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GOVERNMENT OF ASSAM
PANCHAYAT AND RURAL DEVELOPMENT DEPARTMENT
DISPUR: GUWAHATI
ORDER BY THE GOVERNOR OF ASSAM
NOTIFICATK
Dated: Dispur the 23" November, 2020.
No PDA.149/2020/33 : The Governor of Assam is pleased to Notify a Comprehensive
guidelines for implementation of Fifteenth Finance Commission (1S FC) Grant in respect of
Gaon Panchayat, Anchalik Panchayat and Zilla Parishad as follows:
Introduction:
‘The XV Finance Commission was, inter-alia, mandated to recommend measures needed to
augment the Consolidated Funds of the States to supplement the resources of the
Panchayats and Municipalities during 2020-25. Accordingly, in its interim report for 2020-
21, the XV FC recommended Grant-in-Aid to all tiers of the Panchayati Raj Institutions,
including the Traditional Bodies of Sixth Scheduled Areas. The recommended grants are
of two components namely, Basic Grant and Tied Grant in the ratio of 50:50
The Basie Grants are untied and can be used by the Rural Local Bodies for location
specific felt need, except for salary or other establishment expenditure.
The Tied Grants are to be used for basic services of
a), Sanitation and maintenance of open defecation free status
b)_ Supply of drinking water, rainwater harvesting and water recycling.
‘The allocation of both the basic and tied grants to the respective tiers of panchayats bodies
for 2020-21 is
© 70% for Gaon Panchayat
© 15% for Anchalik Panchayat
© 15% for Zilla Parishad
After 73" Amendment of the constitution, responsibilities of the PRIs have extensively
been enhanced with considerable enhancement of fund allocation, Keeping the
guideline/instructions of Govt. of India and corresponding enhanced assignment of funds
to match additional responsibilities, with an aim for proper and effective implementation of
priority-based schemes, this guideline pertaining to the fund of XV FC to be utilized by the
Gaon Panchayats, Anchalik Panchayats and Zilla Parishads.
‘A. Gaon Panchayat:
Selection of Schemes:
It is necessary for Gaon Panchayat to have a cogent developmental plan in the form of
GPDP (Amar Gaon Amar Achoni) for utilization of XV FC grant. The schemes under the
Fifteenth Finance Commission Grant should invariably be selected by abiding the Gaon
Panchayat Development Plan (Amar Gaon Amar Achoni) Guidelines and the schemes in
the GPOP are to be approved in the Gaon Sabhas. The Annual Plans of the GP should be
ready well ahead of receipt of the 1° instalment of the grant. Under no circumstances,
the GPs Annual Plan finalization can be delayed beyond 15 days from receipt of the fund.
1. Untied Grant: The Untied Grants are to be used for the location specific felt need, except
for salary or other establishment expenditure. The suggestive permissible works under
untied grants are:
1. Maintenance and repair of Govt. school buildings.
2. Maintenance of Community Assets
3. Installation of standalone solar streetlight.
4, Installation of solar power generation plant in GP office buildings which
have no or little access to grid-based electricity.
Page 1 of 19Maintenance of Road, Footpath, Street Lighting
Child & Women Development related issues
Burial and cremation ground
Other basic services according to Assam Panchayati Raj Act. 1994, such as,
© Parks and play field
Market sheds
Irrigation Canal
Other income generating activities
Agriculture, Fishery, Animal Husbandry & Veterinary
ena
.
.
.
.
The Untied Grant of 2020-21, may also be utilized for construction of specific
‘community assets like GP Bhawan (where no own GP building exists) apart from
undertaking repair and maintenance works of other public building/Assets located in the
GP by engaging and utilizing the services of the skilled/unskilled workers for the same.
The maximum approved unit cost for the GP Bhawan by MoPR is Rs.20 Lakh. 50% cost of
the GP building may be met from the untied grant of XV FC/State FC Grant/OSR, and
50% from MGNREGS fund.
2. Tied Grant: 15" F interim report for FY 2020-21, has identified drinking water
supply and sanitation as priority areas for rural local bodies and accordingly 50% of grant
is allocated as tied grant for
|. | Sanitation and maintenance of open defecation free status
Il. Supply of drinking water, Rainwater harvesting and water recycling.
However, if any Gaon Panchayat has fully saturated the needs of one category, the
particular GP can utilize the fund for the other category. The suggestive list of activities
that can be taken up under the tied grant component a
2.1. Sanitation and maintenance of open defecation free status
a) Providing toilet facilities by the GP in the Lower Primary Govt. or provineialized
schools located within the GP.
b) Operation and maintenance of all community assets created for the purpose of
sanitation and solid and liquid waste management viz. grey water management
system, GOBARDHAN project, faecal sludge Management projects soak pits,
compost pits which are not covered by APs and ZP.
c) Collection and transportation of waste from households to village level treatment
site and management of compost centre
d) Construction of community managed sanitary complex as per funding norms of
SBM(6) phase-Il guidelines
e) Construction of community compost pits, community soak pits/grey water
management system as per funding norms of SBM(G) phase II guidelines
f) Transportation of plastic waste from village storage to plastic waste management
unit at block level, for which SBM(6) guideline may be referred to.
£) Retrofitting of toilets at community level for group toilets
h) Construction of drainage channels
i) Equipment for cleaning the waste management premises and safety gears for
warkers which may include masks/gumboots etc,
}) Provision of community level segregation bins at public places (two bins system)
k) Menstrual Waste Management at appropriate place preferable at collection
centre which may include incinerator model approved by CPCB/SPCB
|) Scaling up of GOBARDHAN projects (minimum 10 per block) as per norms under
New National Biogas and Organic Manure Programme (NNBOMP) of Ministry of
New Renewable Energy.
Page 2 of 192.2. Supply of Drinking water, rainwater harvesting and water recycling
1. Providing drinking water in institution like schools, anganwadi centres, health
centres etc.
Preference:
supply systems in the schools.
PHE Dept. will provide model design and estimate for the
stipply systems for the schools (solar & non solar).
