The Public Procurement (Amendment) Regulations, 2016 GOVERNMENT NOTICE NO. 333 polished on 30/12/2016 ‘THE PUBLIC P ROCUREMENT ACT, (CAP. 410) REGULATIONS (Made under section 105) ‘THE PUBLIC PROCUREMENT (AMENDMENT) REGULATIONS, 2016 PARTI PRELIMINARY PROVISIONS Citation 1. These Regulations may be cited as the Public Procurement (Amendment) Regulations, 2016 and shall be GNNo. read as one with the Public Procurement Regulations, 2013 446072013 hereinafter referred to as the “principal Regulations”. Amendment of 2. The principal Regulations are amended in regulaion 2 regulation 2 (1) by deleting: (a) paragraph (d); and (b) the word “and” appearing in paragraph (c) and inserting that word at the end of paragraph (b). Amendment of 3. ‘The principal Regulations are amended in, regulation regulation 3 by deleting: (a) definitions of the terms “closed framework agreement”, “contracting authority”, “original project proponent”, “private party”, “solicited project proposal”, “solicitation for expression of interest”, and “unsolicited project proposal”; (b) the words “at an agreed price” appearing in the definition of the term “framework agreement”; and (c) the words “consultancy” appearing in the definition of the term “minor value” and substituting for it the word “services”. 1The Public Procurement (Amendment) Regulations, 2016 GN. No. 333 (cond) Amendment of 4. The pri regulation 4 1 Regulations are amended in regulation 4 (2) by adding immediately after paragraph (d) the following: “(©) conformity to the established and approved ‘Amendment of 5. The principal Regulations are amended in regulation 8 regulation 8 by deleting the words “provision of consultancy services” appearing in the third line. Amendment of 6. The principal Regulations are amended in regulation regulation 9 by: (@) inserting between the words “organisation,” and “civil society organisations,” appearing in subregulation (1) (6) the words “special groups,”; (b) deleting the word “seat”appearing in subregulation (11)(a) and substituting for it the word “seal”. ‘Amendment 19 7. The principal Regulations are amended in regulation 13 regulation 13(1)(a) by deleting the word “fourteen” and substituting for it the word “seven”, “Amendment to 8. The principal Regulations are amended in regulation 16 regulation 16 by deleting: (@) subregulations (3) and (4) and re-numbering subregulations (5), (6), (7) and (8) as subregulations (3),(4),(5) and (6) respectively; (b) the words “after approval from the Authority” appearing in the last line of subregulation (3) as, roninbanedisensThe Public Procurement (Amendment) Regulations, 2016 'N. No. 333 (contd) Amendment of 9. The principal Regulations are amended in regulation 17 regulation 17 by deleting: (a) subregulation (1) and substituting for it the following: “(1) A procuring entity may reject a submission if it has determined that the price in combination with other constituent elements of the submission is abnormally low in relation to the subject matter of the procurement and raise concerns as to the ability of the tenderer that presented that submission to perform the procurement contract.”; (b) subregulation (4) and-—_re-snumbering subregulation (5) and (6) as subregulations (4) and (5) respectively; and (©) subregulation (4) as re-numbered and substituting for it the following: “(4) The procuring entity shall not incur liability solely by virtue of invoking subregulation (1) towards tenderers who submitted tenders”. ‘Amendment of 10, The principal Regulations are amended in regvlation?? regulation 22: (a) in subregulation (2) by deleting the phrase immediately after the word “procured” and substituting for them the following: “in conformity to the established and approved standards.”; (b) by ainserting immediately after sub-regulation 3) the following new subregulation: “(4) Where there is no established and approved standards, no reference to a particular trade mark, name, patent, design, type, specific origin or producer shall be issued.”;The Public Procurement (Amendment) Regulations, 2016 GIN. No. 333 (contd) (©) by renumbering sub regulations (4), (5), (6), (7) and (8) as sub regulations (5), (6), (7), (8) and (9) respectively; and (@) in subregulation (5) as renumbered byinserting between the words “standardized” and “trade terms” the word “goods”. Addition of 11. The principal Regulations are amended by ‘eaulaions 224 aiding immediately after regulation 22, the following: “Established and 22A.(1) The procuring wrrenen _ehtity shall not, unless otherwise Standards provided under the Act or these Regulations, procure goods which do not conform to the established and approved standards issued by relevant Government organs and be made available to the Authority for use by a procuring entity. (2) Notwithstanding —sub- regulation (1), procurement of certain goods for Government use may subject to section 65B(3) of the ‘Act, be procured without established and approved standards after obtaining an approval from the minister responsible for approving Government standards. (3) Where certain goods are to be procured without observing the approved standards, the procuring entity shall seek approval from the Authority.” “Established and 22B.- (1) The established approved | and approved standards for Government’ construction of Government buildings and buildings and procurement of er furniture, shall be as issued by the Minister responsible for works and made available to the Authority. 4The Public Procurement (Amendment) Regulations, 2016 GN. No. 333 (contd, (2) Subject to sub-regulation (1), such standards shall be in a detailed specification of design for buildings and furniture for use in the Government.” ‘Amendment of 12. The principal Regulations are amended by ‘egulation29 dcteting subtitle (b) appearing immediately after regulation 29(6) and substituting for it the following: “(b) preference and exclusive preference to local persons, special groups or firms.” Addition of 13. The principal Regulations are amended by ‘euulationss0®- adding immediately after regulation 30, the following: a “Promotion of 30A.- (1) Without special soups prejudice to Regulation 31 and subject to section 64 of the ‘Act, the special group shall be eligible for preference scheme if it: (@) is registered and recognized by relevant special groups supporting entities; (b) has been entered in the special register of the Authority and the Agency upon being submitted by the relevant special groups supporting entity; and (©) has at least seventy percent membership of the members forming such special groupThe Public Procurement (Amendment) Regulations, 2016 GN. No. 333 (contd) Registration for special groups and headed one hundred percent by the relevant special group. (2) For the purpose of this regulation, “special group supporting entity” includes ministries, agencies, government organizations, departments responsible for the development and empowerment of women, youth, elderly and persons with disabilities. 30B.