TABLE OF CONTENTS

SECTION 101 PROJECT OVERVIEW.....................................................................................2

101.1 INTRODUCTION............................................................................................................. 2
101.1.1 General Description............................................................................................... 2
101.1.2 Background........................................................................................................... 2
101.1.3 Project Objectives................................................................................................. 2
101.1.4 Works in Progress by Others.................................................................................2
101.2 SCOPE OF THE PROJECT.............................................................................................. 2
101.2.1 General.................................................................................................................. 2
101.2.2 Process for Delivery.............................................................................................. 3
101.2.3 Deliverables........................................................................................................... 6
101.2.4 Material for Inspection by Tenderers...................................................................10
101.2.5 Material to be Loaned to the Consultant to Undertake Project............................11
101.2.6 Principal Supplied Information.............................................................................11

MAIN ROADS Western Australia <Insert >Page 114

SECTION 101 PROJECT OVERVIEW
101.1 Introduction

101.1.1 General Description

<Insert brief description of Project - include Locality Plan>

101.1.2 Background

101.1.1.1 Previous Work

<Mention relevant investigations, including previous surveys, design and

drawings that have been completed and include when they were completed and
by whom.>

101.1.3 Project Objectives

<Insert Project objectives>

The Consultant shall liaise with the Principal’s Representative to ensure that the
Project objectives are met.

101.1.4 Works in Progress by Others

<Insert details of any parts of the Project (or related works) being undertaken by
others, including their contact details.>

101.2 Scope of the Project

101.2.1 General

The detailed design includes:

 Public Consultation

 Environmental Assessment

 Identification of Service Relocations

 Survey

 Geotechnical Investigation, Pavement and Surfacing Design

 Road Design

 Bridge Design
- retaining walls etc

 Landscape Design

MAIN ROADS Western Australia <Insert >Page 214

 Traffic Engineering
- <name all the intersections to be designed under the project>
- street lighting
- pedestrian/cyclist facilities
- road safety audits

 Tender Documentation

 Post-Design Support
- preparation of ‘as constructed’ drawings

<Example only - amend as required>

<The management of service relocations by the Consultant may sometimes be

undertaken as Post-Design Support>

101.2.2 Process for Delivery

101.2.2.1 Stages or Phases of Delivery

The project is separated into five phases:

Phase 1: Preliminary Design (15 % Review Report for Bridge Design)

Phase 2: Detailed Design (85 % Review Report for Bridge Design)
Phase 3: Tender Documentation
Phase 4: Final Submission
Phase 5: Post-Design Support

Formal submissions will be required at the completion of each of the design

stages. Refer to Clause 101.2.3 Deliverables for details on deliverables at the
completion of each of the design stages.

The Principal’s Representative will review the submitted documents only when all
documents for the stage are complete and are accompanied by a statement from
the Consultant that the documents are complete and have been checked. The
Principal’s Representative will not commence the review of the preliminary design
until all the information required to make meaningful assessment has been
provided. The Principal will accept no responsibility for any rework or re-design
that results from proceeding beyond any phase before the output of that phase
has been approved.

The primary aim of the Preliminary Design is to ensure that all issues associated
with the works have been fully defined, affected parties consulted, options for
resolution identified and evaluated, and preferred options either agreed and
adopted or recommended for approval. Refer also to Clause 206.3.3
Preliminary Design.

During the course of the preliminary design process the proposed alignment to be
adopted shall be confirmed with the Principal’s Representative before the
Consultant is committed to detailed survey and geotechnical investigations.

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The Principal’s Representative's review and comment on the preliminary design
does not release the Consultant from responsibility for adequacy of the design.
Any errors or inadequacies discovered between preliminary design and final
design acceptance remain the Consultant's responsibility.

Following the Principal’s Representative's review of the detailed design drawings

and contract documents, the Consultant shall make any corrections required, and
produce final documents. As well as original copies of documents, copies for
distribution to contractors shall be supplied by the Consultant as detailed in
Clause 209.2.6 Production of Major Works Tender Documents.

101.2.2.2 Progress Meetings

The Consultant shall arrange regular progress meetings with the Principal’s
Representative at ………….. intervals.

The meetings shall take place at ……………………………

The Consultant shall at each meeting present and discuss progress of the Project
and all matters associated therewith. A progress report as described in Section
101.2.2.3, may form the basis of each progress meeting, and should be circulated
prior to the meeting. The Consultant shall record minutes of each meeting and
distribute the minutes to meeting attendees and parties to the Contract within
three working days of the meeting.

