CHAPTER ONE
INTRODUCTION
An entrance examination is an examination that many educational institutions use
to select students for admission. These exams may be administered at any level of
education, from primary to higher education, although they are more common at
higher levels. Online entrance examination systems are very convenient and fast.
Online entrance examination system has three purposes.
1. To allow entrance examination takers at different places to take the examination
at the same time through the online entrance examination website.
2. Through careful planning and proper coding, enable entrance examination,
result checking and admission status on the websites.
3. To integrate database with the program allowing administrator easily addition
of question and creation of entrance examination.
This document will propose all features and procedures to develop the system. This
document specially containing details about objectives, scope limitation, process
model, primary requirements, team development, possible project risks, project
schedule, and finally monitoring and reporting mechanisms. Online entrance
examination system is very useful for Educational Institute to prepare an exam,
save the time that will take to check the paper and prepare mark sheets. It will help
the Institute to entrance examination of students and develop their skills. But
the disadvantages for this system, it takes a lot of times when you prepare the exam
at the first time for usage. And we are needs number of computers with the same
number of students. The effective use of "Online entrance examination system",
any Educational Institute or training centers can be use it to develop their strategy
for putting the exams, and for getting better results in less time.
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However the formulation of question for entrance examination is often treated with
consciousness. With the developing of computer application technology, more and
more computer application software is coming up. This application software‘s
associated to every part of people‘s daily life, and so does the examinations. Just
like other application system, examination systems develop very fast, from simple
stand-alone system to C/S based system, and now some WEB based system.
Although there are a lot of examination systems, but there also have blanks in
some special fields. Examination Evaluation System integrated into the
Multimedia Emulation Training System of certain type equipment is designed and
will be introduced. This system can be used to help people familiar with the
equipment usage quickly which can save money and time. Now the following will
analysis and contrast the existing examination systems, and shoveling out the
improvement of our examination system. Then we will introduce some
characteristics of our system in chapter 3. And in chapter 4 we will introduce the
key technology that applied in our system. At last we make a summary on our
system and make a brief prospect on the future of the examination system.
BACKGROUND OF STUDY
Ibadan city polytechnic was licensed by the National Board for Technical
Education (NBTE) Inspection Committee between the 25 th and 28th of August and
was declared a fully fledged private polytechnic by the Federal Government of
Nigeria.
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The Polytechnic was officially commissioned on the 8 th of Dec 2015 by the then
Governor of Oyo State, Senator Isiaka Abiola Ajimobi , and late The Olubadan of
Ibadan land, Oba (Dr) Saliu Akanmu Adetunji(Aje Ogungunniso) also paid a royal
visit to the institution on the 30 th of July 2016. Ibadan City Polytechnic uses the
manual method of paper and pen for entrance examinations.
The use of online entrance exams involves the experts reasoning process to solve
the problems involved in the manual entrance exams by using certain program
validation in the program properties to check for some criteria. Automation of
entrance examination involves a set of program that manipulate encoded
knowledge to solve problems in a specialized domain that normally requires
human expert.
Edward A. Feigenbaum was one of the people in software based pc consultancy‘s
research who decided in the mid 1960‘s the reason why pc consultancy should be
produced, the reason was that he thought on how important it is to know how
much a computer program can know and the best way to find out would be to try
constructing an artificial expert.
In the process of looking for an appropriate field of expertise Feigenbaum
encountered Joshua Lederberg, the noble laureate biochemist, who suggested that
software for entrance examination in various fields is to be produced together they
began work on DENDRAL, the first software Based Examination system in 1965
at Stanford university.
‗‘when you think you have you have created a program structure capable of
manipulating expert knowledge, you have to get some knowledge into the system”
Joshua Lederberg
The characteristics of this expert system include the ability to encode
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knowledge in a program. It also has the capability to draw it`s reasoning from
meta-knowledge (inference) which is very important feature of expert system. It
has a high performance of helping to solve problem of marking answers without
favoritism.
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IBADAN CITY POLYTECHNIC IS MADE UP OF THREE (3)
FACULTIES NAMELY:
School of Engineering: with the following department: Computer and
Electronics Engineering.
