JOB APPLICATION & CV WRITING

A job application is a formal document or process used by

individuals to apply for employment with a particular
company or organization. It serves as a way for employers to
collect essential information about applicants, their
qualifications, work experience, and other relevant details to
determine their suitability for a job opening.
Job applications typically include various sections and questions,
such as:
Personal Information: This section collects the applicant's name,
contact information (address, phone number, email), and often asks
for additional details like social security number or other
identification information.
Employment History: Applicants are usually required to provide a
detailed list of their previous employment experiences. This
typically includes the names of previous employers, dates of
employment, job titles, and a brief description of job responsibilities.
Education: This section asks for information about an applicant's
educational background, including the names of schools attended,
degrees earned, and graduation dates.
Skills and Qualifications: Applicants can list their skills,
certifications, and qualifications relevant to the job they are applying
for.
References: Many job applications request a list of professional
references who can vouch for the applicant's qualifications and work
history.
Cover Letter or Personal Statement: Some job applications
require applicants to submit a cover letter or personal statement
explaining their interest in the position and their qualifications.
Availability and Work Preferences: Applicants may be asked about
their availability, work schedule preferences, and any special
accommodations they may need.
Signature: Applicants are typically required to sign the application,
indicating that the information provided is accurate and complete.

Purpose of writing a job application

Express Interest: By submitting a job application, you are indicating your
interest in the job opportunity. This is the first step in the hiring process, as it
informs the employer that you want to be considered for the position.
Provide Information: Job applications serve as a means to collect essential
information about you, including your personal details, education, work
experience, and skills. This information helps the employer assess whether
you meet the requirements for the job.
Showcase Qualifications: Your job application allows you to highlight your
qualifications and skills relevant to the position. This includes your work
experience, educational background, certifications, and any other attributes
that make you a strong candidate.
Tailor Your Candidacy: Job applications can be customized to fit the
specific job and employer. You can adapt your application to address the
company's needs and the job's requirements, demonstrating your suitability
for the role.
Introduction to Employers: In addition to your resume, a well-
crafted job application can serve as an introduction to your potential
employer. It provides an opportunity to make a positive first
impression by demonstrating your professionalism and attention to
detail.
Compliance with Company Procedures: Many companies have
established processes for accepting job applications, which may
include submitting applications through their website, via email, or
in-person. Following these procedures demonstrates your ability to
follow instructions and respect company policies.
Document Verification: Employers use job applications as a
reference point for verifying the accuracy of the information
provided during the hiring process. It helps ensure that candidates
are truthful in their representations.

Sample
Your contact information
• Employee’s name
• Employee’s address
• Phone number
• E-mail id
Employer’s contact information
• Employer’s name
• Name of organization
• Address

Date:

Dear Mr. /Ms.(Name of

the concerned person)

I have come across your advertisement regarding the post of…………….

(mention post) in (mention where you saw the advertisement)
dated(mention the date of advertisement).
I am graduate in (mention subjects) from (Name of
University).Currently I am working with(Name of organization) as a
(designation). I have around 6 years of work experience.
I am sending all my certificates including resume for your perusal.
Please inform me through email or call if I am short listed. Your
organization has good reputation in the industry and I want to be a
part of this esteemed organization. If I am selected, I shall put all
my efforts and become an asset to the organization.
Looking forward to hear from you.

Thanking you

Yours sincerely
Name
Signature

Resume & CV
A resume is a concise document that summarizes an
individual's education, work experience, skills, and
qualifications. It is typically used in the job application
process to showcase an applicant's suitability for a particular
job or position. A well-written resume should highlight your
relevant accomplishments, experience, and abilities to make
a positive impression on potential employers.

Here are the key elements of a well-written resume:

Contact Information: Include your name, phone number, email
address, and sometimes your physical address (optional).

Resume Objective or Summary (optional): A brief statement that

summarizes your career goals, qualifications, and what you can
bring to the role.

Work Experience: List your previous jobs in reverse chronological

order (most recent first). Include the name of the company, your job
title, the dates you worked there, and a description of your
responsibilities and achievements.

Education:List your educational background in reverse chronological

order, starting with your most recent degree. Include the name of
the institution, degree earned, graduation date, and any relevant
honors or certifications.

Skills:Highlight both technical and soft skills that are relevant to the
job you're applying for. Categorize your skills, such as "Technical
Skills" and "Soft Skills," to make it easier for employers to identify
your strengths.

Achievements and Awards (optional):Include any relevant

accomplishments, awards, or recognition you've received in your
career.