2. Retrofitting existing water supply schemes/system to improve service delivery for
whole design period
3.Bringing water from nearby surface source, bore well, in village distribution
natwork, overhead tank (ESR), sump, washing & bathing place for people having
small houses, cattle tough ete
4.Grey water treatment and its reuse viz. stabilization pond and associated
rst where there are no drinking water
to be given fo those school
iand-alone water
infrastructure
5. Operation and maintenance of drinking water supply and grey water management
systems.
6. Rainwater harvesting and water recycling
Augmentation of existing water sources of drinking water viz. bore well recharge,
rainwater harvesting viz. check dams, rehabilitation of water bodies, watershed
and springshed management ete.
ing the 15" FC Tied Grans for water and sanitation, priority may be given to
cover all the activities identified under Jal Jeevan Mission (JM) and Swacch Bharat
Mission Grameen (SBM (G)) phase-I.
2.3. Activities to be taken up by the Gaon Panchayats under tied grant in convergence
with PHE Department (PHED) and modalities for implementation of such activities.
. ry Complex (CMSC)
‘© | Ministry of Jal Shakti launched the Samudayik Sha
mandate of the Abhiyan, the Community Managed Sanitary Complexes
(cM ate. Community Managed
Sanitary Complex (CMSC) is to be e
the PHE Department under SBM-G. The estimated cost of Community
Managed Sanitary Complex (CMSC) is 3 Lakh per unit, PHE Department will
bear the 70% (Rs.2.10,000/-) of the estimated cost and 30% (Rs. 90,000/-) will
be borne by the GPs from the tied grant of the 15th FC
halaya Abhiyan. As per
>) have to be constructed all over the
nstructed by the GPs in convergence with
© |The PHE Department has already completed approximately 212 such units
PHE Department will share the GP wise list of these units. Accordingly, 30% of
mated cost of each unit will be transferred to the District Water and
Sanitation Committee (DWSC) from the fund available under the Tied
Component of the Grant of 15th FC allotted to each Gaon Panchayat in which
ary Complex (CMSC) has
es
the construction of Community Managed §
already been completed as soon as the completion certifi
submitted by the PHED subject to the satisfaction of the GP authority on the
quality of construction work
ae and UC is
© | Further, there are 2303 nos such units of CMSCs where construction work has
already been started by PHED. GPs will provide their share of fund (30%) of
these units once the construction is completed and UC is submitted by the
PHED subject to the satisfaction of the GP authority on the quality of
construction work.
* All such payments will be made by GPs though e-C
jramswaraj portal. Mi
Paze 3 of 19. Si
All new CMSCs shall be constructed by the GP tom now onwards. 30% of
estimated cost will be bore by the GPs trom 15th FC grants and remaining
70% shall be provided from PHE Department. PHE Department will share the
GP wise target of CMSCs with GPs,
PHE Department will release its share of 70% (Rs.2,10,000-) of the estimated
amount of Rs. 3,00,000/- in two equal instalments (35% of she rotal estimated
cost of Rs. 300,000 i.e. Rs. 1.05,000-) on the ba:
works. 1° instalment will be released on completion of all civil works. for
instalment will be release by
of progress of construction
which GP will have to submit progress report.
PHE Department afier completion of all items of works as per approved plan
estimate which include Plumbing/Sanitary Fitting Tiles/Painti TEC
aye ete., subject to the condition that GP authority furnishes the UC and
competent technical officer of the PHE Department is satisfied with the quality
of work,
SBM-G will provide the model and estimate of CMSCs and will be the
technical support agency to monitor the construction of CMSC. All the CMSCs
will have the same colour scheme as approved in the Model and estimate. as
provided by SBM-G
All physical and financial progress shall also be immediately updated in both
the designated software viz., e~Gramswaraj and SBM-G IMIS.
ured for every CMSC by the
The continuous running water facility is t0 be et
GPs,
The GP will decide upon a suitable location for construction of CMSC that is
Je to all, having adequate water availability and where long term
easily avcessi
O&M is ensured. Priority shall be given to the locations with predominant
SC/ST habitations, poorest of poor in the village and/or those visited by migrant
labourers’ floating population ete
The GPs will act as the custodian of the CMSCs.
The GPs will be responsible for the operation & maintenance (O&M) of the
MSC.
Waste Management (SWM) at village level
The construction of Gram Panchayat Level central Material Collection Facility
(MFC). SBM-G will share the GP wise target of SWM projects with the GP
Secretaries, BDOs and CEO, ZPs. The construction shall be done by GP.
The share of cost for the SWM at village level is in the ratio of 70:30 for SEM-G
and P&RD, respectively. SBM-G will provide the model and estimate of SWM
infrastructure, also known as Material Collection Facility (MCF). In addition,
SBM-G will remain the technical support agency to monitor the construction of,
the infrastructures.
The cost of the GP level central MCF infrastructure will be borne by the GP out
of 15" FC tied grant, which will account for 30% of the total cost of GP level
SWM infrastructure (as explained in the table below).
Once construction of MCF is completed the completion certificate will be
submitted to SBM-G/DWSC for providing all related SWM infrastructure.
All the GP level central MCFs will have a uniform structure based on the
approved model and estimate provided by SBM-G. In addition, a uniform
colour scheme will be maintained for all MCFS.
Other than GP level MCFs, mini MCFs will also be set up in rest of the villages
of the GP. These mini MCFs will have storage for biodegradable and non-
biodegradable waste. These mini MCFs will be constructed by GP and payment
will be made from SBM-G funds.‘| The GP through its officials will ensure that any change in plan is immediately
reflected in their respective MIS. Similar changes will also be incorporated by
SBM-G in its IMIS.
© All physical and financial progress shall also be immediately updated in both
designated software i.e. e-GramSwaraj and SBM-G IMIS. It is also to be
ensured that the expenditure in financial terms in the ratio of 70:30 for every
SWM infrastructure in each village, while uploading in the designated software
is maintained.
© The GPs will ensure selection of suitable site for construction of SWM
infrastructures.
© | The GPs will act as the custodian of the SWM assets viz., MCF, vehicles for
waste transportation etc.
‘© | The GPs will be responsible in the sustainability and operation & maintenance
(O&M) of the SWM infrastructure.
