Descriptive Research Method.

This method was concerned primarily with the

descriptive of facts. It was a fact-finding method of adequate interpretation.

This method helped the proponents formulate the best possible alternative for

improvement of the current system through careful analysis, interpretation, and

determination of its defects and how it could be produced and eliminated. Library

research method also used to substantiate the data gathered from the feasibility study.

Also this studies conditions as they exist.

Creative Research Method.This is the formulation of new ideas (or a new set of ideas)

that open up a new cognitive frame or bring theoretical claims. It also helps answer

complex contemporary questions that traditional methods alone cannot.

Respondents of the Study

The respondents of the study were comprised of thirty(30) random persons coming

from students whose ages range from 15 years old and above of both women and men.

All the chosen respondents are qualified to answer the given surveys that are provided

by the proponents of the system.

Research Instruments

To gather the needed data for the study, the subsequent instruments were employed:

Questionnaire.This questionnaire used in this study was structured questionnaires. It

specified the set of response alternatives and the response format. It refers to the

comments of the respondent either positive or negative and either reaction upon using

the proposed system. In order to formulate and design an effective system, the

proponents addressed evaluation sheet to selected respondents whom they introduced

the new developed system.

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Observation. This is based on direct observation of the proponents. It helped in the

analysis of data gathered and gave weight to authenticity of the answers given in the

questions.

Validation of Instruments

The constructed questionnaire and evaluation form for the study was subjected

through validity and reliability test. Comments by the proponents’ adviser from AMA

Computer College – Fairview Campus were reviewed and incorporated for validity. The

proponents also sought the help of a grammarian to make sure that the instruments

used are grammatically correct.

Analytical Tools. The analytical tools used by the proponents to plan and develop the

proposed system, and to illustrate and determine the flow of the program where:

System Flowchart. It is a graphical representation of the steps in the solution of the

problem in which symbols represent the operation, data flow hardware and system plan.

Gantt Chart.A visual representation of a project schedule, a type of bar chart. A Gantt

chart shows the start and finish dates of the different required elements of a project.

Henry Laurence Gantt, an American mechanical engineer, is recognized for developing

the Gantt chart.

Visual table of Contents (VTOC).It is a diagram that shows the level of detail

increasing from top to bottom of the proposed system.

Data Flow Diagram (DFD).It maps out the flow of information for any process or

system. It uses defines symbols like rectangles, circles, arrows plus short text labels to

show the inputs, outputs, storage points and routes between each destination.

Input Process, Output (IPO). Is a widely used approach in systems analysis and

software engineering for describing the structure of the information processing program
24
or other processes. It is also a graphical representation of all the factors that make up a

process.

Software Development Methodology

Software development is a framework that is used to structure, plan and control the

process of developing an information system. Common Methodologies include waterfall,

prototyping, iterative and incremental development, and extreme programming.

The proponents will have used the gathered data to visualize the output of the proposed

system using methods in developing the software.

Figure 3.0

Agile Software Development

Figure 3.0 shows the Agile Software Development model in which you can see that the

Agile software development is an approach to software development under which

requirements and solutions evolve through the collaborative effort of self-

organizing and cross-functional teams and their customersend users. It advocates

adaptive planning, evolutionary development, early delivery, and continual improvement,

and it encourages rapid and flexible response to change.

Software Development Methods

Planning.In this stage, the proponent prepares the requirements of the proposed

system. The proponents gather information on how to create a system and information
25
about the requirements of the end-users that was used in the development of the

proposed system. In this stage, sub-methods are undergone, namely, Requirements

Breakdown, Prioritization, and Identification of Iteration Schedule.

Feedback.In this phase, the proponents are able to clarify their understanding on their

proposed system, helped them see things in new ways and helped them correct their

course. This is also where the proponents consider the feedback of the users so that

they will be able to plan and improve their system according to the liking of the users.

There is a stage of demonstration and retrospect, which makes presents how the plan is

to be undergone.

Implementation.Is a realization of a technicalspecification or algorithm as

a program, software component, or other computer system through computer

programming and deployment. Many implementations may exist for a given specification

or standard. The Implementation is when the plan is executed, or when the coding in the

program happens, and certain parts of the developed system are made. The design and

programming, or front-end and back-end development is made in this stage, developing

the system itself, ready to be tested, and checked for lacking features or prevalent

problems.

Testing.This stage is when the researchers run the application in development for error

checking, problem sighting and bug-fixing. This stage is where the researchers undergo

trial and error to detect errors in the system in order to ensure that the proposed system

will work. It also provides an objective, independent view of the software to allow the

project developers to appreciate and understand the risks of software implementation.

Methods Used for Evaluation of the Study

This section discusses how the results were evaluated in terms of the performance and
26
to determine:

Technical Feasibility.Is the complete study of the project in terms of input, output,

fields, programs and procedures. For this method the proponents have a very effective

tool for long term planning and trouble shooting. For the technical feasibility should most

essentially support the information of the group.

These also identify technology which is likely to have an economic success.

Economic Feasibility.In this method, the proponents say whether the system is

economically feasible or not. This also demonstrate the net benefit of a proposed project

for accepting or disbursing electronic funds/benefits, taking into consideration the

benefits and cost to the user, agency or the general public as a whole

Operational Feasibility.In this method, we measured how well the proposed study

solved the problems in the existing system and how the proposed system satisfied the

requirements in the analysis of the system development.

This method refers to the measure of solving problems with the help of a new proposed

system.

Statistical Treatment of Data

The statistical tools used for the study in the interpretation of data and the testing of

null hypothesis were the Percentage Formula, Likert Scale, Mean, Weighted Mean,

Standard Deviation, T-test and Ranking. The formulas for the statistical tool used are the

following:

Percentage Distribution. Percentage and frequency of distribution were used describe

the profile of the respondents of the study in terms of age, gender and profession. The

percentage is calculated using the following formula.

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 𝑓
𝑷𝒆𝒓𝒄𝒆𝒏𝒕𝒂𝒈𝒆 % = 𝑥100
𝑁

Where:

𝑓 −Represents the cores in the distribution

𝑁 −Represents the total number of respondents

Likert Scale. To interpret the percentage of the respondents as to the effectiveness of

the motivation factors, the five-point Likert scale was used with the following equivalent

points.

Table 3.0

Likert Scale

Verbal

Rate Scale Interpretation

4.51 – 5.00 5 Very Effective

3.51 – 4.50 4 Effective

2.51 – 3.50 3 Satisfactory

1.51 – 2.50 2 Fair

1.00 – 1.50 1 Poor

Table 3.0 shows the Likert Scale with its corresponding rating which interprets the

perception of the respondents to the effectiveness of the motivation factors. The scale of

1 is Poor, 2 is Fair, 3 is Satisfactory, 4 is Effective, and 5 is interpreted as Very Effective.

This scale is used to interpret the effectiveness of the motivation factors of the

respondents.

Mean. It is used to derive the central tendency of the data in question. Adding all the
28
data points in a population and then dividing the total by the number of points determine

it. The resulting number is known as the mean or the average.

∑𝑥
𝑀𝑒𝑎𝑛 𝑋 =
𝑁

Where:

∑- represents the summation.

𝑥- represents the evaluator rating for each given criterion.

𝑁- represents the total number of respondents.

Weighted Mean.It is an average computed by giving different weights to someone of

the individual values. It is considered as the proper weights assigned to the observed

values according to their relative importance. The weighted mean is calculated using the

following formula.

∑(𝑋1 + 𝑋2 + ⋯ + 𝑋𝑛)
𝑊𝑒𝑖𝑔𝑕𝑡𝑒𝑑𝑀𝑒𝑎𝑛(𝑊𝑀) =
𝑁

Where:

∑ - represents the summation

X - represents the Mean of each given criteria.

𝑁- represents the total number of criteria.

Standard Deviation.The standard deviation was used to measure of variability,

measuring the spread of the data set and the relationship of the mean to the rest of the

data. If the data points are close to the mean, indicating that the responses are fairly

uniform, then the standard deviation will be large. If all the data values are equal, then

the standard deviation will be zero. The standard deviation is calculated using the

following formula.

29
 2
∑𝑓 𝑋 − 𝑋
𝑆=
𝑛−1

Where:

∑ - Represents the summation.

if sample size is sufficiently large and the underlying data are normally distributed. The

T-test is calculated using the following formula.

𝑊𝑀𝑃 − 𝑊𝑀𝐸
𝑡=
𝑆𝑃2 𝑆𝐸2
𝑛𝑝 + 𝒏𝑬

Where:

𝑊𝑀𝑃 - weighted mean of the proposed system.

𝑊𝑀𝐸 - weighted mean of the existing system.

𝑆𝑃2 - standard deviation of the proposed system.

𝑆𝐸2 - standard deviation of the existing system.

𝑛 - total number of criteria.

Cost Benefit Analysis (CBA). A systematic approach to estimating the strengths and

weaknesses of alternatives (for example in transactions, activities, functional business

requirements); it is used to determine options that provide the best approach to achieve

benefits while preserving savings. Quantities and adds all the positive factors, these are

the benefits. Then it identifies quantities and subtracts all negatives, the cost. This is

also a technique used to compare the total cost of a programmed/project with it’s
30
benefits, using a common metric. This enables the calculation of the net cost or benefit

associated with the programmed. The following shows the formula that is needed for the

computation of the development of the system, hardware and cost of labour or the

people-ware.

