Earn Code Detail Listing- Attendance Codes 6/2021

Earn Code Description Usage and Calculation Instructions Hours/Amt Spec Calc Voucher Pgp
Absent hours will be calculated using the job hrly rate (Annual/2080) NO PAY, Uses
ABE NO PAY - Absent w/o Accruals-Exempt and then subtracted from the monthly salary. Attendance accruals will Hours the job hourly S10, S12
not be earned for these hours. rate
Absent hours that will subtract from Regular hours. Must be approved NO PAY,
ABO NO PAY-10 Month Absent w/o Accruals for use by UHRS, only for BW 10 month employees. Attendance Hours subtracts from BW1
accruals are not earned. reg pay
Absent hours that will subtract from Regular hours. Attendance NO PAY,
ABS NO PAY-Absent w/o Accruals - Nonexempt accruals will not be earned for these hours. Hours subtracts from BW1, BWP
reg pay
Absent hours for attendance recording purposes only. Should not be NO PAY,
ABT NO PAY-Absent Over 40 Hours used to record absent hours that need to subtract from regular. Hours attendance BW1, BWP
reporting only
When conditions make it not possible or impractical for employees to
work. Designated by Chancellor, Provost, or Vice President. Usually Subtracts from BW1, BWP
ADW Adverse Working Conditions for partial day situations. Up to 5 days per occurrence unless special Hours
reg pay
exception granted by UHRS. Attendance accruals are earned.

Absent hours for attendance recording purposes only. Exception code NO PAY,
AFE NO PAY - FMLA Absent Over 40 Hrs for recording Absent family leave, doesn't count towards 40 weekly Hours attendance BW1, BWP
hours, just for FMLA recording. reporting only
To record absent hours associated with FMLA leave for hourly
AFH NO PAY - FMLA - Hourly employees. Hours NO PAY HR*
Absent hours that will subtract from Regular hours during approved
FMLA period. To be used after employee exceeds leave balances. NO PAY,
AFL NO PAY-Absent without Pay-FMLA Counts towards 12 week limit. Attendance accruals will not be earned Hours subtracts from BW1, BWP
for these hours. reg pay

Absent hours that will subtract from Regular hours during approved NO PAY,
AMB NO PAY-Absent Military with Accruals Military Leave. Attendance accruals will be earned for these hours. Hours subtracts from BW1, BWP
reg pay
Absent hours that will subtract from Regular hours during approved
FMLA Military Caregiver period. To be used after employee exceeds NO PAY,
AMC NO PAY-Absent-FMLA-Military Caregiver leave balances. Counts towards 26 week limit. Attendance accruals Hours subtracts from BW1, BWP
will not be earned for these hours. reg pay

Absent hours that will subtract from Regular hours during approved IN NO PAY,
AML NO PAY-Absent w/o Pay-IN Military Fam Lv Military Family Leave. Counts towards the 10 workday limit. Hours subtracts from BW1, BWP
Attendance accruals will be earned for these hours. reg pay

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 Earn Code Detail Listing- Attendance Codes 6/2021
Earn Code Description Usage and Calculation Instructions Hours/Amt Spec Calc Voucher Pgp
Limited to the period between Christmas and New Year's. For new
employees off due to dept closing and have not earned sufficient leave
ANP Anticipated PTO accruals to cover the absense. This code will let the PTO Hours Subtracts from BWP
accrued/available go into a negative balance. Attendance accruals are reg pay
earned.

Limited to the period between Christmas and New Year's. For new
employees off due to dept closing and have not earned sufficient leave Subtracts from BW1
ANV Anticipated Vacation accruals to cover the absense. This code will let the vac Hours
reg pay
accrued/available go into a negative balance. Accruals are earned.

Absent hours that will subtract from Regular hours. Must be approved NO PAY,
AWB NO PAY-Absent with Accruals for use by UHRS, usually not the choice of the employee. Attendance Hours subtracts from BW1, BWP
accruals are earned. reg pay
Attendance correction Only. Increase/decrease Bonus hours. PB plan
BNA NO PAY - Bonus Hours Adjustment (PB) only Hours inc/dec bank
Used to add hours to the comp bank instead of pay for special
CC2 NO PAY-Call Back Comp - 2 Hrs situations (CAL; call back). See specific UHRS policy. Overrides OVT Hours Adds to Comp BW1
policy. Hrs Bank

Used to add hours to the comp bank instead of pay for special
CC3 NO PAY-Call Back Comp - 3 Hrs situations (CB3; call back). See specific UHRS policy. Overrides OVT Hours Adds to Comp BW1
policy. Hrs Bank

CHA NO PAY-Compensation Hrs Adj Attendance correction Only: add or subtract Comp Hrs bank. Hours inc/dec bank BW1, BWP
Overtime hours being added to comp bank instead of payment. Adds to Comp BW1, BWP
CPE NO PAY-Comp Hours Earned Multiply hours by 1.5. TIME system calcs automatically Hours
Hrs Bank
Comp hours used from bank to cover absences during approved FMLA
CPF Comp Hours Taken - FMLA leave. Hours subtact from reg pay, reduce Comp Hrs bank and Hours Subtracts from BW1, BWP
attendance accruals are earned. reg pay

Comp hours used from bank to cover absences during approved IN

CPH Comp Hours Tkn-IN Family Military Leave Family Military leave. Hours subtract from reg pay, reduce Comp Hrs Hours Subtracts from BW1, BWP
bank and attendance accruals are earned. reg pay

Comp hours used from bank to cover absences during approved FMLA
CPM Comp Hours Tkn-FMLA-Military Caregiver Military Caregiver leave. Hours subtract from reg pay, reduce Comp Hours Subtracts from BW1, BWP
Hrs bank and attendance accruals are earned. reg pay

Used to add hours to comp bank instead of pay for special situations Adds to Comp BW1
CPP NO PAY-Comp for Prem Hrs (Stagehand Premium). Overrides OVT policy. Hours
Hrs Bank
Comp hours used from bank to cover absences. Hours subtract from
CPT Comp Hours Taken - Reduce Accrual regular hours, reduce Comp Hrs bank and attendance accruals are Hours Subtracts from BW1, BWP
earned. reg pay

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 Earn Code Detail Listing- Attendance Codes 6/2021
Earn Code Description Usage and Calculation Instructions Hours/Amt Spec Calc Voucher Pgp
Hours used to cover absences due to jury duty or court appearance.
CTD Court Duty Requires official documentation. Hours subtract from regular hours Hours Subtracts from BW1, BWP
and attendance accruals are earned. reg pay

Attendance correction Only. Increase/decrease Exchange hours. PAU

EHA NO PAY - Exchange Hrs Adjustment only Hours inc/dec bank BWP
EHE Exchange Hours Earned - PAU Hours earned in excess of schedule. Added to exchange bank. PAU Hours increase bank BWP
only
Exchange hours used from bank to cover absences during approved
EHF Exchange Hrs Taken - FMLA FMLA leave. PAU only Hours decrease bank BWP
EHT Exchange Hours Taken - PAU Exchange hours used from bank to cover absences. PAU only Hours decrease bank BWP
(BL)AFSCME Union. See appropriate policy for usage guidelines. Subtracts from BW1
ERT Emergency Rest Time Hours subtract from regular hours and attendance accruals are Hours
reg pay
earned.
Used to add hours to comp bank instead of pay for EWP; Emergency Adds to Comp BW1
EWC NO PAY-Emergency Weather Comp Weather Prem. Overrides OVT policy. Hours
Hrs Bank
To cover absence due to family death. See HR policy for relationship
FNL Funeral and usage guidelines. May not exceed 24.00 hours per occurance. Hours Subtracts from BW1
Attendance accruals are earned. reg pay