MODEL ESTIMATE FOR SOLID WASTE MANAGEMENT FOR A GAON
PANCHAYAT
T_| Average population per GP 10000
2_| Average no of Village per GP 10
3 | Average Population per Vilage 7000
T_| SWIM Fund Available per Capita in Rs, 0
2_ | SWIM fund available per village in Rs. ~~ | 60000
3 | SWIM fund available par GP in Rs. 600000
NB [30% of the fund i to be spent from 15™ finance
commission grant, hence
‘SWM fund from SBM in Rs. 420000
‘SWIM fund from 15” Finance in Rs. 180000
Total for a GP in Rs. 600000
Tentative GP SWM plan for Community Asset
T | GP level MCF including provision of water & power | 180000
connection, fire extinguisher, medical kit, weighing
‘machine, land development, bins for inert waste, vermin
composting bed etc. (15" FC Grant)
2 | Mini MCF at Vilage Level 9 Nos. @ 20000 (SENG) 180000
Tricyele-2 @ 30000 each (SBMIG) ‘50000
| Battery Rickshaw for garbage collection (SBMG) 180000
Grand Total Rs} | 600000
NB: the GPs should also provide household waste bins for non-biodegradable waste
to every households/or wherever necessary. As household biodegradable wastes are
managed at household level, therefore collection and transportation of biodegradable
wastes will mainly be concentrated for the wastes generated at community level viz.,
daily and weekly market, shops, temples, schools and offices etc.
2.3.3. Grey Water Management (GWM) at village level
© The share of cost of the Grey Water management at village level is in the ratio of
70:30 for SBM-G and GP respectively.
SBM-G will provide the model and estimate of Grey water management
infrastructure; in addition, SBM-G will remain the technical support agency to monitor
the construction of the infrastructures.
© Community Soak Pits (CSP), improvement of community ponds and drainage
channels for grey water management fall under this category. Individual Soak
(ISP), if any requirement exists, also fall under this category.+ The construction of Community Soak Pits (CSP), construction of Individual Soak
Pits (ISP), improvement of community ponds along with construction of drainage
channels will be executed by the GP. The cost of construction of CSPs will be paid
from $8MG funds while the cost of ISPs and drainage channels will be solely borne by
the GP.
‘+The GPs will ensure the proper site selection for the construction of CSP for linking
the, drainage channels to the CSPs, in addition to other grey water management
measures
© The GPs will act as the custodian of the GWM assets.
All physical and financial progress shall also be immediately updated in both the
designated software viz., e-Gramswaraj and SBM-G IMIS. It is also to be ensured that
the expenditure in financial terms remains in the ratio of 70:30 for every community
ponds, while uploading in the designated softwares.
The GPs will be responsible for the sustainability and operation & maintenance
(O&M) of the LWM infrastructure
‘MODEL ESTIMATE FOR LIQUID WASTE MANAGEMENT PLAN AT GP LEVEL
[5 [Average population per GP T0000
2 [Average no of Vilage per GP 10
5 [Average Population per Vilage i000
[Average household per village Oe person per hewsehot@). 200
1 [uw Fund Avaliable per Capitan, 280
2 [ew fund avalable per vilage nf 750000
3 | swtafund-avalable per GP in Rs
‘30% of the fund is to be spent from 15” finance commission
rant nence
TW fund rom SBMS ns 7950,000,
WM fund rom 15" Finance in 40,000
Total for aGP in Rs 26,0000
Tentative GP DWM plan for Community set
1 [construction of community Soak its (SENG) SERN
Construction of dralnage channels, —inprovement of 40,000
Community Pond through grey water management and
construction of individual soak pits at institution etc. if any.
Grand Total 28,00,000,
NB: Construction of drainage channels and improvement of community compounds
ty
may also be taken up by P&RD/GP from the MGNREGS and additional 15" FC funds
Page 6 of 19Responsibility Matrix of the activities to be taken up under convergence
st
No.
Responsibility of SEM-G
Responsibility of
P&RD/GP.
‘Modalities of Fund Transfer
Community Managed Sanitary Complex
i
SBM-G will provide
uniform design and
estimate for construction
of cmSC
Construction of CMSC
will be the
responsibility of P&RD
through the GPs
T. For ongoing CMSC GP will
release 30% of their share
from 18th FC grant to
owse
2. For new CMSC 70% of the
cost incurred in
construction of CMSC will
be borne by SEM-G
3. PHE Department will
release its share of 70%
(Rs.2,10,000/-} of the
‘estimated amount of Rs
3,00,000/- in two equat
instalments (25% of the
total estimated cost of
Rs.3,00,000/- ie. Rs.
41,08,000/-} on the basis of
progress of construction
works. 1st instalment will
be release on completion
of all civil works, for which
GP will have to submit
progress report. 2nd
instalment will be release
by PHE Department after
completion of al items of
works as per approved
plan and estimate.
Solid Waste Management
2 | 1 Providedesign& [1 Constructionof GP will construct,
Estimate of MCF central material the central MCF facility
2. Supply Tricycle Collection Centre at | and mini MCF at the GP
3. Supply battery the GP level and uillage level,
rickshaw 2. Including Supply of | respectively.
4, Technical support fire extinguisher, | « SBM-G will
‘agency to monitor sand bucket, procure vehicles for
the construction of Medical kit, waste collection from
the infrastructures, ‘Weighing machine, 70% of fund available for
washable gloves, Solid waste management
boots, uniform ete at village level
Power and water | « Remaining fund
supply at MCF \will be provided to GP for
vermin composting construction of village
bed et. level mini MCFs after GP
3. O&M of the provides UC of the
created assets completed central MCF to
under Sw facility SEM-G in two.
instalments,
. 2" instalment
will be provided after UC
is submitted by GP for the
central MCF
. 2" instalment
«ill be provided based on
the UC submitted by GP
after completion of mint
McFs from the 1"
instalment.
Liquid Waste Management
Paye 7 of 191 Provide design &] I Construction of | GP wil construct the
Estimate ot | community soak | individual Soak pits/Orainage
Community soak pits pits, Individual Soak | channels with 15" FC grant.
