SS The Complete Manual Series Google Apps & Online The essential step-by-step manual to mastering Google’s amazing free apps OVER Pd > \ da : \ 120PM MRM ee eels USER magazines on digital platforms now! Has Your iPhone Been A\Hacked?The The Complete Manual Series Series Google Apps & Online The world’s most popular apps are not only completely free but it is very likely that you have been using one or more of them for years now, without really thinking about it. From Gmail to Trends, Google have been continually expanding their app suite with must- have tools. Did you know that you can also use Google to explore the earth, build yourself a blog, or plan your week? Google is about much more than search and this guide is here to help you discover just what you can do with these free, browser-based tools, products and services. Learn how to manage and share your images with Photos, discover the best way to configure your Gmail email account, find and download apps, music, books and movies easily on Google Play and take the first steps towards building yourself a free blog or Google Site, And this is just the start.-ontents 6 Get Started with Google 8 2 16 8 22 24 26 2 30 32 34 36 38 40 8 Google Account Set Up Improving Your Google Security Protecting Your Privacy on Google Improving Your Google Searches Using Specialised Google Search How to Create Google Alerts How to Personalise Google Trends Getting Started with Chrome Customising the Chrome Browser How to Save and Syne Chrome Using the Chrome Web Store How to Use Chrome Plug-ins Setting Up Chrome Autofill Chrome Tips and Tricks44 Get Started with Gmail 46 How to Customise Gmail 48. Dealing with Gmail Spam 50 Instant Chat in Gmail 52_ How to Use Gmail Conversations 54 Create Tasks from Gmail 56 Schedule Your Gmail Messages 58 Gmail User Tips and Tricks 60 Improving the Google Calendar 64 Get Started with Google Maps 66 Planning a Route with Maps 68 Using Google Street View 70 Share and Embed Maps 72 Explore Deeper with Maps 74 Google Maps Tips and Tricks 76 Explore with Google Earth 78 How to Use Google Translate 80 How to Use Google Flights Getting Started with Photos 122 Google Hardware Guides 124 The Google Home Collection g 8 84 Using Photo Collages and Animations 86 Editing Images Using Photos 88 Using Your Photo Albums 90 Getting Started with YouTube 92. Using the YouTube App 94 Uploading Videos to YouTube 96 How to Use Google Drive 98 Restore Deleted Drive Files 100 Set Up and Use Google Docs 102 How to Use Google Sheets 104 Set Up and Use Google Drawing 106 How to Use Google Slides 108 Use Templates and Forms 110 How to Use Google Cloud Print 12 Set Up and Use Google Keep 114 How to Use Google Pay 16 Get Inside the Google Play Store 118 Create a Blog with Blogger 134 Google Home Tips and Tricks 126 Google Home First Time Setup 136 The Google Pixel Hardware 128 Play Music on Google Home 138 Google Pixel Tips and Tricks 130 Using Google Home Routines 140 How to Use Google Chromecast 132 Play Music Using Bluetooth 142 All About Google Stadiaq i NxGet Starte ain €7eFeye| (= There are many reasons (all of which are covered in this publication) to delve into the Google app suite. Yet before you start to explore these amazing tools and discover just how much you can do with them, you need to get to grips with the basics. What follows details how to set up your all-important Google account and also teaches you some important safety tips to ensure all of your online Google adventures are secure ones. oor ceGet Started with Google Google Account Set Up In the past, using several different Google apps would have meant having several different usernames and passwords. Thankfully, Google took steps to merge all of these different accounts into one main Google account. This means that you only have to remember one username and password to access almost any Google product, plus it is much easier to share information, images and other data between your devices. Step2 2 Ener your name into the boxes provided and choose your prefered gmallcom ema adcress Ifthe name you wants lead taken, you wl be show some alternates; or you can try another ‘of your own, Create your Googie Accourt Use Across Devices Cen ete eee pera neeta regen ee sign in details on both my smartphone and my Porta ae rae nec yes, follow the information below to set up your Google Ree reat Creating a Google Account Step3 Complete the Step 1 remainder ofthe 2 Using any internet - information including browser navigate a «3 phone number rowwwaccounts and altemative