Deploying and
Maintainingthe Bot
Module 6
In today's fast-paced business landscape, organizations are constantly
seeking innovative ways to streamline processes, improve operational
efficiency, and drive productivity.
Robotic Process Automation (RPA) has emerged as a game-changing
technology that automates repetitive and rule-based tasks, freeing up
valuable time for employees to focus on more strategic initiatives.
In this article, we will explore the benefits of RPA bot deployment and
management, highlighting how it can revolutionize business operations
with real-life examples.
RPA Bot Deployment: Efficiency at its Best
• Automated Repetitive Tasks: RPA enables businesses to deploy software robots, or bots, that mimic
human actions to perform repetitive tasks with speed and accuracy. These bots can handle tasks such as
data entry, invoice processing, report generation, and more. By automating these mundane activities,
organizations can significantly reduce manual errors, improve process efficiency, and free up employees
for more value-added work.
• Increased Scalability: RPA bots are designed to scale effortlessly, allowing organizations to handle
increased workloads without the need for additional human resources. As business demands fluctuate,
bots can be deployed or scaled back as required, ensuring optimal resource allocation and maintaining
operational efficiency. This scalability provides flexibility in managing peak periods, ensuring timely
delivery, and enhancing customer satisfaction.
• Enhanced Compliance and Auditability: RPA bots adhere to predefined rules and follow standardized
processes, ensuring consistent compliance and adherence to regulatory requirements. By automating
compliance-related tasks, such as data validation or report generation, organizations can minimize the
risk of non-compliance, mitigate human errors, and maintain accurate and auditable records.
RPA Bot Management: A Boost to Productivity
Centralized Monitoring and Control: Effective RPA bot management provides organizations with a
centralized platform to monitor, control, and manage bots' activities. It allows real-time visibility into bot
performance, task execution, and exception handling. By gaining insights into bot utilization and
performance metrics, businesses can identify bottlenecks, optimize processes, and ensure continuous
improvement.
Exception Handling and Error Resolution: RPA bot management systems enable organizations to set up
rules and conditions to handle exceptions and errors that may arise during task execution. Bots can be
programmed to escalate exceptions to human operators or follow predefined protocols for error
resolution. This ensures that critical issues are promptly addressed, minimizing business disruptions and
maintaining smooth operations.
Real-Life Examples:
• Accounts Payable Automation: Deploying RPA bots for accounts payable processes can automate
invoice data extraction, validation, and posting into the financial system. This eliminates manual data
entry errors, accelerates invoice processing, and improves payment accuracy, resulting in faster
vendor payments and enhanced cash flow management.
• Customer Service Automation: RPA bots can automate repetitive customer service tasks such as
generating automated responses to common queries, updating customer information, and
processing service requests. This improves response times, reduces customer wait times, and
enhances overall customer satisfaction.
About Publishing Automation Projects
Publishing an automation project means archiving the project folder so that it can be sent to Robots and then
executed.
• By default, all the files in the project folder are published except for test cases. If you want to prevent a
specific file from being included in the published package, right-click it in the Project panel, and then select
Ignore from Publish (not available for workflow files in library projects).
• In the case of libraries, to prevent a workflow file from appearing as a reusable component in the Activities
panel when the published library is installed in a project, right-click it in the Project panel, and then select
Make Private.
Publishing Projects From Studio
To publish a project, select Publish in the Studio Design tab ribbon.
To publish an automation project:
1. In Studio, create a new project.
2. In the Design ribbon tab, click Publish. The Publish window opens. Notice that the window's title bar changes
depending on the context:
• Publish Process when publishing a process;
• Publish Library when publishing a library project;
• Publish UI Library when publishing a UI library project;
• Publish Test Cases when publishing test cases.
• Publish Templates when publishing templates.
3. In the Package Properties tab:
• Enter a name for the package. The drop-down list contains up to 5 of the most recent names of packages that you
previously published.
• In the Version section, review the Current Version of your project, and type a New Version if needed. Check the Is
Prerelease box to mark the version as alpha. Please note that this automatically changes the project’s version schema
to semantic. When publishing a new version of the file locally, make sure that the custom location does not already
include a file with the same proposed version number. For more details about project versioning, check the About
Automation Projects page.
• Optionally, use the Project Icon option to define a custom icon for the project. You can browse to and select a file, or
enter a path or public URL to a jpeg, jpg, or png file up to 1MB in size.
After the project is published, the icon is displayed as follows:
• For processes, in the Assistant next to the process name, making it easier to identify it in the list of processes.
• For templates, next to the template in Home (Studio Backstage View) > Templates.
• For libraries, next to the package in the Manage Packages window in Studio.
In the Release Notes text box, enter details about the version and other relevant information. Release
notes for published projects are visible in the Packages section in Orchestrator. Please note that the
Release Notes field accepts a maximum of 10,000 characters.
Click Next.
• If you are publishing a template, the Template info tab opens next (step 5). Otherwise, proceed to step 6.
• (For templates only) In the Template info tab, provide the following information, and then click Next:
• Name - The name of the template.
• Description - The template description in the Templates tab.
• Default Project Name - The default project name when creating a new project using this template.
• Default Project Description - The default description when creating a new project using this template.