Certifications and Licenses (if applicable):List any professional

certifications or licenses that are relevant to the job.
Languages (if applicable):Mention any languages you are proficient
in, especially if the job requires bilingual or multilingual skills.

Hobbies and Interests (optional):Include personal interests or

hobbies that are relevant or demonstrate positive qualities, but be
selective and keep it brief.

References (optional):You can state that references are available

upon request, but it's not necessary to include them on the resume
itself.

Declaration: Declaration regarding above given information

When writing your resume, follow these general tips:

Tailor your resume for each job application. Customize it to match

the specific job requirements and the company's culture.
Use action verbs to describe your accomplishments (e.g.,
"achieved," "managed," "implemented").
Be concise and use bullet points to make your content more
scannable.
Emphasize quantifiable achievements and results where possible
(e.g., "increased sales by 20%").
Use a professional and easy-to-read font (e.g., Arial, Times New
Roman) and maintain a consistent format.
Proofread carefully for typos, grammar errors, and clarity.
Keep your resume to one or two pages in length, with longer
resumes reserved for highly experienced professionals.
 CV
A CV, or Curriculum Vitae, is a more detailed and
comprehensive document compared to a resume. It is typically
used in academic, research, and international job applications,
as well as when applying for certain positions in the medical
and scientific fields. Unlike a resume, a CV provides a more
extensive overview of a person's academic and professional
history, including publications, research, and more.

Components of CV
Contact Information:
Full name
Address
Phone number
Email address
LinkedIn profile (if available)

CV Summary or Objective: A brief statement highlighting your career

goals, engineering interests, and what you can offer to a potential
employer.

Education:List your educational background, starting with your most

recent degree and working backward.
Include the name of the institution, degree pursued (e.g., Bachelor of
Science in Mechanical Engineering), expected or graduation date, and
your GPA (if it's strong).
Mention any relevant coursework or projects.

Technical Skills: Highlight your technical skills, such as programming

languages, software proficiency, CAD tools, laboratory equipment,
and any certifications related to your field of engineering.
Engineering Projects:Describe any engineering projects you've
worked on, whether as part of your coursework, internships, or
personal projects. Highlight your role and contributions.
Mention any significant results, innovations, or challenges overcome
during these projects.

Work Experience: Include any internships, co-op experiences, or

part-time jobs related to engineering.
Provide details about the companies you worked for, your job titles,
dates of employment, and descriptions of your responsibilities and
achievements.
Research Experience: Detail any research projects or work you've
been involved in, especially if it's relevant to your engineering field.

Extracurricular Activities: List any engineering-related student

organizations, clubs, or competitions you've participated in. Mention
leadership roles or noteworthy contributions.

Engineering Competitions:Highlight any engineering-related

competitions or hackathons you've participated in, along with any
awards or achievements.

Awards and Honors:Mention any scholarships, academic honors, or

awards you've received.

Publications and Presentations:Include any engineering-related

papers, presentations, or publications you've authored or co-authored.

Conferences and Seminars:List any engineering conferences,

seminars, or workshops you've attended.

Volunteer Work:If you've volunteered for engineering-related projects

or community initiatives, you can include them.
References:Mention that references are available upon request, but
it's not necessary to include their contact information on the CV.

Types of CV

Chronological CV: This is the most traditional and widely

used CV format. It lists your work experience in reverse
chronological order, starting with the most recent job. It's ideal
for those with a consistent work history and a clear career
progression.

Functional CV: A functional CV focuses on your skills and

qualifications rather than your work history. It's a good choice
if you have employment gaps or are changing careers. It
highlights your abilities, accomplishments, and relevant skills
before listing your work experience.

Difference between CV & Resume

CV (Curriculum Vitae): A CV is a more comprehensive document,

often used in academic, research, and international contexts. It
provides a detailed overview of your entire career, including academic
achievements, research, publications, and more. It's static and doesn't
change significantly over time.
Resume: A resume is a concise document that focuses on your work
experience, skills, and qualifications relevant to a specific job.
Resumes are tailored to individual job applications and are dynamic,
changing as your career progresses.

CV: CVs are generally longer and can extend to multiple pages,
especially in academic or research fields, where extensive details are
expected.
Resume: Resumes are typically shorter and are ideally limited to one
or two pages, presenting a brief snapshot of your qualifications.
CV: CVs include information about education, research, publications,
presentations, honors, awards, and academic qualifications. They provide
a comprehensive overview of your academic and professional background.
Resume: Resumes emphasize work experience, job-related skills, and
professional achievements. They may also include education, but the focus
is on showcasing qualifications relevant to a specific job.
 Paragraph Writing
A paragraph is a distinct section of a piece of writing that consists of one or more sentences
grouped together and discussing a particular topic or idea.