emall ‘google.com and click —— address: useful Fyou ‘on Create account in need to recover your the bottom left comer login info, You wil also ofthe screen, Now -4 need to complete the choose to s2t up ether enti form and agree to anindividual ora GoogleTermsofSerce | ___ business account EE toprogress 8 wwwbdmpublications.comJOIN OUR CHANNEL ON TELEGRAM © TelegramStep 4 2 After completed the intial sign up process, you are taken tothe core My Account page. From ths page you can customise your entire Google user expetience as follows Google Account Set Up Step7 2 These links show any devices that have, or are curently, ‘accessing your account If these details dont match your records Your can change your password using the Personal Inf link. Security Checkup © Recertsciy ets “ Orage Step 5 2 Starting with the ‘Account Protected ‘option, you can, from here, check theactivty of your ‘account, confirming | ss: thatyouarethe = only uses, list devices that are logged in via your ‘account and explore recovery options Step6 2 There are key aeas ofthe Securty options avalable that ‘can rapidly give you an insight into the uses of your account. Beginning with the Your Devices option, whichis very important @ Security Checkup 1 signedsin device = e Sonnkncoeey Step 8 } Return to the Google account page where the next option, Privacy & Personalisation lin enables you to manage and edit all ‘of your data and details used during this intial setup process. cogent * Step 9 The Personalinfo tink, le side ba, ‘opens a page that holds a complete record ofthe Infoematonyouhave | © = a shated with Google - Check o ensures correct. Any issues are shown asa tangle = symbol containing a = ‘icon, click ortap to correct them.Get Started with Google Google Account Set Up cont. Step 10 2 For now, we are going to move past the Privacy & personalisation ‘options as, due to their importance and complexity, they are covered in greater depth in this gue. Step 13 2 You can download or transfer your Google account content such ‘as intemet bookmarts, contents, stored files on Google Dive etc, should you wish to close your Google account. ‘© Download your data —— Er acey a coretinyu Googe cert youwetto is Settteerase wna soce ute! Gol le é a Step 11 Settings > Advanced Sync Settings. Here Pe eet ee ea Everything and choose what to syne rey 2 You can also choose to encrypt your synced data. By defauit, your Google Account passwords used to encrypt saved passwords. you want, change this to encrypt all your synced data and then createa custom passphrase for encryption. Ey Ce" Reviewers The Write Jb Today - hn Pees Seen 5 Boe Perec ee ees or ee een Tue eters specific one by disabling tab syncing on that particular device To ere ee re ce setting is enabled ete Sete od Porn cee reat eee omer cred Soren SSEGet Started with Google Using the Chrome Web Store The Chrome Web Store gives you the option of adding thousands of different themes and extensions to your browser. Here's how to get started with apps and extensions on Chrome. Chrome Themes eee eet ry designed to be used entirely within the browser. Using ‘apps, you can do things like create documents, edit photos andlisten to music, without having to install complicated! Erect tc hand are purely aesthetic as they change the look ofthe Cr ee Cen eects Think of Themes as a way of injecting alittle extra bt of your See en es Ce Pr eee Tea a) ee eer ee rte aes ee eat eer) coed ar een ene hc ae een ans Pete Rae ca aa) read a short description. To see more details, lick anywhere on eee Cee ae ee et ee ee rns en a ee ene ee erent oo cree ee ee ea cee eer ties GH Black Panther 1 cr ee)1 intro Save Button"? pret | Simlycc Se ‘on the Chrome Web Store ican to open it. The web Pee et eed ee eae er etd Extensions link at top left. An extended menu wil then all ©xw@ (Chrome Story SeGet Started with Google eq) How to Use Chrome Plug-ins Plug-ins are essential pieces of software that help the browser to read. and display certain types of content. Unlike extensions, which add extra features to Chrome, plug-ins are essential to the smooth running of the browser. Here’s how to check, install, block and disable plug-ins for Chrome. i = BST Installing Plug-ins ae noisy snipeaibnrlities | eo, eal Soa See enue ea lead ae Chrome detacts that you're missing a particular plug-in fora Bee es Me Cae rd Pee Ogu fs rd oe te ee eee ee ene en oe nS et eet the installation process by downloading a setup file to your eee et cee eet Con nem geet Ces eee ad Dre ete Pee eae ee Adobe FlashPlayer — Ea