MINDORO STATE UNIVERSITY

BONGABONG CAMPUS

COLLEGE OF COMPUTER STUDIES

COMPUTERIZED ENROLLMENT SYSTEM OF VICENTE B. YLAGAN

NATIONAL HIGH SCHOOL

Submitted to
Dr. EVELYN ANTHONY RODRIGUEZ

In Partial Fulfillment of the Requirements in

CpE 225 – System Analysis and Design
for the degree Bachelor of Science in Computer Engineering

Submitted by
Angel Sam M. de Guzman
Abigail S. Garcia
Ezra El P. Angus
Dave P. Castillo

Date
October 2023

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Table of Contents

Title Page………………………………………………………………………………..i

Acknowledgements……………………………………………………………………..ii
Table of Contents…………………………………………………………..................iii

CHAPTER 1 – INTRODUCTION
A. Background of the Study/Project Context………………………………1-2
B. Objectives of the Study……………………………………………………..3
C. Scope and Limitations ……………………………………………………..4

CHAPTER 2 – REVIEW OF RELATED LITERATURE AND STUDIES

A. Related Literature…………………………………………………………5-8
B. Related Studies………………………………………………………….9-12
C. Operational Definition of Terms………………………………………13-14
D. Conceptual Framework………………………………………………..15-16

CHAPTER 3 – THE EXISTING SYSTEM

A. Description of the Existing System……………………………………17-18
B. Design of Systems, Software, Process
1. Data Flow Diagrams
a. Context-Level Data Flow Diagram………..………………19
b. Diagram 0………………………………………………….20
2. Flowcharts…………………………………………………………21

CHAPTER 4 – THE PROPOSED SYSTEM

A.Data Gathering………………………………………………………...……22
B. Specific Requirements………………………………….…………….23-26
C. Development Method…………………………………………………..26-28
D. Design of Systems, Software, Processes
1. Data Flow Diagrams
a. Context-Level Data Flow Diagram………………………..29
b. Diagram 0 / Level 0 Data Flow Diagram…….…….…30-31
2. Flowcharts…………………………………………..…………..32-33
3. Entity-Relationship Diagram……………………………………….34
4. Local Area Network Design………………………………………..35

CHAPTER 5 – SCREEN DESIGNS AND EVALUATION PROCEDURES

A. Screen Designs (GUI) and Description…………………….………..36-49
B. Evaluation Procedures………………………………..……………….50-51

REFERENCES…………………..……………………………………………………52

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APPENDICES

Appendix A. Gantt Chart…………………………………………………………….53

Appendix B. Received Copy of the Letter Forwarded to the Company….....54-55
Appendix C. Photocopy of the Enrollment Form………………………………….56
Appendix D. Pictures Taken from Day 1 Until the Project is Completed……57-58
Appendix E. Group Work Structure…………………………………………………59
Appendix F. Curriculum Vitae of the Researcher………………………………60-63

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Acknowledgement

We would like to express our sincere appreciation and gratitude to all

individuals who supported us in this research. First and foremost, we extend our

gratitude to our research supervisor, Dr. Evelyn A. Rodriguez, who provided us

with invaluable guidance, suggestions and feedback throughout the project.

We would also like to thank our colleagues and friends who participated in

this study and gave their time and effort to collect the necessary data and

conduct the experiments. Their contribution was crucial to the success of this

project.

In addition, we express our gratitude to the participants of this study for

their willingness to provide us with the data and information necessary to

complete the research.

Finally, we acknowledge the financial and moral support provided by our

parents which made this research possible.

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Chapter I

INTRODUCTION

A. Background of the Study

Modern computer technology has made it possible to create a vast

number of complex and efficient processes. One of the main advantages of this

technology is its ability to connect various yet independent transactions. This

allows for more accurate and timely operation of these processes. Today, the

educational system has adopted the use of technology in various aspects of its

operations, such as student enrollment, teaching and learning, and record

keeping.

