CelcomDigi

Permit To
Work (CDPTW)
USER GUIDE
January 2023

Private & Confidential

Objectives 2

➢Mobile app available on Android and

iOS (Free download)
➢Monitor team competencies
➢To allow team to have visibility on
safety based on CelcomDigi HSE & SCM
requirements
➢Team working location (Site
Location/User Location)
➢HSE Team/manager able to monitor
Admin portal - http://digi-ptw.cloudapp.net
the team activities at site in daily basis
CDPTW mobile App ➢Directing site location for inspector

Private & Confidential

Sensitivity: Internal
Account Registration 3

• For celcomdigi staff and Tier 1 vendor / Safety Officer:

– User account will be created by Supply Chain Mgmt (SCM) team
– To provide: Name, Company name, Mobile number, email address
• Tier 2/3 vendor:
– User account will be created by Tier 1 vendor
– To provide: Name, Company name, Mobile number, email address
• User will receive email notification once account created

Private & Confidential

Sensitivity: Internal
Log In to Account 4

1. Enter username (email) and

password
1 2. To select language, click on
dropdown button, select
preferred language
3. Click LOG IN to proceed
3

Private & Confidential

Sensitivity: Internal
To Add Team Leader by Approval PIC / Safety Officer 5

Fill in details-
Valid Email ID
required

Password to
be created by
approval PIC:
Example
12345678
Private & Confidential
Sensitivity: Internal
To add worker/team member by Team Leader 6

Fill in details;
Mandatory:
Name,
IC/Passport no,
CIDB no, CIDB
expired date,
celcomdigi
certificate expired
Click here to add date and upload
worker CIDB card or CIDB
screenshot and
celcomdigi cert
photo

Optional: Work
At Height (WAH)
cert no., upload
WAH cert. photo

Private & Confidential

Sensitivity: Internal
To add and update your/team particulars 7

Click Edit to
edit/update
particulars
Click here to add more Click on the team
than one team member member name to
edit/update
and re-do the same step particulars
as before

Private & Confidential

Sensitivity: Internal
To Apply for permit/entering site by Team Leader 8

Work description

• Choose from list

of sites Click here to add
• If site not there, workers who going
select “others” to site

• Choose date
• 3-day validity

Read, tick
acknowledgement
Private & Confidential
& click Submit
Sensitivity: Internal
Once submitted, please wait for approval person to approve application 9

Private & Confidential

Sensitivity: Internal
DPTW application approval by approval person/Safety officer 10

Status info:

Request: Any application that

pending your approval

Pending: Any application that

submitted by your sub-tier/sub-
sub-tier that is Pending (Either
pending approval of your upper
tier or lower tier user)

Approved: PTW Application that

have approved

Private & Confidential

Sensitivity: Internal
DPTW application approval by approval person/Safety officer 11

Select required PPE,

types of competency Select required PPE, types
& etc. of competency & etc.

Private & Confidential

Sensitivity: Internal
Approved DPTW application & ready to Check-In 12

Add photos of
all person going
Once approved,
to the site with
proceed to Check-In
full PPE

Private & Confidential

Sensitivity: Internal
 13

CDPTW Check-In
& HIRARC
Submission
Private & Confidential
Check-In 14

2
1 1. Click on “Check-In” button
2. Select “Person in-charge”
3. Click on “Photo 1” and
3
“Photo 2” to capture live or
upload photo from gallery
4. Click on “Continue” button
4
Note:
Input “Reason” if PIC is not Team Lead.
Input “Remark” & “Trouble Ticket” if PIC is Field Force

Private & Confidential

Sensitivity: Internal
Check-In Photo Guidelines 15

• Check-in should be done before entering site Remember !

