Striving for Excellence
21.4 DEPARTMENTAL EXAMINATION COMMITTEE
This Committee shall have proper role in supervising and evaluating the conduct of all examinations in the Department. The Committee may comprise the following:
a. Chairperson/Incharge of Department (Convener).
b. Two faculty members of the Department (one may be program coordinator and the other as a Secretary of Committee).
21.5 CONDUCT OF EXAMINATION
21.5.1 All tests and examinations shall take place in the premises specified by the Departmental Examination Committee.
21.5.2 The schedule of tests and midterm/final examinations shall be notified by the Departmental Examination Committee at the beginning of the Semester or
whenever these are announced by Director (Acad.).
21.5.3 Students are responsible for checking the date time and location of their examinations from the given schedules.
21.5.4 For all examinations, the students may be required to show their students ID cards or personal ID for verification purpose.
21.5.5 Student must write the program title, subject title, course code and title and his/her registration number, signature clearly on the front page of answer sheets.
21.5.6 The record of question papers/marked scripts/Mid-term Examination/Final Examination etc. shall be preserved by the Controller of Examinations for two years
after the completion of the degree program.
21.5.7 Provisional announcement of the result of a program will be made by the Controller of Examinations.
21.5.8 Final Notification of the results shall be made by the Controller of Examinations by displaying on the University Notice Board / Gazette / University Website.
21.6 GRADE POINT AVERAGE
21.6.1 Grade point and equivalence between letter grading and numerical grading shall be as follows:
Grade Value Marks (%)
A 4.00 85% or above
A- 3.75-3.95 80% to 84%
B+ 3.35- 3.70 70% to 79%
B 3.00-3.28 65% to 69%
B- 2.70-2.94 60% to 64%
C+ 2.35-2.63 55% to 59%
C 2.00-2.28 50 to 54%
C- 1.50-1.90 45 % to 49%
D 1.00-1.40 40 to 44%
I (Incomplete)
F (Fail) 0 • Less than 40% for undergraduate & master level programs.
• Less than 50% for MS/MPhil/PhD.
W (Withdrawn) Will not be included in GPA calculation.
* There is no “D” and “C-“ Grades in Pharm-D, Electrical Engineering, MPhil and PhD programs.
In order to calculate the GPA, multiply Grade Point (next page) with the Credit Hours in each Course to obtain total grade
points, add up to cumulative Grade Points and divide by the total number of Credit Hours to get the GPA for a Semester.
∑ ( GP x Credit Hours) courses of a semester
GPA = -------------------------------------------------------
Total Credit Hours of a semester
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Government College University Faisalabad
For calculating CGPA, sum total of GPs in a semester earned in different courses multiplied by respective credit hour of a
course and divided by total numbers of credit hours.
∑ ( GP x Credit Hours) of all courses in a programme
CGPA = ----------------------------------------------------------------
Total Credit Hours of all courses in that Programme
21.6.2 Grade point (GP) shall be determined on the basis of numerical grade in the following table:
Percentage Grade Point (GP) Percentage Grade Point (GP) Percentage Marks Grade Point (GP) Percentage Grade Point (GP)
Marks Marks Marks
Grade “D” Range of Numerical value Grade “C+” Range of Numerical value Grade “B+” Range of Numerical value Grade ‘A’ Range of Numerical value
40 1.0 55 2.35 70 3.25 85.0 and above 4.00*
41 1.1 56 2.42 71 3.30
42 1.2 57 2.49 72 3.35
43 1.3 58 2.56 73 3.40
44 1.4 59 2.63 74 3.45
Grade “C-” Range of Numerical value Grade “B-” Range of Numerical value 75 3.50
45 1.5 60 2.70 76 3.55
46 1.6 61 2.76 77 3.60
47 1.7 62 2.82 78 3.65
48 1.8 63 2.88 79 3.70
49 1.9 64 2.94
Grade “C” Range of Numerical value Grade “B” Range of Numerical value Grade “A-” Range of Numerical value
50 2.0 65 3.00 80 3.75
51 2.07 66 3.05 81 3.80
52 2.14 67 3.10 82 3.85
53 2.21 68 3.15 83 3.90
54 2.28 69 3.20 84 3.95
*Students who secure 90% or above would be placed in the Deans Honor list.
Note: Fraction in obtained percentage marks of a course will be rounded to the next whole number. i.e. 52.1% and 52.9% rounded to 53%.
