©) 2020-2021 A Report On “College Management System” Submitted By Miss. Adhikari Arati Shersingh & Miss. Hiware Yukta Vijay Under The Guidance Of Mrs.Gauri S. Shirude In Partial Fulfillment of Bachelor Degree of Computer Science Affiliated to Savitribai Phule Pune University S.N.B.P. College of Arts Commerce Science & Management Studies, Morwadi,Pimpri,Pune.Declaration It is hereby declared that all the fa and figures included in the project is result of my own research and investigations including formal analysis of the entire research work and the same has not been previously submitted to any examination of this University or any other University. ‘This declaration will hold good and in my wise belief with full Consciousness. Date: Place: Morwadi. Name & Signature of the StudentACKNOWLEDGEMEN take this opportunity to express my profound gratitude and deep regards to my project guide (Prof. Gauri S. Shirude) for her exemplary guidance, monitoring and constant encouragement throughout the course of this project. The blessing, help and guidance given by her/him time to time shall carry me a long way in the journey of life on which Iam about to embark. I would also like to thank our Principal Dr. Sudhir Atwadkar and Academic Head Ms. ‘Umeshwari Patil whose wisdom & foresight, I continually benefit from. Lastly, I thank almighty, my parents, brother, sisters and friends for their constant encouragement without which this Project would not be possible. Name & Signature of the StudentIndex Sr.No. Content Page No. 1 Introduction 1 Identify Suitable Process Model 23 3 Software Requirement Specification 46 System Requirement 7 5 ER Diagram 8 6 | Use Case Diagram 9 7 10-14 8 15-19 9 | Reports 20-21 10 Future Enhancement 22 uN Conclusion 23 12 Bibliography 24CHAPTER I: INTRODUCTION College Management System deals with all kind of student details, academic related reports, college details, course details, curriculum, batch details and other resource related details too. It tracks all the details of a student from the day one to the end of his course which can bbe used for all reporting purpose, tracking of attendance, progress in the course, completed semesters years, coming semester year curriculum details, exam details, project or any other assignment details, final exam result; and all these will be available for future references too.Our program will have the databases of Courses offered by the college under all levels of graduation or main streams, teacher or faculty's details, batch execution details, students’ details in all aspects. This program can facilitate us explore all the activities happening in the college, even we can get to know which teacher / faculty is assigned to which batch, the current status of a batch, attendance percentage of a batch and upcoming requirements of a batch. Different reports and Queries can be generated based of vast options related to students, batch, course, teacher / faculty, exams, semesters, certification and even for the entire college. ‘The College management system is an automated version of manual Student Management System. It can handle all details about a student. The details include college details, subject In case of manual details, student personnel details, academic details, exam details etc... system they need a lot of time, manpower ete.Here almost all work is computerized. So the accuracy is maintained, Maintai 1g backup is very easy. It can do with in a few minutes. (Our system has two type of accessing modes, administrator and user. Student management system is managed by an administrator. It is the job of the administrator to insert update and monitor the whole process. When a user log in to the system. He would only view details of the student. He can’t perform any changes .CHAPTER I: Identify Suitable Process Model The Process Model used in our projects “College Management System” is waterfall model. Since we have well known, clean and fixed requirements therefore it best suits for our software development. Communication Planning, Modeling, L, Testing Deployment Diagram: Waterfall Model The waterfall model is a sequential design process used in software development processes, in which progress is seen as flowing steadily downwards(like waterfall ) through the phases of conception,initiation, analysis, design, construction, testing, implementation and maintainance. The Sequential phases in waterfall model are: 1. Requirement gathering: All possible requirements of the system to be developed are captured in this phase and documented in a requirement specification document.. System Design: The requirement specifications from first phase are studied in these phase and the system design is prepared. This system design helps in specifying hardware and system requirements and helps in defining the overall system architecture. . Implementation - With inputs from the system design, the system is first developed in small programs called units, which