A Mini Project Synopsis on
E – Attendance Records
S.E. - D.S Engineering
Submitted By
Ansh Rathod 22107022
Arju Salmani 22107003
Chirag Rajiwale 22107057
Under The Guidance Of
Prof. Vaibhav Yavalkar
DEPARTMENT OF CSE (DATA SCIENCE)
A.P.SHAH INSTITUTE OF TECHNOLOGY
G.B. Road, Kasarvadavali, Thane (W), Mumbai-400615 UNIVERSITY
OF MUMBAI
Academic Year : 2023-24
CERTIFICATE
This to certify that the Mini Project report on E – Attendance Records has been
submitted by Ansh Rathod (22107022), Arju Salmani (22107003), Chirag
Rajiwale (22107057), who are a Bonafide students of A. P. Shah Institute of
Technology, Thane, Mumbai, as a partial fulfilment of the requirement for the degree
in CSE(DATA SCIENCE), during the academic year 2023-2024 in the satisfactory
manner as per the curriculum laid down by University of Mumbai.
Prof.Vaibhav Yavalkar
Guide
Prof. Anagha Aher Dr. Uttam D.Kolekar
Head Department of Data Science Principal
External Examiner(s)
1.
2.
Place:A.P.Shah Institute of Technology, Thane
Date:
TABLE OF CONTENTS
1. Introduction ................................................................................................................. 1
1.1.Purpose ................................................................................................................ 1
1.2.Objectives ............................................................................................................ 2
1.3.Scope ................................................................................................................... 3
2. Problem Definition ...................................................................................................... 4
3. Proposed System ......................................................................................................... 5
3.1. Features ............................................................................................................... 5
3.2.Functionality ........................................................................................................ 5
4. Project Outcomes......................................................................................................... 7
5. Software Requirements ............................................................................................... 8
6. Project Design ............................................................................................................. 9
7. Project Scheduling ..................................................................................................... 16
8. Conclusion ................................................................................................................. 19
9. References ................................................................................................................. 20
10. Acknowledgement ................................................................................................... 21
CHAPTER 1
Introduction
“E – Attendance Records” is a system developed for maintaining the attendance of
the student on the daily basis in an organization & educational institutions. Here the
faculty, who are handling the subjects, will be responsible to record the attendance
of the students. Each faculty will be given with a separate username and password
based on the subject they handle. An accurate report based on the student attendance
is generated here. This system will also help in evaluating attendance eligibility
criteria of a student. Report of the student’s attendance will be generated on monthly
basis.
Attendance is among the most significant aspects of operations in educational
institutions. An effective attendance system benefits the institute and the student's
progress. Before the widespread use of attendance trackers, manual attendance
taking was not the only popular practice. Data management solutions like Microsoft
Access were once fairly popular as a digital version of the manual system roll call
approach. Many of the duties were simplified, including finding a name, calculating
the days the participant attended, and more.
Page 1
1.1 Purpose
The purpose of an E Attendance System is to revolutionize the traditional methods of
attendance tracking by leveraging electronic means and technology. Here are some key
purposes:
Efficiency: E Attendance Systems is the process of keeping the record of student
attendance, eliminating the need for manual entry. This efficiency is particularly
valuable in large organizations or institutions where managing attendance manually can
be time consuming.
Accuracy: Electronic systems reduce the likelihood of errors associated with manual
attendance tracking. Timestamps and digital records ensure precision, providing a
reliable and accurate representation of attendance data.
Real-time Monitoring: Unlike manual systems that may take time to compile and
update, E Attendance system provide real-time monitoring. This means that
administrators can access up-to-the-minute attendance information, enabling quick
decision-making.
Security and Accountability: Digital records are often more secure than manual ones.
E Attendance System can implement security measures such as user authentication and
access controls to ensure the integrity and confidentiality of attendance data. This also
enhances accountability, as each entry is associated with a specific user.
1.2 Objectives
In brief, the objectives of an e – attendance records are to:
1. Enhance accuracy : Ensure the accuracy of attendance records through
the use of digital systems, reducing the possibility of errors associated with
manual data entry.