The traditional manual procedure of enrollment can oftentimes slow down

the admission process due to the time it takes to find and locate the student's

records. It can lead to the loss of student records and inaccurate reports. The

enrollment officer's need to check the previous grades which can cause delays in

the evaluations. Moreover, students can also be confused about what they

should do in order to enroll. As a result, some students frequently assign the

responsibility of enrolling to their parents and other family members.

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All of these presented problems concerned the researchers and persuade

them to investigate and resolve the enrollment issues by creating and

implementing a computerized enrollment system that would support a smooth

and accurate flow of enrollment at Vicente B. Ylagan National High-school in

Bongabong, Oriental Mindoro. This school cater 828 students in 6 grade levels,

including 619 juniors and 210 seniors. Every year, the student body of the

school grows, making it too time-consuming for the teachers or enrolling officers

to maintain student records manually. Since they have so many students who

commute from a distance, their heads claim that the enrollment process is very

challenging for them. They must send representatives to facilitate enrollment in 8

barangay’s, which can occasionally be dangerous.

In this study, the researchers seek to create an efficient, accurate, and

dependable computer-based enrollment system for the school's administration,

faculty, and staff. This system will facilitate and secure students' records, speed

up the enrollment process, reduce the effort required of the enrolling officer to

update students' information, offer a dependable record-keeping facility, and

produce accurate enrollment summary reports.

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B. Objectives of the Study

The main goal of this study is to provide a computerized enrollment

system for Vicente B. Ylagan National High School.

The following are the specific objectives:

1. Design a computerized enrollment system to lessen the manpower

required to facilitate the enrollment procedure.

2. Build a database for student records that will make it simple for

enrollment staff to find, and update information.

3. Evaluate and implement the computerized enrollment system at

Vicente B. Ylagan National High School.

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C. Scope and Limitations

The proposed computerized enrollment system will be created and

developed for Vicente B. Ylagan National High School for the Junior and Senior

High School Department only. It will be used for admissions and enrollment

procedures and can manage the student information.

The system will supply a sign-up, log-in and log-out interface for the

students where they can enroll themselves by supplying the required information.

Admin access for the school administrators where they can search all the records

of the students enrolled in the institution according to their grade level, and they

have the total access to the system. The system will also sort the incoming grade

7 and grade 11 students by their gender and general weighted average for faster

sectioning of the enrollment facilitators. And will sort the old students

alphabetically based on their old sections.

The limitation of this system is it will not provide the computation of

grades, class schedule, payments, subjects, and teachers of the students. The

system will also not monitor the students academic performance, thus the

administrators of the enrollment system should manually enter whether the

students have passed or failed. If a student failed, he or she will be blocked to

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enroll for the next year level or next semester and should ask for the

administrators for assistance.

Chapter II

REVIEW OF RELATED LITERATURE AND STUDIES

This chapter includes the review of related literature and studies, as well

as the technical backdrop, project’s technicality, and details of the technologies

to be used.

A. Related Literature

Meenu Joshi (2018) stated that several factors contribute to the success

of an excellent enrollment system. One of these key factors are efficiency and

responsiveness. Applicants not only want personal attention at every step, but

they want to get it quickly. More than ever, relevant, valuable, and timely

information can be a key decision-making factor in prospective customer

decisions. And this ultimately has to do with the existing registration system. If

the enrollment system is properly implemented, the admissions team has a great

influence on the needs and motivations of the students. A centralized system

makes the entire process seamless, from contact to conversion.

One of the domino effects stifling competition for educational institutions is

the growing need for schools to improve mechanisms for responding to applicant

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requests and objections. This is where an enrollment system comes in that

simplifies and speeds up student enrollment.

Simply put, a registration system brings together all activities related to the

entire registration process and integrates them into one system. This way

everything is done in one place both online and offline. Interviews were

conducted with prospective customers, the sites they visited, their interests and

motivations, their personal details, meetings planned with them, to name a few.

The entire registration system The goal is to eventually allow the admissions

team to enroll more students. [1]

AppDynamics explained that database management system (DBMS) is a

software system used to store, retrieve, and query data. A DBMS acts as an

interface between end users and the database, allowing users to create, read,

update, and delete data in the database. A DBMS manages data, database

engines, and database schemas, and allows users and other programs to

manipulate or extract data. This contributes to data security, data integrity,

concurrency, and consistent data management practices.