101.2.2.3 Progress Reports

The Consultant shall prepare regular (typically monthly) progress reports for
submission to the Principal’s Representative outlining:
 progress on key tasks against planned progress
 unforeseen circumstances
 expenditure summaries
 future program implications
 actual and expected cost variations
 any other relevant issues

101.2.2.4 Design Reports and Design Review Meetings

The Consultant shall submit interim design reports and hold formal design review
meetings as indicated below so that the Principal’s Representative may review
the various stages of the design and provide any direction necessary. The
desirable content and format of a design report for a road design project is
detailed in the Road and Traffic Engineering Branch’s “Design Report Guideline”,
refer to on-line Technical Library. Refer to Section 206 for Bridge and Waterways
Investigation design report requirements.

The meetings shall take place at ……………………………

Formal design review meetings are to be held at …………….. intervals.

MAIN ROADS Western Australia <Insert >Page 414

The Consultant shall provide the details, reports and drawings to be presented at
least 5 working days (excludes weekends and public holidays) before each
interim design review meeting to allow the Principal’s Representative time for
evaluation. Sufficient detail shall be provided for the Principal’s Representative to
evaluate all aspects of the design.

<Note on some projects the design review meetings may be combined with the
progress meetings>

Preliminary Design Report

The Consultant shall prepare a preliminary design report describing the

preliminary design of the road in accordance with Road and Traffic Engineering
Branch’s “Design Report Guideline”, refer to on-line Technical Library. The report
shall provide a summary of the design considerations, non-adherence of design
standards and any alternatives the Consultant wishes to be considered.

If bridge designs are included in the commission, the Consultant shall also report
on the alternative design arrangements which have been considered with
appropriate construction details, cost estimates and a recommendation of the
preferred design. Such considerations shall be in accordance with the
requirements of Section 206 Structural Design. A completed Design Criteria
Sheet (in accordance with Section 206 Structural Design) and details of all
design assumptions shall also be included in the report.

Final Design Report

A final design report to accompany the completed construction documents shall

be submitted in accordance with Road and Traffic Engineering Branch’s “Design
Report Guideline”, refer to on-line Technical Library. The report shall be similar in
format to the preliminary design report but modified to include matters that have
arisen during the Principal’s Representative's review and the final design.

Copies of all documents shall be submitted to the Principal’s Representative for

review, and consequent corrections shall be completed before handover.

The final report shall be supplied in accordance with Main Roads’ Asset &
Geospatial Information Branch’s “Data Lodgement Guideline”, refer to on-line
Technical Library. The EIA report and EMP shall be supplied as detailed in
Section 203 Environmental Management.

101.2.2.5 Site Inspections/Visits

The Consultant is required to undertake a mandatory site visit either during

Phase 1 or Phase 2 of the project. As a minimum the Consultant’s Design
Engineer and Road Designer need to attend this site visit. The Consultant is to
comply with the requirements of Clause 201.2 Property Access and Landowner
Liaison with regards to the site visit.

MAIN ROADS Western Australia <Insert >Page 514

101.2.3 Deliverables

<Refer also to the Tender Schedule G – Price Schedules>

<Fully define every item that will be delivered under this contract, including
project specific standards and processes>

The work to complete this Brief, number of document copies to be supplied and
delivery timetable is detailed below:

Phase 1: Preliminary Design

Items Bound Unbound Digital Timetable For

Copy Copy Copy Delivery
Digital Ground Survey (Clause 0 0 1 ?
202.4)
Field Verified Plot of the 0 1 0 ?
defined survey project area
(Clause 202.4)
Aerial Photography & Digital 0 0 1 ?
Photogrammetric Mapping
(Clause 202.6)
Waterways Survey (Clause 0 0 1 ?
202.5)
Survey Control (Clause 202.3) 0 0 1 ?
Digital Rectified Images (Clause 0 ? ? ?
202.7)
Verified Cadastral Model (Clause ? ?
208.1)
Establishment of Digital Services ? ?
Model (Clause 202.8) and
Identification of Required Service
Relocations (Clause 201.4.2)
Land Dealings Plans (Clause ? ?
208.2)
Draft Environmental Impact 2 0 1 ?
Assessment (EIA) Report and
Draft Environmental Management
Plan (EMP) (Section 203
Environmental Management)
Draft Existing Pavement 2 0 0 ?
Assessment Report (Clause
204.3.10)
Preliminary Geotechnical N/A N/A N/A ?
Investigation and Design (Clause
204.2)
Draft Geotechnical Report 2 0 0 ?
(Clause 204.2.5)
Preliminary Pavement Design N/A N/A N/A ?
(Clause 204.3)
Draft Foundation Investigation 2 0 0 ?
Report (Clause 206.1)