(ese) Pus, drainage | CSPs will be constructed by
2. Technical support | channels GPs and payment willbe
agency to monitor | 2. improvementot | made by the DWSC out of
the construction of | community ponds | SBMG funds
the nfrastructue | through Grey water
management
2. O8Mof the
created aesets
tinder IVA fcity
4. Construction of
drainage channels
inlow ting areas
1. Implementation and Monitoring of the Scheme
For effective monitoring and concurrent evaluation of the local bodies receiving the
grants under XV Finance Commission (FFC) and to ensure that the funds are utilized for
the purpose recommended by XV FC, two Advisory Committees are to be formed as
stated below. Further the Committees are to provide guidance and support in the
matters|of XV FC as and when required. The Committees will also ensure that the
schemes undertaken against XV FC grant are invariably drawn from Amar Gaon Amar
Achoni (GPDP).
¢ District level Advisory Cum Monitoring Committee
J. In Charge Hon*ble Minister of the district Chairperson
Deputy Commissioner Vice Chairperson
CEO, Zilla Parishad Member Secy
Hon'ble MLAs of the districts Members
3. ZP President Member
4, ZP Member Member
Social Activist Members
(2 Social Activist, to be nominated by Deputy Commissioner
in consultation with In-Charge Minister)
© Block level Advisory Cum Monitoring Committee
1, Chief Executive Officer, Zilla Parishad Chairperson
Executive Officer, AP/BDO- Member Secy
3. Hon’ble MLA Member
4. Social Activist Members:
(2 Social Activist, to be nominated by CEO,
ZP in consultation with In-Charge Minister)
3. ZP Members of the concerned AP Member
Anchalik Panchayat President Member
Gaon Panchayat Presidents &Secretaries under: Members
the Anchalik Panchayat
The Committees are to oversee and ensure that the funds under XV FC award at the
command of the GPs are utilized after preparation of proper GPDP (Amar Gaon Amar
Achonib.
1. The Block level Advisory Cum Monitoring Committee shall scrutinize the schemes
selected for the annual plans keeping in consonance with the followings.
+ Whether the schemes in the GPDP are as per approved schemes in the
Gaon Sabhas or not. In case, the schemes are not approved by Gaon
Page 8 of 19 aSabha, the Committee shall arrange inclusion of schemes approved in
the Gaon Sabha.
+ To scrutinize and set right the priorities of the selected schemes as and
when necessary.
2.Similarly, District Level Advisory cum Monitoring Committee may also scrutinize
the Annual Plan, if so desires and BDO concerned of the particular GP will place
the Annual Plan before the Committee as soon as the formal communication is
made by the CEO ZP cum the Member Secretary of the Committee.
3.There should be at least four meetings of these two committees in a Financial
year. Under normal situation, Member Secretary of both the committees will have
to ensure that the process of scrutiny of GPDP by the District level Advisory Cum
Monitoring Committee or the Block level Advisory Cum Monitoring Committee
{as the case may be) is completed within fifteen(15) days from the date of
receiving the same from Gaon Panchayats, unless prevented by an emergency
situation arising out of Law and order or Disaster of serious nature or Model Code
of Conduct imposed by the Election Commission of India or the State Election
Commission, failing which, Advisory and Monitoring committee shall be deemed
to have scrutinized the GPDPs and found in order.
4.1mplementation of Scheme:
1. Project/Scheme under XV FC must be implemented through a Construction
Committee to be constituted as stated below:
i. Chairman hairman of the Committee will be selected by the
CEO/BDO in consultation with the user group. The Chairman
cannot be a PRI representative
ii, Member Secretary: Gaon Panchayat Secretary
ili, Member —_: Concerned Junior Engineer
iv, Member Concerned GP President
v. Member ‘Concerned AP Member of the GP
vi. Member Concerned Ward Member of the GP
2. The Construction Committee will be constituted by Chief Executive Officer, Zilla
Patishad for schemes above Rs. 10 lacs. The BDO will constitute the Construction
Committees for schemes upto Rs 10 lacs. Construction Committee must be
constituted within seven (7) days from the date of holding meeting of the Advisory
and Monitoring Committee.
3. The Construction Committee will get the Plan and Estimate prepared through the
concerned Assistant Engineer/JE and submit the proposal for Technical sanction to
the competent Technical Officer as per delegation of power. The competent
Technical Officer of the P&RD department will accord Technical sanction within
seven (7) days from the date of receiving the Plan and Estimate, if it is found in
order. In the event of failure to do so, he/ she will have to expressly inform the GP
authorities in writing, the reason for such delay in according Technical sanction. If
the GP authorities don’t receive any such communication from the technical
officer concerned, then, the GP Authority will submit the same to the CEOs if the
schemes are of Rs. 10 lacs or less than Rs.10 lacs. In case of schemes, more than
Rs.10 lacs, the Plan & Estimate, not accorded Technical Sanction, are to be
forwarded to the Commissionerate, P&RD. Or, they will be entitled to make
endeavour for obtaining technical sanction from competent technical officer of
other department of the Govt. of Assam. However, in such cases, CEO ZP or the
Commissioner, P& RD (as the case may be) will look into the matter and report to
the Govt. for any lapses on part of the Technical Officer. K/
Page 9 of 19aa
ter TS, the Administrative approval will be accorded by BDO of the AP for the
schemes of Rs. 10 lakh or less and by CEO, ZP for the schemes of more than Rs. 10
lakhs within seven (7) days. If the Administrative Approval is not accorded within
the stipulated time nor the reason for such delay or refusal to accord
rt
\dministrative Approval is not intimated, the CEO, ZP or BDO, shall be deemed to
have accorded Administrative Approval accordingly. However, all such cases are to
belbrought to the notice of the Commissionerate, P&RD.
5. After receiving the Administrative Approval and Technical Sanction, the
Canstruction Committee will mobilize the men, material and machines.
