APPENDIX II - TEACHING ASSISTANT WORKLOAD FORM

Teaching Assistant Workload Form

This form sets out the objectives and duties of the Teaching Assistant position for the stated course. The form is to be completed
by the Course Supervisor, in discussion with the Teaching Assistant, by the end of the drop/add period. In the case that work
begins more than 2 weeks before the beginning of the term, the form is to be completed within 20 days of the commencement of
the work. One copy of the completed form is to be remitted to the Teaching Assistant along with a copy of the Course Syllabus;
another copy is to be retained by the Course Supervisor, and a third copy is to be placed in the Teaching Assistant's departmental
employee file.

Please note that a full Teaching Assistant position consists of 180 hours per contract period, with the Teaching Assistant working,
on average, 12 hours per week. However, the allocation of time is an estimate and the Teaching Assistant is expected to allocate
time as required during peak periods, such as exam period. The amount of time allocated for grading should be consistent with the
objective of delivering high quality education. The Course Supervisor and the Teaching Assistant are encouraged to discuss any
difficulties with the allocation of these objectives well in advance of the end of the term in order to best deliver the needs of the
course and with due consideration to the peak periods. The Course Supervisor and Teaching Assistant must meet within 2 weeks
of mid-term to review the objectives and make appropriate revisions as required.

All assigned duties of the Teaching Assistant are part of the Teaching Assistant’s work, including any revision of objectives as
provided for in 11.02.03 and nothing in this Workload Form detracts from the Course Supervisor’s pedagogical autonomy in the
exercise of their academic duties.

Course Title: ________________________________

Department: ________________________________

Faculty: ____________________________________

Course Number: ______________________ Section: _________________ Term: ______________

Approximate Number of Students Registered in the course: ______________

Approximate Number of Students in the TA’s conferences/labs: ___________

Name of Course Supervisor: _________________________ Email: ________________________________

Telephone: _________________________

Name of Teaching Assistant: ____________________________________

Program, degree, year (e.g. Biology, PhD 2 level): ___________________

McGill ID: _____________________________ Email: _________________________________________

Telephone: _________________________

[ ] Full Teaching Assistant Appointment (180 hours)

[ ] Breakdown of hours has been decided by both the Course Supervisor and the TA

[ ] Course syllabus is attached

[ ] Check if the Course Supervisor is also the TA’s Research Supervisor

[ ] Fractional Teaching Assistant Appointment number of hours _______________

 Total
Approximate hours Revision of
estimated
Objectives/Duties per week per allocation of
hours per Comments
objective, where hours and/or
term per
applicable objectives
objective
Meeting(s) with Course Supervisor
Establish guidelines and marking policies; discuss the
topics or material for conferences, as well as other
concerns or difficulties with workload.
Reading
Read the required material for the class and other
secondary material necessary for the preparation of
conferences and class discussions
Preparation
Prepare for conferences, discussions with students, and
performances.

Course Specific Training

As required by Course Supervisor.

Leading conferences, and/or demonstrating

laboratory sessions
Clarify reading material or assignment for students; lead
discussions, work with students in laboratories
Course Attendance
Attend the Course Supervisor’s regular lectures

Exam Assistance
Attend, be responsible for in-class exams and/or
answering questions, making corrections, and/or
delivering exam materials
Office hours
Indicate office hours that the TA is expected to fulfill.
E-mail communications, online course
management, and other contact hours
Indicate all other contact hours that the TA is expected
to fulfill (including e-mail communications, in-person
contact, telephone conversations, contributing to
content management systems, and other electronic
communications).
Evaluation/Grading
Indicate nature of assignment/exam(s), the approximate
student hand-in date (except for final exams), the
method of marking, and approximate time allocated per
student for grading, as well as the number of students
the TA will be responsible for under each
assignment/exam

Total
Approximate Revision of
estimated
Objectives/Duties hours per week allocation
hours per Comments
per objective, hours and/or
term per
where applicable of objectives
objective
a) Assignments:
Indicate the assignment name, the approximate student
hand-in date, and the estimated time to be allocated by
the TA for each assignment per student.

Assignment 1: _________________________
Date:______________ # of students: ______
estimate minute/student: _______

Assignment 2: _________________________
Date:______________ # of students: ______
estimate minute/student: _______

Assignment 3: _________________________
Date:______________ # of students: ______
estimate minute/student: _______

b) Mid Term Exam

 Type: _________________________________
Date:______________ # of students: ______
estimate minute/student: _______

c) Paper
Indicate the approximate student hand-in date and the
estimated time to be allocated by the TA for each paper
per student.

Paper 1:
Date:______________ # of students: ______
estimate minute/student: _______

Paper 2:
Date:______________ # of students: ______
estimate minute/student: _______

Paper 3:
Date:______________ # of students: ______
estimate minute/student: _______

d) Final Exam

Type: _________________________________
Date:______________ # of students: ______
estimate minute/student: _______

e) Entering marks electronically

Note: Final course marks must be entered within 7 days
following the final exam. Where there is no final exam,
course marks must be entered within 7 days of the end of
classes.
f) Other

Other duties
Indicate such other duties (e.g. field trips, web-site
updates and such other administrative tasks) to be
performed by the TA for the delivery of this course
Total Total

ACKNOWLEDGED:

Course Supervisor __________________________________________________ _______________________

Date
Teaching Assistant _________________________________________________ _______________________
Date

REVISED ALLOCATION OF HOURS AND/OR OBJECTIVES:

Additional hours requested by Course Supervisor: ____ YES ____ NO

Course Supervisor: ______________________________________________ ________________________

Date
Teaching Assistant: ______________________________________________ ________________________
Date

Hiring Unit Authorization (No additional hours will be worked without prior authorization by Hiring Unit):

_____ YES ______ NO

Hiring Unit approval: _____________________________________________ ________________________

Date

c.c. Teaching Assistant

Course Supervisor
Departmental Employee file
INFORMATION FOR THOSE EMPLOYEES WITH ACCOMMODATIONS

This workload form may be used for the purposes of planning future course workloads.
This document will be kept in confidential Employee file, I only authorise Human Resources, my current Course Supervisor, the current designated
Hiring Unit representative and an authorised Union representative to have access to this document.

Employee signature: Date: