Customer Focus

MANAGING FOR QUALITY AND PERFORMANCE EXCELLENCE, 10E, © 2017 Cengage Publishing,
Satisfying Customers
’ To meet or exceed customer expectations, organizations
must fully understand all product and service attributes
that contribute to customer value and lead to satisfaction
and loyalty.
’ Meeting specifications, reducing defects and errors, and
resolving complaints.
’ Designing new products that truly delight the customer
’ Responding rapidly to changing consumer and market
demands
’ Developing new ways of enhancing customer relationships

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Customer Focus in ISO 9000
’ “Top management shall ensure that customer requirements are
determined and are met with the aim of enhancing customer
satisfaction.”
’ The standards require that the organization determine customer
requirements, including delivery and post-delivery activities,
and any requirements not stated by the customer but necessary
for specified or intended use.
’ The organization must establish procedures for communicating
with customers about product information and other inquiries,
and for obtaining feedback, including complaints.
’ The standards require that the organization monitor customer
perceptions as to whether the organization has met customer
requirements; that is, customer satisfaction.

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Key Customer-Focused Practices for
Performance Excellence (1 of 2)
’ Identify the most important customer groups and markets, considering
competitors and other potential customers, and segment the customer
base to better meet differing needs.
’ Understand both near-term and longer-term customer needs and
expectations (the “voice of the customer”) and employ systematic
processes for listening and learning from customers, potential
customers, and customers of competitors to obtain actionable
information about products and customer support.
’ Understand the linkages between the voice of the customer and design,
production, and delivery processes; and use voice-of-the-customer
information to identify and innovate product offerings and customer
support processes to meet and exceed customer requirements and
expectations, to expand relationships, and to identify and attract new
customers and markets.

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Key Customer-Focused Practices for
Performance Excellence (2 of 2)
’ Create an organizational culture and support framework that allows
customers to easily contact an organization to conduct business,
receive a consistently positive customer experience, provide feedback,
obtain assistance, receive prompt resolution of their concerns, and
facilitate improvement.
’ Manage customer relationships that build loyalty, enhance satisfaction
and engagement, and lead to the acquisition of new customers.
’ Measure customer satisfaction, engagement, and dissatisfaction;
compare the results relative to competitors and industry benchmarks;
and use the information to evaluate and improve organizational
processes.

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Customer Satisfaction
’ …“the result of delivering a product or service that
meets customer requirements.”
’ Customer satisfaction drives profitability. The typical
company gets 65 percent of its business from existing
customers, and it costs five times more to find a new
customer than to keep an existing one happy.
’ Businesses with a 98 percent customer retention rate
are twice as profitable as those at 94 percent.

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Customer Engagement
’ .. customers’ investment in or commitment to a brand
and product offerings.
’ Characteristics:
’ customer retention and loyalty,
’ customers’ willingness to make an effort to do business
with the organization, and
’ customers’ willingness to actively advocate for and
recommend the brand and product offerings.

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Identifying Customers
’ Consumers - those people who ultimately purchase
and use a company’s products.
’ Internal customers - the recipient of another’s output
(which could be a product, service or information)
’ External customers - those who fall between the
organization and the consumer, but are not part of the
organization.

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The natural customer-supplier linkages among individuals, departments, and
functions build up the “chain of customers” throughout an organization that
connect every individual and function to the external customers and
consumers, thus characterizing the organization’s value chain.

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Net Present Value of the Customer
(NPVC)
’ …the total profits (revenues associated with a
customer minus expenses needed to serve a customer)
discounted over time.
’ NPVC is often used to segment customers by profit
potential.

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Key Product Quality Dimensions
’ Performance – primary operating characteristics
’ Features – “bells and whistles”
’ Reliability – probability of operating for specific time and
conditions of use
’ Conformance – degree to which characteristics match
standards
’ Durability - amount of use before deterioration or
replacement
’ Serviceability – speed, courtesy, and competence of
repair
’ Aesthetics – look, feel, sound, taste, smell

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Key Dimensions of Service Quality
’ Reliability – ability to provide what was promised
’ Assurance – knowledge and courtesy of employees
and ability to convey trust
’ Tangibles – physical facilities and appearance of
personnel
’ Empathy – degree of caring and individual
attention
’ Responsiveness – willingness to help customers
and provide prompt service

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Kano Model of Customer
Requirements
’ Dissatisfiers (“must haves”): expected
requirements that cause dissatisfaction if not
present
’ Satisfiers (“wants”): expressed requirements
’ Exciters/delighters (“never thought of ”):
unexpected features

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Voice of the Customer
’ …customer requirements, as expressed in the
customer’s own terms
’ Organizations use a variety of methods, or
“listening posts,” to collect information about
customer needs and expectations, their
importance, and customer satisfaction with the
company’s performance on these measures.