6.1
he President/GP Secretary shall release 25% of the estimated fund as 1st
instalment to the Construction Committee. The Construction Committee shall
impede start the work, They shall engage Mason/labour etc. and purchase
mat
ferials directly from the market as per procurement guideline issued from time
to|time. In case of purchase of materials from the markets, approved rate of
PWD (Building) Division, PHE Deptt and other concerned Line Deptt may be
consulted. 50% of the fund will be released as 2nd instalment on satisfactory
progress of the work, Remaining 25% will be released on the completion of work
as
\s per estimate on submission of completion report and utilization certificate to
B00/CEO, ZP.
7,
8.
10,
12.
13.
14,
15.
16,
17.
gaommseoe
lo contractor shalll be engaged for implementation of works whatsoever.
\e Chairman and the Member Secretary of the Construction Committee and
Skcretary of the Gaon Panchayat will be personally responsible for maintenance
of all records relating to the scheme viz. maintenance of Cash Book, Transaction
through Bank, MB/MR/Photographs/Bill & Voucher etc. The Gaon Panchayat
ordinators will have to assist the Secretaries of the GPs in all matters.
\@ Member of the Construction Committee will regularly visit the work sites
id monitor progress of the work as per prescribed procedures and
jecification.
In completion of work, the construction Committee will quickly finalize the
counts for that work and shall furnish a work completion report and utilization
rtificate to the concerned authority within 30 days/45 days as may be fixed by
\@ CEO, Zilla Parishad. All Completion Reports are to be signed by the Asstt.
gineers or Junior Engineer and to be counter signed by the Executive
\gineers of Zilla Parishad.
¢ Construction Committee shall be responsible for erection of signboard of the
themes.
Photographs at three statges (before, mid and after completion) and contact
of non-officials’ members shall be kept.
Pre-work and post work photographs of the schemes shall be maintained by the
Construction Committee as well as the GP Authorities.
Fund shall be kept in the Joint Account of Chairperson and Member Secretary of
1e Construction Committee.
All expenditure shall be made in online mode through e-gramswaraj portal.
jork should not be started without verifying the land document and incase land
des not belong to the concerned authorities, NOC should invariably obtained.
Govt. scheme shall be implemented on individual private land
Anchalik Panchayat and Zilla Parishad:
At the lowest tier of PRI system i.e. Gaon Panchayat level, the felt needs are captured
through
have ac
planning
a|participatory process under (Aimar Gaon Amar Achoni). The Gaon Panchayats
-ogent developmental plan in the form of GPDP. In exercising, the participatory
1rocess. GPs prepare plans based on available resources, but they also require 0
Page 10 of 19, Arecord th
Some of
Anchalik
encompas}
their purview
need based perspective plans of those activities whieh are not i
he activities are to be referred to the upper tiers namely Zilla Parishads and
Panchayat, Moreover, Gaon Panchayats cannot address all the
multiple GPs or activities required to be addressed to by more than one GP,
sues
in,
Further. there are many schemes/departments that operate at the block and district level. In
the afores
pls
While pre|
areas/subj
+ Pl
7w
So
ey
5
int
* Ee
eel
© Rei
The Bloel
focus on
Census, SECC data,
respective!
. Preparati
2a. Pre
The Distr
to chalk ¢
Gppp.
Post GPDP-Exercise at Ancha
In Anchal
Parishad
Panchayat
has to be
Apart fron
allied see
leader of $
will cony
Panchayat
In
planning,
not cover
Anehalik
Anehalik
addition o
The Plan
Anchalik
a
idl context, there is a need to prepare Intermediate and District Panchayat level
maring the Intermediate and District Plans priority may be given to the folloy
cts
snning focused on developmental needs
prks benefiting more than two Gaon Panchayats
1g to be mandatory part of the plan
cial Plam
Inveryence
inder response plan
ealised SDGs
phasis in planning on basic services like san
Itiple GPs), playgrounds, park (benefitting more than one GP).
lopment and maintenance of the infrastructure handed over to district and
rmediate panchayats
pnomic development.
nablement
-wable energy
tation, water supply (covering
income enhancement and poverty reduction.
and District plan need to ensure a participatory planning process with special
fhe most marginalized section to achieve justice. The secondary data such as
Mission Antyodaya etc. to be referred to ical gap with
29 subjects listed in the Eleventh scheduled
nd the cr
xereise:
pt will conduct a pre-GPDP exercise at district and intermediate Panchayat level
jut action plan and road map to prepare a need-based plan at GP level through
Panchayats:
ik Panchayats, a meeting comprising of all Anchalik Panchayat members, Zilla
members in the Anchalik Panchayat area, GP Presidents of all the Gi
Panchayat shall be convened and this meeting
from the concemed Anehalil
jonsidered as Block Sabha.
n elected representatives, block level line department officials (Agriculture and
lor, Health, Education. Women & Child, Social Welfare ete.) and facilitators.
SHG federations should also take part in the Block Sabha meeting. The meeting
ine by the Executive Officer of the Anchalik Panchayat presided by Anchalik
President
his post-GPDP meeting, the identifi
rocess under GPDP will be done and any other specific requirements. even if its
din GPDP, will be identified at the Anchalik Panchayat for preparation of
“anchayat action Plan and annual action plan will be prepared accordingly, The
anchayat will also discuss the GP Annual Plans also for any possible value
h the activities taken up by APS
lunder the Fifteenth Finance Commission Grants to be implemented by the
tanchayat should be prepared considering the following:
The Anchalik Panchayats to consider those activities that are identified in
GPDP by Gaon Panchayats falling under the territorial jurisdiction of that
Anchalik Panchayat which cannot be addressed by GPs and involves _ issues
Page HH of 19 AT
fion of schemes based on the participatorywise finan
Anchalik
in terms o}
boundary
Panchayat
Ur
15. days
schemes/
the Zilla P
addition bj
Post GPD|
In
exercise
GPDP ex
Panchayat
In
Panchayat
Hine depa
Child, Sog
in the mee
presided bj
Thi
value addi
which havi
Ful
block plau
Selection
1. Untied
except]
of wor
1
3
4
6
7
8
9
1
encompassing multiple GPs or activities required to be taken up by more than
‘one GP. The perspective plans prepared by the Gram Panchayats for the
consideration of Zilla Parishads and Block Panchayats must be presented and
discussed in the meeting
The aetivities which may be mitiy
as inter-village road formation and multi-Panchayat
The activities which are possible on the part of the Anchalik Panchayat to pla
for with resources available at its level and implement and monitor,
The AP will collect and uss the GP Annual Plans also for any possible
value addition on the activities taken up by GPs.