A DBMS optimizes the organization of data according to a database

schema construction technique called normalization. Normalization splits a large

table into smaller tables if any of the attributes have redundant values. DBMSs

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offer many advantages over traditional file systems, such as flexibility and more

complex backup systems.

Database management systems can be categorized based on various

criteria such as data model, database distribution, and number of users. The

most common types of DBMS software are relational, distributed, hierarchical,

object-oriented, and network-based. [2]

Richard B. (2018) explained the diagram above as the basic structure of

the client-server structure. One or more devices (clients) connect to a server over

a particular network. Any client can make requests using an on-screen graphical

user interface (GUI), and the server will produce the desired output as long as

both parties understand the instructions.

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Without getting too technical, the main processes that take place in the

MySQL environment are the same which are:

1. MySQL creates a database for storing and manipulating data and defines the

relationships between each table.

2. Clients can enter specific SQL statements into MySQL to create queries.

3. The server application responds with the requested information and is

displayed on the client side.

Clients usually emphasize which MySQL GUI to use. The lighter and

easier the GUI is, the faster and easier your data management tasks will be.

Some of the most popular MySQL GUIs are MySQL WorkBench, SequelPro,

DBVisualizer and Navicat DB Admin Tool. Some are free, some are commercial,

some run exclusively on macOS, and some are compatible with major operating

systems. Customers should choose their GUI according to their needs.

PhpMyAdmin is the best place to manage web database, including WordPress

site. [3]

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B. Related Studies

Capio, et.al. (2010) improved the registration process for the MinSCAT

Bongabon campus, using Microsoft Visual Basic 6.0 and SQL Server 2003 to

minimize the time and effort of staff and students involved in the registration

process. Developed a client-server based enrollment for MinSCAT Bongabong

Campus. The system is intended for enrollment of university students.

It was designed for two or more computers, based on a client-server

implementation. It contains various modules such as: Welcome screen, log form -

consists of database name, username and password to access the program. Log

Menu - Logout, switch user and exit. Exit and run the program. The forms under

Administration Menu - Modules also include adding and modifying modules in the

system. It also acts as a server where you can add, modify, and grant the

required access to various users. Settings Menu - This covers the registration

form data. Registration Form - This is accessible by the customer to fulfill their

registration obligations. [4]

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Fujo, Mwapashua (2019) in his study Centralized Admission System for

Advanced Level Private Schools: Case of Kilimanjaro Region, Tanzania

examines the numerous difficulties faced by Advanced Level (A-Level)

private school admissions processes in the Kilimanjaro Region of Tanzania. A

total of 150 questionnaires were given to parents, A-Level students, and school

personnel to learn about admissions procedures, obstacles encountered during

the process, and level of satisfaction with the current admissions system. The

study of the survey data after that confirms and quantifies that 93.5% of A-Level

admissions to private schools are handled manually with pen and paper.

The main issues with this manual approach are difficulty in locating a

suitable school and topics for an applicant to receive admissions, key moments,

time waste, loss of forms and form mutilation during the admissions process. The

results showed that a new online software solution is the only way to improve the

admissions process. To address the stated admission difficulties, a centralized

web-based solution called the Tanzania Central Processing Admission System

(TCPAS) has been created. The use of paperless admission, encouraging the

use of paperless admission, streamlining the admission process, reaching a

number of geographically dispersed candidates, and improving centralized data

processing capability have all been highlighted by the TCPAS tool. [5]

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Bonita, et.al (2020) stated that one of the knock-on impacts of the fierce

competition among educational institutions is the increasing need for schools to

improve their systems for providing better services. Enrollment mechanisms play

a role in increasing student enrollment in this situation. The lengthy manual

system's process was a factor in the researchers' decision to conduct this

investigation. Due to the absence of a computer system at the institution, Divine

Trinity Learning Academy is a strong candidate for the project. The difficulty with

the computerized enrollment system is resolved by the researchers' approach.