(1) A. special group wishing to be granted exclusive preference under these regulations shall be registered by the relevant special group supporting entities in a manner to be determined by it before being forwarded by such entity to the Authority for the purpose of being recorded in the roll. @) A relevant special group supporting entity shall, before issuing a certificate of registration, ensure necessary training for the better carrying out their functions has been offered to them by it. (3) The Authority may request details of the special groups for the purpose of justifying its eligibility for exclusive preference scheme.The Public Procurement (Amendment) Regulations, 2016 GN. No. 333 (contd) (4) A procuring entity shall not award a contract to a Exclusive 30C.- (1) A procuring tases ee entity shall grant an exclusive preference of thirty percent in funds prior to procurement proceedings.”The Public Procurement (Amendment) Regulations, 2016 GN. No. 333 (contd) Amendment oF regulation 31 Revocation of regulations 35,36 and 37 Amendment of regulation 39 ‘Amendment of regulation 43 ‘Amendment of regulation 44 14, The principal Regulations are amended in regulation 31by deleting figure “54” and substituting for it the figure “54 (3)”. 15. The principal Regulations are amended by revoking regulations 35,36 and 37. 16. The principal Regulations are amended in Regulation 39(2) by deleting the words “greater than sixty percent” and substituting for them the words “seventy five percent” 17. The principal Regulations are amended by deleting regulation 43 and substituting for it the following: “Cepacity building of Tcl firms 43-(1) Subject to section 55D of the Act, a procuring entity shall, after consultation with relevant statutory bodies, set aside contracts to be used for the purpose of capacity building of local firms. 2) Reserved contracts for capacity building shall not be subjected to competitive tendering and in such case the procuring entity shall use negotiated procurement methods stipulated in these Regulations. (3). The relevant statutory bodies shall ensure that necessary support is provided to the local firms involved in the capacity building scheme to enable them perform in accordance with the terms of contract.” 18, The principal Regulations are amended in regulation 44 by deleting figure “10G)" appearing in subregulation (2) and substituting for it the figure “10(4)”.The Public Procurement (Amendment) Regulations, 2016 G.N. No. 333 (contd) Amendment of regulation $6 Amendment of regulation 59 Revocation of regulation 61 Amendment of Regulation 63, 19, The principal Regulations are amended in regulation 56 by adding immediately after sub regulation @ the following: “@) Notwithstanding the provision of subregulation (1) (b), such number of staff may vary when the need arise as the accounting officer may determine” 20 The principal Regulations are amended in regulation 59(4) by deleting the words “within twenty one ‘working days” and substituting for them the words “within fourteen working days”. 21. The principal Regulations are amended by revoking regulation 61. 22. The principal Regulations are amendedby deleting regulation 63 and substuting for it the following: “Emergency 63.1) Subject to the Procurement provisions of the Act, where public interest demands the emergency procurement of any goods, services or works, the accounting officer shall- (@) evaluate the need for the ‘emergency procurement and decide the preferred procurement method in order to guarantee economy and efficiency; (b) ensure the criteria prescribed under section 65 (2) of the Act are complied with; (© identify, specify and prioritize the immediate procurement activitiesThe Public Procurement (Amendment) Regulations, 2016 GN, No. 333 (contd) 10 which may be used in the period of the ‘emergency; (@) where possible, identify other government bodies that can provide immediate assistance; and (©) specify the time frame within which the ‘emergency procurement will be undertaken. (2) Upon satisfying the requirements under sub regulation (1), the accounting officer shall proceed to procure the goods, works or services in accordance with the method of procurement selected and pursuant to section 65 (4) of the Act. (3) The accounting officer shall submit an application for retrospective approval to the Paymaster General and state the circumstances which precluded him from complying with normal procurement process within seven working days from the date of award, (4) Upon receipt of an application for the retrospective approval, the Paymaster General shall seek advice of the Authority. (5) Subject to sub regulation (4), the Authority shall, in collaboration with the Government Assets ManagementThe Public Procurement (Amendment) Regulations, 2016 G.N. No. 333 (conte) Amendment of regulation 64 ‘Amendment of regulation 67 ‘Amendment of regulation 68 Amendment of regulation 69 Amendment of regulation 76 ‘Amendment of regulation 83 Department and the department responsible for technical audit of the Ministry responsible for finance or, where necessary, with any other competent body, advise the Paymaster General on the appropriate action to be taken. (6) Where the Paymaster General acts upon the advice given under sub-regulation (5), he shall not be held personally liable for his actions.” 23. The principal Regulations are amended in regulation 64 by deleting the words “and the Agency” appearing in the last line of subregulation (1). 24. The principal Regulations are amended in regulation 67 by deleting the figure “63(6)” and substuting for it the figure “63(3)”. 25, The principal Regulations are amended in regulation 68(1) by deleting the words “project work” and substituting for them the word “procurement” 26. The principal Regulations are amended in regulation 69(6) by deleting the words “as provided by the ‘Authority and updated from time to time” and substituting for them the words “specified by the relevant public bodies and updated from time to time, and made available to the Authority”. 27. The principal Regulations are amended in regulation 76 by deleting the words “, non-consultant services or public private partnership”. 28. The principal Regulations are amended in regulation 83(1), by inserting immediately after the wordsThe Public Procurement (Amendment) Regulations, 2016 GN. No. 333 (contd) “shall not” the phrase “, except otherwise provided under these Regulations.” Amendment of 29, The principal Regulations are amended in regulation 86 regulation 86(1) by deleting the words “public body” and substituting for them the words “procuring entity” ‘Amendment of 30. The principal Regulations are amended in regulation 95 regulation 93: (@) by deleting sub-regulation (2), and substituting for it the following: (2) Any debarment by the Authority shall be pursuant to section 62 and 83 of the Act”, and (b) in subregulation (3) by: (i) deleting the words “Subject to the provision of the Act” appearing in the opening words and substituting for them the words “Without prejudice to subregulation (2),”"; (ii) deleting the words “one year and not exceeding five years” appearing in paragraph (4) and substituting for them the words “ten years”; and (iii) deleting paragraph (¢). Amendment of 31. The principal Regulations are amended in regulation 105 regulation 105(1) by deleting the words “twenty eight days” and substituting for them the words “seven working days”. ‘Amendment of 32. ‘The principal Regulations are amended in regulation 106 regulation 106 by: (@) deleting subregulation (1) and (2) and substituting for them the following: “(I)_An accounting officer shall, upon receipt of an application for administrative review, suspend —_the