#PDSguide

GUIDE ON HOW TO
PROPERLY ACCOMPLISH THE
CSC FORM NO. 212 (Revised 2017)
PERSONAL DATA SHEET
 #PDSguide

"The CSC has prescribed the Personal Data

Sheet (PDS) or Civil Service Form No. 212 as
the official information sheet for all
government officials and employees and as a
main supporting document for all
appointments in the government service"
- CSC MC No. 11 s. 2017
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GENERAL INFORMATION
✔️Entries in the PDS may be filled out through
handwriting or via typewriter/computer. If handwritten,
entries should be in block capital (e.g. PRINT) format
using a pen.

✔️All information should be provided accurately.

 #PDSguide
GENERAL INFORMATION
✔️The PDS must be neat and/or with very minimal
erasures/corrections/alterations.

✔️In case of correction/s, the appointee must affix their

signature next to the correction/s made.
 #PDSguide
GENERAL INFORMATION
✔️Currently, there is no prescribed paper size for the
PDS. However, it is recommended to use long-sized
bond paper so that all entries are readable.

✔️Preferably, the PDS must be printed back-to-back.

 #PDSguide
GENERAL INFORMATION
✔️The PDS must bear the original signatures of the
appointee and date of accomplishment at the bottom
part of all pages.

✔️The dates must be in complete format. Months must

be spelled out.
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Page 1: HEADER

✔️Must have the Form Title, CS Form No. 212

✔️Must have the Revision Year, Revised 2017
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Page 1: HEADER

✔️Correct version bears this warning: "Any misrepresentation

made in the Personal Data Sheet and the Work Experience Sheet
shall cause the filing of administrative/criminal case/s against
the person concerned."
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Page 1: PERSONAL INFORMATION
✔️Date of Birth must be in complete
format. Month must be spelled-out.

✔️ Provide your name extension, if

applicable. Otherwise, put "N/A".

✔️ Boxes # 5, 6, and 16 must have

checkboxes.

✔️ Do not leave blank entries. Put

"N/A" if not applicable.
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Page 1: FAMILY BACKGROUND
✔️Name of spouse and parents
are to be filled out the following
format: surname, first name,
name extension (if any), and the
middle name. Put "N/A" if not
applicable.

✔️Mother’s name is her maiden

name, or name when she was
single or before marriage.
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Page 1: FAMILY BACKGROUND
✔️List full names (first name and
surname) of ALL your children.
Put "N/A" if not applicable.

✔️Dates of Birth must be in

complete format. Months must
be spelled-out.

✔️Do not leave blank entries. Put

"N/A" if not applicable.
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Page 1: EDUCATIONAL BACKGROUND

✔️Indicate FULL names of schools. DO NOT ABBREVIATE.

✔️For Elementary Level, indicate PRIMARY. For Secondary Level, indicate SECONDARY.
✔️Indicate FULL Course Titles with major, if applicable. DO NOT ABBREVIATE.
✔️Period of attendance are stated in school years (e.g. 1992-1996).
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Page 1: EDUCATIONAL BACKGROUND

✔️Put "GRADUATED" in the Highest Level / Units Earned Column. Otherwise, indicate the
highest leave or units earned.
✔️Indicate any scholarship and/or academic honors received in each level. Put "N/A" if not
applicable.
✔️Do not leave blank entries. Put "N/A" if not applicable.
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Page 2: ELIGIBILITY

✔️List down all eligibilities, if applicable. Otherwise, put "N/A" in every column.
✔️Indicate the COMPLETE Eligibility Title/s. DO NOT ABBREVIATE.
✔️Indicate the rating. Put "N/A" if not applicable.
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Page 2: ELIGIBILITY

✔️Dates must be in complete format. Months must be spelled out.

✔️Indicate the Complete Name of the Place of Examination. DO NOT
ABBREVIATE.
✔️Indicate the License Number, if applicable. Otherwise, put "N/A".
✔️Indicate the Date of Validity, if applicable. Otherwise, put "N/A".
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Page 2: WORK EXPERIENCE

✔️Include private employment.

✔️List down work experience starting from your most recent work.
✔️Dates must be in complete format. Months must be spelled out. Please make
sure that the full date is readable. Please use the "wrap text" tool for longer dates.
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Page 2: WORK EXPERIENCE

✔️Indicate complete position titles. DO NOT ABBREVIATE.

✔️Indicate FULL name of school / company. DO NOT ABBREVIATE.
✔️Indicate the monthly salary, if applicable. Otherwise, put "N/A".
✔️For government positions, indicate the applicable Salary Grade and Step
Increment. For private employment, put "N/A".
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Page 2: WORK EXPERIENCE

✔️Indicate the Status of Appointment or Employment. (e.g. Permanent, Provisional,

Substitute, Regular, Contractual, Job Order, etc.)
✔️Put "Y" if government service. Put "N" if not.
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Page 3: VOLUNTARY WORK

✔️Indicate FULL name of the organization. DO NOT ABBREVIATE.

✔️Date/s must be in complete format. Month/s must be spelled out.
✔️Indicate the number of hours.
✔️Indicate the complete position / nature of work. DO NOT ABBREVIATE.
✔️Do not leave blank entries. Put "N/A" if not applicable.
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Page 3: TRAININGS

✔️List down starting from your most recent training.

✔️Indicate complete training titles. DO NOT ABBREVIATE.
✔️Dates must be in complete format. Months must be spelled out. For 1 day
trainings, the start and end dates must be the same. (Please make sure that the
full date is readable. Please use the "wrap text" tool for longer dates).
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Page 3: TRAININGS

✔️Indicate the number of hours attended.

✔️Identify/Indicate the type of L&D intervention (e.g. managerial, supervisory,
technical).
✔️Indicate FULL name of agencies. DO NOT ABBREVIATE.
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Page 3: OTHER INFORMATION

✔️Indicate special skills/hobbies.

✔️Indicate in FULL non-academic distinctions/recognition (awards received). Put "N/A" if not
applicable.
✔️Indicate membership in any professional association/organization by writing in FULL said
association/organization. Put "N/A" if not applicable.
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Page 4: Items 34-40
✔️The checkboxes must be present and
properly aligned.

✔️Indicate response to questions 34 to 40 on

the right side of the sheet. Provide details or
specifications for any yes response.
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Page 4: Items 41-42
✔️Provide References and their
information.
✔️Use hard copy of passport-size
pictures only. Computer generated or
photocopied picture is not acceptable.
✔️Provide complete government ID
details.
✔️Affix your original signature.
✔️Indicate the date accomplished.
✔️Affix your thumbmark.
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Page 4: Items 41-42
✔️The PDS must be notarized by a
Public Attorney or Notary Public
(Based on the Memorandum from the
DepEd Office of the Assistant Secretary
for Legal Affairs dated April 8, 2022,
with the subject: Clarification on the
Authority of Certain Officers to
Administer Oath).
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The PDS and other forms are available
for download from this link:
https://tinyurl.com/3zen5mbw
That's all for our #PDSguide
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