STRATEGIC HUMAN RESOURCE MANAGEMENT
Performance Task # 1
Job Analysis
Name: Karen Joyce M. Colocar
Section: __________________________________
Direction: Interview an employee (1) (private or public). Ask the following questions below. Write
their answers on this template. (Type written)
Note: All the answers here are strictly confidential and will adhere to RA 10173 (Data Privacy Act of
2012) … For class activity purposes only.
Name: Myra C. Belino
Position Title: Administrative Assistant II
Organization/Company: Municipal Government of Naujan, Office of the Municipal Budget
Typical Hours of Work per Week: 40 hours
General Information:
1. What is the general purpose of your position? (Gather tasks)
To assist in the technical preparation of the municipality's and barangay's
annual/supplemental budget.
2. What was your last position? If it was in another organization, please name it.
Promoted from Administrative Aide VI (Salary Grade 6) in the Office of the Sangguniang
Bayan to Administrative Assistant II (SG 8) in the Office of the Municipal Budget.
3. To what position would you normally be promoted?
Administrative Assistant I (SG 7)
4. Do you supervise others? If so, what are the position titles? How many people do you
supervise?
I do not supervise any employee.
5. If you supervise others, what are the broad tasks and activities that are part of your
supervisory responsibilities: Job-Related Information:
6. Job Responsibilities: Please describe what you do. Indicate those responsibilities you consider
to be most important and/or most difficult.
a. Daily responsibilities (tasks, activities, duties):
I. Initial checking of the barangay’s budget;
II. Receiving copies of the approved budget and encoding of the budget estimates and
expenditures in the database.
III. Assistance in preparation of earmark and obligation request in LGU Budget System
application.
b. Are there also periodic responsibilities that are not performed daily that you are responsible for?
(Please indicate whether weekly, monthly, quarterly, etc.):
I. Gathering of Barangay’s Disaster Risk Reduction and Management Fund utilization
monthly report, and updating its database for submission to DBM.
c. How long have you been performing these responsibilities?
For almost 11 months.
d. Are you now performing unnecessary responsibilities? If yes, please describe.
No.
e. Are you performing duties that are not currently included in your responsibilities? If yes, please
describe them.
Yes, there are reports and documents, as well as presentations that my superior requested me
to do.
Education: List the requirements for your position, not the individual's own educational
background. This can also include professional certification requirements or special training.
Studied at least two years in college, with relevant experiences and with at least First Level
Eligibility (Sub-Professional Eligibility)
7. Experience: Please indicate the experience you had when you started this position:
It was October 2, 2023, when I left my previous job and started my current job. At first, there
were so many adjustments that I had to make. When it comes to co-workers, functions,
responsibilities, and the relationship I had with my previous co-workers and superiors. I
have to make myself all right to get along with my new colleagues and there are times when I
have to cry in the comfort room, and immediately have to recover so that they may not notice
and think that I am not good at getting along with them.
Endorsing and teaching my past functions and job to the new employee who has been
appointed to my previous position is still my duty until now. I can also recall that I had to
make the whole file, comprising 100 plus pages because nobody in my previous office could
do that. And it happened that they finalized and printed this document, knowing that it was
still a draft, they must check and deliberate it first. However, due to limited time, they
finalized it and submitted it to the Sanggunian for signature and approval. Eventually, the
document has many inconsistent amounts and figures. I didn’t know that I had to be blamed
for what they had done.
8. Skills/knowledge: Please list any skills/knowledge required in the performance of your position.
(For example, amount of accuracy, alertness, precision in working with described tools, methods,
systems, etc.)
knowledgeable in Microsoft office applications (Excel)
Computer literacy
dedication to work
willingness to do overtime to finish the work upon deadline
flexible
willing to learn and explore more
resourceful
9. Equipment: If your position requires you to use any equipment and/or programs, please list the
equipment and how often you use it.
LGU Budget System application (eNGAS), everyday
Rubrics:
Criteria Scores
Completeness 30
Substance of the Answers 30
Authenticity 40
Total