procurement or disposal proceedings of the 12The Public Procurement (Amendment) Regulations, 2016, GN. No. 333 (contd) tender in dispute, until he delivers a written decision on the complaint.”; (b) by renumbering subregulations (3) to (10) as subregulations (2) to (9) respectively; (©) deleting the words “institute an investigation” appearing in subregulation (2) as renumbered and substituting for them with the words “constitute an independent review panel”; (@) deleting subregulation (4) as renumbered and substituting for it the following: “(4) In constituting an independent review panel pursuant to sub-regulation (3), the accounting officer shall consider their expertise and experience on the subject matter of the tender.”; (e) deleting sub-regulation (5) as renumbered and substituting for it the following: “(5) An accounting officer shall, within seven working days after receipt of the complaint or dispute, deliver a written decision to a complainant and other tenderer (deleting sub-regulation (8) as renumbered and substituting for it the following: “(8) Where the accounting officer does not issue a decision within the time specified in sub-regulation (6), the tenderer submitting the complaint or dispute shall within seven working days after such specified time, institute proceedings under section 97 of the Act, and upon instituting such proceedings, the competence of the accounting officer to entertain the ‘complaint or dispute shall cease.”; (g) deleting sub-regulation (9) as renumbered and substituting for it the following: “() Where the complainant is not satisfied with the decision of the accounting, officer or, where the accounting officer 3The Public Procurement (Amendment) Regulations, 2016 does not issue a decision within the specified time, the complainant shall submit his complaint or appeal to the Appeals Authority within seven working days from the date of communication of the decision by the accounting officer or from such date the decision ought to be issued.” and (h) adding immediately after sub-regulation (9) as renumbered the following: “(10) The Authority shall issue guideline for the form and manner of conducting administrative review by the procuring entity.” Amendment of 33. The principal Regulations are amended in regulation 107 regulation 107 (1), by: (i) deleting paragraph (b); Gi) renaming paragraph (¢) as paragraph (b); and (iii) deleting the closing words and substituting for them the following: “shall be referred to the Appeals Authority within seven working days from the date when the tenderer received the decision of the accounting officer or, in case no decision is rendered after the expiry of the time stipulated under regulation 106(5) or when the tenderer becomes aware ot ought to have become aware of the circumstances giving rise to the complaint or dispute pursuant to section 97 (3) of the Act.” Amendment of 34. The principal Regulations are amended in ‘regulation 108 regulation 108 by adding immediately after the word “Authority” the words “ in collaboration with Attorney General’s Chambers and other Professional Bodies”. 4The Public Procurement (Amendment) Regulations, 2016 GN. No. 333 (contd) Amendment of 35. The principal Regulations are amended by Regulation 109 deleting regulation 109 and substituting for it the following: “Submission of, 109. The Accounting eat Officer shall, upon request, send copies of all contracts to the Authority, the Attorney General's Chambers, the Controller and Auditor General, the Internal Auditor General, the Government ‘Asset Management Division or theTanzania Revenue Authority.” Amendinent of 36. The principal Regulations are amended in regulation 10 regulation 110 by: (a) adding immediately after sub-regulation (2) the following new subregulations: G) A contract amendment for ional quantities of the same items shall use the same or lower unit prices as the original contract. (4) A contract amendment shall not increase the total contract price by more than fifteen percent of the original contract price without the approval of budget approving authority”; and (6) renumbering sub-regulations 3),4),5),6)()8)_— and (9) as subregulation (5),(6),(7),(8),(9),(10)_ and (11) respectively. ‘Amendment of 37. The principal Regulations are amended in regulation 112 regulation 112 (2) by deleting the words “employment of consultant” appearing in paragraph (c) and substituting for them the words “non- consultancy services.” 15The Public Procurement (Amendment) Regulations, 2016 GN. No. 333 (contd) Amendment of 38. The principal Regulations are amended by regulation 15 Geleting regulation 115 and substituting for it the following: “Public bodies 115-1) A_ public reer tec body which participates in typublicbody tenders floated by another ‘or private entity public body or private entity for purposes of carrying out works contracts or obtaining goods and services shall ensure- (@) the economy and efficiency in the use of public funds; (b) an approval of budget and schedule of requirements for the purpose of carrying out works contracts or obtaining goods. and services; and (©) the offer price in such tender is based on current market rates. (2) The offer shall be approved by the accounting officer before it is submitted in response to the invited tender. @) The public body shall, prior to participation in the tenders floated by public bodies or private entity, ensure they have obtained anThe Public Procurement (Amendment) Regulations, 2016 GN, No. 333 (contd) approved shortlist of manufacturers, dealers, suppliers and service providers for supply of items and provisions of services that falls within their expected contractual obligations. (4) Public body shall, during the execution of the awarded contract: (@) obtain from the shortlisted manufactures, dealers and service providers price tthe items services provided in the approved schedules of requirements; (b) approve the offers which provide competitive advantage to it; (©) obtain approval from the accounting officer to purchase various items from the schedule of requirements against the approved offer; and (@) sign purchase agreement for execution of the contract. (5) The accounting 7The Public Procurement (Amendment) Regulations, 2016 G.N, No, 333 (contd.) Amendment of regulation 122 Amendment of regulation 123 Amendment of regulation 130 officer shall maintain all necessary records on how the offer price was arrived at and used in the execution of the contracts for inspection by the Authority, Controller and Auditor General or any other body with interest on efficient use of public funds. (6) The accounting officer shall furnish the Authority with the name of the client, date of entering into a contract and contract amount for publication in the Journal and Tenders Portal”. 39. The principal Regulations are amended in regulation 122 by deleting the words “fourteen days” appearing in subregulation (1) and substituting for them the words “seven working days”. 40. The principal Regulations are amendedin regulation 123: (@) in subsection (1), by deleting the words “seven days” and substituting for them the words “three working days”; and (b) in subregulation (3), by deleting the words “seven days” and substituting for them the words “three working days”. 