Absent hours that will subtract from Regular hours. Must be approved
FWB NO PAY - Furlough with accruals for use by UHRS, usually not the choice of the employee. Attendance Hours Subtracts from BW1, BWP
accruals are earned. reg pay

Used to add hours to holiday bank when employee works on official IU

HAC NO PAY-Holiday Hours - Accrued holiday. Hours multiplied by 1.5 for premium holidays and by 1.0 for Hours Add to Holiday BW1, BWP
non-premium holidays. hrs bank

Hours used from holiday bank to cover absences during approved

HFC Holiday Hours Taken - FMLA Military Caregvr FMLA Military Caregiver leave. Hours subtract from reg pay, reduce Hours Subtracts from BW1, BWP
Holiday hrs bank and attendance accruals are earned. reg pay

Hours used from holiday bank to cover absences during approved

HFL Holiday Hours Taken- FMLA FMLA leave. Hours subtract from reg pay, reduce Holiday hrs bank Hours Subtracts from BW1, BWP
and attendance accruals are earned. reg pay

Hours used from holiday bank to cover absences during approved IN

HFM Holiday Hours Taken-IN Military Family Military leave. Hours subtract from reg pay, reduce Holiday hrs bank Hours Subtracts from BW1, BWP
and attendance accruals are earned. reg pay

HLA NO PAY-Holiday Hrs Adjustmnt Attendance correction Only; add or subtract hours in Holiday hrs bank. Hours inc/dec bank
HNA NO PAY - Honorary Vacation Adjustment (PB)Attendance correction Only; add or subtract hours in Hon Vac bank. PB Hours inc/dec bank
Hours used from honorary vac bank to cover approved FMLA Military
HNC Honorary Vacation - FMLA Military Caregiver Caregiver leave. Hours subtract from reg, reduce honorary vac bank Hours Subtracts from BWP
and attendance accruals are earned. reg pay

Hours used from honorary vac bank to cover approved FMLA leave.
HNF Honorary Vacation - FMLA Hours subtract from reg, reduce honorary vac bank and attendance Hours Subtracts from BWP
accruals are earned. reg pay

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 Earn Code Detail Listing- Attendance Codes 6/2021
Earn Code Description Usage and Calculation Instructions Hours/Amt Spec Calc Voucher Pgp
To cover absence during official IU holiday. Hours subtract from Subtracts from BW1, BWP
HOL Holiday regular hours and attendance accruals are earned. Hours
reg pay
Use of hours from honarary vacation bank to cover absences. Hours
HON Honorary Vacation subtract from reg, reduce honarary vac bank and attendance accruals Hours Subtracts from BWP
are earned. reg pay

Use of hours from holiday bank to cover absences. Hours subtract

HTK Holiday Hours - Reduce Accrual from reg pay, reduce Holiday hrs bank and attendance accruals are Hours Subtracts from BW1, BWP
earned. reg pay

Earn Code to offset injury leave payment that is covered by worker's

comp. Amount should only be used at direction of Worker Comp Subtracts from S10, S12
IJM NO PAY - Injury with Accruals-Exempt group. MUST BE ENTERED AS NEGATIVE AMOUNT. Attendance Amount
reg pay
accruals are earned.

Use of hours from PTO bank to cover absences during worker's comp
IJV Injury - Charge to PTO leave. Hours subtract from reg, reduce PTO bank, but do not count Hours Subtracts from BWP
towards annual max usage. Attendance accruals are earned. reg pay

Absent hours during approved worker's comp Injury leave. Hours NO PAY,
INA NO PAY-Injury w/o Accruals-Nonexempt subtract from regular hours. Attendance accruals will not be earned Hours subtracts from BW1, BWP
for these hours. reg pay
Absent hours during injury leave that are covered by worker's comp NO PAY,
IND NO PAY-Injury with Accruals-Nonexempt payment. Attendance accruals are earned. Hours subtracts from BW1, BWP
reg pay
INH NO PAY - Injury - Hourly To record hours associated with Injury for hourly employees Hours NO PAY HR*
To cover absence during approved Injury leave. Hours subtract from Subtracts from BW1, BWP
INJ Injury - with Pay - Up to 40 hrs regular hours and attendance accruals are earned. Hours
reg pay
Vacation hours used during approved worker's comp injury leave.
INV Injury - charge to Vacation Hours reduce Vacation Accrued balance but do not count towards Hours Subtracts from BW1
annual max usage. Attendance accruals are earned. reg pay

Absent hours during FMLA leave. Hours subtract from regular hours. NO PAY,
LFL NO PAY - Leave - FMLA Attendance accruals will not be earned for these hours. Requires Hours subtracts from
approved FMLA documentation. Earn code results from leave eDoc. reg pay
Absent hours during Military leave. Hours subtract from regular
hours. Attendance accruals will not be earned for these hours. NO PAY,
LML NO PAY - Leave - Military Requires approved Military Leave documentation. Earn code results Hours subtracts from
from leave eDoc. reg pay

Absent hours during leave. Hours subtract from regular hours. NO PAY,
LVE NO PAY - Leave Attendance accruals will not be earned for these hours. Requires Hours subtracts from
approved leave documentation. Earn code results from leave eDoc. reg pay

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 Earn Code Detail Listing- Attendance Codes 6/2021
Earn Code Description Usage and Calculation Instructions Hours/Amt Spec Calc Voucher Pgp
15 Day paid leave per military orders. Limited to 15 paid days yr. (10/1
MIL Military Duty thru 9/30). Hours reduce from reg pay and attendance accruals are Hours Subtracts from BW1, BWP
earned. reg pay

Excess hours worked being added to the Comp bank instead of

NEC NO PAY - Non Overtime Eligible Comp payment. Hours earned at straight rate due to benefit time off during Hours Adds to Comp BW1, BWP
the same week. Hrs Bank

PAA NO PAY - Personal Affairs Adjustment (PB) Attendance correction Only; increase/decrease Per Aff hours. PB only Hours inc/dec bank
Special use as designated by IUHR. Hours subtract from regular hours. Subtracts from BW1, BWP
PAN Pandemic Emergency Closure Attendance accrulas will be earned on these hours. Hours
reg pay
PTO hours used during approved FMLA Military Caregiver leave. Hours
PFC PTO - FMLA - Military Caregiver subtract from reg, reduce PTO bank, earn attendance accruals, but do Hours Subtracts from BWP
not count towards annual max usage. reg pay

PTO hours used during approved FMLA leave. Hours subtract from
PFL PTO - FMLA reg, reduce PTO bank, earn attendance accruals, but do not count Hours Subtracts from BWP
towards annual max usage. reg pay

Hours used for one of the following:

1 week for Bone marrow donation Subtracts from BW1, BWP
PLD Paid Living Donor 6 weeks for Kidney donation Hours
reg pay
8 weeks for Liver donation

PTO hours used during approved IN Military Family leave. Hours

PMF PTO - IN Military Family Leave subtract from reg, reduce PTO bank, earn attendance accruals, but do Hours Subtracts from BWP
not count towards annual max usage. reg pay

PTO hours used during military training, etc. that exceeds 15 day
PML PTO - Military Duty annual military leave. Hours subtract from reg, reduce PTO bank, earn Hours Subtracts from BWP
attendance accruals, but do not count towards annual max usage. reg pay

PTO hours used during an approved period per UHRS. Usually a

special situation concerning weather, etc. Hours subtract from reg, Subtracts from BWP
PNL PTO - Annual Usage Limit Not Applied reduce PTO bank, earn attendance accruals, but do not count towards Hours
reg pay
annual max usage.