A concept model used in project management, the systems development

life cycle has seven stages: planning, analysis, design, development, testing,

implementation, and maintenance. One of the primary methods of data collection

that the researchers utilized to identify certain issues that the clients experience

during enrolling and offer potential remedies was an interview. The researchers

made sure that the system's design is appropriate and simple to understand so

that it would perform as intended and that the user will receive the necessary

training and maintenance. The researcher saw a considerable improvement in

the following issues after putting the suggested strategy into practice: creating

plenty of papers, scheduling, inadequate security, and printing of school

documents.

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Their answer for the first issue is to develop a digital registration form to

reduce the amount of paper used during enrollment, resulting in the use of the

fewest possible sheets. The researchers offered a scheduling system that will be

the quickest way to create student schedules for the second issue, leading to the

quick generation of schedules. Regarding the third issue, the researchers offered

a backup file as a better method of data compilation using a login form and a

database, hence boosting information security where the client has a backup file

to prevent data loss or corruption.

Eventually they offered a printing method as a solution to the fourth issue,

making it possible to produce documents quickly and simply. The researcher

came to the conclusion that carrying out a research study is challenging.

Nonetheless, undertaking such a study aided the researcher in honing their

abilities and fortitude in undertaking a challenging project. The researchers

suggested developing an advanced system that will assist future students by

establishing an online enrolling system. [6]

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C. Operational Definition of Terms

The following terms are operationally defined to facilitate comprehension

among readers.

C-Sharp (C#). Is the programming language that will be used to build the

system.

Data. A collection of organized information, observation or experiment,

and other information within a computer system.

Database. This refers to the set of data accessible to a computer.

Enrollment. It is a process of registering one’s name to a certain

institution.

Enrollment System. It refers to a computerized program that focuses in

the process of enrollment.

Microsoft Visual Studio. It is an integrated development environment

(IDE) from Microsoft. It is used to develop computer programs including

websites, web apps, web services and mobile apps.

MySQL. This is runs in all flatforms including Linux, Unix, and Windows.

System. It is a set of principles or procedure according to which

something is done in an organized scheme or method.

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Vicente B. Ylagan National High-school. It refers to a public school

situated in Barangay San Isidro Bongabong, Oriental Mindoro.

Windows Apache Mysql Php (Wamp). It is a windows web development

environment which allows to create a web development and to manage database

easily.

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D. Conceptual Framework

Input Process Output

Input
Knowledge Requirements: Program Development:
a. SQL a. Interview the
b. C# Programming head of Vicente
c. Evaluation System B. Ylagan
d. Database National High
e. Graphic Designing School about
f. Web Development their enrollment
g. Application process Computerized
Development b. Program Coding Enrollment System of
h. Enrollment Process of c. Evaluating Vicente B. Ylagan
Vicente B. Ylagan system needs National High School
National High School d. Designing the
i. Student’s profile system
e. Debugging and
maintaining the
Software Requirements: system
a. Microsoft Visual
Studio
b. MySQL Test and Improvement
c. Windows Form
Application
d. Wamp (Windows
Apache MySQL Php) Figure 1. Conceptual Framework of the Study
Evaluation The diagram above is the conceptual

framework of the study entitled Computerized

Enrollment System of Vicente B. Ylagan National High School. It is based on IPO

model also known as input, process, and output model.

Moreover, input refers to the data and information that is provided to the

system, for example, knowledge and software requirements. Process refers to

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the procedures that the system follows in order to enroll the students including

conducting interviews, program coding, evaluating system needs, designing,

debugging, and improving the system.

Furthermore, output refers to the result produced which is the

computerized enrollment system of the said institution. Finally, the system will be

evaluated in order to asses the effectiveness or impact of the computerized

enrollment system to the said institution. Evaluations can help determine if the

intended outcomes were achieved and what factors contributed to the success or

failure of the system.

Chapter III

THE EXISTING SYSTEM

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This chapter shows the description of the existing system, the design,

software, and process.

