SAP® Materials Management Cheat Sheet

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PURCHASING
ME11/ME12/ME13 ME51N/ME52N/ME53N ME21N/ME22N/ME23N ME54N Use ME59N to turn
Create/Change/Display Create/Change/Display Create/Change/Display Release PReqs into POs
XK01/XK02/XK03 Info Record – contains Purchase Requisition – a Purchase Order – instructions from the Purchase Requisition. automatically. Flagged
Create/Change/Display information about a request to procure a certain purchasing organization to a vendor to Automatic PO creation
vendor on different levels: specific material and the quantity of a material or supply a material or service. With the ME29N option in Purchasing
General, Company Code and vendor supplying it. service from a vendor. same transaction Stock Transfer Orders Release Purchase view in material master.
Purchasing organization. can be created. order.

Reports ME5A ME2L ME80RN

Purchase
Requisition Analysis.
Purchase
Order Analysis.
General
analysis.
MATERIAL MASTER

Use MEMASSRQ to make mass changes to PReqs. MM01/MM02/MM03 Batch management MM04
Create/Change/Display Display changes – track
Turn on Source Determination to have SAP help material master – use to MSC1N/MSC2N/MSC3N
who made changes to
with finding the best vendor for the item. create new materials/views, Create/Change/Display Batch. material and when.
extend materials to other Flag Batch Management in
plants/storage locations/sales material master to manage Material
MM17 mass maintenance.
orgs/distribution channels. materials in batches.
MM06
Reports
INVENTORY MANAGEMENT MM60 ME0M
Materials list. Source list for material. Flag for deletion.

MI01/MI02/MI03 MI20 MI07 MI04/MI05/MI06 Posting Blok

Create/Change/Display Inventory Post the differences – Generates Enter/Change/Display
physical inventory documents – material and accounting Set posting block flag to predict any goods movement
Difference list. inventory count.
used during inventory document, which further can be of materials listed. Set Freeze Book Inventory to take a
counts, vendor/customer checked in MB03, MIGO or snapshot of current stock situation and proceed with
stocks reconciliation. mentioned below reports. comparison using this stock.

MIGO Change/Display
MB02/MB03 Output
MB90 from goods Create/Change/Display
MB21/MB22/MB23
Reports
Goods movement – Post Material movement – print/send reservation – Reservations can
Goods Receipt to PO, MB51 MB52 MB5B MB5T MMBE
Inbound Delivery, perform document. the documents generated be created automatically, for Material Warehouse Stock for Stock in Stock Overview.
Transfer postings, post by goods movement. example when goods issue for Document list. stock. posting date. transit.
Goods Issue. sales order is created.
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LOGISTICS INVOICE VERIFICATION Use option GR based Invoice verification on one of the levels: Vendor master,
Inforecord, PO in order to post invoices only for those PO’s for which the GR is posted:

MIRO MIR7 MR8M

Enter Invoice. Post Incoming invoice, Park Invoice. Often used when invoices are created via interface from Cancel Invoice Document.
Credit/Debit memo for PO or inbound delivery. external system to check the document and add necessary details. Please enter reversal reason.

Reports
FBL1N MIR4 MIR5 MIR6
MR11
Display/Change line items – Displays Display Invoice Display list of Invoice
Maintain GR/IR Document.
invoices with document and payment statuses. Invoice Documents. Overview.
Clearing Account.
Has the option of mass processing.

MATERIAL REQUIREMENT PLANNING

MD01
MD04
Total Planning Online – Run MRP MY NOTES
Stock/Requirement list shows current stock status.
for all products on plant level.
MDBT ME01/ME03/ME04
Total Planning as background job - Run MRP Maintain/Display/Change Source list for
for all products on plant level in background. single material/plant. Use Generation option to
use historical data for entries creation.
MD03
Run MRP for single item (material/plant level). ME05/ME06/ME07
Generate source (mass entry option).
Enter relevant info in material master MRP 1 view (e.g.
Reorder Point Planning, Forecast-based planning,
Time-phased material planning). If you don't want to run Reports
MRP on the material then MRP type "ND" can be
maintained in the material master. CO09 MD06 MD07
Enter Scheduling indicator "2" to do lead Availability Collective Stock/Requirements
time scheduling and consider routing times to overview. display of Collective
calculate planned order dates. MRP list. display.
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MASTER DATA
XD04 XD05 VK11/VK12/VK13 VB01/VB02/VB03 VB11/VB12/VB13
Display change Used to block Customer Create/Change/ Create/Change/Display Listing/Exclusion. Use to Create/Change/Display
XD01/XD02/XD03 documents – on different levels: Display Conditions, restrict customer’s buying choice. If materials are Material determination –
Create/Change/Display Track the changes Global or Sales Areas. i.e. price conditions, on the exclusion list, customer cannot buy them. If Manage materials
customer. Data can be entered on the for customer discounts, etc. listing is used, customer can buy materials only substitutions. If Product A
different levels e.g. Company code master. from Listing list. Possible to set by customer group is not in stock, substitute
level, Sales Area level. and material group. with Product B.

