International Conference on Advances in Mechanical Engineering and Industrial Informatics (AMEII 2015)

Enterprise Financial Management System Analysis and Design based

on ERP
Yumei Ding
School of management, Wuhan University of technology, Wuhan, 430070, China

Keywords: Financial Management System; Analysis and Design; ERP.

Abstract. With the rapid development of information technology and network, the modern
enterprise management model is also undergoing tremendous changes, companies must adapt to the
financial management of network and information technology development. Enterprise financial
management system is a financial planning, control, supervise and manage the use of information
systems to ensure that the company's good operating and financial standardized management, data
analysis and processing it, improve financial management, and provide strong support for enterprise
information management leadership and decision-making.

Introduction
As China's socialist market economy continues to develop and the overall development of the
globalization of trade, the role of business management in the enterprise development is even more
important, and financial management is the top priority of all business management. But most of
our internal financial management system of enterprise groups is lagging behind. If the company
wants to maximize the overall interests of the group, financial management is necessary to change
from the past local, decentralized management shift to centralized management. Development of
network technology, offers the possibility to build centralized enterprise group financial
management mode.
Therefore, we use the current most popular ERP financial management system background,
analysis and design one for corporate financial management information system using modern
information network technology and software engineering technology.

Related technical theory

The discussed model is given as follow:
The rapid development of information technology makes the financial accounting system has
undergone tremendous changes, and in the process of the information network, we have to analyze
the situation related to the financial system. First, the technical framework of the financial system
can be divided into three stages: Really a development process shown in Figure 1:

Internet

WIN Platform

Local
area

92 96 99/2000 Time

Fig. 1: Financial software technology course

© 2015. The authors - Published by Atlantis Press 1906

 From the figure, we can see the technical framework of the financial system from the initial DOS
platform to later Window platform, to the present, the financial system has been the third stage,
which is the age of the Internet.
Financial management information has become an inevitable trend. Accounting information is
the core of financial information. Accounting information is restructuring the traditional accounting
model using modern information technology, on this basis, the establishment of information
technology and the high degree of integration of the accounting discipline and full open modern
accounting information systems. On the basis of information, achieving financial information is the
inevitable trend.
After determining platform framework, we need to determine the architecture of software
technology, computer software architecture currently include C / S and B / S architecture, we use
the B/S architecture in this paper. B / S architecture (Browser / Server, Browser / Server mode), is a
network structure model after the rise WEB, WEB browser is the most important application of the
client software. This model unifies the client, the core of the system function to a centralized server,
simplifying system development, maintenance and use. Just install the client browser, such as
Netscape Navigator or Internet Explorer, server installation Oracle, Sybase, Informix, or SQL
Server and other databases. Browser Web Server to interact with the database through the data.

ERP Data Warehouse Technology

In addition to providing ERP system to record, store corporate information on all aspects of
information sharing capabilities, it also needs to provide leadership DSS to assist decision-making.
Early 1980s, relational database technology matures, decision support further deepen research,
there has been based on the "three libraries" relational database decision support systems (database,
model base, rule base) structure.
A data warehouse is object-oriented, integrated, at different times, nonvolatile to support
management decision-making process of data integration.
Data warehouse system is the data extracted from operational transaction systems environment
clean-up after the conversion is stored in the database. The system data is then presented to the user
in a certain form.
The purpose of the use of different data warehouses and traditional transaction databases, and
therefore has the following characteristics:

Object-Oriented

Nonvolatile Data Base Temporality

Integration

Fig. 2: Characteristics of data base for ERP

Objection: Data in the data warehouse business revolves around an object (such as sales) and
other organized.
Integration: This is a data warehouse is the integration of data, because the data in the data
warehouse is extracted from various application systems integration out of the data should ensure
that the data is clean and determined.

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 Nonvolatile: refers to the data in the data warehouse is read-only user data cannot be updated,
and OLTP systems which are completely different.
Temporality: the data warehouse should increase each time a record field to record data loading
time data warehouse, because the decision-making system based on the data in the data warehouse
needs to analyze business a topic
Development trends of the object.
Data warehouse architecture can be shown below:
(1)Data acquisition module: used to get data from the source file and the source database, and
clean, transport, loading them into the data warehouse database.
(2)Data Administrator module: used to establish, manage and access data in the data warehouse.
(3)Information Management Module: to provide the content and meaning of the information
stored in the data warehouse database on the data for managers and business users.
(4)Middleware modules: a database for the data warehouse and end-user tools to link up,
providing end users with data warehouse from a business point of view perspective, and to monitor
and track access to the data warehouse, the improvement of the relational database system for
multidimensional data analysis results.