A. Description of the Existing System

The traditional enrollment system of Vicente B. Ylagan National High

School for Junior and Senior High School is a multi-step process that is designed

to ensure that students are properly registered and prepared for the academic

year. This process typically involves several steps.

The first step in the enrollment process is the issuance of registration

forms. These forms are typically distributed to students in paper format. The

forms contain all the necessary information that students need to register for the

academic year, including personal information such as their full name, contact

details, academic history and their choice of track and strand for the junior and

senior high-school. In some cases, students may also be required to provide

other information such as their health status, proof of residency, and financial

status.

Once the students have completed the registration form, they are required

to submit the necessary documents. These documents typically include

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transcripts of their academic records, certificates of completion for any

prerequisites, and other relevant documents. In addition, students may be

required to provide copies of their birth certificate, health records, and other

important documents.

Once all the necessary documents have been submitted, the guidance

councilor will interview the new and transfer students. After the interview, the

principal will approve the transfer students. Their records along with the old

students will be passed to the school’s record office. While the new students

(Grade 7 and Grade 11) will proceed to their designated class adviser.

After completing the enrollment process, students are then able to meet

their academic advisers and visit their designated classrooms. Overall, the

traditional enrollment system of Vicente B. Ylagan National Highschool for Junior

and Senior High-school can be a lengthy and complicated process that requires

a lot of time and effort from both students and school administrators.

B. Design of Systems, Software and Process

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Figure 2. Context - Level Data Flow Diagram

The figure above shows how the traditional enrollment system at Vicente

B. Ylagan National High-school operates. Old, and new students are required to

submit the requirements needed. Moreover, all of the students files will be

collected, and will be stored to the school record office. Students will also be

distributed to their designated advisers.

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Figure 3. Diagram 0

The figure above shows the detailed process of the enrollment system of

Vincente B. Ylagan National High School. The old, and new students are

required to submit the necessary requirements subject for approval. The

guidance councilor will then interrogate the new/transfer students. Finally, all of

the students record will be collected, and distributed to their designated class

advisers.

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Figure 4. Flowchart

The figure above shows the process of the manual enrollment

system. The students are required to submit the necessary requirements. Then,

officer incharge will validate the requirements submitted by the students. Once

the requirements are valid, the process will proceed depends on their year level.

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Chapter IV

THE PROPOSED SYSTEM

This chapter shows the data gathering of the proposed system, specific

requirements, development method, the design, software, and process.

A. Data Gathering

This involves the process of collecting relevant, and related information

that will be used for the development of the proposed system. It can be done

through various methods, including interviews, library and web researches. In

this study, data gathering was presented in three features namely: Background

Research, Present I.T Infrastructure, and Knowledge Interrelationship.

1. Background Investigation: Includes the Vicente B. Ylagan National

High School history, its organization profile, vision and mission of its head

for the school, and students that will associate to the design proposal.

2. Present I.T Infrastructure: Includes the present hardware, and

software components that can be a factor in design proposal.

3. Knowledge Interrelationship: Contains processes, and transactions

involve in the existing enrollment system and how they are related to each

other.

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B. Specific Requirements

Table 1. Hardware Components

Hardware Components Specifications Quantity

A. Server Workstation: 2.40 GHz, 1

11th Gen Intel(R)
Core(TM)
B. Personal Computer

1. Networked PC Workstation: 1.7 GHz, 8

11th Gen Intel(R)
Core(TM)
2. Stand-Alone PC Lobby: 2.40 GHz, 11th 1
Gen Intel(R) Core(TM)
C. Network Devices

1. Router D-Link Wireless N Router 1

DIR - 615
2. Mobile Phone Android phone: 4 GB 1
RAM, 64 ROM
D. Printer Epson L-3100 30

The table above shows the hardware requirements of the computerized

enrollment system of Vicente B. Ylagan National High School. This includes

computer server which serves as the heart of the enrollment system. It stores the

data, processes, and manages the enrollment system. It should have sufficient

memory and processing power to handle the system's requirements.

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Moreover, the personal computers are the terminals that will be used by

the administrative staff to manage the enrollment system. The organization have

8 networked PC as part of their workstation and 1 PC for their lobby.