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Customer Listening Posts
’ Comment cards and formal surveys
’ Focus groups
’ Direct customer contact
’ Field intelligence
’ Complaints
’ Internet and social media monitoring

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Analyzing Voice of the Customer
Data
Affinity diagram

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Gap Model – Linking the VOC to Internal
Processes

PERCEIVED QUALITY is a comparison of

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Building a Customer-Focused
Organization
1. Making sincere commitments to customers
2. Ensuring quality customer contact
3. Selecting and developing customer contact
employees
4. Managing complaints and service recovery

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Moments of Truth
’ Customer satisfaction or dissatisfaction takes place
during moments of truth—every interaction between
a customer and the organization.
’ Example (airline)
’ Making a reservation
’ Purchasing tickets
’ Checking baggage
’ Boarding a flight
’ Ordering a beverage
’ Requests a magazine
’ Deplanes
’ Picks up baggage

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Customer Contact Requirements
’ …measurable performance levels or expectations that
define the quality of customer contact with an
organization.
’ Technical requirements: response time (answering
the telephone within two rings or shipping orders
the same day)
’ Behavioral requirements (using a customer’s name
whenever possible)

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Service Recovery and Complaint
Management
’ The average company never hears from 96 percent of its unhappy
customers. Dissatisfied individual and business customers tend
not to complain. For every complaint received, the company has
26 more customers with problems, six of whom have problems
that are serious.
’ Of the customers who make a complaint, more than half will
again do business with that organization if their complaint is
resolved. If the customer feels that the complaint was resolved
quickly, the figure jumps to 95 percent.
’ Customers who remain unsatisfied after complaining result in
substantial amounts of negative word of mouth.

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Complaint Resolution
’ Acknowledge that a customer had a problem (“We’re
sorry you had a problem”)
’ Express empathy for the inconvenience that the
customer encountered; willingly accepting the
complaint (“Thanks for letting us know about it”)
’ Describe corrective action concisely and clearly
(“Here’s what we’re going to do about it”)
’ Appeal to the customer for continued loyalty (“We’d
appreciate you giving us another chance”).

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Manage Customer Relationships
’ Customer-supplier partnerships - long-term
relationships characterized by teamwork and mutual
confidence
’ Customer-focused technology and analytics
’ Most major companies use advanced analytics to “mine”
and understand customer data. Grocery and retail stores
use loyalty cards to capture and analyze detailed data about
customer purchase behavior.
’ Customer relationship management (CRM) software,
designed to help organizations increase customer loyalty,
target their most profitable customers, and streamline
customer communication processes.

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Measuring Customer Satisfaction
and Engagement
1. Discover customer perceptions of how well the organization is
doing in meeting customer needs, and compare performance
relative to competitors.
2. Identify causes of dissatisfaction and failed expectations as well as
drivers of delight to understand the reasons why customers are
loyal or not loyal to the company.
3. Identify internal work process that drive satisfaction and loyalty and
discover areas for improvement in the design and delivery of
products and services, as well as for training and coaching of
employees.
4. Track trends to determine whether changes actually result in
improvements.

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Designing Satisfaction Surveys
’ Identify purpose – who will make decisions using the survey results?
’ Identify the customer
’ Determine who should conduct the survey (internal, third party,
etc.)
’ Select the appropriate survey instrument (written, telephone, face-
to-face, etc.)
’ Design questions and response scales to achieve actionable results:
’ responses are tied directly to key business processes, so that what
needs to be improved is clear; and information can be translated
into cost/revenue implications to support the setting of
improvement priorities.

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Why Customer Satisfaction Efforts
Fail
’ Poor measurement schemes
’ Failure to identify appropriate quality
dimensions
’ Failure to weight dimensions appropriately
’ Lack of comparison with leading competitors
’ Failure to measure potential and former
customers
’ Confusing loyalty with satisfaction

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Measuring Customer Loyalty
’ Overall satisfaction
’ Likelihood of a first-time purchaser to repurchase
’ Likelihood to recommend
’ Likelihood to continue purchasing the same products
or services
’ Likelihood to purchase different products or services
’ Likelihood to increase frequency of purchasing
’ Likelihood to switch to a different provider

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Customer Perceived Value
’ CPV measures how customers assess
benefits—such as product performance,
ease of use, or time savings—against costs,
such as purchase price, installation cost or
time, and so on, in making purchase
decisions.

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