are integrated in the next phase. Each unit is developed and tested for its functionality, which is referred to as Unit Testing. |. Integration and Testing - All the units developed in the implementation phase are integrated into a system after testing of each unit. Post integration the entire system is tested for any faults and failures. . Deployment of system - Once the functional and non-functional testing is done; the product is deployed in the customer environment or released into the market.CHAPTER I: SYSTEM REQUIREMENT SPECIFICATION Project Plan: College Management System LIntroduc This document lays out a project plan for the development of “College Management system” ‘open source repository by Arat Adhikari and Yukta Hiware. The system is an online application that can be accessed throughout the organization and outside as well with proper login provided. This system can be used as an application fot the HOD of the college to manage the student information and college information with regards to collage management. College department and HOD logging should be able to upload their information in the system. Visitors and college staff representatives logging in may also access any information put by students. 2. Overview In the existing system, everyone must go to the college campus to get the information about the college, courses, fee and time tables etc. the existing system consume much time to get any information about the colleges. There is no security for the college files and to keep secure we need to maintain the database. But, there is no online algorithm. To solve existing system drawbacks, we develop a time efficient application named as “College Management System”. By using this application any type of user like student, staff and administrator can login into the system and they can perform their desired action in this application. ‘The proposed system provides high security to the college information including student and staff details. 2.1 Administrator: ‘The administrator can view and edit his own profile. He can register the new students and faculty into the application. The administrator can manage the account details, and also he can generate the fee payment reports, leaves and academics. 2.2 Student: The student can add by the administrator into the application. After login into the application, the student can view, edit and update his profile. The student can apply for leave and view its status. The student can pay the fee in this application and view his academi 2.3 Faculty The faculty can view, update or edit hid profiles in the application. The faculty ‘can search for the student leaves and he can approve the leaves. The faculty can update the student academics. 2.4 Functionalit Admin can add new student.© Admin can see the list of student details. ‘© Student will be able to see his details. © Student will be able to update his details, Admin can manage the employee. © Student can see employee. # Student can see course. Admin can modify the course. Admin can manage course * Admin can manage the fees and can see the list of all fees. 2.5 Platform: It will be launched as a web-based application. 2.6 Development Responsibility: 1, Arati Adhikari and Yukta Hiware would be developing the software and we will be responsible for the creation of the database and all the other related stuffs, 3. Goals and Scopes: Our project has a big scope to do:- We can store information of all the student and college record. College Management System is categorized according to various streams ‘Various companies can access the information, Students and college can maintain their information and can update it. Notifications are sent to students about the companies. Students and college department can access previous information about college. 4. Deliverables: I'll deliver the following during the course of development. Feature Specification Product design Test plan Development document Source code 5. Risk Management 5.1 Risk Identification: Following will be the risk involved in my project: 1) Colleges are already prefering offline lectures so that there will be more interaction between student and faculty. So what would be the real cause that would motivate them to join my application.5.2 Risk Mitig: Even though most of the colleges prefer offline lectures , Our platform would still offer them many things that is not there on offline classes. For eg. 1.Wastage of time and resources. Our application would enable them to save time and resources. 2. The fee module enables you to maintain registers of fee receipts and outstanding amounts on a student/class basis. The fee modulehas a configurable structure for different fee head, and its calculations thereof.This module also provisions for fee waivers and optional fees. 3. Staff module is very much helpful to manage all staffs personalinformation & information can be updated time to time as per requirement. 