Writing a well-constructed paragraph involves considering several key elements. Here

are some things to keep in mind while writing a paragraph:

Unity: Ensure that the paragraph revolves around a single main idea or topic. The topic
sentence should clearly express the central point of the paragraph.

Supporting Details: Include relevant and specific details, examples, or evidence that support
and enhance the main idea of the paragraph. These details help to clarify and strengthen your
point.

Organization: Arrange the sentences in a logical order. Typically, the topic sentence comes
first, followed by supporting sentences, and a concluding sentence if necessary.

Clarity: Use clear and concise language. Avoid unnecessary words and ensure that your
sentences are easy to understand. Consider your audience and adjust your language
accordingly.

Transitions: Use transitional words and phrases to guide the reader through the paragraph
and show relationships between ideas. Examples include "however," "in addition,"
"furthermore," and "therefore."

Concluding Sentence: Summarize the main point of the paragraph or provide a smooth
transition to the next paragraph if applicable. A concluding sentence can help reinforce the
paragraph's main idea.

Audience Awareness: Consider who your audience is and tailor your writing style and
language to their needs and expectations. This includes choosing appropriate vocabulary and
tone.

Revision and Editing: Review and revise your paragraph for clarity, coherence, and
correctness. Check for grammar, punctuation, and spelling errors to ensure a polished final
product.
Questions and Answers
Q. Write a paragraph on “ Effective ways to enhance listening ability”.

Effective ways to enhance listening ability

Improving listening ability is crucial for effective communication and interpersonal skills. One
effective way to enhance listening ability is to practice active listening. This involves fully
concentrating, understanding, responding, and remembering what is being said. Maintaining eye
contact, nodding in acknowledgment, and providing feedback demonstrate active engagement.
Additionally, minimizing distractions, such as turning off electronic devices, can significantly improve
focus. Developing patience and avoiding interrupting others allow for a complete exchange of ideas.
Furthermore, honing one's ability to empathize with the speaker and understand their perspective
fosters a deeper connection. Engaging in activities that challenge and expand one's auditory processing
skills, such as listening to podcasts or participating in group discussions, can also contribute to
improved listening. Overall, a combination of mindfulness, patience, and intentional practice can lead
to substantial enhancements in listening ability, positively impacting both personal and professional
relationships.

Q. Write a paragraph on ‘An accident scene’

An accident scene

It looked as if a storm was approaching. I was standing at a cross-road traffic junction, waiting to cross
the road. I have always observed that particular cross-road to be extremely busy, with vehicles
constantly on the move. I was headed towards the bus top across the street, so I turned in the opposite
direction of the cross-road to see if my bus was coming. As I turned back to have a look at the
crossroad, I saw a flashy yellow sports car trying to beat the red light. Before I knew it, I heard a
thunderous heart-stopping crash. The sports car had slammed head on into a green van right in the
middle of the large intersection. Shattered windscreen glass was strewn all over the junction and the
passers-by crowded round the scene. I saw one girl rushing to the telephone to report the accident. For
a minute or two, nothing happened. Then, a man got out of the green van. His van was completely
smashed in on the side of the collision. He looked shaken and furious. He walked over to the yellow car
only to find that the driver was unconscious. Some helpful people went to the middle of the road to
help the unconscious man out of his car. The police and the ambulance arrived at about the same time.
They noted down the positions of the vehicles and began asking for witnesses to the accident. I
volunteered to give some details since I had seen the whole thing. I did not have time to think about
missing my bus.
Q. Write a paragraph on ‘Why should people speak English’

Why should people speak English

Speaking English is increasingly recognized as a valuable skill in today's interconnected

world. Firstly, English serves as a global lingua franca, facilitating communication between
speakers of different native languages. Proficiency in English opens doors to a wealth of
information, as a significant portion of the internet and academic resources are available in
English. Moreover, English is often a prerequisite in international business, diplomacy, and
academia. It enhances opportunities for travel, study, and career advancement, providing
individuals with a broader and more diverse range of experiences. In addition, speaking
English fosters cultural exchange and understanding, breaking down barriers and promoting
collaboration across borders. Ultimately, the ability to speak English is an asset that
empowers individuals to engage with the global community and navigate the challenges and
opportunities of our interconnected world.
 Report writing
A report is a formal document that presents information in a structured and organized manner. Reports
are used to convey findings, analyze data, and communicate results. They can serve various purposes,
ranging from academic research and business analysis to technical documentation and investigative
journalism.