Hours used for 6 wks paid parental leave per policy. Accruals are Subtracts from BW1, BWP
PPL Paid Parental Leave earned. Hours
reg pay
PTA NO PAY - PTO Accrued Hours Adjustment Attendance correction Only. Increase/decrease PTO accrued hours Hours inc/dec bank BWP
Attendance correction Only. Increase/decrease PTO Available taken
PTM NO PAY - PTO Available Taken Adjustment hrs. Hours inc/dec bank
Hours used from PTO bank to cover absence. Hours subtract from reg, Subtracts from BWP
PTO Paid Time Off reduce PTO bank and earn accruals. Hours
reg pay
PTT NO PAY - PTO Accrued Taken Adjustment Attendance correction Only. Increase/decrese PTO Accrued taken hrs. Hours inc/dec bank
PVA NO PAY - PTO Available Hours Adjustment Attendance correction Only. Increase/decrease PTO available hours Hours inc/dec bank BWP

Page 5 Earn Code List for FMS website

 Earn Code Detail Listing- Attendance Codes 6/2021
Earn Code Description Usage and Calculation Instructions Hours/Amt Spec Calc Voucher Pgp
Hours used from Sick bank to cover absence. Hours subtract from reg, Subtracts from
SCK Sick Nonexempt reduce Sick bank and earn accruals. Hours BW1, BWP
reg pay
Sick hours used during approved FMLA Military Caregiver leave. Hours Subtracts from
SFC Sick Nonexempt - FMLA - Military Caregiver subtract from reg, reduce Sick bank and earn accruals. Hours BW1, BWP
reg pay
Sick hours used during approved FMLA leave. Hours subtract from Subtracts from
SFL Sick Nonexempt- FMLA reg, reduce Sick bank and earn accruals. Hours BW1, BWP
reg pay
Sick hours used during approved IN Military leave. Hours subtract Subtracts from
SFM Sick Nonexempt-IN Military Family from reg, reduce Sick bank and earn accruals. Hours BW1, BWP
reg pay
SKA NO PAY-Sick Balance Adjustmt Attendance correction Only. Increase/decrease Sick hours Hours inc/dec bank BWP
Absent hours during suspension situation. Accruals are not earned on NO PAY, Uses
SNE NO PAY - Suspension w/o Accruals-Exempt these hours. Hours the job hourly S10, S12
rate
Absent hours during suspension situation. Accruals are not earned on NO PAY,
SNS NO PAY-Suspension w/o Accruals-Nonexemp these hours. Hours subtracts from BW1, BWP
reg pay
At the approval of UHRS, can be used for Administrative Leave or Subtracts from BW1, BWP
SWP Admin Leave w Pay/Suspension Suspension. Hours are paid and accruals are earned. Hours
reg pay
To cover absences pertaining to approved union activities. Hours Subtracts from BW1
UNB Union Business reduce from reg pay and accruals are earned. Hours
reg pay
Hours used from vacation bank to cover absence. Hours reduce Subtracts from BW1
VAC Vacation vacation balance, subtract from reg and accruals are earned. Hours
reg pay
VCA NO PAY-Vacation Accrued Adj Attendance correction Only. Increase/decrease Vac Accrued hours Hours inc/dec bank
Vacation hours used during approved FMLA leave. Hours reduce
VFL Vacation - FMLA Vacation Accrued balance and accruals are earned. Hours do not Hours Subtracts from BW1
count towards annual max usage. reg pay

Vacation hours used during approved FMLA Military Caregiver leave.

VMC Vacation-FMLA-Military Caregiver Hours reduce Vacation Accrued balance and accruals are earned. Hours Subtracts from BW1
Hours do not count towards annual max usage. reg pay

Vacation hours used during approved IN Military Family leave. Hours

reduce Vacation Accrued balance and accruals are earned. Hours do Subtracts from BW1
VMF Vacation IN Military Family not count towards annual max usage. Limited to 10 work days per Hours
reg pay
occurrence per calendar year.

Vacation hours used during approved military leave when MIL hours
VML Vacation Military are exceeded. Hours reduce Vacation Accrued balance and accruals Hours Subtracts from BW1
are earned. Hours do not count towards annual max usage. reg pay

Vacation hours used for approved situations by UHRS. Hours reduce

VNL Vacation - Annual Usage Limit Not Applied Vacation Accrued balance, accruals are earned, but hours do NOT Hours Subtracts from BW1
count toward annual max usage. reg pay

Page 6 Earn Code List for FMS website

 Earn Code Detail Listing- Attendance Codes 6/2021
Earn Code Description Usage and Calculation Instructions Hours/Amt Spec Calc Voucher Pgp
Campus Chancellor, Provost, VP or Dean can designate a sponsored
VOL Volunteering event. The employee can use up to 8 hrs off per year (example: BL- Hours Subtracts from BW1, BWP
BUS Habitat day) reg pay

Used for employees without a 2 hour window on one side of their

VTE Voting - Election Day scheduled work hours to vote. Hours subtract from reg and accruals Hours Subtracts from BW1, BWP
are earned. Maximum of 2 hours. See policy for clarification. reg pay

VVA NO PAY-Vacation Available Adj Attendance correction Only. Increase/decrease Vac Available hours Hours inc/dec bank
Use only when President or Campus Chancellor closes the campus due
WTH Weather to weather. Cancellation of classes does not mean that the campus is Hours Subtracts from BW1, BWP
closed. Hours subtract from reg and accruals are earned. reg pay

Page 7 Earn Code List for FMS website

 Earn Code Detail Listing- Additional Pay Codes 12/2020
Earn Code Description Usage and Calculation Instructions Hours/Amt Spec Calc
AAD Academic Admin Supplemnt - Exempt Only Requires additional pay Edoc for approved reason code. Amount Annualized
ALS Restricted - APA Lump Sum Requires additional pay Edoc for approved reason code Amount Sup - 22% tax
(N;Not Specified). Approved President Amount.
ALW Allowance Requires additional pay Edoc for approved reason code Amount Annualized
(CAR,HOU,LPT,TOL). Car, housing, laptop, or tools
AOV Academic Overload - Exempt Only Requires additional pay Edoc for approved reason code. Amount Annualized
AWD Recognition Award Requires additional pay Edoc for approved reason code. Amount Sup - 22% tax
BON Bonus (Discretionary) Requires additional pay Edoc for approved reason code. Amount Sup - 22% tax
BWG Back Wages Requires additional pay Edoc for approved reason code. Amount Annualized
Retro wage adjustments prior to fiscal yr.
CP0 Continuing Premium Pay 10% IN-Dentistry, Requires additional pay Edoc for approved percentage Annualized
reason code.
CP3 Continuing Premium Pay 3% IN-Dentistry, Requires additional pay Edoc for approved percentage Annualized
reason code.
CP4 Continuing Premium Pay 4% IN-Dentistry, Requires additional pay Edoc for approved percentage Annualized
reason code.
CP5 Continuing Premium Pay 5% IN-Dentistry, Requires additional pay Edoc for approved percentage Annualized
reason code.
CP6 Continuing Premium Pay 6% IN-Dentistry, Requires additional pay Edoc for approved percentage Annualized
reason code.
CP7 Continuing Premium Pay 7% IN-Dentistry, Requires additional pay Edoc for approved percentage Annualized
reason code.
CP8 Continuing Premium Pay 8% IN-Dentistry, Requires additional pay Edoc for approved percentage Annualized
reason code.
CP9 Continuing Premium Pay 9% IN-Dentistry, Requires additional pay Edoc for approved percentage Annualized
reason code.
DFC Internal Use Only - Deferred Compensation Requires additional pay Edoc for approved reason code. Amount Sup - 22% tax
DSA Displacement Allowance Requires additional pay Edoc for approved reason code. Amount Annualized
Requires additional pay Edoc for approved reason code.
DVA Digital Voice Allowance - NonTax Payment is non-taxable, not considered wages, and not Amount N/A
reportable.
To pay retirement contributions as wages after the
ERA Internal Use Only - Excess Retirement Amount contribution limit has been reached. Subject to FWT and Amount Sup - 22% tax
FICA wages and taxes.
Requires additional pay Edoc for approved reason code
FAP Fellowship Additional Payment (BOK,OTH,SUP). Not considered wages, non taxable and Amount Annualized
not reportable.
FCF Faculty Fellowship (supplemental pay) Requires additional pay Edoc for approved reason code. Amount Annualized
One time summer payment per contract.