MAIN ROADS Western Australia <Insert >Page 614

 Items Bound Unbound Digital Timetable For
Copy Copy Copy Delivery
Preliminary Bore Information 0 2 0 ?
Drawings (Clause 206.1)
Draft Waterways Investigation 2 0 0 ?
Report (Clause 206.2.4)
Preliminary Road Design 0 2 0 ?
Drawings (Clause 205.20)
Preliminary Stormwater Drainage N/A N/A N/A ?
Design (Clause 205.5)
Preliminary Bridge Design 0 2 0 ?
Drawings (Clause 206.3.8)
Preliminary Intersection Design N/A N/A N/A ?
(Clause 205.7)
Preliminary Surfacing Design N/A N/A N/A ?
(Clause 204.4)
Preliminary Surfacing Design 2 0 0 ?
Report (Clause 204.4.9)
Preliminary Design Report 2 0 0 ?
(Clause 101.2.2.4)
Preliminary Landscape Design 2 0 0 ?
Report (Section 207)
Preliminary Landscape Design 0 2 0 ?
Drawings (Section 207)
Preliminary Design Road Safety 3 1 1 ?
Audit Report (Clause 205.17)
Public Communication - public N/A N/A N/A ?
display material as required for
consultation process (Clause
201.3)
Public Consultation Strategy N/A N/A N/A ?
(Clause 201.3)
Liaison with Relevant Authorities N/A N/A N/A ?
(Clause 201.4)
Services Investigation (Clause N/A N/A N/A ?
201.4.2)

<Example only - amend as required>

<The Consultant may be required to review the concept design as part of Phase
1. Refer to the Author’s Notes in Section 201 General Provisions.>

Phase 2: Detailed Design

Items Bound Unbound Digital Timetable For

copy copy copy Delivery
Public Communication (Clause N/A N/A N/A ?
201.3)
Draft Service Relocation Strategy 2 0 0 ?
Report and Agreements (Clause
201.4.4)
Final Geotechnical Investigation N/A N/A N/A ?

MAIN ROADS Western Australia <Insert >Page 714

 Items Bound Unbound Digital Timetable For
copy copy copy Delivery
and Design (Clause 204.2)
Final Pavement Design (Clause N/A N/A N/A ?
204.3)
Detailed Road Design Drawings 2 0 0 ?
(Clause 205.20)
Detailed Bridge Design Drawings 2 0 0 ?
(Clause 206.3.8)
Final Surfacing Design (Clause N/A N/A N/A ?
204.4)
Detailed Stormwater Drainage N/A N/A N/A ?
Design (Clause 205.5)
Pegging Culvert Invert Levels N/A N/A N/A ?
(Clause 205.5.5)
Pegging Off-road Drainage N/A N/A N/A ?
(Clause 205.5.7)
Pegging of Floodway Shoulder N/A N/A N/A ?
Levels (Clause 205.5.8)
Pegging of Abutment Locations N/A N/A N/A ?
for New Bridges (Clause
206.3.11)
Detailed Signs and Road- N/A N/A N/A ?
markings Design (Clause 205.10
and 205.14)
Detailed Intersection Design N/A N/A N/A ?
(Clause 205.7)
Detailed Traffic Control Signal N/A N/A N/A ?
Design (Clause 205.11)
Detailed Lighting Design (Clause N/A N/A N/A ?
205.9)
Retaining Wall Design (Clause N/A N/A N/A ?
206.4)
Sign Gantry Design (Clause N/A N/A N/A ?
206.5)
Noise Barrier Design (Clause N/A N/A N/A ?
205.6)
Screen Wall Design (Clause N/A N/A N/A ?
205.6)
Independent Bridge Design N/A N/A N/A ?
Verification (Clause 206.3.5)
Detailed Design Road Safety 3 1 1 ?
Audit Report (Clause 205.17)
Draft Traffic Management Plan 2 0 0 ?
(Clause 205.22)