I that appears. downloading the new version via the same process detailed above * EC eeeJOIN OUR CHANNEL ON TELEGRAM © TelegramBlocking Chrome’s Plug-ins Boom Ser ne ee eee ee ‘occasionally be a Security risk, Google Chrome blocks plug-ins era eee Ce ecru aes) HealPlayer QuickTime and Shockwave, You can also block all Peano oe Download QuickTime 7.7.9 for Windows re eee ene ee ee Click Show advanced settings and in the Privacy section click the Content settings button. Clik the arrow to the right of the enn ee tac esse ou te (CVE ORO Reich aa lem 9 rE) Vo block the website(s) that are causing youan isue withthe a specific plug such as Flash Player for example, click the Add button and enter the URL of the ste that has issues and then erent ee ee cee Bory Difyou have used previous versions ofthe Chrome browser you a te cor een inthe current Chrome build You are able to block plug-ins as Ceo ee ee a cae ae oa) eee ees Chrome Plug-ins Whether using Windows, Linux or Mac, Chrome supports CC ect eu aes as Sree Boao + Adobe Reader ory av eS rg ee SU ecene i ay Se EdGet Started with Google Setting Up Chrome Autofill Some of the most useful features of Chrome, like Chrome Autofill, are easy to set up and can make browsing the Internet a much quicker experience, particularly if you find yourself forever filling out online forms. oo 1 The fist time you fil out a form, Google Chrome automatically Ce a tae Pere nee eee ea Sete cet pe een ty ed eet ee ng permission. When you do this ona form, Chrome asks you at the one eget ee inca) ce tee eee case Scr a Pea or) for Chrome to keep suggesting the wrong info cers age eee et onstrate Pee eee ea eed fares teen eemeaneen aetna eee cies EC eeeyou start filing outa form, the Autofill entries that eae eeu ‘complete the form with information from it. This Peat an eC or re enGet Started with Google Chrome Tips and Tricks Even if you have been using Chrome for a while, there are probably dozens of tricks that you never even knew were possible. Here are a few tips and tricks to get you started. Chrome-Casting Your Screen eet tenet ett) Video, or photograph, that you want t share with those around Reser Na ter oy Picor enter ean) ee res erro Cea mrad Ce ee ry eta erie Rone Cea ees cee een) and then clicking on pero rcs Cece top right of the Chrome Pee iotaens i Incognito Window ee ne eee nd Sree eet cto crt tne eet eee oon ea eet ea Deane ec eC cr however, isto use the keyboard shortcut Ctl + Shift-+N Content Ce era tn ers bbrowser history, nor will cookies be saved. ee Chrome Keyboard Shortcuts. ee tee ere estore Fen ee rete eet SN ee tua ctr Cet reams tee foo) ret crn} Cee a ra) Chrome Task Manager The Task Manager is a useful tool to see how much memory Se ee ce eee eee eo present et neers End Processto stop running. You can aso press Shit + Escasa teeters ont een ees‘Spring Cleaning 1 To delete cookies, lick on the menu button and go to Settings Scrolldown tothe Privacy section and cick Content Settinos Erneta sare ear eee ‘lear more data such as the Google Chrome browsing history ‘and cacie lick the Tools con and select Clear rowsing Data To cleat the most visted websites that appear on your Goole oe ee te ee eens themethod already described, Clearing your Google Chrome Pod oe ae eee) Sa ne ea ela ces 2 Having trouble reading small text on a page in Chrome? No problem! Chrome lets you easily 2oom both in and out, increasing Ce ee eet ey ee ee een ‘use the Zoom controls you find there. An easier way to doit isto eect ee ee eee ete] Pere een eee erecta eee ceo Rearrange Tabs 2 ifyou have several tabs open in Chrome, you can rearrange them easly by simply clicking on atab and dragging it long Pe ens ase tabsasa separate window, click on itand drag itt the desktop, Release the mouse button and a new window will open. Right- Cee Soe ee art er) tabs, closeall tabs to the right ofthe selected one and even reopen closed tabs (Chrome remembers the last ten closed tabs) Chrome Tips and Tricks 9 Pinning Tabs presen ee cet Se Se Coen e eae Ta pte eee) ete Cnet a pin a tab, right-click on it and select Pin Tab from the meni. Sea the row than unpinned tabs. eee ed eee etn oe Senet acces 5 ENR Supaipeey co aera} 7 Hepatic ie Cire eoinanapeapeneneeaangtanmariesaiie vid oo eee es aa al ae panaeenanstnarerlevevesenachn Syncing Chrome driest tn ene re ere eee een Raye sitar enenaeceren ieee gee ee a (Sava ee i Eset oh eae ee Reear speat ee 9 Tsing Taste SIE] Cette ctor niicrval eee ree Pea eT te ented ee eee! eenIG} Using Google Appsvy Using Google Apps The