Page 8 Earn Code List for FMS website

 Earn Code Detail Listing- Additional Pay Codes 12/2020
Earn Code Description Usage and Calculation Instructions Hours/Amt Spec Calc
FCI Internal Use Only - Fee Courtesy Requires additional pay Edoc for approved reason code Amount Sup - 22% tax
(OTH,TPR)
Requires additional pay Edoc for approved reason code.
FYE Fiscal Year Supplement - Exempt For exempt staff at the top of the pay range to replace Amount Annualized
budget load
Requires additional pay Edoc for approved reason code.
FYS Fiscal Year Supplement For staff employees at the top of their pay range to Amount Annualized
replace budget load.
HLI Healthy IU Incentive Requires additional pay Edoc for approved reason code. Amount Sup - 22% tax
IMF Immigration Fees Requires additional pay Edoc for approved reason code. Amount Sup - 22% tax
INP Incentive or Commission Pay Requires additional pay Edoc for approved reason code. Amount Sup - 22% tax
Approved by UHRS.
IRT Internal Use Only - International Retire Requires additional pay Edoc for approved reason code. Amount Annualized
In place of retirement contributions for Int'l employees
LES Law Enforcement Services Requires additional pay eDoc for approved reason code. Amount Annualized
LGY Longevity Premium BA-BKST only - per agreement .20 x hours Annualized
Requires additional pay Edoc for approved reason code
LMP Lump Sum (DCP;Dev of Commerical Projects, FYP;FY Paymt). Fiscal Amount Sup - 22% tax
year one time payments for staff at top of pay range.
Requires additional pay Edoc for approved reason code
LPP Retention Incentive Payment (N;not specified, OTH;Other). Special situation Amount Annualized
determined by UHRS.
Requires additional pay Edoc for approved reason code.
MVS Moving Supplemental Reimburse employee for allowable moving expenses Amount Sup - 22% tax
determined by IRS and subject to tax.
OSA Overseas Allowance Requires additional pay Edoc for approved reason code. Amount Annualized
RET Internal Use Only - Retention Incentive Payment Requires additional pay Edoc for approved reason code. Amount Annualized
Processed by UHRS only (18/20 Plan).
RFI Referral Incentive Requires additional pay Edoc for approved reason code Amount Sup - 22% tax
RLS Research Leave Requires addtiional pay Edoc for approved reason code. Amount Annualized
S1A Summer AC1 Administration Requires additional pay Edoc for approved reason code Amount Annualized
(Bl1,Bl2,Bl3,Bl4)
S1C Summer AC1 Curriculum Development Requires additional pay Edoc for approved reason code. Amount Annualized
S1R Summer AC1 Research Requires additional pay Edoc for approved reason code. Amount Annualized
S1T Summer AC1 Teaching Requires additional pay Edoc for approved reason code. Amount Annualized
S2A Summer AC2 Administration Requires additional pay Edoc for approved reason code. Amount Annualized
S2C Summer AC2 Curriculum Development Requires additional pay Edoc for approved reason code. Amount Annualized
S2R Summer AC2 Research Requires additional pay Edoc for approved reason code. Amount Annualized
S2T Summer AC2 Teaching Requires additional pay Edoc for approved reason code. Amount Annualized

Page 9 Earn Code List for FMS website

 Earn Code Detail Listing- Additional Pay Codes 12/2020
Earn Code Description Usage and Calculation Instructions Hours/Amt Spec Calc
SA3 Academic Summer AC3 - graduate Requires additional pay Edoc for approved reason code. Amount Annualized
SA4 Academic Summer AC4 - undergraduate Requires additional pay Edoc for approved reason code. Amount Annualized
SAC Short Term Academic Requires additional pay Edoc for approved reason Amount Annualized
code(TCH;teaching)
SET Agreement Requires additional pay Edoc for approved reason code Amount Sup - 22% tax
(AGR,ERI,GRV,INJ). UHRS approved agreement payment.
SGC Graduate WS Community Service - Summmer Addtl Pay is used to process Grad WS jobs in the summer. Amount Annualized
SGT Graduate WS Reading Tutor-Summer Addtl Pay is used to process Grad WS jobs in the summer. Amount Annualized
SME Graduate Student Summer Workstudy Addtl Pay is used to process Grad WS jobs in the summer. Amount Annualized
SPP Presidents Distinguished Professor Supplement Addtl Pay is used to process supplemental payments to Amount Sup - 22% tax
Distinguished Professors.
Addtl Pay is used to process supplemental payments to
SPS Supplemental - Student Academic compensate employees for activies outside of their Amount Sup - 22% tax
normal positions (LCR;lecture, SVC;service, TCH;teaching).

Addtl Pay is used to process supplemental payments to

SPT Supplemental - Academic Exempt Only compensate employees for activies outside of their Amount Sup - 22% tax
normal positions (EXB;executive benefit, LCR;lecture,
SVC;service, TCH;teaching)

Addtl Pay is used to process supplemental payments to

SUP Supplemental - Staff Exempt Only compensate employees for activies outside of their Amount Sup - 22% tax
normal positions (EXB,executive benefit, LCR;lecture,
SVC;service, TCH:teaching).
SWC Summer Graduate Workstudy Community Serv - 90 Addtl Pay is used to process Grad WS jobs in the summer. Amount Annualized
T11 Part-Time Pay - 11% Part-Time increase to compensate employees performing percentage Annualized
additional duties that exceed normal rank.
T12 Part-Time Pay - 12% Part-Time increase to compensate employees performing percentage Annualized
additional duties that exceed normal rank.
T13 Part-Time Pay - 13% Part-Time increase to compensate employees performing percentage Annualized
additional duties that exceed normal rank.
T14 Part-Time Pay - 14% Part-Time increase to compensate employees performing percentage Annualized
additional duties that exceed normal rank.
T15 Part-Time Pay - 15% Part-Time increase to compensate employees performing percentage Annualized
additional duties that exceed normal rank.
T16 Part-Time Pay - 16% Part-Time increase to compensate employees performing percentage Annualized
additional duties that exceed normal rank.
T17 Part-Time Pay - 17% Part-Time increase to compensate employees performing percentage Annualized
additional duties that exceed normal rank.
T18 Part-Time Pay - 18% Part-Time increase to compensate employees performing percentage Annualized
additional duties that exceed normal rank.

