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SAP Best Practices for SAP SuccessFactors Employee Central Integration

Document Version: 1H 2023 – 2023-04-27

Replicating Time Data from Employee Central to

ERP HCM: Configuration Guide
© 2023 SAP SE or an SAP affiliate company. All rights reserved.

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Content

1 Replicating Time Data from Employee Central to ERP HCM . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

2 Change History. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

3 Prerequisites. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

4 Activation of Content. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

5 Overview of Manual Activities to be Performed. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7

6 Activated Content. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

7 Adaptations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Replicating Time Data from Employee Central to ERP HCM: Configuration Guide
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1 Replicating Time Data from Employee
Central to ERP HCM

The purpose of this guide is to assist with the replication of Time data from SAP SuccessFactors Employee
Central to an SAP ERP on-premise system using SAP Cloud Platform Integration as the middleware.
Configuration steps and field mappings provided by this Best Practices solution are delivered to jumpstart
the replication process.

The guide is primarily intended for the core hybrid deployment option. Core hybrid deployment option means
that Employee Central is used as the system of record holding all organizational data, but existing processes
such as Payroll or custom HR processes still run in an SAP ERP HCM on-premise system landscape.

Replicating Time Data from Employee Central to ERP HCM: Configuration Guide
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2 Change History

Learn about changes to the documentation for Replicating Time Data to ERP HCM in recent releases.

2H 2022

Type of Change Description More Info

None We did not update this document.

1H 2022

Type of Change Description More Info

None We did not update this document.

2H 2021

Type of Change Description More Info

First published

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3 Prerequisites

Before setting up the migration, ensure that the following system landscapes are in place:

1. SAP SuccessFactors Employee Central tenant

2. SAP Cloud Platform account
3. SAP Cloud Platform Integration tenant
4. SAP Cloud Connector
5. SAP ERP HCM system

Ensure the technical integration details that are explained in detail under Technical Integration Settings guide
are in place. Refer to the section CPI Configuration for Replication of Time Data from SuccessFactors
Employee Central to ERP HCM in the Technical Integration Settings guide.

Along with what is mentioned above, ensure that the role SAP_HR_TIM_EC_REPL has been assigned to the
Technical ERP User (SF_COMM) as described in the Technical Integration Settings guide.

 Note

The following business functions are meant for EC Payroll which also supports time replication. These
switches should be turned off so that the ERP HCM Time Replication does not run in conflict.

• HCM_SFEC_MDEC2HR
• HCM_SFEC_TDEC2HR
• HCM_SBP_PYC_1

Along with the items above, ensure that you have activated the Best Practices packages, mentioned below in
your Employee Central instance.

1. Best Practices Employee Central Time Off

2. Best Practices Employee Central Time Off (United States)

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4 Activation of Content

The Best Practices content is shipped as Business Configuration Sets as part of the PA_SE_IN component,
however they are not active by default. In order to activate and see the configuration content, perform the
following steps:

OPTION 1

1. Log on to the SAP ERP HCM system.

2. Enter transaction code SA38 - ABAP Program Execution for running reports.
3. Execute the report RP_SBP_ECPAO_ACTIVATE_TIME.
4. Checkbox Overwrite values: It is recommended to check this box for the first activation, since you do not
have any values that can be over-written.
5. Checkbox Test Mode: This can be used to simulate the execution prior to its first activation.
6. Logs: After the execution, click the Back button to view the BC set activations log.

As a result of the execution of the program, the SAP Best Practices content for time replication is automatically
activated. The configuration is inserted into appropriate IMG activities which are described in detail in the
subsequent sections of this guide. Together with some manual steps (Section Overview of Manual Activities to
be Performed [page 7]), you may be ready to run the EC-ERP replication for Time.

If you need to modify/adapt the SAP Best Practices content, for example, for modifying time types in Employee
Central instance, refer to section Adaptations [page 9] .

OPTION 2

1. Log on to the SAP ERP HCM system.

2. Enter transaction code SCPR3 for running BC Sets.
3. Choose the button New BC Set Selection which will open a drop-down menu. In this drop-down menu,
choose Select by Attributes. Enter SBP_EC_ERP_TIME_CONFIG in the window that popped up and choose
Execute. You can now select the BC Set by double-clicking on it.
4. Choose GoTo in the uppermost menu bar and choose Activation Transaction in the drop down menu. There
is now a button called Activate BC Set which can be chosen to activate the BC Set. After having done so,
the configuration should state to Overwrite all Data and to run on Expert Mode.
5. While checking the logs which will now appear, no errors should be visible.

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5 Overview of Manual Activities to be
Performed

After the activation of the automated content, it is still necessary to perform the following manual activities.
This section describes the manual activities required at a high-level. The details of each manual activity are
found in the related guide Replicating Data to ERP HCM.

Employee Central Instance:

1. Granting Permissions to API User. (This should already in place if you are using EC – ERP Replication
process).
2. Creating a Replication Target System.
3. Creating Data Replication and Configuration Objects.

ERP HCM System

1. Disabling Collision Checks for Overlapping Time.

2. Disabling Quota Deduction.
3. Configuring Absence Input Checks – Disable input checks for your ERP Absence types.
4. Configuring Attendances and Absences to Be Recorded Without Clock Times.
5. If you’d like to adapt Best Practices content, refer to section Adaptations [page 9].

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6 Activated Content

Overview

As part of Best Practices Time Content, we deploy the mapping between Best Practices EC Time types and
Absence type codes in ERP.

Procedure

1. Log on to the ERP HCM system.

2. Execute transaction SPRO.

The configuration steps are listed under SAP Reference IMG Personnel Management Integration with
SuccessFactors Employee Central Other Integration Settings Replicating Data from Employee Central to
SAP ERP .

Further,

• Navigate to Assignment of code values.

• Execute Define Mapping Code Value Lists.

Ensure that you find the content below for US Time Off.

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7 Adaptations

If you have customized the SAP Best Practices Employee Central instance with your own time types, or if you
have changed the external codes of pre-delivered time types in Employee Central, then you will need to make
the following adaptations to the delivered SAP Best Practices Content.

• Navigate to the SAP Reference IMG as described in Section Activated Content [page 8] .

Adaptation 1 (for new time types)

• Copy one of the rows already delivered for GDT TIME_TYPE_CODE.

• Enter your own EC time type code in the column GDT Code Value.

Adaption 2 (for Best Practices delivered time types)

• Replace the ERP code, for example, 100 with an absence code which is relevant for your requirement.

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