Paper Title* (use style: paper title)
*Note: Sub-titles are not captured in Xplore and should not be used
Abstract—This electronic document is a “live” template and III. DESIGN CALCULATIONS
already defines the components of your paper [title, text, heads,
etc.] in its style sheet. *CRITICAL: Do Not Use Symbols, Special
Before you begin to format your paper, first write and save
Characters, Footnotes, or Math in Paper Title or Abstract. the content as a separate text file. Complete all content and
(Abstract) organizational editing before formatting. Please note sections
A-D below for more information on proofreading, spelling and
Keywords—component, formatting, style, styling, insert (key grammar.
words)
Keep your text and graphic files separate until after the text
I. INTRODUCTION (HEADING 1) has been formatted and styled. Do not use hard tabs, and limit
use of hard returns to only one return at the end of a paragraph.
This template, modified in MS Word 2007 and saved as a Do not add any kind of pagination anywhere in the paper. Do
“Word 97-2003 Document” for the PC, provides authors with not number text heads-the template will do that for you.
most of the formatting specifications needed for preparing
electronic versions of their papers. All standard paper A. Abbreviations and Acronyms
components have been specified for three reasons: (1) ease of Define abbreviations and acronyms the first time they are
use when formatting individual papers, (2) automatic used in the text, even after they have been defined in the
compliance to electronic requirements that facilitate the abstract. Abbreviations such as IEEE, SI, MKS, CGS, sc, dc,
concurrent or later production of electronic products, and (3) and rms do not have to be defined. Do not use abbreviations in
conformity of style throughout a conference proceedings. the title or heads unless they are unavoidable.
Margins, column widths, line spacing, and type styles are built-
in; examples of the type styles are provided throughout this B. Units
document and are identified in italic type, within parentheses, Use either SI (MKS) or CGS as primary units. (SI units
following the example. Some components, such as multi- are encouraged.) English units may be used as
leveled equations, graphics, and tables are not prescribed, secondary units (in parentheses). An exception would
although the various table text styles are provided. The be the use of English units as identifiers in trade, such
formatter will need to create these components, incorporating as “3.5-inch disk drive”.
the applicable criteria that follow.
Avoid combining SI and CGS units, such as current in
II. METHODOLOGY amperes and magnetic field in oersteds. This often leads
to confusion because equations do not balance
A. Selecting a Template (Heading 2) dimensionally. If you must use mixed units, clearly state
First, confirm that you have the correct template for your the units for each quantity that you use in an equation.
paper size. This template has been tailored for output on the
US-letter paper size. If you are using A4-sized paper, please Do not mix complete spellings and abbreviations of
close this file and download the file “MSW_A4_format”. units: “Wb/m2” or “webers per square meter”, not
“webers/m2”. Spell out units when they appear in text:
“. . . a few henries”, not “. . . a few H”.
B. Maintaining the Integrity of the Specifications Use a zero before decimal points: “0.25”, not “.25”. Use
The template is used to format your paper and style the text. “cm3”, not “cc”. (bullet list)
All margins, column widths, line spaces, and text fonts are
C. Equations
prescribed; please do not alter them. You may note
peculiarities. For example, the head margin in this template The equations are an exception to the prescribed
measures proportionately more than is customary. This specifications of this template. You will need to determine
measurement and others are deliberate, using specifications that whether or not your equation should be typed using either the
anticipate your paper as one part of the entire proceedings, and Times New Roman or the Symbol font (please no other font).
not as an independent document. Please do not revise any of To create multileveled equations, it may be necessary to treat
the current designations. the equation as a graphic and insert it into the text after your
paper is styled.
Number equations consecutively. Equation numbers, within
parentheses, are to position flush right, as in (1), using a right
Identify applicable funding agency here. If none, delete this text box.