Page 10 Earn Code List for FMS website

 Earn Code Detail Listing- Additional Pay Codes 12/2020
Earn Code Description Usage and Calculation Instructions Hours/Amt Spec Calc
T19 Part-Time Pay - 19% Part-Time increase to compensate employees performing percentage Annualized
additional duties that exceed normal rank.
T20 Part-Time Pay - 20% Part-Time increase to compensate employees performing percentage Annualized
additional duties that exceed normal rank.
TE0 Part-Time Pay Exempt 10% Part-Time increase to compensate EXEMPT employees percentage Annualized
performing additional duties that exceed normal rank.
TE3 Part-Time Pay Exempt 3% Part-Time increase to compensate EXEMPT employees percentage Annualized
performing additional duties that exceed normal rank.
TE4 Part-Time Pay Exempt 4% Part-Time increase to compensate EXEMPT employees percentage Annualized
performing additional duties that exceed normal rank.
TE5 Part-Time Pay Exempt 5% Part-Time increase to compensate EXEMPT employees percentage Annualized
performing additional duties that exceed normal rank.
TE6 Part-Time Pay Exempt 6% Part-Time increase to compensate EXEMPT employees percentage Annualized
performing additional duties that exceed normal rank.
TE7 Part-Time Pay Exempt 7% Part-Time increase to compensate EXEMPT employees percentage Annualized
performing additional duties that exceed normal rank.
TE8 Part-Time Pay Exempt 8% Part-Time increase to compensate EXEMPT employees percentage Annualized
performing additional duties that exceed normal rank.
TE9 Part-Time Pay Exempt 9% Part-Time increase to compensate EXEMPT employees percentage Annualized
performing additional duties that exceed normal rank.
TP0 Part-Time Pay- 10% Part-Time increase to compensate employees performing percentage Annualized
additional duties that exceed normal rank.
TP3 Part-Time Pay- 3% Part-Time increase to compensate employees performing percentage Annualized
additional duties that exceed normal rank.
TP4 Part-Time Pay- 4% Part-Time increase to compensate employees performing percentage Annualized
additional duties that exceed normal rank.
TP5 Part-Time Pay- 5% Part-Time increase to compensate employees performing percentage Annualized
additional duties that exceed normal rank.
TP6 Part-Time Pay- 6% Part-Time increase to compensate employees performing percentage Annualized
additional duties that exceed normal rank.
TP7 Part-Time Pay- 7% Part-Time increase to compensate employees performing percentage Annualized
additional duties that exceed normal rank.
TP8 Part-Time Pay- 8% Part-Time increase to compensate employees performing percentage Annualized
additional duties that exceed normal rank.
TP9 Part-Time Pay- 9% Part-Time increase to compensate employees performing percentage Annualized
additional duties that exceed normal rank.
TPA Part-Time Pay Adjustment Part-Time increase to compensate non exempt employees Amount Annualized
performing additional duties that exceed normal rank.

Page 11 Earn Code List for FMS website

 Earn Code Detail Listing- Additional Pay Codes 12/2020
Earn Code Description Usage and Calculation Instructions Hours/Amt Spec Calc
TPE Part-Time Pay Exempt - by Amount Part-Time increase to compensate EXEMPT employees Amount Annualized
performing additional duties that exceed normal rank.

For use when processing a RATE adjustment retroactively

TPR Part-Time Pay - Retro or adding a late assignment. Should be used if pay has Amount Annualized
already been processed for this pay period and these
hours.
TVR Taxable Employee Reimbursement Employee reimbursement is taxable for various reasons, Amount Sup - 22% tax
outside of policy or deadline
TX0 Part-Time Pay Exempt 20% Part-Time increase to compensate EXEMPT employees percentage Annualized
performing additional duties that exceed normal rank.
TX6 Part-Time Pay Exempt 16% Part-Time increase to compensate EXEMPT employees percentage Annualized
performing additional duties that exceed normal rank.
TX7 Part-Time Pay Exempt 17% Part-Time increase to compensate EXEMPT employees percentage Annualized
performing additional duties that exceed normal rank.
TX8 Part-Time Pay Exempt 18% Part-Time increase to compensate EXEMPT employees percentage Annualized
performing additional duties that exceed normal rank.
TX9 Part-Time Pay Exempt 19% Part-Time increase to compensate EXEMPT employees percentage Annualized
performing additional duties that exceed normal rank.
TXR Part-Time Pay Exempt 11% Part-Time increase to compensate EXEMPT employees percentage Annualized
performing additional duties that exceed normal rank.
TXS Part-Time Pay Exempt 12% Part-Time increase to compensate EXEMPT employees percentage Annualized
performing additional duties that exceed normal rank.
TXT Part-Time Pay Exempt 13% Part-Time increase to compensate EXEMPT employees percentage Annualized
performing additional duties that exceed normal rank.
TXU Part-Time Pay Exempt 14% Part-Time increase to compensate EXEMPT employees percentage Annualized
performing additional duties that exceed normal rank.
TXV Part-Time Pay Exempt 15% Part-Time increase to compensate EXEMPT employees percentage Annualized
performing additional duties that exceed normal rank.

Page 12 Earn Code List for FMS website

 Earn Code Detail Listing-Regular Pay Codes 12/2020
Earn Code Description Usage and Calculation Instructions Hours/Amt Spec Calc
Staff employee is called back to work outside of the scheduled
CAL Call Back Overtime-2 Hrs workday. See appropriate policy manual for guidelines. Hours 1.5 X rate
Employee earns a min of 2 hrs. Code overrides OVT policy.
Staff employee is called back to work outside of the scheduled
CB3 Call Back Overtime-3Hrs workday. See appropriate policy manual for guidelines. Hours 1.5 X rate
Employee earns a min of 3 hrs. Code overrides OVT policy.
CBT Call Back Travel Out To cover additional travel time per departmental procedures Hours 1.5 X rate
for CAL,CB3 hours if approved in current policy.
ONLY used when processing a RATE adjustment retroactively. difference
CLR Call Back Overtime - Retro Should only be used if pay has already been processed for this Hours between old
pay period and these hours on the CAL or CB3 earnings. and new rate

CMP Comp Time Payout Use to pay out comp hours. No calculation required, hours Hours reg rate
were inflated when entered as CPE.
COM Commission Flat rate for approved use only from UHRS Amount
Student Academic payments paid via contract functionality. Total
CRS Contract Regular Student Student meets the half time enrollment requirement for Amount amount/contrac
exclusion from FICA tax. t months
Total
CRT Contract Regular Teaching Amount amount/contrac
Part time adjunct faculty paid via contract pay functionality t months

ONLY used when processing a RATE adjustment retroactively. difference

EDR Emrgncy Dbl Time Retro-OVT hrs Should only be used if pay has already been processed for this Hours between old
pay period and these hours. and new rate
EDT Emergency Double Time-OVT hrs AFSCME Union. See appropriate policy for usage guidelines. Hours 2 x hrly rate
EHP Exchange Hours Payout Use to pay out exchange hours. No calculation required. PAU Hours reg rate
only.
EMT EMT Cert - Security Officer EMT certification bonus - SB campus Hours $0.5/hr

For use when employees required to work during campus

ETP Emergency Double Time - Regular hours shutdown. Compensates employees at reg pay for hours Hours reg rate
outside of normal schedule. Usually used with OVT to produce
double time and one half. Approval required from UHRS.
ONLY used when processing a RATE adjustment retroactively. difference
ETR Emergency Double Time - Reg hours - Retro Should only be used if pay has already been processed for this Hours between old
pay period and these hours. and new rate

EWP Emergency and Weather Premium To compensate employees required to work during emergency Hours 1.5 X rate
closings.
ONLY used when processing a RATE adjustment retroactively. difference
EWR Emergency Weather Prem-Retro Should only be used if pay has already been processed for this Hours between old
pay period and these hours. and new rate

Page 13 Earn Code List for FMS website

 Earn Code Detail Listing-Regular Pay Codes 12/2020
Earn Code Description Usage and Calculation Instructions Hours/Amt Spec Calc
FBD Flat Rate Rlf Drvs/Wtng Inst/Tut Flat rate for approved use by UHRS only. Pay for 'waiting' Amount
period.
FCC Flat Rate Camp Counselors Flat rate for approved use only. Bradford Woods. Amount
Fellowship stipend payments processed in HRMS for Post Doc.
FEL Fellowship Payments are not wages and they do not receive a W-2. The Amount
payments are made for the future period end.
FEX Flat Rate Authorized Flat rate for approved use only from UHRS Amount
(teachers,instructors,actors)

Fellowship stipend payments processed in HRMS for Post Doc.