4, The student module enables you to store all personal, academic, professional and history data regarding a student, his/herparents, and his/her siblings. Milestone Description Release Date | Release Iteration MI Application view | 12 September 2020 RI and design(Front- end development) M2 Database for my | 22 September 2020 RI application(Back- end) M3 Integrating views | 30 September 2020 RI and designs Ma Testing for initial _ | 10 October 2020 R2 release M5 Issue tracker, user _ | 7 November 2020 R2 reviews, web design imegration M6 Final release 25 November 2020 R2 6. Scheduling and estimates: 7. Technical Process: Following would be the languages I would use to develop my application within the stipulated time period: Front-end development: MS OFFICE, Back-end development: Normalized Database OS: WindowsCHAPTER IV: SYSTEM REQUIREMENT Following would be the languages I would use to develop my application within the stipulated time period: Front-end development: MS OFFICE Back-end development: Normalized Database OS: WindowsCHAPTER V: ER DIAGRAM >, ADMINISTRATOR }— ‘Admia_name N N ‘ADDS ENTERS = | "| M N | ‘STUDENT EOURGE T = <> N 1 DEPARTMENT aS 2], xD STAFF MEMBER ISA TEACHING STAFF NON-TEACHING STAFFCHAPTER VI: USECASE DIAGRAM UPDATE MY PROFILE MANAGE STUDENT STUDENTS MANAGE COURSES, MANAGE FACULTY CASHIERCHAPTER VI: UML DIAGRAM. 5.1)CLASS DIAGRAM. Admin Student N N id: string Tdsstring name: string password: string Name:string login) Age:string logout() Filladmissionf addnewteachers() Mladiissionformo modifyteachers() Getenrolled() addnewstudents() modifynewstudents() Writeexam() addnewsubjects() modifynewsubjects() 7 N N] Department « Cae Depname:string 1 1 | Depnum:string Coursename:string Getname() Courseid:string Setname() Noofcredits:string 4 Viewcourse() M Modifycourse() Staffid:string Removecourse() Viewclass() Createcourse() Viewexam() Viewsalory() 105.2) Sequence Diagram Admin Login Student Course | | Registration Faculty ! P [Ad | | Ad, of | Aga |] Adel ' Edit 1 | edit {| Bait ' Edit fed student jg) course | | resister | | ee ciy | Saveor : : ; {| update : | saveor + : : ' student | | update ! | saveor | | Save’ ! {| course | t i ie Bal 1 | update} | update Td stor | 1 | register | Faculty | Manage Student delete} i ! | Details {| student | | Ustor | : t ‘et i | delete } : : {| course | ; ; H List/ i : i es delete t : L delete : register Faculty Ls Manage course details Manage registration details Manage Faculty Details cry5.3) Activity Diagram Display Interface Faculty Tasks Schedule class ‘Admin Tasks Student Tasks ‘Add Faculty5.4) Component Diagram eS College je) Data access Encryption |-—co }— Security CO college ‘Access Control management system, Encryption ersistance | Data access Access Control Registration |__| Data access aS Lio Data connector =) Faculty Data access 2B5.5)Deployment Diagram <> PC <<05>> Windows 8 <> <> ClientPrinter CollegeManagementServer admin ST] Student, = | Department DatabaseServer Course =S] sa =] 4CHAPTER WI: I/O SCREENS 1) Admin login: User name Password Login 2) Staff login Staff id: Staff type: Submit ResetStaff Registration Form: Personal Details Proffessional Details: Name: Staff Type: Father's Name: Experience: Qualification: Subject: Gender: Designation: Contact No: Salary Email Id Work load in: Hour per day Address; Marital Staus: Username: Photo Upload: Browse Submit Update Delete Clear 163) Student Admission Form First Name: Middle Name: Last Name: Current Address: Gender: Course: Pincode: Email id: Dos: Mobile Number: Reset Submit wvCourse Section: Course Code: Course Name: Year: Number of Semester: ‘Add Course 18.Fee Form: College Name: Date: STUDENT AND COLLEGE DETAILS Student Name: Rec. NO.: Course: Admission Date: Year: Particular Amount Paid Fee: Words: CARD Signature 1gCHAPTER KX: REPORTS ACADEMIC STUDENT LIST Date: Sr. Student Semester [ Admission | Course ‘Year of Passing No. name date 20STAFF REPORT LIST Sr. No. Staff Name Course Year of joining 21CHAPTER X : FUTURE ENHANCEMENT 1.Online examination module would be introduced to conduct online examination. 2.Scheduling of the staff. i.e. , time table setting of the staff 3. Further, the faculty can upload the videos of their lectures on to this site and students who had missed those classes can view those videos.CHAPTER XI: CONCLUSION The project entitled as College Management System is the system that dealswith the issues related to a particular institution. This project is successfullyimplemented with all the features mentioned in system requirementsspecification. Awareness and right information about any college is essentialfor both the development of student as well as faculty. So this serves the right purpose in achieving the desired requirements of both the communities 23CHAPTER XI: BIBLIOGRAPHY 1.Internet & World Wide Web: How to Program Deitel, PJ Deitel. 2.Web Development with Java Server Pages BY Duane K.Fields and Mark A Kolb. 3. https://eduxpert.in/college-management-system/