VD51/VD52/VD53 CS61/CS62/CS63
Create/Change/Display Create/Change/Display Sales Order Bill of
Customer-Material master record, Material. Use to create make-to-order CREDIT MANAGEMENT
e.g. customer material number production of products according to the
determination in Sales Order. requirements of customers. FD32/FD33
Change/Display Customer credit management. Use
Reports VD59 VCUST V/LD to set up credit limits, credit horizon, risk categories Reports
List Customer- Customer Pricing per customers/credit control areas, check payment
Material-Info. list. reports. history, status. Blocked
VKM1 SD Documents.

Mass
F.34 Change Customer Credit Management. Released SD Documents.
Use to release blocked SD Document. VKM2
VKM4
SALES

VA41/VA42/VA43 Create/Change/Display Inquiry. Created as a response to Sales Orders. rebates.

Create/Change/Display Initial sales activities can be customer’s inquiry. Quotation When creating
Credit and Debit Returns & Consignments.
Contract. Sales Order created in the form of inquiry, e.g. has validity period. credit/debit memo
customer is asking for a specific memo requests, request, create
can be created with the
product, price or availability. i.e. price Reports documents with
reference to a contract. VA01/VA02/VA03
Create/Change/ Display Order. corrections, reference.
With this transaction you can mistakes,
VA11/VA12/VA13 VA21/VA22/VA23
Create/Change/Display Quotation. create.
VA51/VA52/VA53 CO09 VBO1/VBO2/VBO3 VB(D
Create/Change/Display Item Stock availability overview. To check the Create/Change/Display Extend Rebate agreement. Use VA15 VA25 VA05N VA45
proposal. Manage the list of availability of special stock, please tag rebate agreement. to extend the validity date of
materials and order the corresponding radio button. the existing rebate Inquires Quotations List of Sales List of
quantities that can be agreement. list. list. Orders. Contracts.
copied into a sales order.
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SHIPPING AND TRANSPORTATION

MY NOTES
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VL01N/VL02N/VL03N VL10
Create/Change/Display Outbound Delivery. After an Collective processing of Documents due for
BILLING
outbound delivery is created, it can be packed via delivery. Used for mass outbound delivery
VL02N and Goods issue can be posted. creation. Log track the progress is available. Reports

VF01/VF02/VF03 VF11 VBOF VF31 FBL5N VF05N VB(8

VL10B VL71 VT01N/VT02N/VT03N VT06
Create/Change/Display Cancel billing Update billing Issue billing Accounts Receivable. Used to List of Billing List Rebate
Collective processing for Stock
Billing document.
Transfer document. Outbound
Order. Use to mass create
Create/Change/Display
documents. Data documents.Shipment
Used tomass display billing documents per Documents. Agreements
delivery Shipment.
update after changes.
process outputs for account with document status
outbound deliveries for STO.Appropriate output. billing documents (print (Cleared/opened items). Option of
Credit Management.
reversal reason rebate conditions
must be entered. are applied. forms, IDOC’s, etc.) mass changing payment data.

VLPOD
Change document. Use to process proof of delivery in order to proceed further with billing creation. If Proof of Delivery is configured in
customer master, the invoice cannot be issued until the customer confirms the goods are received.

Reports
VL06O VT11 VT12 VT14
Outbound delivery Transportation Shipment Utilization
monitor. Planning List. completion list. list.
 SAP® FINANCIAL ACCOUNTING CHEAT SHEET
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GENERAL LEDGER ACCOUNTS PAYABLE