<Example only - amend as required>

Phase 3: Tender Documentation

MAIN ROADS Western Australia <Insert >Page 814

 Items Bound Unbound Digital Timetable For
copy copy copy Delivery
Book 1: Technical Specifications 10 1 9 ?
(Clause 209.2.2)
Book 2: Preambles and Schedule 10 1 9 ?
of Rates and/or Bills of Quantities
(Clause 209.2.3)
Book 3: Roadworks Drawings 10 1 9 ?
(Clause 205.20)
Book 4: Bridgeworks Drawings 10 1 9 ?
(Clause 206.3.8)
Other: Final Information for 10 1 9 ?
Tenderers (Clause 209.2.4)

<Example only - amend as required>

Phase 4: Final Submission

Items Bound Unbound Digital Timetable For

copy copy copy Delivery
Final Environmental Impact 10 1 1 ?
Assessment (EIA) report and
Final Environmental Management
Plan (EMP) (Section 203
Environmental Management)
All associated environmental data ? ? ? ?
and information generated as part
of this Brief (Section 203
Environmental Management)
Final Service Relocation Strategy 3 1 1 ?
Report and Agreements (Clause
201.4.4)
Final Geotechnical Report 3 1 1 ?
(Clause 204.2.5)
Final Foundation Investigation 3 1 1 ?
Report (Clause 206.1)
Final Bore Information Drawings ? 1 1 ?
(Clause 206.1)
Final Waterways Investigation 3 1 1 ?
Report (Clause 206.2.4)
Final Road Design A1 Size ? 1 1 ?
Drawings (Clause 205.20)
Final Bridge Design A1 Size ? 1 1 ?
Drawings (Clause 206.3.8)
Final Landscape Design Report 3 1 1 ?
(Section 207)
Final Landscape Design ? 1 1 ?
Drawings (Section 207)
Final Existing Pavement 3 1 1 ?
Assessment Report (Clause
204.3.10)
Final Surfacing Design Report 3 1 1 ?
(Clause 204.4.9)

MAIN ROADS Western Australia <Insert >Page 914

 Items Bound Unbound Digital Timetable For
copy copy copy Delivery
Final Traffic Management Plan 3 1 1 ?
(Clause 205.22)
Final Design Report (Clause 3 1 1 ?
101.2.2.4)
Bridge Design Summary and 3 1 1 ?
Load Rating Sheet (Clause
206.3.7)
Road Design and Survey and 0 0 1 ?
Mapping Models (Clause 205.21)
Structural Design Models (Clause 0 0 1 ?
206.3.10)

<Example only - amend as required>

Phase 5: Post-Design Support

Items Bound Unbound Digital Microfilm Timetable

copy copy copy copy For
Delivery
Design modifications N/A N/A N/A N/A ?
arising during construction
(Clause 210.1)
“As-Constructed” Road ? 1 1 2 ?
and Landscape A1 Size
Drawings (Clause 210.6)
“As-Constructed” Bridge ? 1 1 2 ?
A1 Size Drawings (Clause
210.5)

<Example only - amend as required>

<The management of service relocations by the Consultant may sometimes be

undertaken as Post-Design Support>

The above lists are not necessarily inclusive of all activities to complete the Brief
and tenderers shall be responsible for ensuring that they have adequate
information to fully price the works.

<Example only - amend as required>

101.2.4 Material for Inspection by Tenderers

<List material to be made available for inspection. Include any information that
will assist the Consultant e.g. Geotechnical Reports etc. >

1. Concept design drawings (full size).

2. Concept design models (electronic).

MAIN ROADS Western Australia <Insert >Page 1014

3. The following Main Roads project photography is available for this project
and will be made available to the successful Consultant:

<Insert here details of available photography, specifically including: Project Title,

Scale, Date of Photography, Colour or Black and White>

4. Existing Bridge Drawings.

5. Environmental Impact Assessment (EIA) Report.

6. Bore Information.

<Example only - amend as required>

101.2.5 Material to be Loaned to the Consultant to Undertake Project

<List material that must be returned>

 Biological Surveys
 Aboriginal Heritage Study

101.2.6 Principal Supplied Information

Where standard drawings, standard designs, specifications, topographic surveys

and similar information are freely provided by the Principal to the Consultant,
such details are supplied solely for use by the Consultant on the Project.
Although supplied in good faith, it shall be the sole responsibility of the Consultant
to determine their suitability for the Project and make such changes as
considered necessary. Standard drawings shall not be changed.