Tips to write a report:

Understand the Purpose and Audience

Plan Before You Write
Start with a Strong Introduction
Use Clear and Concise Language
Follow a Logical Structure
Support Points with Evidence
Include Visuals When Necessary
Craft a Strong Conclusion
Revise and Edit

Why we write report?

Education
Travelling Or Journey
Decision making
Investigation
Evaluation
Development Of skill
Managerial skill

Types of Report

Analytical reports
Formal Reports
Informal Reports
Newspaper Reports
Progress reports
Technical reports
Research reports
Feasibility Report
Business Reports
Format Report
Title/Heading
By: Name of correspondent
(Place, Date):
Begin first sentence…..(Give details like what, when, where, who etc.)
Para2 Brief details of the place/effects/cause/guests
Para3 Main Steps/activities/People involved
Para4 Concluding reactions/Promise by authorities/statement of people
End with a concluding statement

Questions and Answers

Q. Your college organized an adult literacy camp in its neighborhood. Write a report in 150-200 words
on the camp for your college newsletter. You are Sunil /Sunitha, the secretary.

Report on adult literacy camp organized by Compucom college

By: Sunil
Place and Date: Compucom College, 23 September, 2023

Compucom College took the initiative to address the issue of adult illiteracy in the community by
hosting a week-long literacy camp. The primary objective was to empower adults with essential literacy
skills, fostering a more educated and engaged community.

The camp, held on 23 September, 2023, witnessed enthusiastic participation from local residents eager
to enhance their literacy levels. Comprising interactive workshops, one-on-one tutoring sessions, and
engaging educational activities, the camp created a conducive learning environment.

Compucom College is committed to its role as a socially responsible institution, and the Adult Literacy
Camp exemplifies our dedication to community development.

We express our gratitude to all volunteers and participants for their active involvement, making this
initiative a significant step towards a more literate and empowered community.

Q. Write a report on dowry as a social evil.

Report on dowry as social evil

By: Mohit Saini

Dowry, once a well-intentioned practice, has metamorphosed into a pervasive social evil with far-
reaching consequences. This report succinctly outlines its detrimental impact on society. Dowry not
only places an immense financial burden on families, leading to debt and bankruptcy, but it also
perpetuates gender inequality. The practice ties a woman's value to material possessions, reinforcing
harmful stereotypes.

The alarming prevalence of dowry-related violence, including harassment and emotional abuse,
exacerbates the issue. Moreover, the practice hinders educational and career opportunities for girls,
contributing to a cycle of inequality. Despite legislative measures, community engagement and
awareness campaigns are imperative to effect change.

In conclusion, dowry demands a collective approach. Combining legal reforms with educational
initiatives and community-driven efforts is essential for eradicating this deeply ingrained social evil.
Only through concerted action can society break free from the shackles of dowry and foster a culture
that values equality, dignity, and respect for all.
 Business Letters

A business letter is a formal document often sent from one company to another or from a
company to its clients, employees, or stakeholders. Business letters are used for professional
correspondence, and they adhere to a specific format and tone.
Types
Sales Letters: Promote products or services.
Inquiry Letters: Request information or ask questions.
Order Letters: Place orders for products or services.
Complaint Letters: Address problems or issues with products or services.
Adjustment Letters: Respond to complaints and offer resolutions.
Acknowledgment Letters: Confirm receipt of a product, service, or information.
Cover Letters: Accompany resumes to apply for jobs.
Resignation Letters: Notify employers of an employee's intent to leave the job.
Recommendation Letters: Endorse someone's qualifications and abilities.
Thank You Letters: Express gratitude.
Apology Letters: Offer apologies for mistakes or misunderstandings.