XXX-X-XXXX-XXXX-X/XX/$XX.00 ©20XX IEEE
tab stop. To make your equations more compact, you may use IV. CONCLUSION AND RECOMMENDATIONS
the solidus ( / ), the exp function, or appropriate exponents. After the text edit has been completed, the paper is ready
Italicize Roman symbols for quantities and variables, but not for the template. Duplicate the template file by using the Save
Greek symbols. Use a long dash rather than a hyphen for a As command, and use the naming convention prescribed by
minus sign. Punctuate equations with commas or periods when your conference for the name of your paper. In this newly
they are part of a sentence, as in: created file, highlight all of the contents and import your
prepared text file. You are now ready to style your paper; use
ab the scroll down window on the left of the MS Word Formatting
toolbar.
Note that the equation is centered using a center tab stop.
Be sure that the symbols in your equation have been defined A. Authors and Affiliations
before or immediately following the equation. Use “(1)”, not The template is designed for, but not limited to, six
“Eq. (1)” or “equation (1)”, except at the beginning of a authors. A minimum of one author is required for all
sentence: “Equation (1) is . . .” conference articles. Author names should be listed starting
from left to right and then moving down to the next line. This is
D. Some Common Mistakes
the author sequence that will be used in future citations and by
The word “data” is plural, not singular. indexing services. Names should not be listed in columns nor
The subscript for the permeability of vacuum 0, and group by affiliation. Please keep your affiliations as succinct as
other common scientific constants, is zero with possible (for example, do not differentiate among departments
subscript formatting, not a lowercase letter “o”. of the same organization).
In American English, commas, semicolons, periods, 1) For papers with more than six authors: Add author
question and exclamation marks are located within names horizontally, moving to a third row if needed for more
quotation marks only when a complete thought or name than 8 authors.
is cited, such as a title or full quotation. When quotation 2) For papers with less than six authors: To change the
marks are used, instead of a bold or italic typeface, to default, adjust the template as follows.
highlight a word or phrase, punctuation should appear a) Selection: Highlight all author and affiliation lines.
outside of the quotation marks. A parenthetical phrase b) Change number of columns: Select the Columns icon
or statement at the end of a sentence is punctuated
from the MS Word Standard toolbar and then select the correct
outside of the closing parenthesis (like this). (A
number of columns from the selection palette.
parenthetical sentence is punctuated within the
parentheses.) c) Deletion: Delete the author and affiliation lines for
the extra authors.
A graph within a graph is an “inset”, not an “insert”.
The word alternatively is preferred to the word
“alternately” (unless you really mean something that B. Identify the Headings
alternates). Headings, or heads, are organizational devices that guide
Do not use the word “essentially” to mean the reader through your paper. There are two types: component
“approximately” or “effectively”. heads and text heads.
In your paper title, if the words “that uses” can Component heads identify the different components of your
accurately replace the word “using”, capitalize the “u”; paper and are not topically subordinate to each other. Examples
if not, keep using lower-cased. include Acknowledgments and References and, for these, the
correct style to use is “Heading 5”. Use “figure caption” for
Be aware of the different meanings of the homophones your Figure captions, and “table head” for your table title. Run-
“affect” and “effect”, “complement” and “compliment”, in heads, such as “Abstract”, will require you to apply a style
“discreet” and “discrete”, “principal” and “principle”. (in this case, italic) in addition to the style provided by the drop
down menu to differentiate the head from the text.
Do not confuse “imply” and “infer”.
Text heads organize the topics on a relational, hierarchical
The prefix “non” is not a word; it should be joined to basis. For example, the paper title is the primary text head
the word it modifies, usually without a hyphen. because all subsequent material relates and elaborates on this
There is no period after the “et” in the Latin one topic. If there are two or more sub-topics, the next level
abbreviation “et al.”. head (uppercase Roman numerals) should be used and,
conversely, if there are not at least two sub-topics, then no
The abbreviation “i.e.” means “that is”, and the subheads should be introduced. Styles named “Heading 1”,
abbreviation “e.g.” means “for example”. “Heading 2”, “Heading 3”, and “Heading 4” are prescribed.