Google app suite contains some of the world’s most popular and widely used applications. Offering alternatives to operating staples such as email, maps, calendar, photo editing and so much more. Having set up your Google account, you can then access the entire suite for free. Over the following pages, we will take Molt Rtalcelt lel Mel mod e\-1aad) ROR Rare you make the very best of each one. P ee)Using Google Apps M part of your daily routine. Get Started with Gmail Gmail is an integral element of the Google app suite, an email platform that works seamlessly on whichever OS you use, quickly becoming a key = Monat 5 er EE cosee Creating a Gmail Account Pe eee ee ey een) your original ED maitboxes These links let you display the messages n those mailboxes. ‘Anumber next to ary mailboxshows the amount of unread messages rather than the total amount in the maibox. Labels Tate low youta ctepte your meager vou pe Sree tee ages Spe bir ete onceChat Controls This section shows list of your avaliable Chat contacts, 35 well as containing the various chat controls: Addl Contact, Status Update, «te,You can read mere about Gmail Chat later inthis section LD search Box 2 Search fo any message or contact in your Gmail inbox. Clicking Cn the small row atthe end of the search boxallows you to refine your search in several dterent ays. 15 | Message Controls 2 This set of buttons only appears when vewing a message. They allow you to archive, delete o report the message as spar, as well asleting you mave the message to particular mailbox a apply a label The More button reveals even mare controls a Conversation 2 Gill displays multiple messages from a contact in a conversation format Ifsomeone replies to your message, both the reply and the original message are shown stacked in the window. You can expand the conversation to make it easier to read. Quick Reply Scuiccniaen fe Ccarsara nui niece fotecsigeaucon vasa nega teats Die gine chilonindoe Siar eaten Eeuhoeeceaia ewan How to Compose a New Mail Google has incorporated a unique way to compose a eer oe eee al ante eas eee aes So eee eres epee Tot sett en Ruane rr Ee ed Sete ec he aad ‘To activate this compose window, click the Compose button and a new window will open at the bottom right of the Gmail window. Whatever you were viewing before re eae eee ees sey lick through into a different mallbox or open a message ‘without the compose window disappearing, ‘The new compose window contains many of the options: lickin the To field and start to type a name or email ‘address to see a lst of known contacts. The icons at the bottom let you control formatting and attachments. f See eee ene Sere en Sener et wwwbdmpublications.com 45Using Google Apps How to Customise Gmail Gmail works brilliantly straight out of the box. There are, however, several things you can do to Gmail to make it suit your personal preferences more closely, from adding a theme to customising the layout of the inbox. Apply aTheme (0X30 thsi going to make Grail work any beter un any feterordelver mats nn iferent way butt sos brighten things ure bitand makes Gmei mare perral te you. Step 1 2 Sign into Gmail on your computer and open the main inbox. In the top right corner ofthe page you will see the Setings icon (the gear icor, lick this and select Themes from the listings displayed on this page Step2 ) The avatlable thernes ae split up into categories, with basic colour themes atthe top of the page, then HD themes that use background images, custorn themes and classic Gmail themes, 46 wwwbémpublicationscom Step3 ) Gickon any theme to activate it You wil see the background change, allowing you to preview the there without leaving the themes page. you find one you lke simply selectit and then clickbackto the inbox Step4 ) Custom themes le you get a bit more creative lickon ether Light or Dark custom and then choose an image. You can use a preselected image or use one of your oun by cicking My PhotosStep5 2 Once you have Chosen the Theme you wish ta show on your Google Wail page, you can also add a customisable level of blur to the image which may make some text easier to read, To do this Click the third icon tothe night ofthe Cancel button Customise the Inbox You can easily customise the main inbox to show important ‘or starred emails ina separate section atthe top of the page. Step1 } Log in to Grail and lckon the main inbox to select. With the main inbox displayed, hover the mouse pointer over the inbox label and you should see a small downvard-pointing arrow. = Mom ame oe wk