2. Efficiency : Increase the efficiency of attendance system by eliminating
the manual method, reducing administrative workload, and streamlining the
entire attendance tracking process.
3. Real-time data : Enable real-time data of attendance to provide immediate
insights into attendance patterns, allowing for timely adjustments.
Page 2
4. Monitor student attendance : It is a process of keeping track of whether
students are present or absent during their classes or educational programs.
This practice is common in various educational institutions, from primary
schools to universities.
1.3 Scope
The scope for electronic attendance, often referred to as e-attendance, is significant in
various sectors and contexts, particularly in education and business. E-attendance
systems leverage digital technologies to automate and improve the process of tracking
and recording attendance. Here are some of the key areas where e-attendance has a
considerable scope:
1. Education Sector: In educational institutions such as schools, colleges, and
universities, attendance systems help track student attendance in classes and other
events. This data can be used to monitor students' regularity, identify attendance
patterns, and calculate participation grades.
2. Corporate Sector: In the corporate world, attendance systems help companies track
employee attendance, which is crucial for payroll management and ensuring a
productive workforce. These systems can integrate with time and attendance software
to automate timekeeping processes, calculate work hours, and manage leave requests.
Attendance systems can also be linked to access control systems to regulate entry and
exit points, enhancing security by allowing access only to authorized personnel.
3. Government and Semi-Government Institutions: Government offices and semi-
government institutions can use attendance systems to monitor the attendance of civil
servants, ensuring that public services are consistently available and transparent.
Page 3
CHAPTER 2
Problem Definition
The problem definition for an e-attendance system outlines the challenges and issues
that the system aims to address. It typically highlights the reasons for implementing
such a system and sets the stage for developing a solution. Here's a problem definition
for an e-attendance system.
An attendance system can offer many benefits, such as increased accuracy and
efficiency in recording the attendance. Here are some problems associated with
eattendance records:
1.Data Accuracy: Ensuring that attendance records are accurate can be challenging.
Human errors, such as marking the wrong person as present or absent, can occur in
manual systems. Electronic systems may face accuracy issues due to technical glitches
or unauthorized access.
2.Time Consuming: Manual attendance record-keeping can be time-consuming,
especially in large organizations or classrooms. It requires the allocation of staff to
manage and record attendance.
3. Data Loss: Paper-based records can be easily lost or damaged. Electronic records
may also be at risk of data loss due to technical failures or cyberattacks if not properly
backed up.
4.Attendance Manipulation: In manual systems, individuals may attempt to
manipulate records by marking others as present when they are absent. Electronic
systems can also face manipulation through unauthorized access or sharing of login
credentials.
5. Absence of Redundancy: If attendance records are not backed up or stored in
multiple locations, a system failure or data loss can result in irretrievable records.
6. Storage and Retrieval: Managing and retrieving large volumes of attendance
records can be problematic, particularly in paper-based systems.
Page 4
CHAPTER 3
Proposed System
This project aims to reduce the manual work and saving time to generate accurate results
from the student’s attendance. The system provides with the best user interface. The
efficient reports can be generated by using this proposed system.
3.1) Features
-User Registration and Authentication.
- Different levels of access and permission for admin, teachers & students.
- Faculty can see the report of student attendance.
- Faculty will mark and update the attendance of student.
3.2) Functionality
Unlike automated systems, e-attendance systems require faculty to physically mark
their attendance by entering data through a user interface. Faculty must log in or
authenticate themselves using their registered credentials and select an option to mark
student attendance manually.
Faculty input their attendance data in real-time, which is immediately recorded in the
system's database. This information is accessible by students.
Page 5
Fig 3: Block Diagram for e attendance
This block diagram shows the three interfaces that are available in the e - attendance
i.e. admin, faculty and student. The admin will add the student & faculty. The faculty
will be able to login and record the attendance of every students & faculty can update
the attendance of students. Faculty can generate the report of students attendance. Lastly
the students will be able to login & they can check the attendance of particular subject.
Also Students can check the overall attendance percentage of particular subject.