An excellent style manual for science writers is [7]. C. Figures and Tables
a) Positioning Figures and Tables: Place figures and
tables at the top and bottom of columns. Avoid placing them
in the middle of columns. Large figures and tables may span Number footnotes separately in superscripts. Place the
across both columns. Figure captions should be below the actual footnote at the bottom of the column in which it was
figures; table heads should appear above the tables. Insert cited. Do not put footnotes in the abstract or reference list. Use
figures and tables after they are cited in the text. Use the letters for table footnotes.
abbreviation “Fig. 1”, even at the beginning of a sentence. Unless there are six authors or more give all authors’
names; do not use “et al.”. Papers that have not been published,
TABLE I. TABLE TYPE STYLES
even if they have been submitted for publication, should be
Table Table Column Head cited as “unpublished” [4]. Papers that have been accepted for
Head Table column subhead Subhead Subhead publication should be cited as “in press” [5]. Capitalize only
a the first word in a paper title, except for proper nouns and
copy More table copy
element symbols.
a.
Sample of a Table footnote. (Table footnote)
For papers published in translation journals, please give the
Fig. 1. Example of a figure caption. (figure caption)
English citation first, followed by the original foreign-language
Figure Labels: Use 8 point Times New Roman for Figure citation [6].
labels. Use words rather than symbols or abbreviations when
writing Figure axis labels to avoid confusing the reader. As an [1] G. Eason, B. Noble, and I. N. Sneddon, “On certain integrals of
example, write the quantity “Magnetization”, or Lipschitz-Hankel type involving products of Bessel functions,” Phil.
“Magnetization, M”, not just “M”. If including units in the Trans. Roy. Soc. London, vol. A247, pp. 529–551, April 1955.
(references)
label, present them within parentheses. Do not label axes only
[2] J. Clerk Maxwell, A Treatise on Electricity and Magnetism, 3rd ed., vol.
with units. In the example, write “Magnetization (A/m)” or 2. Oxford: Clarendon, 1892, pp.68–73.
“Magnetization {A[m(1)]}”, not just “A/m”. Do not label axes [3] I. S. Jacobs and C. P. Bean, “Fine particles, thin films and exchange
with a ratio of quantities and units. For example, write anisotropy,” in Magnetism, vol. III, G. T. Rado and H. Suhl, Eds. New
“Temperature (K)”, not “Temperature/K”. York: Academic, 1963, pp. 271–350.
[4] K. Elissa, “Title of paper if known,” unpublished.
ACKNOWLEDGMENT (Heading 5) [5] R. Nicole, “Title of paper with only first word capitalized,” J. Name
The preferred spelling of the word “acknowledgment” in Stand. Abbrev., in press.
America is without an “e” after the “g”. Avoid the stilted [6] Y. Yorozu, M. Hirano, K. Oka, and Y. Tagawa, “Electron spectroscopy
expression “one of us (R. B. G.) thanks ...”. Instead, try “R. B. studies on magneto-optical media and plastic substrate interface,” IEEE
Transl. J. Magn. Japan, vol. 2, pp. 740–741, August 1987 [Digests 9th
G. thanks...”. Put sponsor acknowledgments in the unnumbered Annual Conf. Magnetics Japan, p. 301, 1982].
footnote on the first page. [7] M. Young, The Technical Writer’s Handbook. Mill Valley, CA:
University Science, 1989.
REFERENCES IEEE conference templates contain guidance text for
The template will number citations consecutively within composing and formatting conference papers. Please
brackets [1]. The sentence punctuation follows the bracket [2]. ensure that all template text is removed from your
conference paper prior to submission to the conference.
Refer simply to the reference number, as in [3]—do not use Failure to remove template text from your paper may
“Ref. [3]” or “reference [3]” except at the beginning of a result in your paper not being published.
sentence: “Reference [3] was the first ...”
