What is a PDR: Performance development reviews (PDRs) are an essential part of the

performance management cycle. They allow managers to assess their progress towards
completing core goals, as well as help them plan future goals while developing the necessary
skills. This guide will explain the main elements of a PDR you need to know so you can
implement them as part of your overall performance management strategy. The Performance
Development Review process works by bringing the employee’s level of development in line
with the company’s broader vision and strategy. The process can help HR teams to better
approach how they hire, promote, and generally motivate their employees. This extends beyond
simply inspiring employees and helps create employees who are fully aligned with the
company’s core mission and values. A progress review should be aimed at continual
improvement and development. The best managers recognize their employees’ achievements and
help them understand how they can improve in the future.

Filling: Filing means keeping documents in a safe place and being able to find them easily and
quickly. A filing system is the central record-keeping system for an organization. It helps you to
be organized, systematic, efficient, and transparent. It also helps all people who should be able to
access information to do so easily.

Methods of filing
There are 5 methods of Filing by
Subject/Category
 Filing in Alphabetical order
 Filing by Numbers/Numerical
order
 Filing by Places/Geographical
order
 Filing by Dates/Chronological
orde
Methods of filling:
  filling by subject/ categories
 filling in alphabetical order
 filling by numbers/ numerical orders
 filling by places/ geographical order
 filling by dates/ chronological order

Equipment used for filling:

Filing Cabinet - It is used to keep flat files and suspension or hanging files
Steel Cabinet - It is used to keep big files that need to be locked up
Date Stamp - It is used to date stamp documents that are received on daily basis so that they are
filed in chronological order and so we have a record of when we received the document
Register - It is used to record files taken out and files returned
Filing shelves - It is used to file box files
Box file - This is a big file that is used to keep big documents that cannot go into a filing cabinet.
They are kept on shelves.

Benefits of a Good Filing System:

 better control  efficiency
 protection  quick reference
 planning  compliance
 evidence  reduce stress in the workplace.
Functions of Filling:
 library functions: Library function involves sorting and arranging the records for future
reference.

 Administrative Function: A good filing system performs certain administrative

functions also. Administrative functions here imply maintaining, protecting, and
supplying the various documents to the management for developing the business policies.

 Historical Function: Important records relating to the progress of the enterprise are
preserved. These records clearly reveal the history of the organization.

 Information Function: Various types of information for various uses and purposes are
preserved and protected. Besides, they are also supplied to the users in times of need.

Advantages of a Good Filing System:

 Documentary evidence
 Valuable Assistance
 No delay in handling correspondence
 Control of Process
 Protection of Records
 Follow-up Measures
 Tracing of Reference is easy.
Essentials of a Good Filing System:
 Compactness
 Simplicity
 Economy
 Accessibility
 Flexibility
 Cross Reference
 Classification
 Movement or Out Guide
 Retention
 Safety
Definition of Management: Management is defined as an act of managing people and their
work, for achieving a common goal by using the organization’s resources. It creates an
environment under which the manager and his subordinates can work together for the attainment
of group objectives. It is a group of people who use their skills and talent in running the complete
system of the organization. It is an activity, a function, a process, a discipline and much more.
Planning, organizing, leading, motivating, controlling, coordination and decision making are the
major activities performed by the management. Management brings together 5M’s of the
organization, i.e., Men, Material, Machines, Methods, and Money. It is a result-oriented activity,
which focuses on achieving the desired output.

Definition of Administration: The administration is a systematic process of administering the

management of a business organization, an educational institution like school or college,
government office or any nonprofit organization. The main function of administration is the
formation of plans, policies, and procedures, setting up of goals and objectives, enforcing rules
and regulations, etc. Administration lays down the fundamental framework of an organization,
within which the management of the organization functions. The nature of administration is
bureaucratic. It is a broader term as it involves forecasting, planning, organizing and decision-
making functions at the highest level of the enterprise. Administration represents the top layer of
the management hierarchy of the organization. These top-level authorities are the either owners
or business partners who invest their capital in starting the business. They get their returns in the
form of profits or as a dividend.
Key Differences Between Management and Administration:
1. Management is a systematic way of managing people and things within an organization.
Administration is defined as an act of administering the whole organization by a group of
people.
2. Management is an activity of business and functional level, whereas Administration is a
high-level activity.
3. While management focuses on policy implementation, policy formulation is performed
by the administration.
4. Functions of administration include legislation and determination. Conversely, the
functions of management are executive and governing.
 5. Administration takes all the important decisions of the organization while management
makes decisions under the boundaries set by the administration.
6. A group of persons, who are employees of the organization, is collectively known as
management. On the other hand, administration represents the owners of the
organization.
7. Management can be seen in the profit-making organization like business enterprises.
Conversely, the Administration is found in government and military offices, clubs,
hospitals, religious organizations and all the non-profit making enterprises.
8. Management is all about plans and actions, but the administration is concerned with
framing policies and setting objectives.
9. Management plays an executive role in the organization. Unlike administration, whose
role is decisive in nature.
10. The manager looks after the management of the organization, whereas the administrator
is responsible for the administration of the organization.
11. Management focuses on managing people and their work. On the other hand,
administration focuses on making the best possible utilization of the organization’s
resources.
Document management: is a way to capture all of your organization’s documents, convert them
to a digital format when necessary, and store them in a well-organized manner with the right
indexing and tagging to make them easily retrievable. The word document management
describes the process of capturing, storing, and retrieving electronic versions of previously
paper-based documents through PDFs, word processing files, and digital images. To manage
their digital documents and benefit from additional security, access control, centralized storage,
and streamlined search and retrieval options, many companies make use of document
management tools and systems.

What Is Project Documentation: Project documentation consists of a collection of documents

that the project manager creates during the project's development process. The project team is
expected to follow certain procedures, specifications, and guidelines for such documents,
including a project plan, schedule, and budget. Documentation must lay the foundation for
quality, traceability, and history for both the individual document and for the complete project
documentation. It is also essential that the documentation is well arranged, easy to read, and
adequate.

Monitoring is the process of collecting data about a program or a project. The purpose
of monitoring is to track the progress of a project or program. This data can be
qualitative or quantitative, and it can be collected through monitoring tools such as
progress reports, beneficiary reports, project reports, performance reports, etc.
Monitoring can be internal (for the organization) or external. It includes the review of
existing data, the collection of new data, and the cross-checking of data. Read
also: “What is monitoring?”.

Evaluation is a scientific process that gauges the success of the project or program in
meeting the objectives. It is a systematic process to determine merit, worth, value or
significance. Evaluation is the process of assessing the value or quality of something. It is
a systematic way to measure and analyze the performance, effectiveness, and success of
a program, policy, individual, or other entity. Evaluation is used to determine the impact
of an intervention and to make decisions about how to improve it. Read also: “What is
evaluation?“