How to Convert Numbers to Words in MS
Excel
X
Joanne Mendes
Freelance Writer
By Joanne Mendes, eHow Contributor
Microsoft developed an add-on application that will create a numbers-to-words function in
Excel. The function will convert the numerical value of a spreadsheet cell into text; for example,
$1.29 will appear as one dollar and twenty-nine cents. To convert numbers to words in Excel, the
function needs to be created manually using the Visual Basic Editor, which comes standard in all
Office applications. After the function has been created, it can be accessed through the Excel
toolbar to convert numbers to words in a spreadsheet.
Difficulty:
Moderately Challenging
Instructions
1. Creating the Numbers-to-Words Function in Excel
o 1 Open the Microsoft Excel program.
o 2 Hold down the Alt key and press F11 to open the Visual Basic Editor.
o 3 Choose "Insert" from the main toolbar and click "Module."
o 4 Copy and paste or type the following Microsoft formula into the module:
Option Explicit
'Main Function
Function SpellNumber(ByVal MyNumber)
Dim Pesos, Centavos, Temp
Dim DecimalPlace, Count
ReDim Place(9) As String
Place(2) = " Thousand "
Place(3) = " Million "
Place(4) = " Billion "
Place(5) = " Trillion "
' String representation of amount.
MyNumber = Trim(Str(MyNumber))
' Position of decimal place 0 if none.
DecimalPlace = InStr(MyNumber, ".")
' Convert centavos and set MyNumber to Pesos amount.
If DecimalPlace > 0 Then
Centavos = GetTens(Left(Mid(MyNumber, DecimalPlace + 1) & "00", 2))
MyNumber = Trim(Left(MyNumber, DecimalPlace - 1))
End If
Count = 1
Do While MyNumber <> ""
Temp = GetHundreds(Right(MyNumber, 3))
If Temp <> "" Then Pesos = Temp & Place(Count) & Pesos
If Len(MyNumber) > 3 Then
MyNumber = Left(MyNumber, Len(MyNumber) - 3)
Else
MyNumber = ""
End If
Count = Count + 1
Loop
Select Case Pesos
Case ""
Pesos = "No Pesos"
Case "One"
Pesos = "One Peso"
Case Else
Pesos = Pesos & " Pesos"
End Select
Select Case Centavos
Case ""
Centavos = " and No Centavos"
Case "One"
Centavos = " and One Centavo"
Case Else
Centavos = " and " & Centavos & " Centavos"
End Select
SpellNumber = Pesos & Centavos
End Function
' Converts a number from 100-999 into text
Function GetHundreds(ByVal MyNumber)
Dim Result As String
If Val(MyNumber) = 0 Then Exit Function
MyNumber = Right("000" & MyNumber, 3)
' Convert the hundreds place.
If Mid(MyNumber, 1, 1) <> "0" Then
Result = GetDigit(Mid(MyNumber, 1, 1)) & " Hundred "
End If
' Convert the tens and ones place.
If Mid(MyNumber, 2, 1) <> "0" Then
Result = Result & GetTens(Mid(MyNumber, 2))
Else
Result = Result & GetDigit(Mid(MyNumber, 3))
End If
GetHundreds = Result
End Function
' Converts a number from 10 to 99 into text.
Function GetTens(TensText)
Dim Result As String
Result = "" ' Null out the temporary function value.
If Val(Left(TensText, 1)) = 1 Then ' If value between 10-19...
Select Case Val(TensText)
Case 10: Result = "Ten"
Case 11: Result = "Eleven"
Case 12: Result = "Twelve"
Case 13: Result = "Thirteen"
Case 14: Result = "Fourteen"
Case 15: Result = "Fifteen"
Case 16: Result = "Sixteen"
Case 17: Result = "Seventeen"
Case 18: Result = "Eighteen"
Case 19: Result = "Nineteen"
Case Else
End Select
Else ' If value between 20-99...
Select Case Val(Left(TensText, 1))
Case 2: Result = "Twenty "
Case 3: Result = "Thirty "
Case 4: Result = "Forty "
Case 5: Result = "Fifty "
Case 6: Result = "Sixty "
Case 7: Result = "Seventy "
Case 8: Result = "Eighty "
Case 9: Result = "Ninety "
Case Else
End Select
Result = Result & GetDigit _
(Right(TensText, 1)) ' Retrieve ones place.
End If
GetTens = Result
End Function
' Converts a number from 1 to 9 into text.
Function GetDigit(Digit)
Select Case Val(Digit)
Case 1: GetDigit = "One"
Case 2: GetDigit = "Two"
Case 3: GetDigit = "Three"
Case 4: GetDigit = "Four"
Case 5: GetDigit = "Five"
Case 6: GetDigit = "Six"
Case 7: GetDigit = "Seven"
Case 8: GetDigit = "Eight"
Case 9: GetDigit = "Nine"
Case Else: GetDigit = ""
End Select
End Function
o 5
Choose SpellNumber from the module's pull-down menu.
2. Changing Numbers to Words in a Spreadsheet
o 1 Open an Excel spreadsheet.
o 2 Select the cell in which you want to convert numbers to text by clicking on the
cell.
o 3 Click the Paste/Insert Function tab (fx).
o 4 Click "User Defined" in the left-hand menu and click "SpellNumber" in the
right-hand menu.
o 5 Type in the number that you want converted to words.
o 6 Click "OK." The number will appear in the cell as text.
Read more: How to Convert Numbers to Words in MS Excel | eHow.com
http://www.ehow.com/how_4797616_convert-numbers-words-ms-excel.html#ixzz1KmHmqR57