MASTER DATA

DOCUMENT POSTING Create GL Account in Chart of Accounts first

before creating for Company Code level. DOCUMENT ENTRY
FSP0 Data: General information:
FB01/FB02/FB03 FB08 F-03 Create/Edit account in account number, FB01/FB02/FB03 FB65 F110
Post/Change/Display document Reverse document Clearing. Clear Chart of Accounts. description, type, group.
Use existing doc as reference for Post/Change/Display document. Credit Memo. Payment run.
Enter reversal reason: open items Process documents
new one. manually. Create/Edit
FS00 account in Data: Account control, that should be paid.
Company Code. management, entry control,
bank details, interest FB60
calculation, tax category. Enter vendor invoice. FB10 F-53
FB50 F.80 F-13
Automatic
Enter G/L Account Document. Mass reversal. Use clearing using REPORTS Transaction allows to park and
edit document.
Document Fast entry.
Post simple document
Post outgoing
payment (manual
Direct posting to G/L account. to reverse the list defined posting).
quickly.
Parked doc doesn’t affect to G/L of documents. clearing rules.
Display line items. F-03
account balances. Used as draft
without complete data. FBL3N/FAGLL03 S_ALR_87012284
Financial statements. Reconciliation. Carry out F.07 F-44
FS10N/FAGLB03
extended reconciliation within Balance Carryforward. Clear vendor.
FBCJ Financial Accounting as part of Use as a part of
year-end closing.
FAGL_FC_VAL OB08
Foreign currency Display balances with drill down. G/L month-end closing.
Currency exchange Cash
valuation of open items. rate entry. journal. Note: FAGL* transaction is relevant for New
General Ledger only.
MASTER DATA
Maintain 2 levels in master data:
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BANK ACCOUNTING FK01/FK02/FK03

Create/Change/Display
FK05
Block /Unblock vendor
FK06
Mark vendor
MASTER DATA Vendor Master Data. in accounting. for deletion.

DOCUMENT ENTRY AND FI01/FI02/FI03 FI06 FI04 Maintain 2 levels in master data: i.e. address, i.e. accounting information, payment
control and payment transactions. information, dunning/correspondence.
TRANSACTIONS Create/Change/Display Mark for deletion Display changes to
Bank master data. bank master data. bank master data.

F-47 FEBAN REPORTS

Down payment request.
Use to create outgoing Bank statement post
processing. Use to post
REPORTS FK10N S_ALR_87012078
payment request.
statement items manually. Display balances. Show Credit and Debit Due Date Analysis for
S_P00_07000008 turnover with drill-down function. Open Items. Payment forecast.
F110
S_PL0_09000467 Display of bank changes.
Payment Run. Create a S_ALR_87012086 FBL1N
payment run to Convert with DME
process payments Engine. Convert bank RFZALI20 Vendor List for displaying vendor Display/Change open items.
integrated with statements applicable master data.
for posting layout. Payment list. Use to display payments created by payment run.
external bank system.

F110 S_P99_41000099
FF_5 Payment program. Display payment lists/logs via the menu Edit-> Payment List to display all invoices due for payment and all
Import bank statement file. Parameters/Proposal/Payment. items which are not marked for payment.
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ASSET ACCOUNTING MANUAL VALUE

CORRECTION: MASTER DATA
ABZU ABAVN
Asset Retirement
Write-up posting to
DOCUMENT POSTINGS reduce accumulated
by scrapping. AS01/AS02/AS03
depreciation. Create/Edit/Display asset

ACQUISITIONS: CAPITALIZE ASSET TRANSFERS: RETIREMENTS: AS11/AS12/AS13 AS05/AS06 AW01N

ABZON ASSET UNDER AIAB Create/Edit/Display Lock/Delete Asset Asset Explorer to display and
CONSTRUCTION: ABUMN F-92 analyze asset values
Acquisition with automatic 2-STEP Distribute sub-asset
Transfer within a Asset sale to a
offsetting entry. Asset PROCESS: line items. Company Code. customer.
acquisition against G/L
clearing account.

REPORTS
F-90 AIBU ABT1N ABAON ABAA
Direct acquisition Settle cost to Intercompany Asset Asset Sale without Unplanned Depreciation.
from a vendor. final asset. Transfer between 2 customer to a Post additional AR01 S_ALR_87011990 S_ALR_87012048
Company Codes. clearing account. depreciation to asset. Asset Balances to Asset History Sheet. Most Asset Transactions to
display the values important and display all individual
ABZP of all assets in a comprehensive asset report in transactions in a
depreciation area. roll-forward format. fiscal year by asset.
Acquisition from
affiliated company.

ACCOUNTS RECEIVABLE MASTER DATA

Maintain 2 levels in master data: MY NOTES
FD01/FD02/FD03
DOCUMENT ENTRY
Create/Change/Display Customer i.e. accounting
Master Data. Maintain 2 levels in i.e. address, control and information, payment
master data: payment transactions. information, dunning/
FB01/FB02/FB03 FB75 F-32 correspondence.
Post/Change/Display Credit Memo. Clear customer. FD05 FD06
document. Block /Unblock customer Mark customer
in accounting. for deletion.