FL5 Fellowship - Non Resident Payments are not wages and they do not receive a W-2. The Amount
payments are made for the future period end. Taxes are
managed by tax area.
FNE Flat Rate Contractual Flat rate for approved use only from UHRS. (Americorp) Amount
FOT Field Officer Training IUPUI Police Dept. Extra compensation for training cadets. Hours 1.35/hr
FPR Flat Rate Piece Rate Flat rate for approved use only from UHRS (IDS ads, painting, Amount
raquets)
FRA Flat Rate RA/Dorm Advisor Flat rate for approved use only from UHRS. Amount
FSI Flat Rate Stagehand - Inflated Flat rate for approved use only. Stagehand union Amount
requirements. Rate is use
Flat rate for approved inflated
only.toStagehand
cover overtime.
union
FSR Flat Rate Stagehand - Regular pay requirements. Amount
FTP Flat Rate Tip Payout Flat rate used to compensate wait staff when bill covered by Amount
credit card. Requires approval from UHRS.
AFSCME union. See appropriate policy for usage guidelines.
HA1 Pay Adj-Union Negotiated Amt Used to compensate very small differences in FLSA calc, Amount
especially for Temp Pay situations.
HAS Hours Above Standard (PAU employees) Used to compensate PAU employees for regular hours worked Hours reg rate
above schedule (up to 40)
HAZ Hazard Pay - 1.50 AFSCME union. See appropriate policy for usage guidelines. Hours $1.50/hr
HBL High Pay BL - 15% AFSCME union. See appropriate policy for usage guidelines. Hours 15% of reg rate
Used to compensate employees for working on the holiday.
HBP Holiday Bonus Pay (reg rate) See appropriate policy and holiday processing guidelines for Hours reg rate
usage.
ONLY used when processing a RATE adjustment retroactively. difference
HBQ Holiday Bonus Pay - Retro Should only be used if pay has already been processed for this Hours between old
pay period and these hours. and new rate

ONLY used when processing a RATE adjustment retroactively. difference

HBR High Pay - 15% Retro Should only be used if pay has already been processed for this Hours between old
pay period and these hours. and new rate
HBV High Voltage BL - 30% AFSCME union. See appropriate policy for usage guidelines. Hours 30% of reg rate

Page 14 Earn Code List for FMS website

 Earn Code Detail Listing-Regular Pay Codes 12/2020
Earn Code Description Usage and Calculation Instructions Hours/Amt Spec Calc
HIN High Pay IUPUI - 15% IUPUI AFSCME union. See appropriate policy for usage Hours 15% of reg rate
guidelines.
HIP Holiday Incntv-IN-(rate x .5) IUPUI. Used to compensate employees for working on an Hours .50 X rate
official holiday.
For use only when processing a RATE adjustment retroactively. difference btwn
HPR Holiday Incentive Pay Retro Should only be used if pay has already been processed for this Hours old and new
pay period and these hours. rate (.50 x rate)

HSB High Pay SB - 15% South Bend AFSCME union. See appropriate policy for usage Hours 15% of reg rate
guidelines.
Flat amount to compensate hourly employees that worked special
HVB Hourly Vacation Pay more than 1000 hrs per year in same department. See Hourly Amount calculation by
Policy manual. Plan is closed, no new additions FMS payroll

For use only when processing a RATE adjustment retroactively. difference

HVR High Voltage BL - 30% - retro Should only be used if pay has already been processed for this Hours between old
pay period and these hours. and new rate
Code used in June/July to stop 10 pay employee's salary so they system
H2M NO PAY-Holiday-10 month employees Amount generated
can remain active in HRMS and insurance will go into arrears.
LER Law EnforcRange/Court Appearance - 2 Hrs Law enforcement hours to cover range practice or court Hours 1.5 X rate
appearance. Mimimum 2 hours pay. Overrides OVT policy
For use only when processing a RATE adjustment retroactively. difference
LRR Law Enf-Rng/Crt Appr-2 hr RETRO Should only be used if pay has already been processed for this Hours between old
pay period and these hours. and new rate

NEP Non-Overtime Eligible Pay Excess hours worked that do not qualify for overtime due to Hours reg rate
benefit time off during the week.
For use only when processing a RATE adjustment retroactively. difference
NER Non-OT Eligible Pay - Retro Should only be used if pay has already been processed for this Both between old
pay period and these hours. and new rate

NS1 Night Shift Flat Rate 10% AFSCME Union. Flat amount to be used when code not Amount
available for correct payment. NW campus
OC1 On Call - 1.50 Additional compensation per hour when employee is on call. Hours $1.50/hr
Use based on specific campus policy.
OC2 On Call - 2.00 Additional compensation per hour when employee is on call. Hours $2.00/hr
Use based on specific campus policy.
Additional compensation per hour for SM sal plan when
OC3 Campus Coverage - 1.25 employee is covering the IUPUI campus. Use based on specific Hours $1.25/hr
campus policy.
OC4 On Call - .65 Additional compensation per hour when employee is on call. Hours $.65/hr
Use based on specific campus policy.
OOR California Overtime Rt To record daily OVT for employees living and working in CA Hours 1.5 X rate

Page 15 Earn Code List for FMS website

 Earn Code Detail Listing-Regular Pay Codes 12/2020
Earn Code Description Usage and Calculation Instructions Hours/Amt Spec Calc
For use only when processing a RATE adjustment retroactive. difference
ORR California Overtime Rt - Retro Should only be used if pay has already been processed for this Hours between old
pay period and hours. and new rate

OVP Overpayment Code used to designate Overpayment transaction in HRMS Amount

where payment was received from employee to correct wages.
For use only when processing a RATE adjustment retroactively. difference
OVR Overtime - Retro Should only be used if pay has already been processed for this Both between old
pay period and these hours. and new rate

OVS Overtime .5X (PAU employees) Used to compensate PAU employees for overtime hours Hours .5 X rate
worked in excess of 40.
OVT Overtime 1.5X Compensation for hours worked in excess of schedule or work Hours 1.5 X rate
week depending on union.
OVW Overtime 1.5X - Workstudy Used to compensate hourly work study employees for overtime Hours 1.5 X rate
hours worked.
ONLY used when processing a RATE adjustment retroactively. difference
PMR Premium - Retro Should only be used if pay has already been processed for this Hours between old
pay period and these hours. and new rate

PRA Premium - Attendance ($0.05) SB campus. Additional compensation per hour based on Hours $.05/hr
reducing unscheduled absence policy
PRM Premium IUPUI. Used to compensate employees for working on an Hours .25 X rate
official holiday or Sunday per policy.
ONLY used when processing a RATE adjustment retroactively. difference
PRR Premium Attendance - Retro Should only be used if pay has already been processed for this Amount between old
pay period and these hours. and new rate

PRW Premium Workstudy Used to compensate hourly work study employees for premium Hours .25 X rate
hours worked.
inactive after
RAO Regular Academic Overtime Eligible (PAU) Amount 8/23/09
Regular pay for Academic Overtime Eligible (PAU)
RBP Regular Pay Biweekly Professional Regular pay for Biweekly Professional (BWP) Hours reg rate

For use when processing a RATE adjustment retroactively for difference

RBR Regular Pay Biweekly Professional Retro RBP wages. Should only be sued if pay has already been Hours between old
processed for this pay period and hours. Codes used so reg and new rate
hours will not be inflated.
REG Regular Pay Staff Monthly Regular pay for Monthly exempt staff (S10,S12) Amount
RGA Regular Pay Academic Regular pay for 10 and 12 pay academic (A10,A12) Amount
RGH Regular Pay Hourly Regular pay for hourly (HRR,HRA) Hours reg rate
RGN Regular Pay Nonexempt Staff Regular pay for non-exempt biweekly staff (BW1) Hours reg rate
RGP Regular Pay Part-Time with Retirement Regular pay for Part-Time with retirement (HRP) Hours reg rate
RGR Regular Pay Resident Appointees Regular pay for Medical Residents (IUPUI - RES) Amount