Furthermore, the networking devices include routers, mobile phones, and

servers. These networking devices are used to link the workstations and the

server in a network for data transfer and communication. Finally, the printer is a

central device used to produce printed reports and other documents related to

the enrollment system.

Table 2. Software Components

Software Components Specifications

A. Operating System Windows 10

B. Applications C# Windows Form Application

C. Utility Anti-Virus: SMADAV

D. Database Management System MySQL, and Microsoft SQL Server

E. Communication tools Messaging, and Email

F. User interface Student information system,

Administration’s module, and

Registration module

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The table above shows the software requirements of the computerized

enrollment system of Vicente B. Ylagan National High School. This includes the

operating system. It is the most fundamental software component of a

computerized enrollment system. It manages the computer hardware and

provides a foundation for the other software components to run.

Moreover, an application is a type of software that performs a specific

function within the enrollment system. The application that will be used to

develop the computerized enrollment system is the C# Windows Form

Application.

Additionally, the utility is a software program that performs a specific task

to help maintain the system. The service that will be utilized in a computerized

enrollment system include security software, backup and recovery software, and

system optimization tools. These utilities help to keep the system running

smoothly and securely.

Furthermore, the database management system is a software that allows

the system to store and organize student data such as personal information,

academic records, and schedules. Communication tools is a software that

enables communication between the students and the school staff. It may include

features such as messaging, and email.

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Finally, the user interface is the visual display that allows the users to

interact with the system. These includes student information system,

administration’s module, and registration module.

C. Development Method

Figure 4. System Development Life Cycle

The figure above shows the seven phases of the System Development

Life Cycle. It is a process that is used to develop software systems. The process

compromises several phases that are used to ensure the system is developed

efficiently and effectively.

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In the first phase, the researchers sent letters to different school

organization, requesting for permission to conduct their study about

Computerized Enrollment System. The Vicente B. Ylagan National High School

responded to their letter, and aforementioned that they are willing to help and

benefit from the study.

Moreover, in the second phase, the researchers conduct an interview to

the heads and administrators of the institution. The researchers found out that

they wanted to make their enrolment process easier and faster, but currently

faces challenges due to manual procedure. The school heads then requested

that they wanted an enrollment system that would help them and their students

enroll whenever and wherever they are. They also want a database for the

records of their students, so that they could easily search for the information they

need.

In the third phase, using data flow diagrams, systems proposal,

cost/benefit analysis, and recommendations, the researchers identified the needs

of the new enrollment system relevant for the institution. They analyzed the

current process, identified the areas of improvement, and generated

recommendations for the new system.

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Furthermore, in the fourth phase, the researchers was able to design the

user interface, design input and output, design files and databases, and design

controls and backup procedures for the new enrollment system based on their

analysis.

In the fifth phase, the researchers will design computer programs using

structure charts and pseudocode. They will also document software with help

files, procedure manuals, and Web sites with Frequently Asked Questions.

In the sixth phase, the researchers will test and debug the system to

ensure it meets all of the requirements specified in the first three stages. After

testing, the system is ready to be launched, and the researchers will continue to

maintain the system to ensure it operates optimally.

Finally, in the last phase, the plan conversion process will be

accomplished for the computerized enrollment system. Then, the school heads

and staff will be trained to use it. The system will be monitored after launching to

evaluate its effectiveness and make any necessary changes.

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D. Design of Systems, Software, Processes

School
Record
Office

Figure 5. Context-Level Data Flow Diagram

The figure above shows the Context-Level Data Flow Diagram of the

computerized enrollment system of Vicente B. Ylagan National High School. The

process shows that the students are required to submit their enrollment form

through online. The system will then process their enrollment form, and will

submit the results through email. The list of students, including their information

will be stored to a database that can be access by the administrators.

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RE

Registration

Figure 6. Level 0 Data Flow Diagram

The figure above shows the level 0 data flow diagram (DFD) of the

computerized enrollment system of Vicente B. Ylagan National High School. The

login/sign-up component would likely have inputs for user ID and password, and

would send output to the Database component to verify the user's credentials.