pene Step2 =Mon game Tn toseeasmaliment. | g wa ns | Hereyoucan choose |S m=, atom the way erals ae ts | S | displayedintheinbox | > | Rollovereachofthe | qa = | settings to ead short at description ofhow ee they work. — = Step3 Mow (anon ) Choose a display inn oa option and you wll Ifyou want to remove the spam thats collecting inthe spam mailbox, the spam mailbox will only appear in your labels when spam has been detected and moved ina click the mallbox and then click*Delete ll spam messages now! Step3 san 2 Ifyou see a message in the spam mailbox which has been moved there incorrectly (eit isnot spam, you can correct the mistake by selecting itand clicking Not Spam from the ‘options above it, Creating Filters Another way to deal with unwanted emails, particularly if you tregetngio feats tom oneparicla aden tose cette Step1 = 2 Open the inbox and find a + ent message from the contact a you want to filter. Click on the message to open it, lick ‘on the More button to the right ofthe buttons above rau the message, and select Filter ooewe Messages Like These from ed the menuStep2 Din the box that appears, the email address ofthe sender willbe automatically entered Youcanaddexta | — triggerstothefitersuch as certain words or ecient addresses. Next cick Create | A filter with this search, Step3 2 You can now decide what to do with messages that trigger this iter There ‘ate numerous options, and not ust options for spam messages For the purpose of this ude, choose Delete it. Click Create Fitter to finish | OUR NEWSLETTER ROCKS! | Getto one puatnnety ace ta encaectansndnr 14:01 (21 hours ago) Reply Forward Filter messages like this Print ‘Add lan Osbome to Contacts list Delete this message Block "lan Osborne" Report spam Report phishing Show original ‘Translate message Mark as unread What is Phishing? Phishing is the process of trying to find private information such as PIN numbers, passwords and user Dh ee Tee tty login page. You will then get an email pretending to be from that bank, asking you to confirm your login ee eee ee eee ‘website. When you enter your email and password ‘on one of these pages, the spammer records your ee eee eens Remember that banks or credit card companies will ne Se Une e eaS in emails. Ifyou are in any doubt as to the legitimacy of en ee Aes ee era ae ere eg the link and look atthe information that appears at the bottom of the browser window. This will show you the actual link address, leting you check whether it looks Ca eee ea ‘anew browser window and navigate to your bank's En ean eee personal information, click Report Phishing from the message options menu (arrow to the right of the Ce oan ea oe) Brees wwwibdmpublications.com — 49Using Google Apps Instant Chat in Gmail You can add and chat to anyone on the Google network as long as they are using Gmail, iGoogle, Google Talk, Google+ or a third-party client. You can find the Google Chat controls on the left side of the Gmail window. . ‘ * Step3 Using Chat in Gmail Jone someone fas acreptd youn fad heyare Step1 chat list, which indicates whether they're available (green); thelr ) Before you can chat with someone, you need toinvite them and name will show in bold ifthey have sent you a message. they will need to accept the invitation. The people you rwte wil see the ination above thei chat ist asking thea et be oxi oe able to chat th you wot sass on = = Byori ones : onto ne * Drom ave Heyer ext © (David Hayward ros: aoe Step 4 ochat wth someone — vo lsevaae your ae Is dekon the name =| anda small chat window | manne Sant eng menage wilopeninthe voto | Se ae! fight comer of the 2 Gmail window. Click the Z arrow to the right ofthe contact’ name to undock Step2 the chat window, 2 Press the + con, then inthe search bax atthe top of his menu, type your friend’ username. I they're already in your Contacts, Gmail will prepopulate their username. they are notin your contacts type thelremall address and click Invite to Chat 50 www.bdmpublications.comasa earl ary Step5 Step 7 CE Mas a 3| CTE) ™ cae Q cows vans. cating mough eats book, ney done 14 you watch any movies ecenty? Me: Hi mate Q re Roc ck, or Shape of Water. Loved both of em. Your — E bdmandroid: Hi Russ & (G12 ong Yorn Ther ook frase Step 6 2 By defauk, Gmal wl store a copy of your chats inthe chat aa history label These are searchable in exactly the same way as How's it going? emai. fyoupefer not o keep a record ofyour chats, goto Settings > Chat and tur off the option. a ———————n Google = mt: sete Ee ota can be viewed by all of your Cl " tee