WEEK 1

Fundamentals of PowerPoint and

Effective Presentation Design
 01 Introduction to PowerPoint Interface and Basic Tools

➢ PowerPoint Interface Overview 5

➢ Basic Tools 10

02 Principles of Effective Presentation Design

➢ Simplicity 19

➢ Consistency 28

TOPIC
➢ Readability 28

03 Creating and Organizing Slides

➢ Structuring a Presentation 36

➢ Creating New Slides 44

➢ Organizing Slides 44

04 Choosing and Using Templates

➢ PowerPoint Templates 44

➢ Using Themes 44
Introduction to PowerPoint
Interface and Basic Tools
 Introduction to PowerPoint Interface and
Basic Tools
Basic Tools
PowerPoint Interface Overview ✓ Home Tab: Tools for adding new slides, formatting
text, arranging objects, and basic editing.
✓ Insert Tab: Options to add tables, pictures, shapes,
✓ Ribbon: The toolbar at the top of the
SmartArt, charts, hyperlinks, text boxes, videos,
screen containing tabs like Home,
and audio.
Insert, Design, Transitions,
Animations, Slide Show, Review, and ✓ Design Tab: Slide themes, background styles, and
View. design elements.
✓ Slides Pane: Displays thumbnail views ✓ Transitions Tab: Slide transition effects and
of slides on the left side for easy settings.
navigation and reordering. ✓ Animations Tab: Animation effects for objects on
✓ Slide Area: The main workspace slides.
where you design your current slide. ✓ Slide Show Tab: Tools to start and customize the
✓ Notes Pane: A section at the bottom slide show presentation.
for adding speaker notes. ✓ Review Tab: Proofing, language tools, comments,
✓ Status Bar: Located at the bottom, and comparison features.
showing slide number, design themes, ✓ View Tab: Different presentation views (Normal,
and zoom controls. Slide Sorter, Reading View) and master slides.
Principles of Effective
Presentation Design
Principles of Effective Presentation
Design
01 02 03
Consistency Readability
Simplicity

Font Choice: Use clear,

Design Uniformity: legible fonts (e.g., Arial,
Clarity: Keep slides Maintain a consistent Calibri). Avoid using
simple and uncluttered. theme and style more than two different
Avoid overloading slides throughout the fonts.
with text and graphics. presentation (fonts,
colors, backgrounds). Text Size: Ensure text is
Minimalism: Use bullet large enough to be read
Layout Consistency: Use from the back of the
points or short phrases
the same slide layouts room (at least 24pt for
instead of paragraphs.
and positioning for similar body text, 36pt for titles).
Aim for one idea per slide.
content.
Color Contrast: Use high
contrast between text
and background to
ensure readability.
Creating and Organizing Slides
 Structuring a Presentation
Outline Your Content: Begin with an outline to organize main Introduction Slide: Start with a title slide including the
points and subpoints logically. presentation title, your name, and date.

Content Slides: Develop slides for each main point with Conclusion Slide: Summarize key points and provide a closing
supporting details. statement or call to action.
 Creating New Slides
New Slide Button: Use the ‘New Slide’ button in the Home tab Slide Layouts: Choose appropriate slide layouts (Title Slide,
to add slides. Title and Content, Two Content, etc.) to fit the content.
 Organizing Slides
Slide Order: Drag and drop slides in the Slides Pane to Sections: Use sections to group related slides and keep the
rearrange. presentation organized.

Transitions: Apply transitions for smooth visual flow between

slides, but avoid overusing them.
Choosing and Using Templates
 PowerPoint Templates
✓ Built-in Templates: Access a variety of pre-designed
templates through the Design tab.
✓ Custom Templates: Import or create custom
templates that match your brand or presentation style

Using Themes
✓ Applying Themes: Select a theme from the Design
tab to apply a coordinated set of colors, fonts, and
Choosing and Using Templates effects.
✓ Customizing Themes: Adjust theme elements (colors,
fonts, effects) using the ‘Variants’ section in the
Design tab.

Enhancing Visual Appeal

Consistent Visuals: Use templates to ensure visual
consistency throughout the presentation.
Professional Appearance: Leverage professionally
designed templates to enhance the overall look and
feel.
 Summarization

You can simply impress your audience and add a unique zing and appeal to your
Presentations. Easy to change colors, photos and Text.

This week focuses on familiarizing yourself with PowerPoint's interface and basic tools, understanding effective presentation design principles, learning
how to structure and organize slides, and utilizing templates to create visually appealing presentations.
THANK YOU
See You next Class. 24 June 2024
Ensure you submit the assessment latest by 13 June 2024.
Timeline 2019
Simple PowerPoint
2020
Style
Modern Presentation
Simple PowerPoint
Modern Presentation

ALLPPT Layout
Clean Text Slide
for your Presentation 2021
Simple PowerPoint
Modern Presentation
2022
Simple PowerPoint
Modern Presentation

2023
Simple PowerPoint 2024
Modern Presentation Simple PowerPoint
Modern Presentation
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03

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Add Contents Title
Simple Presentation

Simple PowerPoint Presentation

Get a modern PowerPoint Presentation that is
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Simple PowerPoint Presentation

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 Infographic Style
Content Here
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You can simply impress your audience and add a unique zing and
01 appeal to your Presentations. Easy to change colors, photos.
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01 I hope and I believe that this Template will your Time,

Money and Reputation. Get a modern PowerPoint
Presentation that is beautifully designed.
03 I hope and I believe that this Template will your Time,
Money and Reputation. Get a modern PowerPoint
Presentation that is beautifully designed.

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02 I hope and I believe that this Template will your Time,

Money and Reputation. Get a modern PowerPoint
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04 I hope and I believe that this Template will your Time,
Money and Reputation. Get a modern PowerPoint
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THANK YOU
Insert the Subtitle of Your Presentation
Fully Editable Shapes
Fully Editable Shapes
 Fully Editable Icon Sets: A
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 Fully Editable Icon Sets: B
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 Fully Editable Icon Sets: C
You can Resize without
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You can Change Fill
Color &
Line Color

FREE
PPT
TEMPLATES
www.allppt.com