Material to be supplied to the Consultant to undertake the Project is as follows:

<List material that does not need to be returned>

1. Traffic Counts/Accident Data

2. Existing Scheme/Concept plan drawing

<Note the Consultant could obtain Traffic Counts/Accident Data from Main Roads
Asset and Network Information Branch>

The following survey and mapping works have already been completed for this
project: ………..

<List all survey and mapping works already been completed>

Topographic survey (or digital photogrammetric mapping) of the site area has
been completed in accordance with Main Roads’ Asset & Geospatial Information
Branch’s Guidelines and Standards and will be provided in Genio format.

MAIN ROADS Western Australia <Insert >Page 1114

<Also specify the system, format, and medium or reference to Digital Data
Specifications at Section 202.9 Registration of Survey and Mapping
Information with any restrictions.>

MAIN ROADS Western Australia <Insert >Page 1214

 GUIDANCE NOTES
DELETE GUIDANCE NOTES FROM FINAL DOCUMENT AFTER USING FOR REFERENCE

All edits to downloaded Briefs shall be tracked (most word processing software
allows this to be done automatically). Deletions shall be struck through e.g.
example. Insertions shall be in italics e.g. example. If all information relating to a
clause is deleted, then the clause number should be retained and the words
"NOT USED" should be inserted.

The proposed documents with tracked changes shall be submitted to Main Roads
for review, prior to printing the final batch of documents. When this final printing
is carried out, changes are saved, and the tracked changes option is to be turned
off.

The Custodian of this section of the Brief is Mr Con Magriplis (Principal Design
Consultant) ph: 138 138.

1. Concept Design Review

If the Consultant is required to review the concept design prior to commencing

the preliminary design then the following clause shall be included, and affected
clauses renumbered as necessary.

101.2.2.5 Concept Design Review

The Consultant is required to undertake a review of the concept design in

accordance with Road and Traffic Engineering Branch’s “Design Review
Guideline”, refer to on-line Technical Library.

Aspects to be consider in the review are as follows:

 Horizontal and vertical geometry
 Drainage
 Other (please specify)

<Example only - amend as required>

The Consultant shall produce a report that summarises the scope and findings of
the review in accordance with Road and Traffic Engineering Branch’s “Design
Review Guideline”, refer to on-line Technical Library.

2. Design Verification

If the Principal’s Representative requires the Consultant’s Design to be verified

then the following clause shall be included.

101.2.2.6 Design Verification

The Design Documentation (including specifications, models, calculations,

material test results, drawings, calculations and reports) at the 15% completion

MAIN ROADS Western Australia <Insert >Page 1314

stage (Phase 1) and 85% completion stage (Phase 2) must be verified in
accordance with this clause.

The Design Verifier must verify, including carrying out independent calculations of
key elements of that design, that each of the versions of the structural design,
pavement and bituminous surfacing design, geometric road design, geotechnical
design, traffic signal design, lighting design, waterways analysis, road marking
and signing design and drainage design:

<Example only - amend as required>

 is appropriate for construction;

 that the design model matches the drawings;

 is carried out with the appropriate professional care and skill to be

expected of a designer experienced in carrying out projects of a similar
character, size and complexity as the Project; and

 complies with the Brief.

This verification must be confirmed in the Design Verifier’s report for each of the
final versions of drawings. The Consultant must provide written responses to all
comments made in the Design Verifier’s report. The Principal’s Representative is
responsible for ensuring that appropriate action is taken in response to the
findings of the verification.

The Principal’s Representative should consider the Verifier’s findings and the
Consultant’s responses and should agree a course of action in consultation with
the Consultant. Some of the findings will be considered the responsibility of the
Consultant and some a change in scope beyond the original commission.

The Consultant must ensure that the Design Verifier:

 is from a separate Consulting Firm and is independent of the Consultant

and the Consultant’s subcontractors and subconsultants;

 is experienced in the design of engineering projects similar in character,

size and complexity to the Project as well as experienced in the particular field
for which verification is required under this Brief;

 is appropriately informed during the design phase of the Project in

respect of the development of the Design Documentation including being
copied any comments Main Roads’ Representative provides the Consultant in
respect of the development of Design Documentation.

MAIN ROADS Western Australia <Insert >Page 1414