41. ‘The principal Regulations are amended in regulation 130: (a) in subregulation (1), by deleting the words “at the lower prices than current market prices.”; and (b) in subregulation (2), by adding immediately after the words “Agency” the words “in collaboration with the Authority”. 18The Public Procurement (Amendment) Regulations, 2016 GN. No. 333 (contd) Amendment of regulation 131 reputation 131: 42. The principal Regulations are amended in (a) in subregulation (4) by deleting the words “call off order” appearing in the third line of paragraph (b) and substituting for them the words “local purchase order”; (b) by deleting sub-regulation (5) and substituting for it the followings; “G) The procuring entity shall conduct mini competition on prices for items or services required at least three randomly selected tenderers awarded framework agreement and seck Tender Board approval before issue of the local purchase order to the tenderer offering the lowest price within the prevailing market price Amendment of regulation 132 yeoulation 132: 43. The principal Regulations are amended in (@) in subregulation (1), by: @ Gi) dv) deleting the words “call off order” appearing in the first line of paragraph (a) and substituting for them the words “local purchase order”; deleting the words “framework agreement and call off order” appearing in the third line of paragraph (b) and substituting for them the word “local purchase order”; deleting the words “call off order” appearing in the last line of paragraph (e) and substituting for them the words “local purchase order”; and inserting the word “annual” 19The Public Procurement (Amendment) Regulations, 2016 G.N. No. 333 (contd) immediately after the word “pay” appearing in paragraph (h). (b) by deleting sub-regulation (2) and substituting for it the following; “@) “The procuring entity shall be responsible for- {a) effecting payments for goods and services delivered and accepted; (b) claiming for damages caused by delayed delivery or any other act; and (©) reporting to the Agency and the Authority any breach of contract or unsatisfactory performance by a tenderer under framework agreements. Revocation of 44, The principal Regulations are amended by regulation 133 revoking regulation 133. Amendment of 45. The principal Regulations are amended in regulation 135 regulation 135(2), by deleting the word “competitive” appearing on third line and substituting for it the word ae ‘Amendment of 46. The principal Regulations are amended in regulation 136 regulation 136: (a) in subregulation (1), by inserting between the words “specifications” and “which”,the words “in conformity to the established and approved standards pursuant to sub-regulation (2),” ; and (b) in subregulation (2), by inserting immediately after the word “engineering,”, the words “prescribed standards,” Amendment of 47. The principal Regulations are amended in regulationl37 regulation 137: (@) in subregulation (2), by: (i) deleting the words “or closed” appearing in paragraph (b); Gi) inserting immediately after paragraph (b) the following: 20The Public Procurement (Amendment) Regulations, 2016 GN. No. 333 (contd) “(€) conducting inspection prior and after the service and shall issue a certificate of approval, except that no fee shall be charged for such inspection”; re-naming paragraphs “(c)” and “(d)” as paragraphs “(d)” and “(e)” respectively; and (iv) adding immediately after subregulation (2), the following: “@) Without prejudice to sub- regulation (1) and (2), procuring entities with established workshops, facilities, qualified personnel and equipment may carry out repair and maintenance of their ‘own motor vehicles and heavy plants.” (b) by renumbering subregulation (3) and (4) as (4) and (5) respectively; (© by deleting sub-regulation (4) as renumbered and substituting for it the following: “ (4) Subject to sub regulation Q)(@), where the agency is unable to carry out the repair and maintenance due to non- availability of spare parts, technical knowhow or other resource constraints, it may procure such services from service providers awarded open framework agreements in consultation with the procuring entity: Provided that the fee to be charged shall be as prescribed in the circular to be issued by the minister responsible for electrical and mechanical engineering for the inspection conducted prior and after the service and shall issue a certificate of approval.”; and (@) by deleting subregulation (4) as renumbered and substituting for it the following: “(4) Every procuring entity shall maintain a record of maintenance, repairs 21The Public Procurement (Amendment) Regulations, 2016 GN. No. 333 (contd) ‘Amendment of regulation 138 Amendment of regulation 146 ‘Amendment of regulation 147 ‘Addition of| new regulation 149A and replacement of each motor vehicle, piece of plant and equipment, maintenance, repair and installation of electrical, air conditioning and refrigeration, and electronics services for inspection by the ministry responsible for _ electrical, machinery and mechanical engineering, the Controller and Auditor General, the Authority and the agency.” 48. The principal Regulations are amended in regulation 138(1), by deleting the word “standards” and substituting for it the phrase “ in conformity to the established and approved standards.” 49. The principal Regulations are amended in regulation 146 by inserting between the words “specifications” and “for” the phrase “in conformity to the established and approved standards,” 50. The principal Regulations are amended in regulation 147 by inserting between the words “shall” and “prepare” the phrase “establish and approve standards and” 51. The principal Regulations are amended by adding immediately after regulation 149 the following: “Procurement 149A.- (I) A procuring feet ron. entity. shall, in its annual dealesorservice procurement plan, identify Providers goods or services to be procured directly from the manufacturer, dealer or service provider. @) Where goods or services procured subject to sub-regulation (1), procuring entity shall, prior to procurement, ensure: 2The Public Procurement (Amendment) Regulations, 2016 GIN. No. 333 (contd) 2B (a) goods or services procured comply to the established and approved standards except where such standards are not available; (b) the need for after sale services and the entire product life cycle is considered; and (© procure goods or services by placing a direct order which shall be effected by terms and conditions. (3) Subject to sub- regulation (2)(c), where the terms and conditions provided by the manufacturer, dealer or service provider differ with those provided by the procuring entity, such procuring entity may seek legal guidance of the Attorney General’s Chambers. (4) Where there is more than one manufacturer, dealer or service provider, a procuring entity shall: (a) ensure best value for money _ by inviting quotations from each manufacturer, dealer or service provider, andThe Public Procurement (Amendment) Regulations, 2016 GIN. No. 333 (contd) Amendment of ‘regulation 150 ‘Amendment of regulation 151 Addition of regulation ISIA (®) evaluate all quotations received and where necessary, negotiate with the manufacturer, dealer or service provider with a view to ensure compliance with the requirements for the goods or services. 