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How To Write An Email

The document provides guidance on the typical structure and content of an email, including greetings, an opening paragraph to ask about the recipient, main paragraphs to address key points, a closing paragraph to say goodbye, and a signature. It offers examples of language to use for each section, such as greetings like "Hi John", questions for the opening paragraph like "How are you?", transition words for the main paragraphs like "and" and "but", closings like "Take care", and ways to sign off like "Best wishes".

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60 views3 pages

How To Write An Email

The document provides guidance on the typical structure and content of an email, including greetings, an opening paragraph to ask about the recipient, main paragraphs to address key points, a closing paragraph to say goodbye, and a signature. It offers examples of language to use for each section, such as greetings like "Hi John", questions for the opening paragraph like "How are you?", transition words for the main paragraphs like "and" and "but", closings like "Take care", and ways to sign off like "Best wishes".

Uploaded by

Beatriz P
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as ODT, PDF, TXT or read online on Scribd
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HOW TO WRITE AN EMAIL

The first thing you need to know is the different parts of an email:

 Greetings: we greet the other person (i.e. say “hi” or “hello”).

 Opening paragraph: we react to the other person’s news and ask them how
they are feeling and whatever else you feel is appropriate.

 Main paragraph 1: in this paragraph we deal with the first important point,
which we can identify in the instructions.

 Main paragraph 2: if there is a different point to deal with, this paragraph will
do so.

 Closing paragraph: in this paragraph we “start” to say goodbye by wishing the


other person well and asking them to reply to your letter.

 Goodbye: we use a short expression to say goodbye.

 Signature: we sign the letter with our name.

GREETINGS

 Hi John,
 Hello John,
 Dear John,
don’t forget to write a comma (,) right after greeting your friend or relative.

OPENING PARAGRAPH

 It’s nice / great / good to hear from you.


 It’s nice / great / good to read your letter.
 I’m glad to hear your news.
 I’m excited about… (your news.)
 It’s great to hear that…
 I’m sorry to hear that…
 I’m really sorry to read your news.
 Thanks a lot for writing!
 It was good to receive your letter.
 Thank you very much for your letter.

Also, it’s a good idea to ask your friend or relative how they are feeling, which
you can do like this:

 Hope you are doing well.


 How’s it going?
 How are you (doing)?
 How are things (going)?

MAIN PARAGRAPHS

 … and… : to connect two similar things or ideas.


I love reading and listening to music.
My favourite meal is fish and chips.
 …, but… : to connect two contrasting ideas.
I love watching Tv, but I don’t have a favourite show.
I am reading a book, but I don’t remember the title.
 . However, … : to connect contrasting ideas.
Last month, I went to the cinema. However, I didn’t enjoy the movie.
I am a very big fan of this author. However, I haven’t read his last novel.

 Moreover, … : to add more information about something.


 … because… : to justify an opinion or idea.
My mum is the perfect cook because she knows a lot of recipes and has plenty of
experience. Moreover, she experiments with different ingredients all the time.
 . Because of that, … : to justify an opinion, fact or idea.
My mum likes to cook using new ingredients all the time. Because of that, she
creates original dishes every month.
 . As for…/ Regarding… : to switch to a new topic. For instance, you can use
this connector to start the second main paragraph.
As for/Regarding why I like this cookery show, I think it’s because it’s a great way to
see new recipes.
 Time linkers: then, after that, yesterday, this morning, last summer, etc.
Last night, I watched a very good action film.

With many connectors, we typically use a comma (,) after it when we start a sentence
(e.g.: However, Last night, Moreover, etc.).

CLOSING PARAGRAPH

 Well, it’s time to say goodbye.


 Anyway, I have to go now.
 Well, it’s time to go.
 Anyway, gotta go.
 I really hope to hear from you soon.
 I’m looking forward to hearing from you.
 I hope you write back soon.
 Make sure you write back soon.

SAYING GOODBYE

 Best wishes,
 Best,
 Sincerely,
 Take care,
 All my love,
 Love,
 Lots of love,
 See you soon,
 Regards,

Notice how there is a comma (,) after each of the phrases. Also, after writing any
of these sentences, make sure you write your name on a different line. And write
your name without a full stop!

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