Estimated value of the schemes taken up by APS shall not be less than Rs. 5
Lakhs
shall also prepare a separate table that consolidates all the prioritized sector-
dating issues covering more than one GPs such
igation structures ete
cial outlays with identification of appropriate resources. In this exercise. the
ons that fall outside its purview
anchayat can also identity those works or solu
availability of resources or if the scope of the project goes beyond the territorial
of the AP, but that can be taken up by higher levels such as the District
and will prepare a list of such schemes.
ier no circumstances, the APs Annual Plan finalization can be delayed beyond
from receipt of the fund. The approved Annual plans and the identified
orks solutions that fall outside the purview of AP should be made available to
‘arishad which will enable ZP for preparing the ZP plan and any possible value
2P.
P-Exercise at Zilla Parishad:
the similar pattern of post GPDP meeting of Anchalik Panchayat, a post GPDP
‘ill be carried out at Zilla Parishad level for preparation of ZP Plans. This post
reise Will be carried out at Zilla Parishad level only after all the Anchalik
under the ZP have completed the post GPDP exercises.
Zilla Parishad, a meeting comprising of all Zilla Pari: Anchalik
President, shall be convened. Apart from elected representatives, District level
iment of is (Agriculture and allied sector, Health, Education, Women &
ial Welfare etc.) and facilitators, leader of SHG federations should also take part
ing. The meeting will be convened by the CEO, ZP of the Zilla Parishad and
Zilla Parishad President.
Zilla Parishad will discuss the GP and AP Annual Plans also for any possible
ion on the activities taken up by APs. Zilla Parishads will not take up schemes
an estimated value of less than 10 Lakhs.
ither, District Planning Committee will consolidate the plan for both district,
GP Annual Plan and accord approval.
jad member
{f Schemes by Anchalik Panchayat and Zilla Parishad:
Grant: The Untied Grants are to be used for the location specific felt need.
for salary or other establishment expenditure. The suggestive permissible areas
's under untied grants are:
Agri-allied and Agri- processing Units
Strengthening of Supply Chain Management
Development of cold chain for pe
Initiatives for Rural Market Hub
Developing Robust Panchayat-P:
Waste to Wealth
Promotion of Livelihood Opportunities in Secondary and Tertiary Sectors
Natural Resou
Ensuring Social Justice x
Page 12 of 19The Uni
community assets apart from undertaking repair and maintenance works of other public
building|
skilled’
Tied G
sanitatio
allocate,
1
I
Wm
However
category
of acti
While uf
cover all
Mission
a) Pr
se}
by Pr
lo
©) Op
s
sy
©)
ad) Co
sit
©) Tr
uni
f) Ret
2) Col
h) Eq
i) Pry
i) M
a
||. Education & Healtheare
Maintenance and repair of Govt
M
4. Installation of standalone solar streetlight
5. Maintenance of Road, Footpath, Street Li
6. Child & Women Development related issues
Burial and cremation ground
Other basic services according to As
© Parks and play field
Market sheds
ation Canal
hoo! buildings.
intenance of Community Assets
1m Panchayati Raj Act. 1994, such as,
eeee
tied Grant of 2020-21, may also be utilized for construction of spec
|Assets located in the AP by engaging and utilizing the services of the
led workers for the same.
15" FC in its interim report for FY 2020-21. has identified water supply and
nas priority areas for rural local bodies and accordingly
as tied grant for
Sanitation and maii
Supply of drinking water,
tenance of open defecation free status
Rainwater harvesting and water recyel
if any Anchalil
the particular AP can utilize the fund for the other category. The
ies that can be taken up under the tied grant component are
e-
Panchayat or Zilla Parisadhas fully saturated the needs of one
estive list
the 15" FC Tied Grans for water and sanitation, viven to
the activities identified under Jal Jeevan Mission JJM) and Swacch Bharat
jrameen (SBM (G)) phase-II with emphasis on the activities outlined below:
priority may be
tation and maintenance of open defecation free status
wviding toilet facilities by the AP in the Upper Primary Govt. of provi
jools located within the AP.
Wviding toilet facilities by the ZP in the Govt. or provineialized High Schools
sated within the ZP.
eration and maintenance of all community assets ereated for the purpose of
hitation and solid and liquid waste management viz. grey water management
. GOBARDHAN project, faecal sludge Man,
which are not covered by GPs
ten ment projects soak pits.
mpost pi
llection and transportation of waste from households to village level treatment
and management of compost centre
insportation of plastic waste from village storage to plastic Waste management
at block level. SBM(G) guideline may’ be referred
rofitting of toilets at community level for group toilets
nstruetion of drainage channels
jipment for cleaning the waste management premises and safety gears for
orkers Which may include masks’
\vision of community level segregation bins at public places (two bins system)
nstrual Waste Mani
ich may include incinerator (model approved by CPCB/SPCB).
umboots ete.
zement at appropriate place preferable at collection centreky Sei
N
N
1p of GOBARDHAN projects (minimum 10 per block) as per norms under
1 National Biogas and Organic Manure Programme (NNBOMP) of Ministry of
-w & Renewable Energy.
i
A
4A
2. Re
f
3. Bi
rr
sl
4.
roviding drinking water supply system in institution like Govt.. provineialized
hools, anganwadi centres, Govt. health centres ete.
hayat will provide drinking water supply system in the Upper
rimary Govt. or provincialized schools located within the AP.
‘lla Parishad will provide drinking water supply system in the Govt. or
rovincialized High schools located within the ZP,
nehalik Pan
references is to be given to those schools first where there are no drinking water
ipply’ systems in the schools.