The Database component would store all student and course information, with

inputs for new registrations and outputs to the login/sign-up component to verify

login information and to the Administrator component for reports and analysis.

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The administrator component would likely have inputs for running reports

and managing student and course data, with outputs to the database to make

changes as needed. Overall, the level 0 DFD shows a simple overview of how

the enrollment system components interact with each other and with the

database to enable students to enroll in courses and administrators to manage

the system.

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Figure 7. Flowchart

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The figure shows the flowchart of the computerized enrollment system of

Vicente B. Ylagan National High School. First, the system initializes and starts

the application. User then arrives at the homepage. The user can access the

login/sign-up page by clicking on the enrollment system link. The user can either

enter login credentials or sign up for a new account. If the user enters incorrect

login credentials or incomplete information, the system returns an error message.

Alternatively, if the user successfully enters the correct login credentials or

complete information for sign up, the system proceeds to the next step. The

system welcomes the user and provides them with options to choose from such

as enrollment, view profile, edit profile and logout.

Moreover, the user can select this option, enter the necessary details and

submit the enrollment form. The system checks the enrollment details entered by

the user to avoid errors and submits the details to the database. The system

updates the database with all the new enrollment information entered by the

user. The user can view or edit their profile information by selecting the option

from the main menu, changes made to the profile will then be saved in the

database. Finally, the user can log out of the system to end the session.

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Figure 8. Entity-Relationship Diagram

The figure above shows the entity relationship diagram (ERD) of the

computerized enrollment system of Vicente B. Ylagan National High School. The

ERD diagram can include boxes representing the entities, with lines and arrows

showing the relationships between them. Entities includes, students,

administrators, faculties, and track/strand. Relationships includes, a student can

enroll in to a track/strand of their own choice. An administrator can manage the

system. A faculty member can teach multiple courses, and a course can be

taught by multiple faculties. Attributes includes student ID, name, email, and

password. Administrators have attributes such as admin ID, name, email, and

password. Track/strand have attributes such as course ID, name, and

description. Faculties have attributes such as faculty ID, name, and department.

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Figure 9. Local Area Network Design

The figure above shows the local area network (LAN) design for a

computerized enrollment system. The mobile phone and personal computer

would be connected to the LAN through a wireless connection. The database

server would be connected to the LAN through a wired connection. The router

would be used to connect the LAN to the internet, allowing access to online

resources and remote users.

Moreover, the hub would be used to connect the printer and desktop

computer to the LAN, allowing for the computer to access the printer on the

network. The desktop computer would be used as the main system for the

enrollment system software, accessing data from the database server and

coordinating with the mobile phone for input of new enrollment data. Finally, the

printer would be used to generate reports and other documents related to the

enrollment system.

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Chapter V

SCREEN DESIGNS AND EVALUATION PROCEDURES

This chapter describes the visual representations of the enrollment

system, including its interactive user interface, and its aesthetic design as well as

the evaluation procedures.

A. Screen Designs (GUI) and Description

The following are the screen designs and its description for the student

registration form.

Log-in Sign-up

The screen design above shows the homepage of the enrollment system

of Vicente B. Ylagan National High School. Students can log-in using their email

and password, and sign-up if they have not created an account yet.

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Log in

The screen design above shows the login form for the students. The

students are required to supply email and password in order to access the

dashboard where they can proceed to the enrollment process. Once they forgot

their password, they can easily recover it by following the steps on how to do so.

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Sign-up

The screen design above shows the interface where the students can sign

up by filling up the necessary information.

The screen design above shows the interface where the students can

choose their year level, and track their enrollment status.

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Save

The screen design above shows the interface where the students can

track their enrollment status, and report an issue about their application.

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The screen design above shows the registration form of the students.

They need to fill-up the necessary information in order to complete their

enrollment process.

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The screen design above shows the registration form of the students.

They need to fill-up the necessary information in order to complete their

enrollment process.

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Save

The screen design above shows the registration form of the students.

They need to fill-up the necessary information in order to complete their

enrollment process.