Page 16 Earn Code List for FMS website

 Earn Code Detail Listing-Regular Pay Codes 12/2020
Earn Code Description Usage and Calculation Instructions Hours/Amt Spec Calc
RGS Regular Pay Student Academic Regular pay for Student Academic (AS0, AS2). Actual payments Amount
via CRS code
RGW Regular Pay Workstudy Regular pay for hourly workstudy students. (HRW) Special Hours reg rate
calculation to split wages to federal workstudy account
RGX Regular Pay Part-Time Stagehand Regular pay for Part-Time stagehand union (HRX) Hours reg rate
For use only when processing a RATE adjustment retroactively difference
RHR Regular Pay Hourly Retro for RGH hours. Should only be used if pay has already been Hours between old
processed for this pay period and these hours. and new rate
Regular pay for non-exempt monthly staff (PAO). Pay must be inactive after
RMO Regular Monthly Overtime Eligible (PAO) Amount 8/23/09
split into FLSA weekly periods.
For use only when processing a RATE adjustment retroactively difference
RNR Regular Pay Nonexempt Staff Rt for RGN hours. Should only be used if pay has already been Hours between old
processed for this pay period and these hours. and new rate

For use only when processing a RATE adjustment retroactively. difference

RPR Reg Pay Temp w Retire - Retro Should only be used if pay has already been processed for this Hours between old
pay period and these hours. and new rate

RTD 18/20 Retirement Used to make retirement payments to employees enrolled in Amount
the 18/20 plan. Managed by UHRS.
RTS 18/20 Disability Used to make retirement payments to employees enrolled in Amount
the 18/20 plan. Managed by UHRS.
For use only when processing a RATE adjustment retroactively difference
RWR Regular Pay Workstudy - Retro for RGW hours. Should only be used if pay has already been Hours between old
processed for this pay period and these hours. and new rate

For use only when processing a RATE adjustment retroactively difference

SBR Standby Retro for SBY hours. Should only be used if pay has already been Hours between old
processed for this pay period and these hours. and new rate

Additional compensation for being on call. Calculation and

SBY Standby usage determined by specific campus policy. Compensate 1 hr Hours reg rate
for every 8 hrs standby.
SCB Schedule Change Bonus (50%) Compensation for changing schedule without at least 5 days Hours .50 X rate
notice.
AFSCME Union. Compensation for temporary assignments
SCP Schedule Change Premium BL Crftsmn 10% exceeding 3 work days will receive the premium for the entire Hours .10 x rate
period (10% of base hrly rate).
SCW Shift Rate .50 - Workstudy To compensate hourly workstudy when hours qualify for shift Hours $.50/hr
premium. IUPUI
SDW Shift Rate .75 - Workstudy To compensate hourly workstudy when hours qualify for shift Hours $.75/hr
premium. IUPUI

Page 17 Earn Code List for FMS website

 Earn Code Detail Listing-Regular Pay Codes 12/2020
Earn Code Description Usage and Calculation Instructions Hours/Amt Spec Calc
SFW Shift Rate 1.25 - Workstudy To compensate hourly workstudy when hours qualify for shift Hours $1.25/hr
premium. IUPUI
For use only when processing a RATE adjustment retroactively. difference
SGR Schedule Change Premium BL Rtr Should only be used if pay has already been processed for this Hours between old
pay period and these hours. and new rate

SHP Stagehand Premium (1.5) Stagehand union only. See policy for specific usage (Sunday, Hours 1.5 X rate
Mid-8am, over 8/day)
SR1 Shift Rate $.10 NW. Additional pay per hour based on shift Hours $.10/hr
SR2 Shift Rate $.20 NW. Additional pay per hour based on shift Hours $.20/hr
SRA Shift Rate $.36 IUPUI. Additional pay per hour based on shift Hours $.36/hr
SRB Shift Rate $.46 IUPUI. Additional pay per hour based on shift Hours $.46/hr
SRC Shift Rate $.50 IUPUI. Additional pay per hour based on shift Hours $.50/hr
SRD Shift Rate $.75 IUPUI. Additional pay per hour based on shift Hours $.75/hr
SRE Shift Rate $1.00 IUPUI. Additional pay per hour based on shift Hours $1.00/hr
SRF Shift Rate $1.25 IUPUI. Additional pay per hour based on shift Hours $1.25/hr
SRG Shift Rate $1.50 IUPUI. Additional pay per hour based on shift Hours $1.50/hr
SRH Shift Rate $1.75 IUPUI. Additional pay per hour based on shift Hours $1.75/hr
SRI Shift Rate $3.50 IUPUI. Additional pay per hour based on shift Hours $3.50/hr
SRJ Shift Rate $2.25 IUPUI. Additional pay per hour based on shift Hours $2.25/hr
SRK Shift Rate $4.00 IUPUI. Additional pay per hour based on shift Hours $4.00/hr
For use only when processing a RATE adjustment retroactively.
SRR Shift Rate Retro Should only be used if pay has already been processed for this Amount
pay period and these hours.
SSP Other State Sick Pay For use at the direction of UHRS for employees living and Hours 1 x rate
working outside of IN where state requires sick pay plan
Remaining holiday hours paid at termination per approval from job hrly rt, 22%
THL Terminal Holiday - Biweekly Hours tax
UHRS.
Remaining bonus hours paid at termination per approval from job hrly rt, 22%
TMB Terminal Bonus Monthly/BWP (PB Only) Hours tax
UHRS. PB plan only.
Remaining honorary vacation hours paid at termination per job hrly rt, 22%
TMH Terminal Honorary Vacation Monthly/BWP Hours tax
approval from UHRS.
Remaining holiday hours paid at termination per approval from job hrly rt, 22%
TMO Terminal Holiday Monthly/BWP Hours tax
UHRS.
Remaining PTO hours paid at termination per approval from job hrly rt, 22%
TMP Terminal PTO Monthly/BWP Hours tax
UHRS.
Sick hours payout at retirement approved by UHRS. Special job hrly rt, 22%
TMS Terminal Sick Monthly/BWP Hours tax
calculation based on policy.
Remaining vacation hours paid at termination per approval job hrly rt, 22%
TMV Terminal Vacation Monthly/BWP (PB Only) Hours tax
from UHRS. PB plan only.

Page 18 Earn Code List for FMS website

 Earn Code Detail Listing-Regular Pay Codes 12/2020
Earn Code Description Usage and Calculation Instructions Hours/Amt Spec Calc
Sick hours payout at retirement approved by UHRS. Special job hrly rt, 22%
TSK Terminal Sick - Biweekly Hours tax
calculation based on policy.
Vacation hours paid at termination per approval from UHRS. job hrly rt, 22%
TVC Terminal Vacation - Biweekly Hours tax
Special calculation based on table in policy manual.
WKD Weekend Premium SB - .50 Premium paid for working weekend hours at the SB campus. Hours $.50/hr