52. The principal Regulations are amended in regulation 150(1) by deleting the word “services” and substituting for it the words “non consultancy services”, 53. The principal Regulations are amended in regulation 151(2) by deleting the word “services” wherever it appears in paragrphs (b), (c) and (d) respectively and substituting for it the words “non consultancy services”. 54. The principal Regulations are amended by adding immediately after regulation 151 the following: “National, IS1A-(1) oe eerettcea ‘ational, international and competitive restricted competitive tenderngon tendering on fixed budget fixed budget method may be used when the procurement budget is fixed. (2) The invitation for tender shall indicate the available budget and require the tenderer to bid within the budget. 24The Public Procurement (Amendment) Regulations, 2016 No. 333 (contd) (3) The schedule of requirements shall be in a manner that ensures the budget is sufficient for execution of the contract. (4) Tender shall be subjected to evaluation. (5) Tender that exceeds the indicated budget shall be rejected.” Amendment of 58. The principal Regulations are amended in regulation 182 regulation 152: (a) in subregulation (1), by inserting beween the words “communities” and “or” appearing in paragraph (4) the words “special groups”; and (b) in subregulation (2), by adding immediately after the word “firms” the words “or special groups” Amendment of 36. The principal Regulations are amended in regulation 153 regulation 153 by deleting subregulation (1) and (2) and substituting for them the following: “(1)_ A procuring entity may engage in procurement by means of two-stage tendering in accordance with regulation 154, or request for proposals in accordance with regulations 155, 156 and 157 if- {a) it is not feasible for the procuring entity to formulate detailed specifications for the goods or works or, in the case of services, to identify their characteristics and, in order to obtain the most satisfactory solution to its procurement needs; it seeks tenders, proposals or offers as to various possible means of meeting its needs; or, Gi) it is necessary for the procuring entity to negotiate with tenderers 25The Public Procurement (Amendment) Regulations, 2016 GIN. No. 333 (coma) because of the technical character of the goods or works, or because of the nature of the services; (b) the procuring entity seeks to enter into a contract for the purpose of research, experiment, study or development, except where the contract includes the production of goods in quantities sufficient to establish their commercial viability or to recover research and development costs; or (©) the tendering proceedings have been engaged in but no tenders were submitted or all tenders were rejected by the procuring entity pursuant to regulation 16, and when, in the judgement of the procuring entity, engaging in new tendering proceedings would be unlikely to result in a procurement contract. (2) A procuring entity may engage in competitive dialogue for particularly complex procurement if- (a) it is not objectively able to: (i) define the technical means capable of satisfying the needs or objectives; Gi) specify the legal or financial make-up of a project; or (b) it considers that the use of the open or restricted procedure will not allow the award of the contract.” ‘Amendment of 57. The principal Regulations are amended by regulation 155 deleting regulation 155 and substituting for it the following: 155.-(1) Requests for proposals shall be addressed to at least three tenderers. (2) The procuring entity shall publish in a newspaper of wide international circulation or in a relevant trade publication or technical or professional journal of wide _ international 26The Public Procurement (Amendment) Regulations, 2016 G.N. No. 333 (contd) circulation a notice seeking expressions of interest in submitting a proposal, unless for reasons of economy or efficiency the procuring entity considers it undesirable to publish such a notice; the notice shall not confer any rights on tenderers, including any right to have a proposal evaluated. (3) The procuring entity shall establish the criteria for evaluating the proposals and determine the relative weight to be accorded to cach such criterion and the manner in which they are to be applied in the evaluation of the proposals. (4) The criteria referred to in subregulation (3) shall concern: (@) the relative managerial and technical competence of the tenderer; (b) the effectiveness of the proposal submitted by the tenderer in meeting the needs of the procuring entity; and (©) the price submitted by the tenderer for carrying out its proposal and the cost of operating, maintaining and repairing the proposed goods or works. (5) A request for proposals issued by a procuring entity shall include at least the following, information: (@) the name and address of the procuring entity; (b) a description of the procurement need including the technical and other parameters to which the proposal must conform, as well as, in the case of procurement of works, the location of any works to be effected and, in the case of services, the location where they are to be provided; 7The Public Procurement (Amendment) Regulations, 2016 GN. No. 333 (contd) (©) the criteria for evaluating the proposal, expressed in monetary terms to the extent practicable, the relative weight to be given to each such criterion and the manner in which they will be applied in the evaluation of the proposal; and (d) the desired format and any instructions, including any relevant _ timetables applicable in respect of the proposal. (© Any modification or clarification of the request for proposals, including modification of the criteria for evaluating proposals referred to in sub- regulation (4), shall be communicated to all tenderers participating in the request-for-proposals proceedings. (7) The procuring entity shall treat proposals in such a manner so as to avoid the disclosure of their contents to competing tenderers. (8) The procuring entity may engage in negotiations with tenderers with respect to their proposals and may seek or permit revisions of such proposals, provided that the following conditions are satisfied: (a) Any negotiations between the procuring, entity and a tenderer shall be confidential; (b) Subject to regulation 15, one party to the negotiations shall not reveal to any other person any technical, price or ‘other market information relating to the negotiations without the consent of the other party; (©) The opportunity to participate in negotiations is extended to all tenderers that have submitted proposals and whose proposals have not been rejected. (9) Following completion of negotiations, the procuring entity shall request all tenderers remaining in the proceedings to submit, by a 28The Public Procurement (Amendment) Regulations, 2016 GN. No. 333 (contd) specified date, a best and final offer with respect to all aspects of their proposals (10) The procuring entity shall employ the following procedures in the evaluation of proposals: (@) only the criteria referred to in subregulation (4) of this regulation as set forth in the request for proposals shall be considered; (b) the effectiveness of a proposal in meeting the needs of the procuring entity shall be evaluated separately from the price; (© the price of a proposal shall be considered by the procuring entity only after completion of the technical evaluation. (11) Any award by the procuring entity shall be made to the tenderer whose proposal best meets the needs of the procuring entity as determined in accordance with the criteria for evaluating the proposals set forth in the request for proposals, as well as with the relative weight and manner of application of those criteria indicated in the request for proposals. Amendment of 58. The principal Regulations are amended by Regulation 156 deleting regulation 156 and substituting for it the following: “Condueting 156.