GAP ANALYSIS DOCUMENT
TEMPLATE
Project Name Traditional Gap Analysis Template v1.0
Document Information
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Project Name Traditional Gap Analysis Template v1.0
Table of Contents
Document Information ............................................................................................................................................ 2
Objective/Purpose ................................................................................................................................................... 4
Overview .................................................................................................................................................................. 4
Current Environment ............................................................................................................................................... 4
Methodology ........................................................................................................................................................... 4
Scope........................................................................................................................................................................ 4
Matrix Definitions .................................................................................................................................................... 4
Gap Analysis and Resolution Matrix ........................................................................................................................ 4
Follow Up/Action Items ........................................................................................................................................... 5
Glossary ................................................................................................................................................................... 5
Project Name Traditional Gap Analysis Template v1.0
Objective/Purpose
• Describe the objective or purpose for creating this document
• Identify the audience for this document
• Outline the rationale for this document, for example:
• To identify process or functionality differences between the current and proposed system
• To determine how to eliminate or minimize the gap between the current and proposed systems
Overview
• Briefly describe and provide background information about the project
• Outline the objectives of the project and what it is trying to achieve
Current Environment
• Briefly explain what technology or processes are in place today and why it needs to be changed
Methodology
• Describe the method used to create this document (e.g., research, workshops, interview including who was
interviewed)
Scope
• List at a high level the components of the project that are in/out of scope
Matrix Definitions
• Define the column headings used in the gap and resolution matrix tables to ensure readers understand the
purpose of the information that has been provided
• For example:
Ref: A unique numeric identifier
Topic: Optional column used to categorize the components in larger gap documents, a
functionality
Priority: Optional column used to prioritize each component (e.g., high, medium, low)
Current: Briefly describe each component of the existing process or system for the current system
Proposed: Briefly describe the corresponding component(s) of the proposed process or system
Difference: Determine the difference between the current and proposed systems (where a difference
exists). A loss in functionality can be identified by a “–“ symbol, whereas, a gain or a
positive gap can be identified by a “+” symbol. No change in functionality can be noted as
“no gap”
Resolution: Outline the proposed steps towards resolving the gap. This can also be called an Action
Plan. The proposed steps can be categorized (e.g., system change, hardware, configuration,
change management, no resolution required)
Gap Analysis and Resolution Matrix
• This section captures the key information about the current and proposed application or functionality and
its resolution
Project Name Traditional Gap Analysis Template v1.0
Ref Topics Priority Current Proposed Gap Resolution
Follow Up/Action Items
• While completing the gap and resolution analysis, keep a list of items that are outstanding or being
followed up on
• The items should be completed or included where appropriate within the document by the time this
document is finalized
Glossary
• Define technical terms or acronyms used in this document
