Features of Microsoft word

Title bar
This lies in the middle and at the top of the window. Title bar shows the program and document
titles.

Ribbon

Ribbon contains commands organized in three components −

 Tabs − These appear across the top of the Ribbon and contain groups of related commands.
Home, Insert, Page Layout are examples of ribbon tabs.
 Groups − They organize related commands; each group name appears below the group on the
Ribbon. For example, group of commands related to fonts or group of commands related to
alignment, etc.
 Commands − Commands appear within each group as mentioned above.

Menu bar
The Menu bar is directly below the Title bar and it displays the menu. The menu
begins with the word File and continues with Edit, View, Insert, Format, Tools, Table,
Window, and Help.
Document Area
This is the area where you type. The flashing vertical bar is called the insertion point and it
represents the location where text will appear when you type.

Rulers
Word has two rulers - a horizontal ruler and a vertical ruler. The horizontal ruler appears just
beneath the Ribbon and is used to set margins and tab stops. The vertical ruler appears on the left
edge of the Word window and is used to gauge the vertical position of elements on the page.

Quick Access Toolbar

This you will find just above the File tab. This is a convenient resting place for the most frequently
used commands in Word. You can customize this toolbar based on your comfort.

Status Bar
This displays the document information as well as the insertion point location. From left to right, this
bar contains the total number of pages and words in the document, language, etc.

You can configure the status bar by right-clicking anywhere on it and by selecting or deselecting
options from the provided list.
Saving New Document
Once you are done with typing in your new Word document, it is time to save your document to
avoid losing work you have done on a Word document. Following are the steps to save an edited
Word document –

Step 1 − Click the File tab and select the Save As option.

Step 2 − Select a folder where you will like to save the document.

Step 3 − Enter the file name which you want to give to your document.

Step 4 − Finally, click on the Save button and your document will be saved with the entered name in
the selected folder.
S.N Option & Description
o
1 Save
If an existing document is opened, it will be saved as is, otherwise it will
display a dialogue box asking for the document name.
2 Save As
A dialogue box will be displayed asking for document name and document
type, by default it will save in word 2010 format with extension .docx.
3 Open
This option is used to open an existing word document.
4 Close
This option is used to close an open document.
5 Info
This option displays information about the opened document.
6 Recent
This option lists down all the recently opened documents
7 New
This option is used to open a new document.
8 Print
This option is used to print an open document.
9 Save & Send
This option will save an open document and will display options to send the
document using email, etc.
10 Help
This option is used to get the required help about Word 2010.
11 Options
This option is used to set various option related to Word 2010.
12 Exit
Use this option to close the document and exit.
 UNIT 2
EDITING TEXT IN WORD PROCESSING DOCUMENT

OBJECTIVES:
By the end of the lesson, the student will be able to;
 edit, and save Word document using common editing tools
 create a document with more sub headings and paragraphs

The common editing tools;

 Spell check functions
 Copy/cut and paste
 facilities
 OVR
 Undo and redo keys
 Search and replace

Checking Spelling and Grammar

When you type text in a document, by default the Word informs you if there is any contextual, spelling or
grammatical error. Word informs you in different ways for different errors;
o If there is any contextual error in the document, it will underline the text with blue line.
o If there is any spelling error in the document, it will underline the text with red line.
o If there is any grammar error in the document, it will underline the text with green line.
NB point 3 on

1.Steps to correct errors:

o Place the cursor over the text that you want to correct
o Right click the mouse
o A list of suggestions appears
o Choose the correct word with a left click
2.Steps to correct errors:

 From the Review tab, click the Spelling & Grammar command.

 The Spelling and Grammar pane will appear on the right. For each
error in your document, Word will offer one or more suggestions.
Click a suggestion to correct the error.

 Word will move through each error until you have reviewed all of
them. After the last error has been reviewed, a dialog box will appear
 confirming that the spelling and grammar check is complete.
Click OK.

NB. If no suggestions are given, you can manually type the correct spelling
in your document.

Automatic spelling and grammar

checking
By default, Word automatically checks your document for spelling and
grammar errors, so you may not even need to run a separate check. These
errors are indicated by colored lines below the text.

 The red line indicates a misspelled word.

 The blue line indicates a grammatical error, which can
include misused words.

A misused word—also known as a contextual spelling error—occurs when a

word is spelled correctly but used incorrectly. For example, if you used the
phrase Deer Mr. Theodore at the beginning of a letter, deer would be a
contextual spelling error. Deer is spelled correctly, but it is used incorrectly in
the letter. The correct word is Dear.
Editing and formatting a document
Editing:
Editing involves reviewing and revising the content of your document for clarity, accuracy, and
coherence. It focuses on the text itself, including grammar, spelling, punctuation, and the overall
quality of the writing. Here are some common editing tasks:
 Correcting spelling and grammatical errors.
 Checking for consistency in language and tone.
 Revising sentences or paragraphs for clarity and flow.
 Ensuring proper usage of words and phrases.
 Fact-checking and verifying information.
 Adding or deleting content to improve the document's overall quality.
Some editing tools in the toolbar:

 Spell check
 Cut, copy and paste
 Redo and undo
 Search find and replace
 OVR (type-over text mode)
Editing is essential for producing a well-written and error-free document. You should perform editing
tasks before formatting your document.

Formatting
Formatting involves applying specific styles, layouts, and visual elements to your document to make
it more aesthetically pleasing and structured. It focuses on the appearance of the text and the
document's overall layout. Here are some common formatting tasks:
 Adjusting fonts, font size, and text colour.
 Setting line spacing and paragraph alignment.
 Creating headings and subheadings for a structured document.
 Inserting page numbers and headers or footers.
 Adding lists, tables, and other visual elements.
 Applying styles like bold, italics, underlining, and highlighting.
Formatting helps make your document look professional and organized, improving its readability and
visual appeal. However, it's important to note that formatting should be done after the editing phase,
as making significant edits to the content after formatting can disrupt the document's layout.

Tables
Tables are added to documents to help organise or properly present data. A table has a framework
made up of rows and columns. Each space within the grid is known as a cell and these cells are
usually filled with text or numbers that represent data.
Word allows a user to create blank table, convert text into table, and apply a variety of styles and
formats to existing tables.

How to create and insert tables

 From the insert tab on the menu bar, click the table icon.
 Click the insert table option to display a dialog box.
 Type the preferred number of rows and columns in the dialog box
 Click enter to insert the tables.