Hangout wh, ‘To change your status, click the down arrow next to your % Show when you were last active Pee ae een eee ee er tee a ‘Show which device youre on Srna (Phone, tablet or computer) ease eoeeneea eaten ne ‘Show when you're on a video or ‘Phone call on your devices Your status message can be anything you want, from etree eect Sect eo ace ey Notifications eee et sta cee] delete itor select another message from the status drop. ‘Mute notications for. a eenUsing Google Apps How to Use Gmail Conversations Gmail groups all replies with their original message, creating a single conversation or thread. In Gmail, replies to emails (and replies to those replies) are displayed in one place. Here's how to use Gmail conversations to their best advantage. Step1 2 When you open ane message ina conversation al of your related messages are stacked neatly ontop of each other called Conversation View n Conversation View, each new message is stacked ontop ofthe ones that arived before 50 that the newest message is anays the one you see frst Step2 To see all the messages in a conversation, just cick the Expand all button. A conversation will break off nto a new thread ifthe subject line ofthe conversation is changed, othe conversation reaches over 100 messages zie o> mB nee 28.00 (1 day 90) Bion(teayap) K+ 52 wwwbdmpublications.com Step 3 2 Ifyou ke, you can change this setting so that eps arent threaded into conversations but appea as individual messages in yournbox To do so, goto the Geneal tb of your Gal Settings and check the boxnext to Conversation view off Step4 2 If youte part of along message conversation that ft relevant, yu can mute the conversation to keep all future additions out of your inbox Open or select the conversation and click the More button above your messages. Select Mute from the optionsStep5 2 Ifyou need to find a muted conversation or ifyou accidentally ‘muted a thread, dorit worry. Muted messages are not marked as read and ae still searchable. You can type issued into your Gmail search boxttofind all muted conversations =Mosw ant ~ Step 6 } Conversation View in Gmail can be confusing at times To make things clearer and focus ona single reply, you can open a single email from a conversation sting Todo this open the Conversation and click on the toptght options Arow (next the Reply button). Step7 2 From the menu choose Pint. Ths will open a single email in {a new tab or window: Close the print dialog window or press escape. The tab stays open so you can refer tothe email and keep ‘topen.To open whole email conversation na new tab, press Ctrl when you clickon the email oe fm em Once pany Sunset Using Gmail Ke SS) aleyara0L ty ‘As you become more accustomed to Gmail and its many features, the use of keyboard shorts will vastly increase ‘your productivity and make your Gmail user experience far easier. De ROU LCR uaa ated ‘lick the gear in the top right corner of Gmail and, from Ree ee scroll down to the Keyboard shortcuts section and switch them on. Finally, select Save Changes at the bottom of cero Gmail Keyboard Shortcuts pe ar eee ene Papers eente Cee erent eran neers syn yenenenns eae) rere eee Tene Peirce seegrvyr senses rarer gonna Cornet ieee! rerereesy Fee re eek nee eee arena reenter) or nena Ferner emer ements rane Saag ee errerrennin Coronas Cer anette: carat Serer crear enero remenarers Covered ne era teins Pearce pear teen carne ane ere Cuan enn rane eorenr wert’ Corre wea eSreanar ener pire Peete Pers Peete Peters ee wwwbdmpublicationscom 53Using Google Apps Create Tasks from Gmail One of the most useful planning tools Gmail includes is the ability to create tasks from any message you receive. This tutorial will show you how to use this little known feature of the Gmail application to its full potential. Step 1 ) Open Gmailon your computer and find the eral you want to create the task rom, Open the email or selectitby checking the box next tit inthe main inbox st. Both actions wl bring Up several new options along the top ofthe email pane Step3 2 The latest task wl be shown atthe top labelled using the subject ofthe email Click onthe arrow next to the tak title and you can change detalls suchas the due date, add notes and move itto- diferent tsklistifyou have one Step2 } Clckthe Mote button atthe top and then cick Add to Tasks. You can ako use Shit, When you do this ass Ist pane wl appear inthe bottom right comer of Gmail Any tasks you have added, from ay source, wil bested hee. = M or 54 wwwbdmpublications.com Step 4 To show task as completed the