HE Deptt. will provide model design and estimate for the stand-alone water
ply systems for the schools (solar & non solar)
{etrofitting of existing water supply schemes/system to improve service delivery
1 whole design period
ringing water from nearby surface source. bore well, in village distribution
‘work, overhead tank (ESR). sump. washing & bathing place for people hav
inall houses. cattle troughs ete
irey water treatment and its rew
frastructure
jperation and maintenance of drinking water supply and grey water management
viz. stabilization, pond and associated
stems,
TIL Rainwater harvesting and water recycling
3. Impleme
For ete
grants
the pur
stated
of XVI
undertal
Governn
2
Jugmentation of existing water sources of drinking water viz. bore well recharge.
watershed
inwater harvesting viz. check dams, rehabilitation of water bodies
\l springshed mau
tation and Monitoring of the Scheme
tive monitoring and concurrent evaluation of the local bodies receiving the
\der XV Finance Commission (FFC) and to ensure that the funds are utilized for
jose recommended by XV FC, two Advisory Committees are to be formed as
ow. Further the Committees are to provide guidance and support in the matters
* as and when required. The Committees will also ensure that the schemes
fen against XV FC grant are invariably as per the gu
nent
¢ level Advisory Cum Monitoring Committee
In Charge Hon'ble Minister of the district: Chairperson
Deputy Commissioner Vice Chairperson
CEO, Zilla Parishad Member Secy
Hon'ble MLAs of the districts Members
ZP President Member
ZP Member Member
Social Activist Members.
(2 Social Activist, to be nominated by Deputy Commissioner
in consultation with In-Charge Minister)
jek level Advisory Cum Monitoring Committee
Chief Executive Officer, ZillaParishad : Chairperson
Executive Officer, AP/BDO : Member Seey
Hon'ble MLA Member
Social Activist Members
2 Social Activist, to he nominated hy CEO,
ZP in consultation with Ine
tharge Minister) Rw
Powe 14 of5. To ensure convergence of schemes and resources:
ZP Members of the concerned AP Member
Anchalik Panchayat President Member
Panchayat Presidents & Secretaries under: Members
the Anchalik Panchayat
Gad
of the District and Block level Advisory Cum Monitoring Committee
To ensure that field functionaries of selected Line Departments remain present
ind explain their developmental activities in the current year and next year in
special Gram Sabha, important Line Department representatives in Gaon Block
Sabha and all District level officer of line Department in District Sabha.
‘o ensure implementation of Government Orders/Resolutions related to GP
evelopment Planning
3 fo ensure inter departmental coordination at the GP, block and district levels
‘o consolidate actions for achieving the SDGs at GP. IP and DP level and sealing
up action and impacts at District levels
MGNREGS and Swachh
ion, National Health Mission
tharat Mission Phase I (Gramin), Jal Jeevan Mis
CD: icular
‘0 respond to issues from the field and undertake trouble shooting and crisis,
nanagement as required
9 ensure that necessary human resources required for GPDP. BDP and DDP.
rocesses are available as required in all GP, IP and DP respectively and clear-cut
‘esponsibilities are fixed
‘o carry out a mapping of all stakeholders and coordinate their capacity bt
‘0 ensure active engagement of community level or
ECs, Community level committees formed by ICDS.
eps for interdepartmental action required
Women SHG and take
10, To ensure availability of GP-wise secondary data relevant to GPDP. Block wise
"
12,
1B
4.
16.
There sho
normal si
process |
the Bloel
within fif
prevente
nature or!
State Elet
deemed t
5. Implem:
lata for BDP and District wise Data for DDP as per the State Guidelines
‘0 ensure timely coordination of technical appraisal and approval of projects
‘0 monitor and steer the entire GPDP, BDP and DDP process at the district level
‘0 monitor the implementation of the GPDP. BDP and DDP.
‘0 report and provide feedback to the State Headquarter on the status of GPDP.
BDP and DDP in the district, on issues and on best practices,
he Block level Advisory Cum Monitoring Committee shall scrutinize the
schemes selected for the annual plans inconsonance with the followings.
+ To scrutinize and set right the priorities of the selected schemes as and
when necessary
+ Whether, schemes have been taken up and implemented as per the
guidelines issued by the govt.
Similarly, District Level Advisory cum Monitoring Committee may also
scrutinize the Annual Plan, if so desires and Executive Officer/BDO concerned
of the particular AP will place the Annual Plan before the Committee as soon
as the formal communication is-made by the CEO, ZP cum the Member
Secretary of the Committee.
uld be at least four meetings of these two committees in a Financial year. Under
(uation, Member Secretary of both the committees will have to ensure that the
serutiny of plans by the District level Advisory Cum Monitoring Committee or
level Advisory Cum Monitoring Committee (as the ease may be) is completed
teen(15) days from the date of receiving the same from the APs and ZPs. unless
by an emergency situation arising out of Law and order or Disaster of serious
Model Code of Conduet imposed by the Election Commission of India or the
tion Commission, fail
have serutinized the Plans and found in order
ws whieh, Advisory and Monitoring committee shall be
itation of Scheme:
1S of 191.Project/Scheme under XV FC must be implemented through a Construction
Committee to be constituted as stated below:
For Scheme at AP Level
i. Chairman : Chairman of the Committee will be selected by
. the BDO in consultation with the user group. The
Chairman cannot be a PRI representative
Member Secretary _: Executive Officer, AP/BDO
iii, Member : Concerned Junior Engineer
iv. Member : Concerned AP Member.
v. Member : Concerned ZPC Member
For Scheme at ZP Level
i. Chairman : Chairman of the Committee will be selected by
the CEO in consultation with the user group. The
Chairman cannot be a PRI representative.
ii, Member Secretary: CEO, ZP
. Member : Executive Engineer, Zilla Parishad
. Member : ZPC Members
2. The Construction Committee will be constituted by Chief Executive Officer, Zilla
Parishad for schemes of ZPs and The BDO/Executive Officer, AP will
constitute the Construction Committees for schemes taken up by AP. Construction
Committee must be constituted within seven(7) days from the date of holding
meeting of the Advisory and Monitoring Committee.
