D2
[Your Company Letterhead]
[Company Name]
[Company Address]
[City, State, Zip Code]
[Date]
[Applicant's Name]
[Applicant's Address]
[City, State, Zip Code]
Dear [Applicant's Name],
Subject: Provisional Appointment Letter
We are pleased to extend to you the offer of provisional employment with [Company Name]
in the capacity of [Job Title]. This provisional appointment is effective from [Start Date] and
will be subject to a review period of [Duration of Provisional Period, e.g., 6 months].
During this period, you will be designated as a provisional employee. This status is intended
to facilitate a period of mutual evaluation whereby your performance, conduct, and
compatibility with the company's standards and expectations will be assessed. Likewise, you
will have the opportunity to evaluate [Company Name] as a suitable workplace for your skills
and career aspirations.
Please find below the terms and conditions of your provisional employment:
1. Position: As a [Job Title], you will be required to perform duties as are customary for this
position and as assigned to you by your immediate supervisor or the management of
[Company Name]. Your performance will be subject to regular reviews.
2. Salary: Your starting salary will be [salary amount] per annum, payable in accordance with
the company's standard payroll practices.
3. Working Hours: Your normal hours of work will be [start time] to [end time], [days of the
week].
4. Benefits: During this provisional period, you will be eligible for [outline any benefits that
the employee is entitled to, e.g., health insurance, if applicable].
5. Extension of Provisional Period: [Company Name] reserves the right to extend the
provisional period should it be deemed necessary based on your performance evaluation.
6. Conversion to Permanent Employment: Upon satisfactory completion of the provisional
period, and based on the assessment of your performance, results, and compatibility with
company values, you may be offered permanent employment with [Company Name].
Please note that during the provisional period, your employment can be terminated by either
party with [notice period, e.g., one week] notice.
If these terms are acceptable to you, please sign and date both copies of this letter in the space
provided below and return one copy to the Human Resources Department as an
acknowledgement of your acceptance of this offer. The other copy is for your records.
We look forward to your valuable contributions to [Company Name] and are hopeful that
your skills and experience will be a significant asset to our team.
Should you have any queries regarding this offer or any other aspect of employment with
[Company Name], please feel free to contact [Contact Person's Name], our [HR Manager/any
other title], at [Contact Email/Phone Number].
Yours sincerely,
[Your Name]
[Your Job Title]
[Company Name]