• To switch-on your phone location (GPS) so latitude and longitude
can be captured by the apps and reflected on photo timestamp PPE to wear in Check in Photos:
• Do not use photos from your picture gallery except Check-In on • Safety shoes*
behalf • Safety Helmet/rigger helmet*
• Example of Check-In photos: • Test pen and rubber gloves*
• Full Body harness with Y-Lanyard**
• Reflective vest**

*Must wear/use
**Depending on nature of work/night work

Photo 1 Photo 2
Private & Confidential
Sensitivity: Internal
HIRARC Assessment 16

5. Click on icon “i” for Terms and

Definitions
1
8
6. Select site category
7. Select any from “Work Activity” list
6 5
(based on works on site)
8. Click on “Next” button
9
9. Click on icon “i” to show “Event and
7
10 consequences”, “Risk Control” &
“Justification of Likelihood”
11 10. Based on hazard identified, assess
likelihood and slide to any category
11. Click on “Attach Photo” button to
capture live photo or upload photo
Private & Confidential from gallery
Sensitivity: Internal
Add new Hazard (if any) 17

12. Click on “Add a Hazard”

button
13. Input “Hazard”
14. Input “Event and
Consequences”
15. Click on “Add” button
13

12
14

15
Private & Confidential
Sensitivity: Internal
Edit / Delete Hazard 18

16. Click on “Edit” icon

17. Input new “Hazard”
21
18. Input new “Event &
Consequences”
19. Click on “Edit” button
16 20
20. Click on “Trash” icon
17
21. Click on “Next” button
18

19

Private & Confidential

Sensitivity: Internal
HIRARC Summary 19

22. Click “i” to show risk level

explanation
23
24
23. Click “Back” if HIRARC
needed to be amend
24. Click on “Submit” button
22
for submission

Note:
Low, Medium, High Risk depends on Severity and
Likelihood score.
[HIRARC Document file]

Private & Confidential

Sensitivity: Internal
Contractor Declaration 20

24. Read the Contractor

Declaration and Tick on
“Checkbox”
25. Click on “Submit”
button

25
24

Private & Confidential

Sensitivity: Internal
SHO Approval (Approve) 21

26
26. Click on check-in
notification
27. Click on “OK” button

27

Private & Confidential

Sensitivity: Internal
SHO Approval (Approve) cont. 22

28. Slide slider “Likelihood” to

any category
29. Input “Additional Risk
30 Control”
28 30. If added new hazard - Slide
slider “Likelihood” to any
31
category
29
31. If added new hazard - Slide
slider “Severity” to any
32
category
32. If added new hazard -
Input “Risk Control”
Private & Confidential
Sensitivity: Internal
SHO Approval (Approve) cont. 23

33. Click on “Approve” button

34. Click on “Approve” to
confirm

34

33
Private & Confidential
Sensitivity: Internal
SHO Approval (Reject) cont. 24

35. Click on “Reject”

button
36. Click on “Reject” for
confirmation
37. Input “Reject Reason”
38. Click on “Reject”

36 37

38

35
Private & Confidential
Sensitivity: Internal
Acknowledgement 25

39
39. Click on “Check-In”
approved notification
40. Click on “OK”

40

Private & Confidential

Sensitivity: Internal
Acknowledgement cont. 26

41. Click on “View &

Acknowledge”
42. Click on “Acknowledge”
button and can start work on
site

41

42
Private & Confidential
Sensitivity: Internal
Resubmit HIRARC only (If rejected) 27

43. Click on “Check-In”

rejected notification
44. Click on “OK”
45. Click on “Edit HIRARC
Assessment” button
45
46. Repeat step 6-25

44

43

Private & Confidential

Sensitivity: Internal
Resubmit HIRARC only (If rejected) cont. 28

47. Click on “HIRARC

Assessment”
48. Click on
“Resubmit” button
49. Repeat step 6-25
47

48
Private & Confidential
Sensitivity: Internal
Resubmit DPTW Check-In (If rejected due to Check-in photos or
29

incomplete work activity selected)

50. Click on “Resubmit”

button
51. Repeat step 1-25

50

Private & Confidential

Sensitivity: Internal
Check Out 30

52. Click on “Check Out”

button
53. Input “Remarks”
53 54. Click on “OK”