Page 6
CHAPTER 4
Project Outcomes
E – attendance records maintains student’s attendance data. The system collects
attendance records in the system and manages, stores and processes the data. It
generates weekly attendance reports that help the faculty to track student’s presence
with high accuracy and efficiency. Student attendance system helps teachers to mark
online attendance of students during class. Following are outcomes of the project:
Student Can Check Only Particular Subject Attendance:
Access to Attendance Records: Students can log in to a student portal or use a
dedicated mobile app provided by their educational institution.
Selecting a Subject: Within the portal or app, students can choose the particular subject
or course for which they want to check their attendance.
Viewing Attendance Data: Once the subject is selected, students can view their
attendance data for that specific subject. This data may include the number of classes
attended, missed, and any relevant notes or remarks.
Benefits: This feature empowers students to monitor their own attendance, helping
them track their progress and identify areas where they may need to improve their
attendance. It also promotes transparency and accountability in the educational process.
Faculty Can Store Proper Records of Students Attendance:
Marking Attendance: Faculty members have the ability to mark the attendance of
students in their classes. This can be done through various methods.
Student Identification: The system typically associates attendance records with
individual students, ensuring that the right student is marked as present or absent.
Record Keeping: Faculty can store attendance data in a secure database, either on-
premises or in a cloud-based system, ensuring that the data is safe and accessible for
future reference.
Benefits: Proper attendance records assist faculty in assessing student engagement and
participation in their courses. It can also be used for administrative purposes, such as
calculating grades and identifying students who may need
Page 7
CHAPTER 5
Software Requirements
The development and successful operation of an e attendance records require
a well defined set of software requirements to ensure its functionality, security,
and usability. Thus here are some software required for e attendance records :
1. Net Beans Apache 19
2. MYSQL (Database)
3. JAVA (backend & frontend)
4. Java Development Kit 20
By ensuring that your system meets these software requirements, you can create,
develop, and deploy Java-based applications with a graphical user interface using
NetBeans Apache 19, a MySQL database, and Java for both frontend and backend
development.
Page 8
CHAPTER 6
Project Design
Fig. 6a : Admin Dashboard
Admin have the authority to add students as well as faculty, which involves
accessing the database with the appropriate permissions, querying the data using
structured query languages like MYSQL, and retrieving information in a tabular
format.
Fig.6b: Add Students
Page 9
Here, Admin is adding the students details in table of MYSQL, providing username
and password to students.
Fig.6c: Add Faculty
Here, Admin is adding the faculty details in table of MYSQL, providing username and
password to faculty.
Fig.6d: Faculty Dashboard
The above fig, is showcase the faculty dashboard where faculty can see the subject as
well as see attendance to mark students.
Page 10
Fig.6e:DS Attendance
The above fig, showcase the interfaces of DS Attendance where the faculty marking
students attendances and which stores in MYSQL databases and faculty can also
update and select the time of session.
Fig.6f: DLCA Attendance
Page 11
The above fig, showcase the interfaces of DLCA Attendance where the faculty marking
students attendances and which stores in MYSQL databases and faculty can also update
and select the time of session.
Fig.6g: See Attendance
The above fig, showcase the interfaces of See Attendance where the faculty can see the
each of the subject attendance that was mark by them, It simply show the MYSQL
databases of DLCA and DS attendances.
Fig.6h: View DLCA Attendance
Page 12
The above fig, showcase view attendance of DLCA in which faculty have to enter the
date and time for viewing the attendance of particular interval of date and time, it shows
with the help of MYSQL databases.
Fig.6i: View DS Attendance
The above fig, showcase view attendance of DS in which faculty have to enter the date
and time for viewing the attendance of particular interval of date and time, it shows
with the help of MYSQL databases.
Fig.6j: Student Dashboard
Page 13
The above fig, showcase Student Dashboard where students can check there attendance
by clicking on check attendance it is student interfaces.
Fig.6k: Select Subject
The above fig, showcase Select Subject it will appear when student click on check
attendance, students can select particular subject to see there attendance and attendance
percentage.
Fig.6l: Check DLCA Attendance
Page 14
The above fig, showcase check DLCA Attendance where student can check there
particular subject and attendance percentage of DLCA subject which is marks by
faculty during there session.