Page 19 Earn Code List for FMS website

 Earn Code Detail Listing-Non Cash Fringe Codes 12/2020
Earn Code Description Usage and Calculation Instructions Hours/Amt Spec Calc
ADD NO PAY-Additional Disability To increase FWT and FICA gross for withholding Amount Annualized
ADL NO PAY-Additional Life Insurance To increase FWT and FICA gross for withholding Amount Annualized
ATC NO PAY - Athletics - Clothing To increase FWT and FICA gross for withholding Amount Annualized
ATH NO PAY - Athletics - Other To increase FWT and FICA gross for withholding Amount Annualized
CAR NO PAY-Personal Use of vehicle To increase FWT and FICA gross for withholding Amount Annualized
CAT NO PAY-Athletics Personal Vehicle To increase FWT and FICA gross for withholding Amount Annualized
CMT NO PAY-Commuting To decrease FWT and FICA gross for withholding Amount Annualized
DCD NO PAY-Deceased To increase FICA grs for payments after death Amount Annualized
EED NO PAY-Employee Discount To increase FWT and FICA gross for withholding Amount Annualized
EMP NO PAY-Add to Emplmnt Gross Only FICA grs adjustments to refund or collect taxes Amount Annualized
EPC NO PAY-Executive Physical Coverage To increase FWT and FICA gross for withholding Amount Annualized
FIT NO PAY - FitBit To increase FWT and FICA gross for withholding Amount Annualized
FCY NO PAY-Tuition Benefit To increase FWT and FICA gross for withholding Amount Annualized
GCD NO PAY- Gift Cards To increase FWT and FICA gross for withholding Amount Annualized
HOU NO PAY - Taxable Housing To increase FWT and FICA gross for withholding Amount Annualized
LDY NO PAY - Laundry Allowance To increase FWT and FICA gross for withholding Amount Annualized
MVG NO PAY-Moving Expenses To record Moving Expenses on employee's record for W-2
reporting only. Does not update taxable grosses. Amount Annualized
To increase FWT and FICA gross for withholding. Add
MVT NO PAY-Moving Expenses - Taxable moving expense paid by IU and determined by IRS to be
taxable. FICA withholding, no FED withholding. Amount Annualized
PAI NO PAY-Personal Accident Insurance To increase FWT and FICA gross for withholding Amount Annualized
STA NO PAY-3rd Party Sick Pay - all grs To increase FWT and FICA gross for withholding Amount Annualized
STF NO PAY-3rd Party Sick Pay - FWT grs To increase FWT gross for withholding Amount Annualized
TAA NO PAY-Athletic Travel To increase FWT and FICA gross for withholding Amount Annualized
TAG NO PAY-Add to all grosses To increase FWT and FICA gross for withholding Amount Annualized
TAR NO PAY-Taxable Retirement Gifts To increase FWT and FICA gross for withholding Amount Annualized
TCK NO PAY - Athletic Tickets To increase FWT and FICA gross for withholding Amount Annualized
TIB NO PAY-Taxable Insurance Benefit To increase FWT and FICA gross for withholding Amount Annualized
TIP NO PAY-Tip Income To increase FWT and FICA gross for withholding Amount Annualized
TKO NO PAY-Taxable Tickets To increase FWT and FICA gross for withholding Amount Annualized
TVL NO PAY-Taxable Employee Reimbursement To increase FWT and FICA gross for withholding Amount Annualized
TXG NO PAY-Add to FWT Gross To increase FWT gross for withholding Amount Annualized
WLI NO PAY-Non Group Term Life Insurance To increase FWT and FICA gross for withholding Amount Annualized
WTW NO PAY-Weight Watchers To increase FWT and FICA gross for withholding Amount Annualized

Page 20 770761199.xls
 Earn Code Detail Listing- Attendance Codes 01/2021
Earn Code Description Usage and Calculation Instructions Hours/Amt
FFO Keep IU Healthy - Staff Managed by IUHR
FFP Keep IU Healthy - Temp Managed by IUHR
FFQ Keep IU Healthy - Flat Rt Managed by IUHR

CCL Comp Hrs Tkn - COVID CC Managed by IUHR, SCCL Leave Hours
HCL Holiday Hrs Tkn - COVID CC Managed by IUHR, SCCL Leave Hours
PCL PTO Hrs Tkn - COVID CC Managed by IUHR, SCCL Leave Hours
SCL Sick Tkn - COVID CC Managed by IUHR, SCCL Leave Hours
VCL Vacation Tkn - COVID CC Managed by IUHR, SCCL Leave Hours

FFA EPSL Staff Childcare EFMLA Managed by IUHR

FFB EPSL Part-Time Childcare EFMLA Managed by IUHR
FFC EPSL Staff Childcare non-EFMLA Managed by IUHR
FFD EPSL Part-Time Childcare non-E Managed by IUHR
FFE EFMLA - Staff Childcare Managed by IUHR
FFG EFMLA- Part-Time Childcare Managed by IUHR
FFH EPSL Flat Sick Hrs - self Managed by IUHR
FFI EPSL Flat Sick Hrs - others Managed by IUHR
FFJ EPSL Flat Childcare non-EFMLA Managed by IUHR
FFK EPSL Flat Childcare EFMLA Managed by IUHR
FFL EFMLA- Flat Childcare Managed by IUHR
FFM EPSL Staff Sick Leave-others Managed by IUHR
FFN EPSL Part-Time Sick Hrs-others Managed by IUHR
FFS EPSL Staff Sick Leave - self Managed by IUHR
FFT EPSL Part-Time Sick Hrs - self Managed by IUHR
FFV Keep IU Healthy - Academic Managed by Dean of Faculty Office
FFX EPSL Academic - Others Managed by Dean of Faculty Office
FFY EPSL Academic - Self Managed by Dean of Faculty Office
FFZ EFMLA Wages - Academic Managed by Dean of Faculty Office
FFW NOPAY-EFMLA Wages Bucket Used for W-2 reporting only
FF2 NOPAY-EPSL 200pd Bucket Used for W-2 reporting only
FF5 NOPAY-EPSL 511pd Bucket Used for W-2 reporting only
Not working due to childcare issue during
CFF COVID Childcare Flat Rate COVID - normal
Not working duepaid as flat rates
to childcare issue during Amount
CFS COVID Childcare Staff COVID
Not working due to childcare issue during Hours
CFT COVID Childcare Temporary COVID Hours
CQF COVID Quarantine/Sick Flat Rt Not working due to being sick or caring for
someone sick with COVID - Flat Rate Amount
CQS COVID Quarantine/Sick Staff Not working due to being sick or caring for
someone sick with COVID - staff Hours
CQT COVID Quarantine/Sick Temp Not working due to being sick or caring for
someone sick with COVID - Part-Time Hourly Hours
CVF COVID Non-working Flat Rate Not working remotely Amount
CVS COVID Staff Non-Working Hours Not working remotely Hours
CVT COVID Part-Time Non-Working H Not working remotely Hours
PEP COVID Essential Premium Premium for working on campus during COVID Hours
PER COVID Essential Premium Retro
ONLY used to repay hours due to rate change Hours
 Spec Calc Voucher Pgp

Subtracts from reg

payfrom reg
Subtracts BW1/BWP Expired 6/30/2021 Resume 8/1/21 Expires 10/1/21
payfrom reg
Subtracts BW1/BWP Expired 6/30/2021 Resume 8/1/21 Expires 10/1/21
payfrom reg
Subtracts BW1/BWP Expired 6/30/2021 Resume 8/1/21 Expires 10/1/21
payfrom reg
Subtracts BW1/BWP Expired 6/30/2021 Resume 8/1/21 Expires 10/1/21
pay BW1/BWP Expired 6/30/2021 Resume 8/1/21 Expires 10/1/21

Expired 12/31/2020
Expired 12/31/2020
Expired 12/31/2020
Expired 12/31/2020
Expired 12/31/2020
Expired 12/31/2020
Expired 12/31/2020
Expired 12/31/2020
Expired 12/31/2020
Expired 12/31/2020
Expired 12/31/2020
Expired 12/31/2020
Expired 12/31/2020
Expired 12/31/2020
Expired 12/31/2020
Expired 12/31/2020
Expired 12/31/2020
Expired 12/31/2020
Expired 12/31/2020
N/A
N/A
N/A

requiresfrom
Subtracts hoursreg HR* Expired 06/30/2020
pay BW1/BWP Expired 06/30/2020
rate x hrs HR* Expired 06/30/2020

requires hours HR* Expired 06/30/2020

Subtracts from reg
pay BW1/BWP Expired 06/30/2020

rate x hrs HR* Expired 06/30/2020

requires hoursreg
Subtracts from HR* Expired 06/30/2020
pay BW1/BWP Expired 06/30/2020
rate x hrs HR* Expired 06/30/2020
0.5 HR* BW* Expired 06/30/2020
difference between
old rate and new HR* BW* Expired 06/30/2020