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Creating Formulas Using Defined Names

The document discusses defining names in Excel formulas to refer to cells or ranges instead of using cell references directly. It defines different types of names in Excel including defined names and table names. It also describes three ways to create a named range in Excel including using the Name Box, Define Name button, and Name Manager.

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51 views3 pages

Creating Formulas Using Defined Names

The document discusses defining names in Excel formulas to refer to cells or ranges instead of using cell references directly. It defines different types of names in Excel including defined names and table names. It also describes three ways to create a named range in Excel including using the Name Box, Define Name button, and Name Manager.

Uploaded by

PETALS ANALYTICS
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Creating Formulas using Defined Names

Instead of using the cell references/ ranges in the formula directly, we can also
specify a desired name for the specific cells/ range and use it later in our formula.
However, it will not be easy for others to understand the formula.

For example, suppose we name the two cells A2 and B2 as Revenue and Expenses,
respectively. We can use the below formula in another cell to record the 'Net Income'
by subtracting the expenses from the revenue:

=Revenue-Expenses

Here, we defined the names of cells. However, we can also define a name for the
entire range, usually called Named Range.

To manage (define, view, edit, or delete) any name for the cell(s) or a range, we must
go to Formulas > Name Manager. However, the fastest way to define a name in
Excel is to select the specific cell (s)/ range and type the desired name directly in the
Name Box, where we usually see the cell reference.

What does name mean in Excel?

In everyday life names are widely used to refer to people, objects and
geographical locations. For example, instead of saying "the city lying at latitude
40.7128° N and longitude 74.0059° W, you simply say "New York City".
Similarly, in Microsoft Excel, you can give a human-readable name to a single cell
or a range of cells, and refer to those cells by name rather than by reference.

Excel name types

In Microsoft Excel, you can create and use two types of names:

Defined name - a name that refers to a single cell, range of cells, constant value,
or formula. For example, when you define a name for a range of cells, it's called
a named range, or  defined range. These names are subject of today's tutorial.

Table name - a name of an Excel table that is created automatically when you
insert a table in a worksheet (Ctrl + T). For more information about Excel tables,
please see How to make and use a table in Excel.

How to create an Excel named range

Overall, there are 3 ways to define a name in Excel: Name Box, Define


Name button, and Excel Name Manager.

Type a name in the Name Box

The Name Box  in Excel is fastest way to create a named range:

1. Select a cell or a range of cells that you want to name.

2. Type a name into the Name Box.

3. Press the Enter key.

Voila, a new Excel named range is created!

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