Hardware Acquisition

Formula:

𝐻𝑎𝑟𝑑𝑤𝑎𝑟𝑒𝐶𝑜𝑠𝑡
𝑥𝐷𝑒𝑣𝑒𝑙𝑜𝑝𝑚𝑒𝑛𝑡
𝐿𝑖𝑓𝑒𝐸𝑥𝑝𝑒𝑐𝑡𝑎𝑛𝑐𝑦
𝑆𝑎𝑙𝑣𝑎𝑔𝑒𝑉𝑎𝑙𝑢𝑒 =
12𝑚𝑜𝑛𝑡𝑕𝑠

𝐻𝑎𝑟𝑑𝑤𝑎𝑟𝑒𝐶𝑜𝑠𝑡 − 𝑆𝑎𝑙𝑣𝑎𝑔𝑒𝑉𝑎𝑙𝑢𝑒
𝐴𝑛𝑛𝑢𝑎𝑙𝐷𝑒𝑝𝑟𝑒𝑐𝑖𝑎𝑡𝑖𝑜𝑛 =
𝐿𝑖𝑓𝑒𝐸𝑥𝑝𝑒𝑐𝑡𝑎𝑛𝑐𝑦

𝐴𝑛𝑛𝑢𝑎𝑙𝐷𝑒𝑝𝑟𝑒𝑐𝑖𝑎𝑡𝑖𝑜𝑛
𝑀𝑜𝑛𝑡𝑕𝑙𝑦𝐷𝑒𝑝𝑟𝑒𝑐𝑖𝑎𝑡𝑖𝑜𝑛 =
12𝑀𝑜𝑛𝑡𝑕𝑠

𝐻𝑎𝑟𝑑𝑤𝑎𝑟𝑒𝐷𝑒𝑝𝑟𝑒𝑐𝑖𝑎𝑡𝑖𝑜𝑛 = 𝑀𝑜𝑛𝑡𝑕𝑙𝑦𝐷𝑒𝑝𝑟𝑒𝑐𝑖𝑎𝑡𝑖𝑜𝑛 𝑥 𝐷𝑒𝑣𝑒𝑙𝑜𝑝𝑚𝑒𝑛𝑡𝑃𝑒𝑟𝑖𝑜𝑑

Software Development Cost

Formula:

𝑆𝑜𝑓𝑡𝑤𝑎𝑟𝑒𝐶𝑜𝑠𝑡
𝑥𝐷𝑒𝑣𝑒𝑙𝑜𝑝𝑚𝑒𝑛𝑡
𝐿𝑖𝑓𝑒𝐸𝑥𝑝𝑒𝑐𝑡𝑎𝑛𝑐𝑦
𝑆𝑎𝑙𝑣𝑎𝑔𝑒𝑉𝑎𝑙𝑢𝑒 =
12𝑚𝑜𝑛𝑡𝑕𝑠

𝑆𝑜𝑓𝑡𝑤𝑎𝑟𝑒𝐶𝑜𝑠𝑡 − 𝑆𝑎𝑙𝑣𝑎𝑔𝑒𝑉𝑎𝑙𝑢𝑒
𝐴𝑛𝑛𝑢𝑎𝑙𝐷𝑒𝑝𝑟𝑒𝑐𝑖𝑎𝑡𝑖𝑜𝑛 =
𝐿𝑖𝑓𝑒𝐸𝑥𝑝𝑒𝑐𝑡𝑎𝑛𝑐𝑦

𝐴𝑛𝑛𝑢𝑎𝑙𝐷𝑒𝑝𝑟𝑒𝑐𝑖𝑎𝑡𝑖𝑜𝑛
𝑀𝑜𝑛𝑡𝑕𝑙𝑦𝐷𝑒𝑝𝑟𝑒𝑐𝑖𝑎𝑡𝑖𝑜𝑛 =
12𝑀𝑜𝑛𝑡𝑕𝑠

𝐻𝑎𝑟𝑑𝑤𝑎𝑟𝑒𝐷𝑒𝑝𝑟𝑒𝑐𝑖𝑎𝑡𝑖𝑜𝑛 = 𝑀𝑜𝑛𝑡𝑕𝑙𝑦𝐷𝑒𝑝𝑟𝑒𝑐𝑖𝑎𝑡𝑖𝑜𝑛 𝑥 𝐷𝑒𝑣𝑒𝑙𝑜𝑝𝑚𝑒𝑛𝑡𝑃𝑒𝑟𝑖𝑜𝑑

Miscellaneous Cost

31
Formula: 𝑀𝑖𝑠𝑐𝑒𝑙𝑙𝑎𝑛𝑒𝑜𝑢𝑠𝐶𝑜𝑠𝑡 = 𝑇𝑜𝑡𝑎𝑙𝑜𝑓𝑎𝑙𝑙𝑚𝑖𝑠𝑐𝑒𝑙𝑙𝑎𝑛𝑒𝑜𝑢𝑠

Overhead Cost
Formula:
𝑁𝑜. 𝑜𝑓𝑊𝑎𝑡𝑡𝑠 𝑥 𝑁𝑜. 𝑜𝑓𝐻𝑜𝑢𝑟𝑠𝐴𝑀𝑜𝑛𝑡𝑕
𝐾𝑤𝑕𝑢𝑠𝑒𝑑𝑓𝑜𝑟𝑒𝑞𝑢𝑖𝑝𝑚𝑒𝑛𝑡 =
1𝐾𝑤𝑕(1000𝑤𝑕)

𝑇𝑜𝑡𝑎𝑙𝑂𝑣𝑒𝑟𝑕𝑒𝑎𝑑𝐶𝑜𝑠𝑡

= 𝐵𝑎𝑠𝑖𝑐𝑐𝑕𝑎𝑟𝑔𝑒𝑓𝑜𝑟1𝑠𝑡𝑚𝑜𝑛𝑡𝑕 + 𝐵𝑎𝑠𝑖𝑐𝑐𝑕𝑎𝑟𝑔𝑒𝑓𝑜𝑟2𝑛𝑑𝑚𝑜𝑛𝑡𝑕

+ 𝐵𝑎𝑠𝑖𝑐𝑐𝑕𝑎𝑟𝑔𝑒𝑓𝑜𝑟3𝑟𝑑𝑚𝑜𝑛𝑡𝑕

Total Software Development Cost

= 𝑇𝑜𝑡𝑎𝑙𝐻𝑎𝑟𝑑𝑤𝑎𝑟𝑒𝐶𝑜𝑠𝑡 + 𝑇𝑜𝑡𝑎𝑙𝑆𝑜𝑓𝑡𝑤𝑎𝑟𝑒𝐶𝑜𝑠𝑡 + 𝑇𝑜𝑡𝑎𝑙𝐿𝑎𝑏𝑜𝑟𝐶𝑜𝑠𝑡

+ 𝑇𝑜𝑡𝑎𝑙𝑀𝑖𝑠𝑐𝑒𝑙𝑙𝑎𝑛𝑒𝑜𝑢𝑠𝐶𝑜𝑠𝑡 + 𝑇𝑜𝑡𝑎𝑙𝑂𝑣𝑒𝑟𝑕𝑒𝑎𝑑𝐶𝑜𝑠𝑡

Software Cost

Formula:

𝑇𝑜𝑡𝑎𝑙𝑆𝑜𝑓𝑡𝑤𝑎𝑟𝑒𝐷𝑒𝑣𝑒𝑙𝑜𝑝𝑚𝑒𝑛𝑡𝐶𝑜𝑠𝑡
𝑆𝑜𝑓𝑡𝑤𝑎𝑟𝑒𝐶𝑜𝑠𝑡 =
𝑁𝑢𝑚𝑏𝑒𝑟𝑜𝑓𝐶𝑜𝑝𝑖𝑒𝑠

Selling Price

Formula:

Mark up = 25%

𝑆𝑒𝑙𝑙𝑖𝑛𝑔𝑃𝑟𝑖𝑐𝑒 = 𝑃𝑟𝑜𝑝𝑜𝑠𝑒𝑑𝑆𝑦𝑠𝑡𝑒𝑚𝐶𝑜𝑠𝑡𝑥𝑀𝑎𝑟𝑘𝑢𝑝

Additional Costs:

Package Cost
CD Cost
User’s manual
Total Selling Price

Formula:

𝑇𝑜𝑡𝑎𝑙𝑆𝑒𝑙𝑙𝑖𝑛𝑔𝑃𝑟𝑖𝑐𝑒 = 𝑆𝑒𝑙𝑙𝑖𝑛𝑔𝑃𝑟𝑖𝑐𝑒 + 𝑃𝑎𝑐𝑘𝑎𝑔𝑖𝑛𝑔𝐶𝑜𝑠𝑡 + 𝐶𝑑𝐶𝑜𝑠𝑡 + 𝑈𝑠𝑒𝑟 ′ 𝑠𝑀𝑎𝑛𝑢𝑎𝑙