REPORT WRITING
A report gives a description of an event. It gives
relaying information or recounts certain events in a
widely presentable form. It should be clear,
systematic and to the point. There should not be any
personal opinion.
Time - 10 minutes
Words - 120 to 150 words
Marking Scheme - 5 marks
Format - 1 mark
Content - 2 marks
Expression - 2 marks
(Grammatical accuracy, appropriate words, spellings,
coherence and relevance of ideas)
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Tips for writing a report
• A report is written for newspaper, magazine or
school newsletter
• Give a bold title/heading to the report in center
(Not more than 8 words)
• Write the name of reporter just below the
heading with designation (in case of school
magazine, school newsletter and newspaper)
• Mention date and place of the event in
newspaper report before beginning of the
report
• A report is written in third person, past tense
and passive voice
• A report should be prepared in three paragraphs
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The first paragraph -> Introduction
• What - Name of the event
• When - Day and date
• Where - Location / Venue
• By whom - Name of organisation
• Why - Agenda or purpose
The second paragraph ->Chronological description
of whole event
• It should contain the details of event / accident / incident
The third paragraph -> It should contain the
successful element of any event or action taken in
any incident with the concluding remarks
• Do not miss any detail given in question
• Finally, check for language, grammar and
spellings. Simran Saini
TYPES OF REPORT
• An event
• A mishappening
• Expeditions or trips
EVENT REPORT
• Competitions / Cultural / Sports events
– Occasion/organiser
– Date, venue, objective
– Name of the competition, level, topic, if any, participation
– Inaugural ceremony/welcome
– Chief guest, judges, etc.
– Highlights related to performance, result, etc.
– Prize distribution
– Special remarks/address (if any)
– Vote of thanks
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• Workshop/Seminar/Talk
– What, by whom, for whom
– Date, venue, duration, etc.
– Guest speakers, panel of experts, etc.
– Chief guest, invitees, etc.
– Activities undertaken
– Aids used – MMP, audio-visual charts, documentary
films, etc.
– Literary or field activities (if any)
– Interactive session, including question-answer round
(if any)
– Expert’s comments
– Vote of thanks
– Overall effect
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• Rally/Drive/Campaign
– What, by whom
– Duration, venue or places covered
– Objective, motto (if any)
– Activities undertaken
– Any display/educational material used, for
example: placard, banner, pamphlet, etc.
– Special remarks by a dignitary/chief guest, etc.
– Overall success
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• Exhibition
– Place, destination, etc.
– Organiser, sponsor (if any)
– Duration, date, etc.
– Number of persons/visitors, etc.
– Theme of exhibition, type/range etc./quality of
exhibits
– Purpose of exhibition (for awareness or sale of
items)
– Overall response
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MISHAPPENING REPORT
• Robbery/Accident/Calamity/Disease
outbreak/Civic problem
– Catchy headline – expansion of headline in the
first sentence highlighting what/when/where
– Give reason, if any
– Details in brief
– Eyewitness account
– Casualties, damage, etc. (if any)
– Action taken
– Relief measures (if applicable)
– Conclusion/comments
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EXPEDITION, CAMP OR TRIP REPORT
• What, where, when, by whom, why?
• How it started
• The journey to the point where the
expedition, camping has to begin.
• The story (highlights, some interesting
incidents)
• Places of sightseeing, food, scenic beauty etc.
• Purpose and nature of expedition or camp,
activities undertaken
• Learning experience, impact of expedition
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Cultural Society, Sunshine Public School, Nellore organised an adult literacy camp in its
neighbourhood. Write a report in 150-200 words on the camp for your school newsletter. You
are P.V. Sunitha, Secretary. Use the following clues:
number of volunteers – hours spent in teaching – location of the class – chairs, blackboards –
number of people attending the camp – benefit
Adult Literacy Camp
by P.V. Sunitha, (Secretary)
The Cultural Society of Sunshine Public School, Nellore, organised an adult literacy camp in the
Nellore Clubhouse on 15th April 20xx at 10.00 am. The Chief Guest invited for the event was the
Honourable Minister of State for Human Resource Development, Sh. S.L. Singh.
The Chief Guest inaugurated the event by lighting the ceremonial lamp and said a few words
about the benefits of an adult literacy camp. All the 40 members of the society volunteered in
the camp. Each of them sat with five adults and told them how their lives would improve if they
became literate. The President of the society, Ms. Sania Mishra, informed those present that
every day, five different members would take a two – hour class after school at 2:00 pm in the
newly-built clubhouse.
Chairs, blackboards, books, etc. were bought with the money donated by the families of the
students. Ms. Sania thanked everyone for their generosity and for their time and money. The
Principal, Mr. V. Sachdeva, also thanked the Chief Guest for his time. He said that over two
hundred people attended the camp and one hundred and fifty people had already signed up for
the adult education classes.
Mr. Sachdeva hoped that as a result of the classes, people would be able to find better paying
jobs and help their families lead better lives. Everyone agreed that the event had been a great
success
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The History Society of Kendriya Vidyalaya, Krishna Nagar sent a group of students to visit
a place of historical interest. You, Anant/Anita, were its leader. Write a report in 150-
200 words for the school newsletter about the tour, describing the place, its history, how
you reached there and all that you have learnt.
Visit to Red Fort
by Anita
Twenty members of the History Society of Kendriya Vidyalaya, Krishna Nagar, visited the
Red Fort in the heart of Delhi in Chandni Chowk on 21st April 20xx. They were
chaperoned by the senior school History teacher, Ms. Shweta Anand.
On the arrival, they were met by a guide who was well-informed and patiently answered
the several questions we asked. The Red Fort is situated on the banks of the Yamuna
River and was built by Emperor Shah Jahan when he shifted his capital from Agra to
Delhi. The students were amazed by the still-standing red wall which surrounds the
structure and the beauty of the Lotus Fountain. They also visited the museum which
now displays the books, clothes, shoes, utensils, etc. of Mughal kings and queens.
The guide told them that the Emperor used to meet the people of his kingdom to listen
to their problems in the ‘Diwan-i-Aam’ every day. Their visit to this historical place
reminded them of the flag hoisting and the Prime Minister’s speech on Independence
Day which is broadcasted on television from within the walls of the Red Fort.
The Red Fort was designated as a World Heritage site in 2007. it is the largest
monument in Delhi and attracts thousands of tourists every day. It was a great learning
experience for the students.
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Imagine you are a press reporter. You witnessed a truck-car accident
involving the death of one of the occupants of the car on the spot. In
about 150-200 words write a newspaper report.
Truck-Car collision
by Arjun, Reporter, TOI
New Delhi, 21st August: A severe accident took place between a truck
and a car near Jwalaheri market on Sunday evening. The car was
coming from the direction of District Centre at a high speed. Suddenly,
a loaded truck came from the direction of Piragarhi. The speeding car
collided against the speeding truck. The car was badly crushed. The
smashed car which had pushed into the truck had to be pulled out
from below the truck. The driver and the other occupants, who were
bleeding profusely, were rushed to the City hospital.
The third occupant, who was hit on the head, died on the spot. The
dead was Ram Singh, 65-year-old father of the car driver Sewak Ram.
The condition of the driver and the two others injured is stated to be
very critical. The driver of the truck driver, fearing the fury of the
public, left the truck and fled away. He is still absconding.
The police has checked the recording of the CCTV camera and the truck
driver has been identified. A case of negligent driving has been
registered against the truck driver.
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