(1) Where the simultaneous procuring entity uses a selection procedure with simultaneous negotiations, it shall issue the request for proposals to prequalified, pre-selected or shortlisted tenderers that best negotiations 29The Public Procurement (Amendment) Regulations, 2016 GN. No. 333 (contd) 30 meet the qualification criteria specified in the prequalification or pre-selection documents. (2) A procuring entity shall pre-select tenderers that acquired the best rating, up to the maximum number indicated in the prequalification or _pre- selection documents but shall not be less than three, wherever possible. 3) A procuring entity shall examine all proposals received against the established minimum requirements and shall reject each proposal that fails to mect these. = minimum requirements on the ground that it is non-responsive. Where a maximum limit on the number of tenderers that can be invited to participate in the dialogue has been established and the number of responsive proposals exceeds that limit, the procuring entity shall select the maximum number of responsive proposals in accordance with the criteria and procedure specified in the request for proposals. (5) A procuring entity shall invite each tenderer that presented a responsive proposal, within any applicable maximum number of tenders, to participate in the simultaneous negotiations.The Public Procurement (Amendment) Regulations, 2016 GN. No. 333 (contd.) 31 © A procuring entity shall ensure that the number of tenderers invited to participate in the simultaneous negotiations, which shall be at least three, is sufficient to ensure effective competition. (7) The negotiations shall be conducted by the same representatives of the procuring entity on a concurrent basis. (8) _ In the course of the negotiations, a procuring entity shall not modify the subject matter of the procurement, any qualification or —_ evaluation criterion or any — minimum requirements established pursuant to regulations 116 and 121(2) of these Regulations any element of the description of the subject matter of the procurement or any term or condition of the procurement contract that is not subject to the dialogue as specified in the request for proposals. (9) The procuring entity may however seek or permit revisions of such proposals, provided that the opportunity to participate in negotiations is extended to all such tenderers. (10) Following completion of negotiations, the procuring entity shall request all tenderers remaining in the‘The Public Procurement (Amendment) Regulations, 2016 proceedings to submit a best and final offer with respect to all aspects of their proposals. The request shall be in writing and shall specify the manner, place and deadline for presenting best and final offers. (11) In the evaluation of proposals, the price of a proposal shall be considered separately and only after completion of the technical evaluation (12) No negotiations shall take place between the procuring entity and tenderers with respect to their best and final offers. (13) The successful offer shall be the offer that best meets the needs of the procuring entity as determined in accordance with the criteria and procedure for evaluating the proposals set out in the request for proposals.” ‘The principal Regulations are amended by reevaion $8 deleting regulation 158 and substituting for it the G. 333 (contd) “Amendment of 59. following: “Competitive negotetions 158.-(1) Under a competitive dialogue procedure, selection is made of those who respond to invitation and the procuring entity enters into a dialogue with potential bidders to develop one or more suitable solutions for its requirements and on which chosen bidders will be invited to tender. 32The Public Procurement (Amendment) Regulations, 2016 GN. No. 333 (contd) 2) The number of candidates invited to participate in a dialogue shall not be less than three, provided that a sufficient number of suitable candidates is available. (3) During the competitive dialogue procedure the procuring entity: (a) may discuss all aspects of the contract with the participants; (©) shall ensure equality of treatment and shall not provide information in a discriminatory manner; and (c) shall not reveal to the other participants solutions proposed or confidential information communicated by a participant without the participant’s agreement. (4) The procuring. entity shall pursue the dialogue until it identifies the solution suitable for ‘meeting its needs and requirements. (5) A typical dialogue may consist of three stages; outline solutions, detailed solutions and refined solutions upon _its completion. (6) Following completion of dialogue, the procuring entity shall request all tenderers remaining in the proceedings to present, by a specified date, a best and final offer with respect to all aspects of their refined proposals to be evaluated on 33,The Publ GN. No. 333 (contd) ‘Amendment of regulation 159 rrocurement (Amendment) Regulations, 2016 the basis of the award criteria laid down in the tender notice or in the bidding document. (7) In any event, the procuring entity shall make sure in all cases that the number of candidates invited to tender is sufficient to ensure — genuine competition. (8) Negotiations shall not take place between the procuring entity and tenderers in respect of the best and final offers submitted by the tenderers. ©) The successful offer shall be the offer that best meets the needs of the procuring entity. (10) The Authority shall issue a guideline for conducting a competitive dialogue procedure.” 60. The princpal Regulations are amended in regulation 159 by deleting the word “services” wherever it appears and substituting for it the words “non-consultancy services.” ‘Amendment of regulation 160 The princpal Regulations are amended in regulation 160 by deleting: (a) the word “services” wherever it appears and substituting for it the words “non-consultancy services”; and (b) sub regulation (2) and substituting for it the following: “Q) The procuring entity shall evaluate any quotation received and, where necessary, negotiate with the supplier with a view to ensuring that the requirement for the goods or non-consultancy services are complied with, and the price quoted is not 34The Public Procurement (Amendment) Regulations, 2016 G.N. No. 333 (contd) excessive and is in line with reasonable expectations.” Amendment of 62. The princpal Regulations are amended in regulation 164 reputation 164(6) by: (a) deleting the word “to” immediately after the word “Notwithstanding” appearing in subregulation (6); and (b) adding immediately after sub regulation (6) the following: “(7) The provisions of section 60(3) of the Act, shall not apply for the purpose of this regulation”. Amendment of 63. The principal Regulations are amended in ‘regulation 166 regulation 166(3) by deleting the word “services” and substituting for it the words “non-consultancy services”. Amendment of 64. The principal Regulations are amended in reeulaion 167 regulation 167: (a) in subregulation (1), by deleting the opening phrase and substituting for it the following: “(1)The force account may be used upon satisfying any of the following conditions; and (©) by deleting sub-regulation (2), and substituting for it the following: “() Force account means a process where works are carried out by a public or semi public departments or agencies by using its personnel and equipment or in collaboration with any other public or private entity. Amendment of 65. The principal Regulations are amended in regulation 168 regulation 168 by adding immediately after the word “component” appearing in subregulation (2) the phrase “under supervision of respective procuring entity”. 