FV70 FV75 FB70

Park/Edit Invoice. Credit memo parking. Invoice. REPORTS
FD10N FBL5N FD11
F150 Display balances. Display/Change Customer Analysis, i.e.
Dunning. Process overdue payments according to contract terms and notify Debit-credit turnovers Line items. account balance, sales,
customer via dunning letter. with drill-down function. open items, etc.
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PROFITABILITY ANALYSIS COST ELEMENT & COST

MASTER DATA
CENTER ACCOUNTING
KES1/KES2 KES3
PLANNING Change/Display Define Characteristic
PLANNING
Characteristic values. hierarchy. Use the
Used as target fields hierarchy to define
in derivation. complete derivation. KP04
KEPM KEUB KEGB KO9E KP46/KP47 KSVB
Edit planning Execute plan Indirect activity Settle KEDE KE41/KE42/KE43 Set Planner Profile. Change/Display Statistical Execute Plan
data. assessment. order plan. You can define key figures. Statistical Distribution. Use to
allocation. Maintain Derivation rules. Create/Change/Display your own planning
Use this transaction to Condition Records/Prices. key figures planning. distribute primary costs.
rules.
define your own Use to create conditions
derivation rules. are relevant for CO-PA. KSCB
KSUB
ACTUAL POSTINGS Execute Plan Assessment. Distribute costs from
KEPC Execute Plan Indirect Activity Allocation.
primary objects to secondary. Calculation per period and version.
KE26 KE27/KE29N Assign costing keys to Any Characteristics.
Repost accounting Execute/ History list
document. Repost
documents with new data.
Periodic Valuation.
REPORTS ACTUAL POSTINGS
KB11N/KB13N/KB14N KB41N/KB43N KSC5
KE21N/KE24 KE24 KE25
Enter/Display/Reverse Enter/Display Manual Activity allocation cycle. Indirect
Create/Display line items. List of documents per selected parameters. Display Line Display Line Manual reposting of
Item List Actual. Item List Plan. reposting of Revenues. activity allocation automatically
primary costs. assigns activity quantities in plan and
actual.

KSII KSV5 KSU5 KSS2

Actual activity Execute actual Execute actual Cost splitting. Split the
price calculation, distribution. assessment. actual cost posted to
i.e. Total actual Use to Distribute costs from the cost center for
PRODUCT COSTING cost/Actual
activity quantity.
distribute
primary costs.
primary objects to
secondary.
actual activity price
calculation.

MASTER DATA
DOCUMENT ENTRY MASTER DATA
CKAPP01
Display materials to be costed. KS01/KS02/KS03 OKEON KL01/KL02/KL03

CK74N/CK75N/CK76N Create/Change/Display Change Standard Create/Change/Display Activity

CK11N/CK13N/CK33 Cost center. hierarchy of Cost Centers. type. Classify activities to be
Create/Change/Display
Additive cost. Additive Create/Display/Compare REPORTS performed by a cost center.
Cost estimate with
cost estimation. quantity structure. KA01/KA02/KA03 KK01/KK02/KK03
S_ALR_870999030 S_ALR_870999031 Create/Change/Display Cost element. Cost Statistical key figures. Use as an
CKUC Result of Costing Run. Price vs Cost Estimate. elements should be assigned to allocation base for periodic
Cost estimate without quantity structure. Multilevel costing. G/L expense accounts. allocations and for analysis purposes.
Costing without quantity structure. Does not search for
routing and bill of material. CK86_99
Cost multilevel BOM. Detailed costing report of a REPORTS
particular material number that has a BOM.
CK40N KSB5N KSBL KSBB
Edit Costing run. CK80_99 Actual Cost Cost Centers: Application Tree Report Selection CCA.
Cost components. Documents. Planning overview. Use to configure reporting tree.
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PROFIT CENTER ACCOUNTING MASTER DATA

PLANNING ACTUAL POSTINGS KE51/KE52/KE53 KCH1/ KCH2/ KCH3

Create/Change/Display Profit center. Profit Creation/Changing/Display
Center must be activated via button. of Profit Center Groups.
7KEP 7KE5/7KE6 9KE0/9KE9 9KE5/9KE6
Set planner profile. Change/Display Enter/Display Profit Enter/Display Statistical
Include your parameters Statistical Key Figures. Center document. Use for Key Figures. KK01/KK02/KK03
for planning. Set up Statistical Key direct PCA postings. Create/Chang/Display Statistical Key Figures. Use to analyze information, i.e.: Sales per
Figures for reporting
and analysis purposes. employee. Personnel costs per employee

