Chapter 21 - Order Processing
ORDER PROCESSING
Order processing is the placing of orders with suppliers for purchase to be made from
them. OR
Receive orders from customers for the purpose of selling.
• In tally, order processing is linked to inventories.
• Sales and purchase order depend on configuration settings.
• There are five kinds of inventory voucher:-
(i) Receipt Notes and Delivery Notes
(ii) Rejections-in and Rejections-out
(iii) Sales order and purchase order
(iv) Stock journal
(v) Physical Stock
Tracking Number:-
The tracking number is used to link the receipt note with the supplier’s invoice that will be
received later.
Tracking numbers link the different accounting vouchers with the inventory vouchers.
(i) Receipt Note/goods in vouchers are linked to Purchase Vouchers.
(ii) Goods out / Delivery Note are linked to sales voucher/ Invoice.
(iii) Rejections-Ins is linked to Credit Note
(iv) Rejections-Out is linked to debit Note
Key combination Buttons Voucher
Alt + F9 F9: Rcpt Receipt Note
Alt + F8 F8: Dely Delivery Note
Alt + F6 F6: Rej-out Rejections Out
Ctrl + F6 F6: Rej-in Rejections In
Alt + F7 F7: Stk jrnl Stock Journal
Alt + F10 F10: Phys Stk Physical stock
Alt + F5 F5: Sales Order Sales Order
Alt + F4 F4: Purchase Order Purchase Order
Exercise
01-04-2022. your name commenced business with cash Rs.15, 50,000
01-04-2022 open a current account in sbi Rs. 15, 00,000
Purchase order to Deepak for following goods: (01-04-2022)
Name Qty Rate
Computer 200 Nos 10000
Printer 200 Nos 7500
2. Goods received from Deepak: (02-04-2022)
Name Qty Rate
Computer 150 Nos 10000
Printer 150 Nos 7500
3. Goods rejected to Deepak: (02-04-2022)
Name Qty Rate
Computer 2 nos 10000
4. Sales order from Bala: (01-05-2022)
Name Qty Rate
Computer 200 nos 12000
Printer 100 nos 10000
5. Goods delivered to Bala: (02-05-2022)
Name Qty Rate
Computer 120 nos 12000
Printer 100 nos 10000
6. Goods rejected from Bala: (02-05-2022)
Name Qty Rate
Printer 2 nos 10000
01-06-2022. Bills received from Deepak, calculate interest@ 4% due days 61 (Net
Purchase) (Calculate Interest 01-06-2022 to 01-08-2022)
02-06-2022. Bills send to Bala, calculate interest @6% due days 60 (Net Sales) (Calculate
Interest 02-06-2022 to 01-08-2022)
01-07-2022. Cheque issued to Deepak Rs. 50%
02-07-2022. Cheque Received From Bala Rs. 75%
01-08-2022. Interest Paid Rs. 50 %( of Total Interest)
01-08-2022. Interest Received Rs. 50% (of Total Interest)
Step 1:
Create a Company
Step 2:
F11 (Company Feature) ➔ F1 (Accounting Feature)
Activate Interest Calculation : Yes
(Use Advanced Parameters): Yes
F11 (Company Feature) ➔ F2 (Inventory Feature)
Step 3: Ledger Creation (Multi Ledger)
Step 4: Stock Item Creation [Single Stock Items(Stock Group(Alt+C), Units(Alt+C)]
Step 5: Gateway of Tally ➔ OrdEr Vouchers
Purchase Order
Step 6: Receipt Note
Step 7: Rejections Out (Alt+f6)
Step 8: Sales Order (Alt+F5)
Step 9: Delivery Note (Alt +F8)
Step 10: Rejections In (Ctrl+F6)
Step 11: Purchase (F9 Bell Received From Deepak)
Step 12: Sales (F8 Bell Send to Bala)
Step 13: Payment (F5)
Step 14: Receipt
Results:
Interest Reports
1. Gateway of Tally ➔ Display ➔ Statement of Accounts➔ interest calculation ➔
interest Receivable (Alt+F2 – Change Period for Interests)
2. Gateway of Tally ➔ Display ➔ Statement of Accounts➔ interest calculation ➔
interest Payable (Alt+F2 – Change Period for Interests)
Outstanding Reports
1. Gateway of Tally ➔ Display ➔ Statement of Accounts➔ Outstanding ➔
Payable / Receivable (Alt+F2 – Change Period)
Order Reports
1. Gateway of Tally ➔ Display ➔ Inventory Books ➔ Sales Order Book/
Purchase Order Book (Checking for how many Purchase & Sales Order)
Movement Analysis
1. Gateway of Tally ➔ Display ➔ Inventory Books ➔ Movement Analysis➔(Stock
Group/ Stock Item Analysis Report) (Ledger / Ledger Group Analysis Reports)
Ageing Analysis Reports
1. Gateway of Tally ➔ Display ➔ Inventory Books ➔ Ageing Analysis➔ Select
Stock Group (Checking Stock Balance Report for All Stock Items)
Purchase & Sales Bill Pending Reports
1. Gateway of Tally ➔ Display ➔ Statement of Inventory ➔ Purchase / Sales Bill
Pending Reports (Checking Bills Not Received (or) Bills not Sent reports)
Purchase & Sales Bill Cleared Reports
1. Gateway of Tally ➔ Display ➔ Statement of Inventory ➔ Purchase / Sales Bill
Pending Reports (Press F12 ➔ Configuration)
1. Show Cleared sales Bill : Yes
2. Show Cleared Purchase Bill : Yes
Show Bills Send or Received Reports Details
Purchase Order Outstanding Reports
1. Gateway of Tally ➔ Display ➔ Statement of Inventory ➔ Purchase Order
outstanding’s ➔ All Order (Show for Outstanding Reports)
Sales Order Outstanding Reports
1. Gateway of Tally ➔ Display ➔ Statement of Inventory ➔ Sales Order
outstanding’s ➔ All Order (Show for Outstanding Reports)
General Reports
Gateway of tally ➔ Display ➔ List of Accounts (Show the How many Ledgers /
Groups Using for this Company)
----------------- ----------------------------- ---------------------- ------------------------ ---------------
Reorder Level and Quantities
Recorder Level signifies the quantity of a Stock Items in hand, after reaching
which you must place orders for your supplies. The importance of reorder Level
arises from the need to have sufficient stocks to services customer orders and at the
same time, not to unnecessarily accumulate stock.
Reorder Level:
Name Reorder Qty Minimum Quantity
Computer 200 Nos 50 Nos
Printer 200 Nos 50 Nos
Currency
Many organizations have transactions in more than one currency, such transaction have
to be recorded either in the base (Home) currency or in the foreign currency.
If the transactions are recorded in home currency, the rate at which the foreign currency
is exchanged should be recorded as well. At times you need to record the transaction in the
foreign currency.
Four Types of Currency
1. Dollar → Shift + 4
2. Euro → Alt + 0128
3. Pound → Alt + 156
4. Yen → Alt + 0165
Exercise 1: Currency
1. Murugan invested capital Rs.500000
2. He deposited into UTI Bank Rs.200000
3. He taken loan from Indian Bank Rs.150000
4. Purchased goods from Singapore $1000(45,47,45)
5. Purchased goods from Europe €2500(65,67,65)
6. Returned goods to Singapore $100
7. Returned goods to Europe €500
8. Sold goods to Japan ¥ 1250(75,77,75)
9. Sold goods to New York $2000
10. Sold goods to London ₤ 1500(77,79,77)