3. The Construction Committee will get the Plan and Estimate prepared through the
concerned Assistant Engineer/IE and submit the proposal for Technical sanction to
the competent Technical Officer as per delegation of power. The competent
Technical Officer of the P&RD department will accord Technical sanction within
seven (7) days from the date of receiving the Plan and Estimate, if it is found in
order. In the event of failure to do so, he/ she will have to expressly inform the AP
authority in writing,
4, Afier TS, the Administrative approval will be accorded by BDO of the AP for the
schemes of Rs. 10 lakh or less and by CEO, ZP for the schemes of more than Rs
10 lakhs within seven (7) days. If the Administrative Approval is not accorded
within the stipulated time nor the reason for such delay or refusal to accord
Administrative Approval is intimated, the ZP, shall be deemed to have
accorded Administrative Approval accordingly. However, all such cases are to be
brought to the notice of the Commissionerate, P&RD.
5. After receiving the Administrative Approval and Technical Sanction, the
6. Construction Committee will mobilize the men, material and machines.
7. The President AP/Executive Officer or The President ZP/ CEO, as the case may be,
shall release 25% of the estimated fund as 1* installment to the Construction
Committee. The Construction Committee shall immediately start the work. They
shall engage Masor/labour etc. and purchase materials directly from the market as
pet procurement guideline issued from time to time. In case of purchase of
materials from the markets, approved rate of PWD(Building) Division, PHE Dept.
and other concerned Line Deptt. may be consulted. 50% of the fund will be
released as 2" installment on satisfactory progress of the work. Remaining 25%
will be released on the completion of work as per estimate on submission of
completion report and utilization certificate to BDO/CEO, ZP. w
Page 16 of 182 8. No contractor shall be engaged for implementation of works whatsoever.
9. ‘The Chairman and the Member Secretary of the Construction Committee will be
tei responsible for maintenance of all records relating to the scheme viz.
maintenance of Cash Book, Transaction through Bank, MB/MR/Photographs/Bill
Voucher etc, The Gaon Panchayat Cooridnators will have to assist the
Secretaries of the GPs in all matters.
10. The Member of the Construction Committee will regularly visit the work sites and
jonitor progress of the work as per prescribed procedures and specification.
11. On completion of work, the construction Committee will quickly finalize the
‘ounts for that work and shall furnish a work completion report and utilization
fertificate to the concerned authority within 30 days/45. All Completion Reports
ire to be signed by the Asstt, Engineers or Junior Engineer and to be counter
igned by the Executive Engineers of Zilla Parishad.
12. The Construction Committee shall be responsible for erection of signboard of the
hemes.
13. Photographs at three stages (before, mid and after completion) and contact nos. of
jon-officials’ members shall be kept.
14, Pre-work and post work photographs of the schemes shall be maintained by the
‘onstruction Committee as well as the AP and the ZP Authority.
15, Fund shall be kept in the Joint Account of Chairperson and Member Secretary of
1¢ Construction Committee.
16, All expenditure shall be made in online mode through e-gramswaraj portal.
17, Work should not be started without verifying the land document and incase land
foes not belong to the concemed authorities, NOC should invariably obtained,
18, No Govt. scheme shall be implemented on individual private land.
Other relevant instructions for XV FC: -
I. | The Fifteenth Finance Commission guideline issued by Govt of India must
strictly be adhered to.
11 The entire FFC amount may be treated as Grant in Aid under award of
Fifteenth Finance Commission
Ill, The CEO ZP or BDO(EO), GP will maintain separate account for the Fifteenth
Finance Commission, and which will be duly registered in PFMS.
IV, CEO, ZP/BDO/GP concerned should ensure that land is available, and i
from encumbrances and no expenditure towards cost of land shall be bone by
the Government,
CEO ZP/ BDO/GP Secy. must submit utilization certificate with counter
signature of BDO/CEO, Zilla Parishad to Commissioner, P&RD
V,| The admissible GST shall be deducted at source as per Govt. procedure.
VIL In order to avoid duplicity and overlapping, it should be ensured that the same
scheme /projects taken up earlier under other programmes should not be taken
again under this fund
VII. The work component of the schemes must be executed as per Govt. procedures
and maintained proper acquaintances.
VIII. All such schemes and project should be notified prominently on notice board
and public places.
IX, Alll schemes/projects are to be uploaded in e-Gramswaraj portal.
X,| All expenditures under XV FC to be incurred through online mode in e-
gramswaraj portal.
XI, CEOs of Zilla Parishads may monitor and collect UCs and physical and
financial progress report time to time from the BDO/GP Secy. “
Page 17 of 18
is freeishad will assist the CEO, Zilla Parishad to monitor and
12 from GPs.
XILDPMUs, Zilla Pa
collect UCs and physical progress report time to ti
XIIL Director of Financial Inspection, Assam and SFC/CFC cell of Finance
(Economic Affairs) Deptt. may conduct inspection of schemes ry
XIV. The BDOs must coordinate with concerned District Level Advisory Cum
Monitoring Committee and Block Level Advisory Cum Monitori
for implementation of projects and schemes under the jurisdi
stipulated time.
Principal Secret: 66 to the Govt. of Assam.
+havat & Rural Development Department
if necess
Dated Dispur the 23"? November 2020,
Memo No. PDA, 149/2020/33. ~
Copy to: -
1. The Accduntant General (A & E), Assam. Beltola, Guwahti-29,
2. Commissioner. Panchayat & Rural Development, Panjabari, Juripar, Ghy-37. He is
requested to take necessary action accordingly
3. The Deputy Commissioner (All) for kind information and necessary action accor
4. The Chief Executive Officer. Zilla Parishad (Al) for kind information and necessary
action accordingly
5. The Project Director, DRDA (AI). He is requested to take necessary action accordingly
6. OSD to Hon'ble Chief Minister. Assam, Dispur, Guwahati-6
7. P.S to Hon'ble Minister of States (Independent), P&RD Department, Dispur for kind
appraisal of Hon'ble Minister as approved.
8. S.0. to Chief Secretary, Assam, Dispur, Guwahati-6
9. P.S. to Principal Secretary to the Govt. of Assam, P&RD Department. Dispur for kind
| of Principal Secretary as approved.
10. The Director. Assam Govt, Press. Bamunimaidam, Guwahati-21 for publication in the next
issue of the Assam Gazette,
Page 18 of 18