35,The Public Procurement (Amendment) Regulations, 2016 GN. No. 333 (contd.) “Amendment of 66. The principal Regulations are amended in regulation 179 regulation 170: (@) in subregulation(3), by deleting paragraph (b) and substituting for it the following: “(b) conduct mini competition among suppliers identified by the Agency and pay directly;” and (b) by renumbering sub- regulations (3), (3), (5) and (6) as sub-regulations (3), (4), (5) and (6) respectively; (©) deleting sub-regulation (4) as re-numbered; and (a) renumbering sub-regulations (5) and (6) as renumbered, as sub-regulations (4) and (5) respectively. Revoking of 67. The principal Regulations are amended by regulation 171 yevoking regulation 171 Amendment of 68, The principal Regulations are amended in regulation 199 regulation 199(2) by deleting the word “may” and substituting for it the word “shall”. ‘Amendment of 69. The principal Regulations are amended in regulation202- regulation 202 by deleting the “marginal note” and substituting for it the following: “Evaluation commitee for goods,works and non- consultancy services” ‘Amendment of 70. The principal Regulations are amended by reeulaon217 deleting regulation 217 and substituting for it the following: “Use of 217. The evaluation INCOTERMS INCOTERMS and comparison of tenders for andeomparison the supply of goods shall be oftenders’ on the INCOTERMS prices as specified in the tender document for imported goods and for the goods offered from 36The Public Procurement (Amendment) Regulations, 2016 G.N. No. 333 (contd.) ‘Amendment of regulation 222 Amendment of regulation 225 Amendment of regulation 231 Amendment of regulation 232 within the United Republic of Tanzania, together with prices for any required installation, training, commissioning and other similar services.” 71. The principal Regulations are amended in regulation 222(1) bydeleting the figure “176(2)” and substituting for it the figure “221(2).” 72. The principal Regulations are amended in regulation 225: (@ in subregulation (1), by adding immediately after paragraph (f) the following “(g) the reduction of price in case of procurement of goods, works or non-consultancy services,” ; (b) by renaming paragraphs (g) and (h) as paragraphs (h) and (i) respectively. (©) in subregulation (2), by: (i) deleting paragraph (c); and Gi) renaming paragraph (d) as paragraph (©); and (@) in subregulation (3), by deleting the words “Notwithstanding sub regulations (1) and Q,"" 73. The principal Regulations are amended in regulation 231 by deleting the words “fourteen days” appearing in subregulation (1) and substituting for them the words “seven working days”. 74, The principal Regulations are amended in regulation 232 by deleting sub-regulation (1) and substituting for it the following: “(1) The accounting officer shall send a copy of the award letter to the Authority, the Controller and Auditor General, the Attomey General's Chambers, the Government Asset 37The Public Procurement (Amendment) Regulations, 2016 GN. No, 333 (contd) Management Division, the Internal Auditor General and the Tanzania Revenue Authority .” Amendment of 15. regulation 233 @ () . The principal Regulations are amended in regulation 233: by deleting sub-regulation (1) and substituting for it the following: “(1) Without prejudice to the provisions relating to vetting of the contract, where a tender is accepted by the accounting officer, the procuring entity and the person whose tender is accepted shall enter into a formal contract for supply of goods, provision of services or undertaking of works within fourteen working days after fulfilling all conditions prior to the signing of contract.”; in subregulation (3), by adding immediately after the word “tenderer” the words: “and a formal contract is signed by parties.” Amendment of 76. The principal Regulations are amended by Fegulation 235 following: deleting regulation 235 and substituting for it the “Copies of 235. For the purpose of weectobe enabling information on tender forwarded award to be published, recorded to the and distributed, procuring entities Authority shall, within fourteen working, days of sending an acceptance notice to the tenderer, ensure that copies of acceptance notices, suitably notated with the number of tenders received, the range of tenders, the estimates and completion time are submitted to the Authority .” 38The Public Procurement (Amendment) Regulations, 2016 ‘No. 333 (conte Amendment of regulation 252 ‘Amendment of regulation 254 ‘Amendment of regulation 255 Revocation of regulation 270271 and 2m Amendment of regulation 296 ‘Amendment of | regulation 297 Amendment of regulation 301 77. The principal Regulations are amended in regulation 252 by deleting (@ the marginal notes and substituting for it the following: “Appointment of a works or non consultancy services supervisors”; (b) the word “work” apepearing in subregulation (1) and substituting for it the word “works”; (© the word * works” appearing subregulation (2) and substituting for it the word “duty”. 78. The principal Regulations are amended in regulation 254 by inserting between the word “of? and article “an”, appearing in subregulation (I) the words “direct application or” 79. The principal Regulations are amended in regulation 255 byinserting between the word “of” and the article “an”, appearing in subregulation (1) the words “direct application or”. 80. The principal Regulations are amended by revoking regulation 270,271 and 272 respectively. 81. The principal Regulations are amended in regulation 296 by deleting the word “may” appearing in subregulation (2) and substituting for it the word “shall”. 82. The principal Regulations are amended in regulation 297 by deleting marginal notes and substituting for it the following; “Evaluation committee for consultancy services” 83. The principal Regulations are amended in regulation 301 by deleting the words “two weeks” appearing in subregulation (1) and substituting for them the words “seven working days”. 