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The screen design above shows the enrollment requirements for incoming

grade 7, and transfer students only. They are required to submit the necessary

requirements in order to process their registration.

Once the students completed all the necessary requirements, the system

will show this interface.

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The following are the screen designs and its description for the

administrators module.

The screen design above shows the login form for the

administrators. The administrators are required to supply email and password in

order to access the dashboard where they can track the progress of the

enrollment process, and find student records they needed. Once they forgot their

password, they can easily recover it by following the steps on how to do so.

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The screen design above shows the student’s record for the junior, and

senior high school. This interface allows the administrators to access the

student’s information depending on their year level.

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The screen design above shows the enrollment records for the junior high

school.

The screen design above shows the enrollment records for the senior high

school.

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The screen design above shows the record for the grade 7 students,

including their names, gender, general weighted average (GWA), and remarks.

The screen design above shows the record for the grade 8 students

including their names, gender, general weighted average (GWA), and remarks.

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The screen design above shows the record for the grade 9 students

including their names, gender, general weighted average (GWA), and remarks.

The screen design above shows the record for the grade 10 students

including their names, gender, general weighted average (GWA), and remarks.

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The screen design above shows the record for the grade 11 students

including their names, track/strand, gender, general weighted average (GWA),

and remarks.

The screen design above shows the record for the grade 12 students

including their names, track/strand, gender, general weighted average (GWA),

and remarks.

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B. Evaluation Procedures

There following are the evaluation procedures for the computerized

enrollment system of Vicente B. Ylagan National High School.

1. Testing: This involves carrying out a practical exercise or scenario to

ensure that the enrollment system works as intended. This can be done

through user acceptance testing (UAT), where users are asked to test the

system and provide their feedback.

2. Validation: This involves ensuring that the system meets the requirements

and specifications outlined in the design stage. Validation can be done through a

walk through, where the design, and implementation of the enrollment system

are reviewed for accuracy and completeness.

3. Verification: This involves ensuring that the system is error-free and operates

as expected. Verification can be done through testing and code reviews.

4. Performance testing: This involves testing how the system performs under a

specific workload. This can be done through load testing, stress testing, and

capability testing.

5. Usability testing: This involves testing how users interact with the system and

assessing its ease of use. This can be done through user testing, where

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users are asked to perform tasks on the enrollment system and provide

feedback on their experience.

6. Security testing: This involves testing the system's security features to

ensure that it is protected against unauthorized access or data breaches. This

can be done through vulnerability scanning and penetration testing.

Overall, a combination of these evaluation procedures can be employed to

ensure the enrollment system is functioning as expected and meets the needs of

its users.

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References

[1] Meenu Joshi (2018), “What is an enrollment system and why does it
matter?,” LeadSquared. Accessed last March 30, 2023
https://www.leadsquared.com/industries/education/what-is- enrollment

[2] “What is a Database Management System | DBMS

Monitoring,” AppDynamics. Accessed last March 30, 2023
https://www.appdynamics.com/topics/database-management-systems

[3] Richard B. (2018), “What is MySQL: MySQL Explained For

Beginners,” Hostinger Tutorials. Accessed last March 30, 2023
https://www.hostinger.com/tutorials/what-is-mysql?

[4] Capio, et.al. (2010), “Client-Server-Based Enrollment System for MinSCAT

Bongabong Campus”. Undergraduate Thesis, Mindoro State College of
Agriculture and Technology. Bongabong Campus, Labasan, Bongabong,
Oriental Mindoro.

[5] Fujo, Mwapashua (2019), Centralized Admission System for Advanced Level
Private Schools: Case of Kilimanjaro Region, Tanzania. Accessed last March
30, 2023 http://dspace.nm-aist.ac.tz/handle6

[6] Bonita, et.al (2020), Enrollment System for Divine Trinity Learning Academy.
Ascendens Asia Singapore – Bestlink College of the Philippines Journal of
Multidisciplinary Research. Accessed last March 30, 2023
https://ojs.aaresearchindex.com/index.php/aasgbcpjmra/article/view1

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