original data original data

Data acquisition
module

Directory information module

The data administrator module

Data warehouse
metadata
data

Data transfer
Middleware module module

External data
Data access module

(5)Data transfer modules: data warehouse for distribution to other data warehousing and external
systems
(6)Management Module: to manage the operation of the entire data warehouse system.
(7)Metadata: is data about data, including technical metadata and business metadata. Technical
metadata includes information such as a data warehouse on the data source, data target, data
cleaning rules and other information for warehouse design and management personnel to use when
developing and maintaining a data warehouse management: business metadata enables end-users to
more easily from a business perspective to understand the data in the data warehouse, including the

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corresponding business relationship between themes and technical metadata, the book details such
as query and reporting information.

System Design
Enterprise financial management system should be developed along with the development of
enterprises, its construction should meet the business development of the Group. In many
companies in our country, the lag of financial system has led to the overall financial management
cannot fully play its role, it’s a question of the most prominent is the information network
management is not perfect. Most companies simply use a computer to accounting, there is no
information to realize the depth of excavation, and thus not conducive to management decision-
making and management.
Therefore, companies need to develop well-designed financial information management system
for the collection, processing and analysis of financial information, so that finance of companies can
be systematic, information technology, holistic.
The main flow of financial information management system design is similar with most of the
software design process, whole-step process as shown below:

Needs analysis

Functional
Feasibility Use-Case Security Maintainability
requirements
Analysis Analysis Analysis Analysis
analysis

System Design

Functional
modules Database Design

System
implementation

System Test

Fig.3: System design flow

Financial information management system designed to achieve can bring a new change for the
development of enterprises, in the ERP system, corporate financial information management is the
core financial management system, meanwhile, corporate financial management systems and other
management systems are also inseparable whole, its application environment, as shown below:

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 Financial Managers

Software
Software Tools
Tools

Financial Analysis
Financial Decision Financial Budget
and Prediction
Making Model and Control Model
Model

Get
Get Data
Data

Internal
Internal data
data

Outside the enterprise data

Financial Data Budget data Sales data

ERP Hardware platform

Fig.4: Application Environment Relations Financial Management Information System

ERP-based financial management system environment has the following characteristics:

High level of integration. Under the ERP environment, data collection and access to financial
management systems are highly integrated. In highly integrated system, the data in the system in
favor of the prediction decision makers and also more timely access to information. Under the ERP
environment, financial management system not only to achieve financial and business collaboration,
namely business and data processing occurs in real-time synchronization of protection of
information, but also to achieve a variety of management information flowing in and out of high-
speed Internet freedom, so it is easy to achieve scientific decision.
Dynamic information services. Financial systems and business systems are highly collaborative,
market demand is changing financial management ERP environment as a starting point for rapid
financial budget, provides dynamic financial information, support dynamic financial management.
Comprehensive information services. ERP to achieve the centralized management of corporate
resources, all of the data belonging to the business activities are stored in a central database, so that
the data source financial management system becomes more convenient, more comprehensive
financial management information.
Strengthening financial decision support functions. The central role of financial planning is to
analyze differences in budget and actual implementation, and to help make the necessary
adjustments. Under the ERP environment, the use of accounting information, financial resources
and financial analysis module can be budgeting and forecasting, modeling and analysis of the data
in real time, so that financial decisions more scientific management.

Systems analysis summary

Financial Management System based on ERP environment and traditional management systems
have made great progress, specifically in about one aspect:
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 Financial data is based on the nature of the business occurred unified organization, preparation of
consolidated financial statements in favor of the system, breaking the traditional financial
management system set up multi-level details of subjects ideas.
Compared with the traditional system the most important feature of ERP system is that business
and financial management are unified, therefore, information collection is very extensive and data
for each sector is shared, consistency of the data can eliminate redundant data and duplication.
ERP system is a powerful information system, the majority of business data is stored in an
original way, and to facilitate the combination of query.

Conclusions
This paper analyzes the status quo of corporate financial management, combined with information
management system model for ERP-based corporate financial information management system has
been specifically analyzed, through system design and system analysis, corporate financial
information obtained under management ERP system the difference between the system and the
traditional management system for corporate financial information management provides some
suggestions and references, has some practical significance. Due to time constraints, this article,
there are still some deficiencies that need to be perfect in subsequent work.

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