Purpose of writing a business letter

1. Communication of Information
Business letters serve as a formal means to communicate important information between
companies, clients, employees, or stakeholders. This can include announcing policy changes,
introducing new products or services, or providing updates about the company's status. The
structured and official nature of a business letter ensures that the information is clearly
conveyed and properly documented. For instance, a company might send a business letter to
inform its clients about a change in office hours or location, providing all necessary details in
a professional format.
2. Requesting Information
One of the primary purposes of business letters is to request specific information. Whether it’s
an inquiry about product details, service offerings, pricing, or availability, business letters are
an effective way to ask precise questions and gather necessary data. By using a formal and
clear structure, the sender can ensure that the recipient understands the request and provides a
comprehensive response. For example, a procurement manager might write a business letter to
a supplier to inquire about the specifications and pricing of a new product line.
3. Making Requests or Demands
Business letters are often used to make formal requests or demands, such as requesting a
meeting, asking for a payment extension, or demanding action on an overdue invoice. The
formal tone and structured format of a business letter add weight to the request, signaling its
importance and urgency. This can lead to quicker and more effective responses from the
recipient. For example, a company might write to a client requesting the settlement of an
overdue account.
4. Addressing Complaints
Handling complaints professionally is crucial in business, and letters are a common way to
document and address grievances. Complaint letters allow a company to formally express
dissatisfaction with a product, service, or situation and request remedial action. They provide
a clear record of the issue and the requested resolution, which can be useful for follow-up and
reference. For instance, a business might send a complaint letter to a vendor regarding the poor
quality of delivered goods and ask for a replacement or refund.
5. Apologies and Rectifications
When a mistake has been made, business letters are an appropriate medium for issuing formal
apologies and offering rectifications. Such letters demonstrate accountability and a
commitment to resolving issues professionally. An apology letter can help maintain or restore
a good business relationship by showing that the company values the recipient's concerns and
is taking steps to make amends. For example, a company might write to a customer to apologize
for a shipment delay and outline the steps being taken to expedite the delivery.
6. Confirmations and Acknowledgments
Business letters are also used to confirm or acknowledge the receipt of various items, such as
orders, payments, or information. These letters provide a written record that an action has been
noted and can serve as a point of reference for both parties. For example, a business might send
an acknowledgment letter to confirm the receipt of an order and provide details about the
expected delivery date.
7. Job Applications and Resignations
In the context of employment, business letters play a significant role in job applications and
resignations. Cover letters accompanying resumes introduce the applicant and highlight their
suitability for the position. Resignation letters formally notify an employer of an employee’s
intent to leave the company, providing a record of the resignation and often outlining the notice
period and reason for leaving. For instance, a professional might submit a cover letter to apply
for a job, detailing their qualifications and interest in the role.
8. Recommendations and References
Business letters are frequently used to provide recommendations and references for individuals
seeking new job opportunities or professional advancements. These letters vouch for the
candidate’s skills, character, and achievements, helping them secure new positions. A well-
crafted recommendation letter can significantly impact the recipient’s career prospects. For
example, a manager might write a recommendation letter for a former employee, endorsing
their abilities and work ethic.
9. Building and Maintaining Professional Relationships
Maintaining good professional relationships is essential in business, and letters can help build
and sustain these connections. Thank-you letters, congratulations, and other personal
acknowledgments can strengthen bonds between businesses and their clients, partners, or
employees. These letters show appreciation and recognition, fostering goodwill and loyalty.
For example, a business might send a thank-you letter to a client for their continued support
and partnership.

Format
A standard business letter format typically includes:
Sender's Address: The address of the person sending the letter, without the sender's name.
Date: The date the letter is written.
Recipient's Address: The address of the person receiving the letter.
Salutation: A formal greeting, usually "Dear [Recipient's Name],"
Body: The main content of the letter, structured into paragraphs.
Closing: A formal closing phrase, such as "Sincerely," or "Best regards,"
Signature: The sender's handwritten signature.
Typed Name: The sender's typed name below the signature.
Template
[Sender's Address] [City, State ZIP Code]
[Email Address]
[Phone Number]
[Date]
[Recipient's Name]
[Recipient's Title]
[Company's Name]
[Recipient's Address]
[City, State ZIP Code]
Dear [Recipient's Name],
Subject: [Subject of the Letter]
[Opening Paragraph: Introduce yourself and the purpose of your letter.]
[Body Paragraph(s): Provide the details of your message. Be clear, concise, and to the point.
Use multiple paragraphs if necessary to keep your thoughts organized.]
[Closing Paragraph: Summarize your letter and state any actions you expect the recipient to
take. Offer your contact information for follow-up if necessary.]
Sincerely,
[Handwritten Signature]
[Typed Name]

Example:
123 Main Street
Jaipur, Rajasthan 302001
[email protected]
+91-12345-67890
July 9, 2024
Mr. John Doe
Manager
XYZ Company
456 Elm Street
Jaipur, Rajasthan 302002
Dear Mr. Doe,
Subject: Inquiry About Product Specifications
I am writing to inquire about the specifications of your new line of eco-friendly office supplies.
As the procurement manager for ABC Corporation, I am particularly interested in
understanding the materials used in your products, their durability, and any bulk purchasing
options available.
Your prompt response to this inquiry will help us make an informed decision for our upcoming
purchase. If you require any further details from our side, please do not hesitate to contact me
at the email or phone number listed above.
Sincerely,
[Handwritten Signature]
Jane Smith