lst, check the box net toit The task il tay inte ist as a reminder. Ifyou want to remove a taskfrom thei, select itand clk he tash icon at the bottom of the Tasks pane. Once ataskls removed cannot be restored. « Bx Magazine delvery SZ Bw Assets * = wytosis . Add daterime should Ada subtasksStep5 2 Once you add a due date toa create task, twill appear in your Google Calendar on that date. Fyou go into Calendar nd cart see the task, make sure thatthe Tasks option is highlighted inthe lef-hand sidebar. You can change the colour of shown tasks using the drop down menu. Steps 2 Select the new taskand typeatile Like any other tas, you can Use the arrow to go in and seta due date and notes. Go back to the ist and highlight the sub-task Click Actions and then select indent The tie wil indent, showing that tis part ofthe task aboveit. : oze- ex Step 6 2 When the Tasks options selected in Calendar, new sidebar wl ‘open onthe right to show all tas. You can manage task from fhe or from in the main Calendar panel. ifyou dont want the sidebarto be displayed cickthe Xt closet Step7 2 Once you have ceated a task from an email go backto the Tasks panel in Gmail where you can add additional tasks as part of that ‘main task To show that the tasks a sub-task, you can indent Click anywhere in the tasks panel and hit Ente to adda task Step9 To remove an email association om a to-do iter in Gmail Tasks, highlight the desired task (click anywhere in its title, for example), Press Shit Enter and then click the X next to Related ema option Once the related eras removed it cant be added again. Tasks Shortcuts Using the following keyboard shortcuts can speed up the Peers eee ees Deere ht ce cae corres re eens Cerner nets Perret eer or. Moves selected task down wwwbdmpublications.cam 55Using Google Apps Schedule Your Gmail Messages With an additional bit of software, Gmail can be set up to send specific emails at scheduled times. This is particularly useful if you are sending emails to recipients in different time zones. Step 1 2 The fist thing you need to dois download and insallthe Boomerang software for Gmail. Open your Chrome browser and search for"Boomerang for gmal'or point your browser to wn, bboomeranggmailcom In addition to letting you schedule emails, Boomerang offers several other features that we wil lookat here. ‘Schedule an email to be sent later. Easy email reminders. re Step2 2/Wth Boomerang installed you will se anew Send Later button witha Boomerang con, You can now wte an ema when ts coméenient then schedule io send automataly. ust wre the ‘message as you normally would then cick the Send Later button “Tank you for ntaling Bcrecng 56 www.bdmpublications.com Step3 2 From the popup menu schedule the sending time with ether the handy calendar picker or tex box The smart menus play your mos frequently used scheduling times for easy acces. Boomerang vl hen automaticaly end your message atthe chosen time, without you having to worry about it Step4 2 You can also et up email reminders This means taking messages cut of your inbox until you actualy need them, At the scheduled time you chose, the software wil bing it back to your inbox, mmatked unread, starred or even at the top of your message IstSchedule Your G Messages Step5 2 This function i useful to remind yourself about stuf that fs weeks, ‘ormonths away but you may forget why you wanted tokeepit Inthe fist place. You can attach a nate to the message as you schedule it. When the message returns to your inbox. your note willbe added tothe email thread. Step 2 2 You can schedule your follan-up message as youte wling the orginal email. f the person replies to your original emai, Bloomerang wil detec the response, and wil nat send the second ‘email hey dont reply the software ill send the folow-up message automaticaly, without you having to think about it Boomerang Extras Boomerang isa useful and rather powerful tool that can play an increasingly important part in how you use your ‘Gmail account. Here we willbe looking at some of the extra functionality it offers. Step1 2 One of Boomerang) other useful features is tracking responses ‘When writing an email you can et Boomerang to give you a reminder ifyou don’ get a reply after a certain amount of days. f the message comes back to your inbox without a response, you can then react by sending anather email to follow up. Bote ee = Ne caterer =o a a ae. De cots een oun tie Be interno rer) HEE iceewo —— ery Step 3 ) You can also send recurring emails All you have to do is write ‘a message as