52

54

Private & Confidential

Sensitivity: Internal
Web Portal (HIRARC) 31

55. Click on “On-Going”

55 menu
56. Click on “Approved”
application
56
57. Click on “HIRARC Detail”
link

57

Private & Confidential

Sensitivity: Internal
Web Portal (HIRARC) 32

58 58. Click on “Download”

button

Private & Confidential

Sensitivity: Internal
Download to Excel (HIRARC) 33

59. Click on downloaded

Excel file

59

Private & Confidential

Sensitivity: Internal
 34

Incident Report
Submission
Private & Confidential
Incident Type (Accident, Near Miss, Unsafe Act) 35

Click on “i” for Terms and Definitions

2
1. Click on “Report an
Incident” button
3 2. Select Incident type
“Accident” or “Near Miss”
1
4 5 or “Unsafe Act”
3. Input “Case Description”
4. Select “Date”
5. Select “Time”
6
6. Select “Main Contractor”

Private & Confidential

Sensitivity: Internal
Incident Type (Accident, Near Miss, Unsafe Act) cont. 36

7. Input “Sub Contractor”

(Optional)
8. Click on “Upload Photo”
to capture or upload
from gallery
7 9. Click on “Continue”
button
8

9 Private & Confidential

Sensitivity: Internal
Incident Type (Unsafe Conditions) 37

1. Click on “Report an Incident”

2 button
7 2. Select Incident type “Unsafe
3 Conditions”
8
3. Select “Case
4 Categorization”
9
4. Input “Case Description”
5. Select “Date”
5 6. Select “Time”
6
10 7. Input “Contact Number”
8. Select “Main Contractor”
11 9. Input “Sub Contractor”
(Optional)
10. Select “Site Category”
11. Input “Site Owner”

Private & Confidential

Sensitivity: Internal
Incident Type (Unsafe Conditions) cont. 38

12. Click on “Toggle”

13. Input “E.co ref ID”
14. Input “E.co Site Name”
12 13
15. Input “Address”
14 16. Select “State”
17. Input “ePTW No”
15

16 Note:
E.co ref ID, E.co Site Name, Address,
17
State, ePTW No. will be depends on
toggle. All fields here are optional.

Private & Confidential

Sensitivity: Internal
Incident Type (Accident, Near Miss, Unsafe Act) 39

18. Input “Remark/Issues”

18 19. Input “Action Taken”
20. Select “Root Cause”
(Optional)
19
21.Input “Description for Root
Cause” (Optional)
20
22.Click on “Upload Photo” to
21 capture live or upload from
22 gallery.
23.Click on “Continue” button

23
Private & Confidential
Sensitivity: Internal
Incident Report Summary 40

24. Click on “Submit” button

25. Click on “OK”
24

25

Private & Confidential

Sensitivity: Internal
SHO Approval (Approve Incident) 41

26. Click on “Incident Report”

notification
26 27. Click on “OK”

27

Private & Confidential

Sensitivity: Internal
Approve Incident (Low Risk) 42

28. Click on “Low”

29. Click on “Approve”

28

29

Private & Confidential

Sensitivity: Internal
Approve Incident (High Risk) 43

30. Click on “High”

31. Click on “Approve”

30

31

Private & Confidential

Sensitivity: Internal
Reject Incident 44

32. Input Reject “Reason”

33. Click on “Reject”

32

33

Private & Confidential

Sensitivity: Internal
Email Notification 45

34. Click on “Click here to

update” button

Note:
Once PIC approved, will send out Email
Notification to user’s Email

34
Private & Confidential
Sensitivity: Internal
Web Portal 46

35. Click on “Incident Report”

35 36. Click on “Detail” link
36
37. Input “Action/Finding
Description”
38. Input “Comments/Reason
for Closure”
39. Click on “Add Photo” to
37 40 upload photo
41 40. Select “Action Type”
38
41. Select “Closure Date”
42 42. Select “Status”
43
43. Click on “Update” button
39
Private & Confidential
Sensitivity: Internal
Notification (Incident Rectified) 47

44 44. Click on “Incident Report”

rectified notification
45. Click on “OK”

45

Private & Confidential

Sensitivity: Internal
 No part of this presentation may be circulated,
quoted, or reproduced for distribution without the
prior written consent of CelcomDigi. The
information contained in this presentation is
proprietary and is for CelcomDigi's internal use.

Private & Confidential