39,The Public Procurement (Amendment) Regulations, 2016 GN. No. 333 (contd) Amendment of 84. The principal Regulations are amended in regulation 45 regulation 346: (2) in subregulation (3), bydeleting- (@ the word “tenderer’s” appearing in the first line and substituting for it the word “tenderers”; and (b) the words “unless the allocated size exceeds the assigned limit” and substituting for them the words “until closing date and time”. need 85. The principal Regulations are amended by 34a adding immediately after regulation 354 the following: *Veting of 354A. Contract awards ition Under e-auctions shall be subject to vetting in accordance with the Act.” Amendment of 86. The principal Regulations are amended in regulation 356 pe gulation 356: (@) in subregulation (1), by inserting the “comma (.) and words “works and service” immediately after the word “goods” appearing in the second line; and (b) in subregulation (2), by inserting the words “works and service” immediately after the word “goods” appearing in the second line Amendment of 87. The principal Regulations are amended in the tei: First Schedule by deleting the words “at least” wherever they appear. Amendment of 88. The principal Regulations are amended by Sicue, deleting Second Schedule and substituting for it the following:The Public Procurement (Amendment) Regulations, 2016 GN. No. 333 (contd.) SECOND SCHEDULE FEES FOR SERVICES RENDERED BY THE AUTHORITY (Made under regulations 21 ,41(2) and 345(8)) 1 ‘Annual Procurement Plan Fees in T.shs. 1 ‘Advertising of Annual Procurement | 500,000 Plan ps Advertising of Tenders 750,000 3 Posting Tender Disclosure Information 3A Minor Value Procurement 23,000 32 Quotations 50,000 33 Single Source 250,000 34 Restricted Tendering/Selection 250,000 35 Open Tendering/Selection 230,000 4. Registration for e - PPs ‘Amendmen 9. ‘The principal Regulations are amended in the Fifth ‘ofFith Schedule by deleting: Schedule (@) figure “10%” appearing in third column and substituting for it the figure"5%” (>) the phrase “2% of cach call-off order value” appearing in the second column and substituting for it the words “ TZS 100,000/= per annum per agreement” 4The Public Procurement (Amendment) Regulations, 2016 G.N. No. 333 (contd) ‘Amendmen 90. The principal Regulations are amended in the LerSith Sixth Schedule by deleting: (a) in Category A: (i) the figure “75,000,000/-” appearing in the second column and substituting for it the figure “90,000,000/-"; Gi) the figure “750,000,000/-" appearing in the third column and substituting for it the figure “900,000,000/-; and (b) inthe Category F: @ the figure “2,500,000/-” appearing in the second column and substituting for it the figure “3,500,000/-"; Gi) the figure “50,000,000/-” appearing in the third column and substituting for it the figure “60,000,000/-”. ‘Amendmen 91. ‘The principal Regulations are amended in the Seren Seventh Schedule by deleting it and substituting for it the Schedule following: ‘SEVENTH SCHEDULE (Made under regulations 1494, 150, 151, 163,165, 166 and 167) METHODS OF SELECTION AND LIMIT OF APPLICATION PER CONTRACT FOR GOODS, WORKS, NON-CONSULTANCY SERVICES AND DISPOSAL OF PUBLIC ASSETS Method of — | Goods ‘Works Non Disposal of tendering Consuitaney | Public Assets Services Titernational | No limit No limit ‘No limit | No limit competitive tendering # National | Upto'Tshs | UptoTshs | UpwoTshs | Upto Tshs competitive | 5,000,000,000 | 15,000,000,000 | 5,000,000,000| 5,000,000,000 tendering Restricted | No limit, but | No limit, but Wo limit, but tendering | shall "be | shall be shall be justified. justified. justified. Competitive [Upto Tsis | Upto Tshs Net quotations | 120,000,000} 200,000,000 applicable Shopping) é Single sourse | Nollimit,but | No limit, but | No limit, but | Not procurement _| shall be shall be shall be applicable 42The Public Procurement (Amendment) Regulations, 2016 GN. No. 333 (contd.) justified justified justified Minor value | Upto Tshs | Upto Tahs | UpioTehs | Not procurement_| 10,000,000 | 20,000,000 _| 10,000,000 _| applicable Micro value [Up to Tabs | Up to Tsks | Up to Tshs | Not procurement _| 5,000,000 | 10,000,000 | 5,000,000 | applicable Force ‘Not applicable” No limit, but Not Not Account shall be applicable | applicable Justified Direct from | Nolimit, but | No limit, but No Timit bot | Not Manufacturer | shall be shall be shall be | applicable dealer or | justified justified Justified provider procurement ‘Amendmen 92. The principal Regulations are amended in the Eighth ie ‘Schedule by deleting it and substituting for it the following: EIGHTH SCHEDULE (Made under regulations 68(3), 120, 163, 187 and 286(6)) MINIMUM PROCUREMENT PROCESSING TIME FOR TENDERERS FOR GOODS, WORKS AND NON-CONSULTANCY SERVICES “Time given unde his Schedules ntonded to give bidders adequate te To ‘prepare thei bids and shal not be reduced by PES under any circumstances, except where a tender has heen relented provided tha- (during retendering there ae no major changes which necessitate preparation of new tenders; and (1) the same tenderers are invited in which case the minimum processing time may be reduced by haf. ‘Minimum Time for Preparation and Submission of Prequalification Documents and Tenders for Tenderers Serial Number ‘Method of procurement Pariod (calender days) PREQUALIFICATION STAGE T Taierational competitive 2 tendering, z ‘National competitive 7 tendering, TENDERING STAGE 3 Tterational competitive a tendering 43The Public Procurement (Amendment) Regulations, 2016 G.N. No. 333 (contd) 4 ‘National compeitive ie tendering 3 i 6 7 be = _____| competitive tendering 7 Tnternational shopping s z ‘National shopping a a ‘Where large works are oy involved ‘Amendmen 93, The principal Regulations are amended in the Twelveth Teelveh Schedule by deleting it and substituting for it the following: Schedule ‘TWELVETH SCHEDULE (ade under regulations 68, 280 and 295) ‘STANDARD PROCUREMENT PROCESSING TIME FOR CONSULTANCY SERVICES, ‘Times under categories 1 and 2 are intended to give bidders adequate time to prepare their bids and shall not be reduced by PEs under any circumstances, except \where a tender has been rejected provided that:- (i) during retendering there are no major changes which necessitate preparation of new proposals; and Gi) the same tenderers are invited, in whieh case the minimum processing time may be reduced by hal. “Time (Calendad gH EEE days) Aatvity Natioaal "| Trasrononal Competitive | Competitive Ssleion | Selection 1 ai @H taviation of | 20 30 Apliction for preqalification othe Stbnision ofthe same by Consltanss 2 Preparation and at 30 submission of proposals by the onus 44The Public Procurement (Amendment) Regulations, 2016 GN. No. 333 (contd 94. The principal Regulations are amended in the Fourteenth Schedule by deleting: ‘Amendment of Fourteenth eeu ) titled “General” appearing in table (a) and substituting for it the following : @ — General ia Weights 7 Firm's general _experienes, | 5% to 15% reputation and experience in previous similar assignments z ‘Understanding of the terms of | 20% to 40% reference, methodology and the overall quality of the Proposal 3 ‘Qualification oF key personnel | 30% to 60% 7 Coca firms participation 15% 3 Panicipation by nallonal 10% experts 6 Knowiedge ofthe country | 50% to 10% (©) the percentage “5% to 15% appearing inthe serialnumber 4 ‘of table (), and sbsttting for them the percentage 1596" ‘Amendment of 95. The principal Regulations are amended in the soem Sixteenth Schedule by- Ee (a) revoke the Sixteenth Schedule; and (®) re-snumbering the Seventeenth Schedule, the Eighteenth Schedule and the Nineteenth Schedule as the Sixteemth Schedule, the Seventeenth Schedule and the Eighteenth Schedule respectively. Dar es Salaam PHILIP IspoR MPANGO 01" December, 2016 Minister for Finance and Planning 45