7KE1/7KE2 4KEB 3KE5/4KE5 2KES

Change/Display Distributions. Distribute Assessment/Distribution. Balance Carryforward.
REPORTS
Cost/Revenues. Costs and primary costs between Perform closing activities. Transfer other balances
revenues characteristics. elements. to PCA. KE5T KE5Z KE5Y
Compare G/L Accounts Profit Center: Profit center:
7KE3/7KE4 3KEB 1KEK FI <-> EC-PCA. Use to Actual Line Items. Plan Line Items.
Change/Display Balance Assessments. Transfer Transferring Payables/Receivables. Generate PCA line item compare G/L Accounts List of documents List of documents
sheet accounts. Plan primary costs/revenues to documents equal to the total of each GL account balance of in FI with Profit Center were posted as were posted as
inventories characteristics. the secondary elements. AR/AP reconciliation accounts, split by profit center. Accounting. actual values. plan values.

INTERNAL ORDERS
MASTER DATA MY NOTES
DOCUMENT ENTRY
KO01/KO02/KO03
Create/Change/Display Internal order. To
KO12/KO13 KSWB create an order specify order type
Change/Display Execute Plan
Overall values. periodic reposting.
REPORTS
KGP2 KO9E
Plan Overhead Allocation. Use Planned Settlement. Plan to KSB5 KOK5
calculate overhead per order. values order settlement.
Display Actual Cost Master data list
Documents. for orders.
CPUA KO88/KO8G
Plan Template Allocation. Individual/Collective order KABL KOB1
Use to create Template settlement. Allocate costs of Order: Planning overview. Orders. Actual
Allocation per order. an internal order to one or line items.
more receivers
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NAVIGATION
Favorites Menu (user-created Add Delete Move Favorites
menu of favorite transactions) to Favorites from Favorites

Command field for entering Closed and Open Folders Page up, Page down
transactions. Use drop-down
to retrieve recently used Create New SAP session Create Desktop shortcut Settings Help
transactions. Opens in new window from active transaction Alt+F12
Not case-sensitive Transaction - Lowest level
of navigation, double-click to Find, Find Next
Example: /nfb01 or /nFB01
open, right-click for options.

Go to standard SAP Menu

(includes all modules/transactions) MENU ITEMS

Back - F3 Cancel - F12 Go to User Menu SU3 – User Profile SP02 – My Spool Requests SMX – My Job Overview
(contains only modules/
Exit - Shift + F3 Extras > Settings > Display Technical names
transactions assigned to you)
System > User Profile > Own Data> Defaults > Output Device
Alt+F12 > Hard Copy (Print screen)

/o = Open “/o + T-code” Open t-code in new session

/n = New “/n + T-code” Exit current t-code, open new t-code
COMMON FUNCTIONS /nex – Close SAP no prompt /i - Close SAP with prompt

Possible Entries - F4 Required Field

Display details of selection Change Data Delete selected row

Wildcard Search
Execute - F8 Display Data Add new row The asterisk (*) can be positioned at the
beginning, middle or end of key words.
Overview Item Create New item Print
Example:
Select all, Select Block, Searching for Customer ‘Port Authority’,
Expand All Create Copy of item the following entries can be made to
Deselect all
complete the search:
Collapse All Using Layouts – Change, Port* *Authority* *Authority
Select, Save
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BASIC SELECTION CRITERIA Variant functions available in SAP reporting screens

Import data to Selection Create a variant – Enter values

Add Dynamic Selection Criteria - Shift + F4 Criteria from Text file for selection criteria, then Save as
variant

Add Multiple selection Get a Variant – Select a variant to

be used as report criteria

Change a variant – Get a variant,

Maintain Selection = > < not equal etc. make selection changes, Save as
variant again

Delete a variant –
Upload values from Clipboard Choose/Change selection options Select Goto > Variants > Delete in SAP menu

COMMON REPORTING FUNCTIONS

MY NOTES
Sorting Report Data Rank report data by values Downloading report
Ascending / Descending in a selected column to a local file

Add Total to Change the Send Report

selected column Analysis Currency via email

View the report Save report in

Add Subtotals
drilldown structure Excel format

Create a filter, Switch the value of Save report in

Delete a filter a drill down Word format
level

Create graph Run report in Background mode:

Customize user Program > Execute in Background
drill downs