Fig.6m: Check DS Attendance
The above fig, showcase check DS Attendance where student can check there particular
subject and attendance percentage of DS subject which is marks by faculty during there
session.
Page 15
CHAPTER 7
Project Scheduling
Scheduling in this project management is the listing of activities,
deliverables, and milestone within a project. A schedule also includes a
planned start and finish date, duration, and resources assigned to each
activity.
Sr. Group Member Time Duration Work to be done
No
1 Ansh Rathod 4rd week of July Group formation and
Arju Salmani Topic finalization.
Chirag Rajiwale Identifying the scope and
objectives of the Mini
Project.
Discussing the project
topic with the help of a
paper prototype.
1st week of August Identifying the
functionalities of the Mini
Project.
Designing the Graphical
User Interface (GUI).
2 Ansh Rathod, Arju 1st week of GUIs Connectivity.
Salmani September
3 Ansh Rathod 4th week of Chat section and
Arju Salmani September database connectivity
Chirag Rajiwale with features
4 Ansh Rathod, Arju 3rd week of October Integration of all modules
Salmani and Report Writing.
Fig 7a : Timeline Chart
Page 16
Fig 7b : Gantt chart of E-Attendance Records
Page 17
A Gantt representation of a project's timeline, showing when each task or activity is
scheduled to start and finish. Following is the detail of the gantt chart – In the fourth
week of July, Ansh Rathod, Arju Salmani, Chirag Rajiwale formed a group for their
mini project. They discussed and finalized the project's topic, scope, and objectives
during this meeting. In the following weeks, Arju and Ansh used a paper prototype
to explore and refine project ideas, completing this phase by the third week of
August. In late August, Ansh and Arju executed the design and integration of the
graphical user interface (GUI). Afterward, on 18th September, the first project
review took place, and the faculty suggested some changes to the GUI, which were
subsequently approved. Following this, Arju Salmani and Chirag Rajiwale
collaborated to create a structured database system, facilitating the systematic storage
of information. This, in turn,
made it easier for Arju and Ansh to connect the database to the project. This database
work was completed by mid-October. Finally, the team integrated all modules and
completed the report writing, resulting in their final presentation on 26th October,
which was approved by the faculty.
Page 18
Chapter 8
Conclusion
The E – Attendance records is designed in such a way that it meets the requirements of
the system. Here there is no possibility of doing the proxy for others. The system
maintains the records of students with ease and accuracy which is an important key of
this project. Thus, it is helpful for all students, faculties and admin of the institutions.
An e-attendance system with manual functionality is a flexible and versatile electronic
attendance tracking solution that relies on users to manually record their attendance
data. Unlike automated systems that use biometrics, RFID, or barcode scanning for
attendance tracking, manual e-attendance systems require individuals to input their
attendance information through a user interface, typically via a web portal, mobile app,
or dedicated software. the accuracy and integrity of attendance data depend on user
compliance and honesty. Therefore, proper user training, clear guidelines, and
consistent monitoring may be necessary to ensure the reliability of the system. Overall,
e-attendance systems provide a cost-effective and accessible solution for organizations
that require attendance tracking without the need for sophisticated automated methods.
Page 19
References
1. https://chat.openai.com/
2. https://www.zoho.com/people/attendance-tracker.html
3. https://code-projects.org/attendance-management-system-in-java-with-source-
code/
4. https://www.academia.edu/7760318/STUDENTS_ATTENDANCE_MANAG
EMENT_SYSTEM_MINI_PROJECT_REPORT_MASTER_OF_COMPUTE
R_APPLICATIONS
Page 20
ACKNOWLEDGEMENT
This project would not have come to fruition without the invaluable help of our guide
Prof. Vaibhav Yavalkar. Expressing gratitude towards our HoD, Prof.Anagha Aher, and the
Department of CSE(Data Science) for providing us with the opportunity as well as the
support required to pursue this project. We would also like to thank our teacher Ms.
Poonam Pangarkar who gave us her valuable suggestions and ideas when we were in need
of them. We would also like to thank our peers for their helpful suggestions.
Page 21