School of Business Administration and Management Studies: with the
following departments: Accountancy, Business Administration and management
School of Applied Sciences: with the following departments: Computer Science
and Statistics.
In Polytechnics like Ibadan city polytechnic, they have not been able to implement
an online entrance examination system which can allow student login and write
their exams from any location around the globe once they have purchase their
entrance examination card., though they have been several anticipated work but no
reliable software to back it up .I have analyzed the situation and discover that
though much effort is required to develop and maintain this online entrance
examination system. I hope all necessary tools within my reach would be reliable
enough to make this software development.
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ORGANIZATIONAL STRUCTURE
DIRECTOR
RECTOR REG
Dean Faculty of Dean Faculty of Dean Faculty of
Engineering Applied Sci Business
administrations
H.O.D’S H.O.D’S H.O.D’S H.O.D’S H.O.D’S H.O.D’S
Exams record
Database
administrator
ACADEMIC STAFF NON-ACADEMIC STAFF
STUDENTS
STATEMENT OF PROBLEM
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This project was written to specifically address the issue of grading students based on
favoritism and sorting. Many universities, Polytechnics and colleges have been running a
manual system of examination grading and it has greatly affected the outcome of results
for the students.
There are many reported cases of wrong marks been allocated to students from a data
collected across federal universities and polytechnics in Nigeria.
According to the data collected by a Non Governmental Organization, many students
have had to re seat for the same course they knew they passed well all because of the
way their scripts were either marked or because they refused to give in to the pressure of
having to sort lecturers out so as to pass that particular course.
This prevailing problem needed to be ironed out quickly so, the introduction of an online
examination system will be a way of allocating the correct grade to each student and
ensuring that there is transparency in the marking and grading of scores to each student
who took the exam.
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PURPOSE OF THE STUDY
This system allows candidates to register and take an examination in the system.
The teachers of this system are allowed to login for contributing questions and
viewing profile of candidates. Administrators will be able to access the system to
sign up to a new entrance examination, manage questions, accounts and view
profile of the candidates
Furthermore, this project is focused on ensuring that the use of an online
examination system is adopted in polytechnics, universities and other institutes of
learning. By doing so, results will be graded accurately, and many students will not
be able to have access to questions through lecturers rather, the computer itself will
be the one generating random questions and marking them immediately the student
submits his or her exam.
It will also ensure that there is cooperation between the data stored in the server of
the Institution and our online entrance examination system. It will be able to deal
with an Online System in an easy way and an efficient manner. Create strong and
secrete data base that allow for any connection in a secret way, to prevent any form
of cyber attack that might want to come from outside. Specify a
privilege to administrators to be able to change their question at will before the
online entrance examination. Prevention of exam malpractices by applying strict
timing possibility for each question and marking of questions immediately, The
student fear of been marked down is eradicated and sorting practice is reduced.
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SIGNIFICANCE OF STUDY
In the modern world with all the complexities involved in running a university
management requires a well structured and scientifically derivable information as a
basis for online entrance examination for the student.
The survival and continuous growth relies on the management of the automated
system. In some places like Europe they make use of the online for entrance
examination for student this method has proven to be very efficient and met so
many standards have been put in place so as to eliminate the manual method of pen
and paper.
The study will contribute positively to show student their answer and admission
status after the exams if they have met the necessary school perquisite.
In this era of dwindling resources the management of public and private institution,
will need an effective system (online entrance examination system).with online
entrance examination system human labor is saved, time and cost is maximized
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effectively.
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SCOPE OF THE STUDY
This Supplementary Specification applies to the Online entrance
Examination, which will be developed by me under close
supervision of Mrs. OLAIYA using all the necessary material
within my reach to ensure a successful project result.
This specification defines the non-functional requirements of the
system; such as reliability, usability, performance, and
supportability, as well as functional requirements that are
common across a number of use cases. (The functional
requirements are defined in the Use Case Specifications.)
Functionality:
Multiple users must be able to perform their work concurrently.
If student is running out of time, it should be notified.
Security:
Protects the system from intruder attacks on the software to alter
results, or gain access to questions. To prevent students from
also accessing questions before the exam starts.
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