you normally would, then click Schedule Recurting Message from the bottom of the Send Later menu, From the ‘menu, you can then choose the start date frequency, day of the ‘week to send and end date, Step 4 To femove Boomerang fom your compute ist urinstal the plugin from your browser Now revoke Boomerangs access to Gmail data Right clk the Boomerang ion in your browser and click Manage Extensions Now dsabe Boomerang and then click the Bin con todelete wwwbdmpublcationscom 57Using Google Apps Gmail User Tips and Tricks You can be up and running with the basic Gmail in seconds, or you can spend ages customising it and getting it set up in several different ways. Even if you have been using Gmail for a while, there are probably dozens of tricks that you never even knew were possible. Add Stars to Messages 2 You can matka convecsation or message that appears next 0 theitem in your inbox witha star. Stars can be an eye catching ‘way to marka special message or even a great visual reminder to follow up onan item later Strs wil onlyappear to you and not toanyone else, so you wont offend your fends by staring their messages rather than reading them To stara message trom your inbox just click the Staricon next t the senders name. You can also adda star when reading a message by clicking the icon on the top right ofthe message ome Oe ha oan omnes Sal yume ange eta pace na ae ie en acccsame 58 wwwbdmpublications.com Customise Display Density 2 Gmail automatically adjusts the amount or‘density’of Jt <> mms | Be information on a page when Det ent you adjust your browser Y Cankotie window or when you use ony different sized screens. Ifyou compet prefer a denser view wratever size your monitor, you can = setalimit on your Default seaegs Density, This setting reflects om the lowest density the most |». space) permitted for your amuensas ‘ccount, Choose how many Send foto messages are on your screen ao ata time by clicking on the {gear icon and then selecting fiom Comfortable, Cosy ‘or Compact. Voice and Video Chat 2 With Gmail you can now use voice and video chat services such 3s Google. From within these services, you can have an actual conversation wth someone or even chat face to-ace over video. “To get stated, download the voice and video chat plug-in from vwwen.goaglecom/chatvideo, quit all open browser windows and install the plug-in Sign into Gmail Google or Chrome O5 device.Labelling Your Emails 2 Labels help you oxganise your messages into categories such as work family to-do, read later, jokes, recipes, etc Labels do all the work that folders do but with the added bonus that you can ‘add more than one to a message. Only you can see your labels so whetheryou marka message with Best friend’or Read later, the sender wil never knows. You can create new label fora message inyour inbox by selecting the box next to the message. licking the Label button above your message lt and then cicking Create New. Ce - 8 mow a Move ts: i = Soci soushtt you 12m remotions n Updates ought of yu am we edmpubicatons cont Spam vem ag onans cust en ore next game -W Creston Manage lbole CiortRUs=aut Ee Mi lec) Mi Search Your Mail Ditcan be a pain to scroll through hundreds of old emails just, tofind the one you need, which fs why you might want to try searching for tnstead. Foe example, fyou'e looking fora message that contains the wordshopoing; simpy type"shopsing* inthe search field and clk the Search button. Your resus wll be displayed with yout search results and within the message highighted in yellow. youre having trouble fining the result you want, you can refine your query by clicking the small row in the search boxand entering your criteria inthe appropriate feds. a peewee eee Clean Up Your Inbox. You can use the Move To button a the top of your inbox to easly rmovea message out of your inbox and adda label atthe same time Ifyou have lots of labels you can pick the one you want by typing the ist couple of characters and letting auto-complete find the right one, or alternatively create a new one. Uneubscribe Instant Unsubscribe Fe Segoe ay purchased something online or sign up for something free you will be most likely added to a mailing list ing youto possible special offers and updates on a subject that interests you. Alas most are not and are simply random See aA eee Caen) Pee esa uke de cs the sender address atthe top of the email, Here you will notice the Unsubscribe link. Click this ink and confirm yen te tere eee eens Said lists are often a very valuable tool, a wwwbdmpublicationscom — 59