Microsoft EXCEL

1. Introduction
2. Creating or Opening workbooks
3. Working in Workbook
4. Selecting cells and Choosing commands
5. Entering Data
6. Creating formular
7. Editing a Workbook
8. Formatting worksheet
9. Creating a Chart
10. Printing a workbook
11. Using Functions

FORWARD
Well done;; you are "now in stage three (3) Exactly at the half of the journey
and yon will finish ft.
Microsoft Excel for windows is for you to manipulate and present data. You
are a future Accountant, Auditor or manager so always pay attention at this level
because there are lots of fomular and data to manipulate.

For Praise Foundation Computer Education.

Please make sure you collect the receipt for the purchase of this textbook for
your filing purpose

MICROSOFT EXCEL
LESSON I: INTRODUCTION
What is MICROSOFT EXCEL FOR WINDOWS?
Microsoft Excel for windows is a Windows" application that helps in the management,
manipulation and presentation of data. It offers an advanced spreadsheet.
STARTING MICROSOFT EXCEL FOR WINDOWS
To start Microsoft Excel for Windows
 Start Windows:
 Open Windows Program Manager ( i f not already open);
 Double click the Microsoft Excel Icon in the Program Manager:
 The Microsoft Excel Window appears. Select Microsoft Excel for Windows
application.

THE WORKBOOK
A Microsoft Excel file is called a workbook, you can keep several sheets, such as
worksheets and chart sheets. Each sheet name appears on the bottom of the
workbook. You can switch between sheets by clicking the sheet tabs at the
bottom of the workbook. Also you can move or copy sheets between
workbooks and you can rearrange sheets within a workbook.
TO OPEN A FILE IN MICROSOFT EXCEL FOR WINDOW
 Click on file from the menu bar
 Click on OPEN
 Specify the name of the file to open the file name box.
 Select OK
USING MICROSOFT EXCEL FOR WINDOWS
You will come across several Windows when using Microsoft Excel for Windows.
Some of these windows include the
Follows:
i. EXCEL WINDOW: This contains the Microsoft.
ii. WORKSHEET WIN)NOW: This obtains a\worksheet file you can enter
manipulate values, formulas and text in worksheet window. A worksheet
window automatically opens with Microsoft Excel window when you
start Excel.
iii. HELP WINDOW: This provide online help about Excel.
iv. PRINT PREVIEW: Shows how a printed copy of the \\or\sheet will
appear
A WORKSHEET is a grid of rows and column. Each cell is the intersection of a
row and a column has a unique address or reference. The maximum
number of rows and columns that you can have in a sheet is 16.384 and 56
respectively.
The Active cell is the cell in which data is entered when you start typing. Only one cell
is active at a time. A heavy border shows the active cell.

