesday, September 11, 2012 CAREER MAP ADMINISTRATION

Career Map Administration: Step 1: Set Up the Job Model

 The list of additional information to be collected appears

One row appears for

each data element to Data fields
be gathered as users can be free
are evaluating a job Users can edit and form or a
delete the additional pick-list
content and edit the
options in a pick-list

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STEP 2: Map Job Model to GJM
REV-Tuesday, September 11, 2012 CAREER MAP ADMINISTRATION

Career Map Administration: Step 2: Map Job Model to the GJM

 In order for the Recommended Matches feature of Talent|REWARD to work, the Job Model must be
mapped to the GJM
 From the Disciplines setup screen, map the Disciplines to the Global Job Model

Click to link this

Discipline to a
Discipline within
the GJM

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REV-Tuesday, September 11, 2012 CAREER MAP ADMINISTRATION

Career Map Administration: Step 2: Map Job Model to the GJM

 Map each Discipline to the GJM

Select the appropriate When

Functional Area, finished, click
Function and on Add Links
Discipline(s) from the
GJM drop-down list

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REV-Tuesday, September 11, 2012 CAREER MAP ADMINISTRATION

Career Map Administration: Step 2: Map Job Model to the GJM

A list of the
mappings for this
Discipline will
appear

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REV-Tuesday, September 11, 2012 CAREER MAP ADMINISTRATION

Career Map Administration: Step 2: Map Job Model to the GJM

 From the Levels setup screen, map the levels to the GJM

Click to link this

Level to Levels
within the GJM

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REV-Tuesday, September 11, 2012 CAREER MAP ADMINISTRATION

Career Map Administration: Step 2: Map Job Model to the GJM

When
Select the appropriate finished, click
Band and Level(s) on Add Links
from the GJM drop-
down lists

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REV-Tuesday, September 11, 2012 CAREER MAP ADMINISTRATION

Career Map Administration: Step 2: Map Job Model to the GJM

A list of the
mappings for this
Level will appear

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STEP 3: Link Surveys to GJM
REV-Tuesday, September 11, 2012 CAREER MAP ADMINISTRATION

Career Map Administration: Step 3: Link Surveys to GJM

 The Survey Wizard is used to link the client’s surveys to the Global Job Model surveys
 This is necessary because clients have flexibility to name surveys anything
 Each survey is loaded once into the GJM, where the survey jobs are mapped to the GJM
 This allows for efficiencies in mapping a survey one time rather than mapping the
survey for each client using that survey
 The link to the Survey Wizard is found in the Tools menu

Tools Miscellaneous Survey Wizard Configuration

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REV-Tuesday, September 11, 2012 CAREER MAP ADMINISTRATION

Career Map Administration: Step 3: Link Surveys to GJM

Choose the survey

from the drop-down
list that corresponds
to your survey name
on the left
When finished, Click Save

© 2011 Towers Watson. All rights reserved. Proprietary and Confidential. For Towers Watson and Towers Watson client use only. 94