M.S.
WORD
M.S.Word (Winword) -> Document (Pages) -> Data Formatting
▪ ADD A NEW PAGE -> Ctrl+ Enter
▪ Add A New Window -> Ctrl+N
Extension ->.doc/.docx
Run command -> Winword
Saved file icon -> W
By Default –
a) Font size -> 11
b) Font style -> Calibri(body)
c) Insert Picture –
• Height – 4.88’’
• Width – 6.5’’
d) Spacing between 2 lines/paragraph – 1.15
e) Page Orientation/Page Type - Portrait
f) Page Size – Letter
g) Saved file name – Doc1
h) Border – Bottom
i) Zooming – 100%
❖ View Mode/ Read Mode –
1. Print layout
2. Outline
3. Full Screen Reading
4. Draft
5. Web layout
❖ Five Cases in M.S Word –
1. Sentence case
2. lower case
3. UPPER CASE
4. Capitalize Each Word
5. tOGGLE cASE
❖ Maximum and Minimum font size in font-size scale–
• Max – 72
• Min – 8
❖ Maximum and Minimum font size-
• Max – 1638
• Min – 1
❖ Maximum and Minimum zooming of a page-
• Maximum – 500%
• Minimum – 10%
❖ Popular Page Size – A4
❖ Types of orientation –
• Portrait
• Landscape
❖ Formula for Insert Paragraph -> =rand(no. Of paragraph, no. of
sentences in each paragraph)
[ AUTO SAVE FILE (M.S.Word) ]
1) Open your new document [CTRL+N]
2) Then press [ALT+F11] that will show the Microsoft Visual Basic For
Application(VBA)
Project (Doc.1)-
Microsoft word obj-
This Document
•General – Document • New – close
Coding :- Thisdocument.save
3) Then we will go to file and select save as option
• Save As Type – Word Macro Enable Document
4) Then Save Your File And Reopen Your File
• Enable content – Press left click on this option
5) Then again close your file and reopen your file and maintain your data
without Ctrl+S
[ HOW TO CREATE SALARY SLIP ]
1) Open excel window
2) Then maintain fields of salary slip as like Id Number, Name, Salary, HRA,
TA, DA, PF, Medical, Total Salary, Address, Pan-card Number, IFSC code,
Account Number, Total Days Of Month, Overtime, Present Days, Absent
Days, Contact Number, Date Of Joining etc.
➢ HRA =Basic salary*% of HRA
➢ TA =Basic salary*% of TA
➢ DA =Basic salary*%of DA
➢ Net Salary =BS+HRA+TA+DA) / Alt + Equal
/=Sum(Select data range)
➢ PF =BS*% of PF
➢ Medical =BS*% of medical
➢ Gross salary =net salary –(PF + Medical)
➢ Absent days = Total days- present days
➢ Per day salary =gross salary/total days
➢ Deduction in salary =per day salary*%of DTS
➢ Cash in hand =gross salary – DTS
3) Then save file CTRL+S or F12
Note:- (Remember sheet no.) We will check the no. of sheet as like 1 or 2
4) Then press ok
5) Then open winword window
6) Then select mailing tab
7) Then select recipient option
8) Then select use recipient option
9) Then select 2nd option use existing list option
10) Then select the location of file
11) Then press ok
12) Then create a table in that page with Salary Slip Fields
13) Then go to mailing tab
14) Then select insert merge field option
15) Then select all fields one-by-one according to our table
16) Then select preview result option
17) Then select finish & merge option
18) Then select edit individual option
19) Then select all option
20) Then ok
[ HOW TO CREATE A SHORT FORM OF ANYWORD ]
1) Open your window(winword)
2) Then go to file tab
3) Then select options option
4) Then select proofing option
5) Then select auto correct option
6) Then define any short form with their full form and ok
7) Then go to home tab
8) Then type defined word and press enter
[ HOW TO CREATE A CHART (BASED ON DATA WHICH FILLED
lN A TABLE) ]
1) Open winword window
2) Then insert a table and maintain the data
3) Then click on chart option
4) Then a chart will insert in a page and a second window (Excel) opened
5) Then select data blocks and delete them one-by-one
6) Then copy the table (M.S WORD) and paste it in Excel window
7) Then select the chart and then click the design tab
8) Then select select data option
9) Then select the table (Excel window)
10) Then go to 3rd dialogue box and press ok
11) Then maximize M.S WORD window
12) Then select data blocks and right click
13) Then select select data label option one-by-one
[ HOW TO CREATE 30 ID CARDS IN ONE TIME ]
1) Open Winword window
2) Then go to mailing tab
3) Then select labels options
4) Then select new document option
5) Then select 30per Page (2nd for horizontal cells)
6) After this, a table (30 cells) insert automatically in this page
7) Then create a id card in a cell(On a shape) and select the id card all data
and select labels options
8) Then select new document option
ENVELOPE(MAILING TAB)
Return address- Hamara address(Type)
Delivery address- Jaha envelope bhejna h(Type)
Add to document-yes(click)