TO CHANGE THE ACTIVE CELL

Move the mouse pointer to a new cell and click. Notice that the cell's
reference or address is the new cell and its value ( i f any) will appear in the
formular bar.
TO SCROLL THROUGH THE WORKSHEET
Move the mouse pointer to the arrow in the vertical scroll bar on the right edge
of the window and then Click. Notice that the worksheet scrolls down one
screen.
Move the pointer into the scroll box hold. the left mouse button down, move the
pointer back to the top of the vertical scroll bar and then release the mouse button.
This is called dragging, Notice that the worksheet scrolls back up to the first
row
CHOOSING COMMANDS
You choose commands from a menu to perform actions.
 Click on a menu in t h e menu bar.
 Pull down menu w i l l appear, this consist of list of command.
 Click on a command on the pull down menu.
CLOSING COMMAND
You can close commands that you do not need again.
 If the command is a pull down menu Click on the window's title bar or
click anywhere on the work area.
 If the command is a dialog box Click on CANCEL button
ENDING MICROSOFT EXCEL SESSION
To End Microsoft Excel session:
 Click on FILE from the menu bar
 Click on SAVE
 Click on EXIT
LESSON II:
CREATING OR OPENING WORKBOOKS
A workbook is a Microsoft Excel file in which you work. Workbooks contain
sheets, such as worksheets, charts sheets and Micro sheets.
CREATING A NEW WORKBOOK
When you start Microsoft Excel, a new workbook opens.
To begin working, just start typing if you want to create a new workbook at any
time.
Click on FILE
Click on NEW
To SAVE Workbook which do not have a name
 Click on Fl LE from the menu bar
 Click on SAVE AS
To SAVE a workbook which already have a name
 Click on FILE from the menu bar
 Click on SAVE
CLOSING WORKBOOKS
To close the active workbook
 Click on FILE
 Select CLOSE
\
To close all open workbooks
Hold down' the SHIFT key
Click on FILE
Click CLOSE ALL
To Close and quit Microsoft-Excel
 Click on FILE
 Click on EXIT
LESSON III:
WORKING IN WORKBOOKS
Each Microsoft Excel Workbook can contain many sheets. You can have
different types of sheets in one works. For instance, you could have a year's
sales data on a workbook and also have a chart sheet for the data in the same
workbook. Whenever you open, close or save a file in Microsoft Excel, you are
opening, closing or saving the workbook.
The default workbook opens with 16 worksheets, named sheet I through
sheet 16. The sheet names appear on the tabs at the bottom of the
workbook. By clicking on the tabs you can move from sheet to sheet within a
workbook. The tab of the active sheet is always bold"
MOVING AROUND IN A SHEET
 To move UP, DOWN, LEFT. RIGHT: Arrow keys
 Up or down one window: page-up or page-Down
 To the beginning of the row: Home
 To the beginning of the sheet Ctrl + Home.
 To the last cell containing data in the sheet. Ctrl + End
FINDING TEXT AND NUMBER ON A WORKBOOK
 Click on EDIT from the menu bar
 Specify what to FIND
 Click on FIND NEXT
FINDING AND REPLACING TEXT AND NUMBERS
 Click on EDIT from Use menu bar
 Click on FIND
 Click on what to FIND
 Click on REPLACE button
 Specify what to replace
 Click on either REPLACE OR REPLACE ALL

INSERTING AND DELETING SHEET

 Click on INSERT from the menu bar
 Select DELETE SHEET command

RENAMING SHEETS
 Double click the tab of the sheet you want to rename.
 Type a new name in the dialog box. The new name will appear on the sheet
tab.
MOVING LAND COPYING SHEETS
1. MOVING A SHEET WITHIN A WORKBOOK
  Select a sheet tab and then drag it along the row of tabs a black triangle
indicates where the sheet will be inserted.
 Release the mouse button and the sheet moves to the new location.
2. MOVING A SHEET INTO ANOTHER WORKBOOK

Select the sheet to move from the sheet tab.

Click on EDIT from the menu bar •
Choose the MOVE or COPY SHF.ET command
your sheets placed.
COPYING A SHEET WITHIN A
•WORKBOOK
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Release the mouse button and the sheet is copied to

the new location,
COPYING A SHEET TO ANOTHER

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lick on EDIT from the menu bar

Choose the MOVE or COPY SHEET command
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heck the CREATE A COPY box by clicking on it,

•-''*- OrENING*ARRANGING ANDCLOSING WORKBOOK WINDOWS

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-TOII.-CAN-CREATE-A. NEW WINDOW ON
WORKBOOK BY:
* €licking on WINDOW from the menu bar

You can select any iyi« of airan^rncnt you want eithu* n L HOREONrAUVMKTlCAI.C-
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SELECTING TWO OR MORE SHEETS
Move the mouse pointer on the first sheet you want to select From the sheet tab
Hold down the SHIFT key and then click the tab for . the last sheet you \vant to select,
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SELECT1M, ALL SHEETS

Selecting all sheets is useftil for operations like spel checking
and finding and replacing data tnat occurs throughout
the workbook,
To select all sheets:
Move the mouse pointer on any sheet on the sheet
. tab .
 Click the right mouse button to display a shod cut

Choose select ALL SHEETS command To cancel the selection click on the tab of any
sheet

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You can choose command to tell Microsoft Excel what to do next.

There are several ways to achieve the same result in Microsoft

Excel. Example, there are several \vays to copy data such as: menu command
shortcut toolbar bun on

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