21.6.3 If a student fails to obtain prescribed CGPA at the end of each Academic Year (after two consecutive Fall and Spring Semesters and summer semester) his/her
admission shall stand cancelled. However, the student may seek fresh admission
21.6.4 The following CGPA is required to retain admission in a program and successful completion
For Undergraduate and Master Degree Programs:
a. After first Academic Year (including summer semester), required CGPA is 1.70
b. For the completion of academic program, the required CGPA is 2.00.
After 1st academic year, a student, who obtains CGPA less than 1.70, he/she will be dropped out from University rolls.
And if after 1st academic year, a student, who obtains CGPA 1.70 but less than 2.00, he/she will be promoted on probation (This para should be read in
57 Rules & Regulations
Striving for Excellence
conjunction with 21.7).
However, for undergraduate programs, if a student is dropped out in 6thsemester, then two years Associate Degree in the concerned area of study will be
awarded to him/her.
For MS/MPhil Degree Program
a. At the end of the first academic year, a student must obtain a minimum Cumulative Grade Point average (CGPA) 2.50.
b. A student, who obtains CGPA 2 or more but less than 2.30 upon the completion of first academic year, may be allowed to repeat maximum two courses (if
offered) of the lowest grades in order to improve the CGPA and to obtain the minimum of 2.50, failing which the student shall cease to be on the rolls. A
student who obtains 2.35 CGPA, after the completion of course wok will be allowed to start research.
c. Only those students who score CGPA = 2.5 will be awarded MS/ M.Phil Degree
For PhD Degree Program
a. At the end of the first academic year a student must obtain a minimum Cumulative Grade Point average (CGPA) 3.00.
b. If a student obtains CGPA 2.70 or more but less than 3.00 at the end of first academic year, he/she may be allowed once to repeat maximum two courses of
the lowest grade / failed courses, or take the additional course(s).
c. A student, who has failed to maintain CGPA 2.70, may be allowed to repeat maximum two courses (if offered) of the lowest grades in order to improve the
CGPA and to obtain the minimum of 2.70, failing which the student shall cease to be on the rolls
21.7 PROMOTION and PROBATION (BS and MA/MSc. Programs)
21.7.1 At the end of each academic year (including summer), the student with Cumulative Grade Point Average (CGPA) of 1.70 or more but less than 2.00 shall be
promoted to the next semester on probation.
21.7.2 A student with a GPA/CGPA below 1.7 is automatically dropped from the University rolls.
21.7.3 However, at the end of 5th and 7th and subsequent semesters, a student with a CGPA below 1.7 (after availing the maximum chances of probations and
summers), he/she shall cease to be the student of the University. However, such a student may apply for an Associate Degree if eligible as per rules.
21.7.4 There shall be two probations allowed for BS and one for MA/MSc in an academic Program.
21.7.5 A student who has been declared to be dropped in 1st, 2nd or subsequent academic years may be re-admitted to the first semester as a fresh candidate.
21.8 REQUIRED CREDIT HOURS AND DURATION OF DEGREE PROGRAMS
Following is the minimum and maximum duration of academic programs.
DEGREE PROGRAM CREDIT HOURS DURATION
MINIMUM MAXIMUM
Under Graduate Program (BS and BBA etc.) 130 4 Academic Years 6 Academic Years
Masters Programs (MA, M.Com. and MSc etc.) 66 to 72 2 Academic Years 4 Academic Years
MS/M.Phil., MBA and LLM etc. 30 1.5 Academic Years 04Academic Years*
(Minimum 24 credit hours of course work (Full Time Student). (Full Time Student).
+ 06 credit hours of thesis) 3 Academic Years 04 Academic Years*
(Part Time Student). (Part Time Student).
PhD Programs Minimum 18 Credit Hours Course Wok 3 Academic Years (07+1) 08 Academic Years*
+ Research Thesis (after qualifying the [Minimum course work
comprehensive examination) . duration will compose of
two semesters (1 year)].
* Extension for a specific period in cases of M.Phil after 2 years and in PhD after 5 years will be granted on full justification, a progress report by the Supervisor and
recommendation by the AS&RB only to those students who maintain their student status and are not absconders. Finally the extension if fully justified should be 5+2
and the 8th year should be for examination, result etc. purpose only. To provide sufficient time for thesis evaluation process, examination and result etc., the thesis
should be submitted earlier than 14th semester. Both student and his/her supervisor are responsible to complete every task within 7 years.
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Government College University Faisalabad
21.9 REQUIREMENTS FOR THE AWARD OF DEGREE
Within the framework of General Rules/Regulations for the award of a graduate or a postgraduate degree special/specific rules may be applicable to certain degree
programs. These rules may be issued by the University in order to ensure quality standards and performance of the candidates. Candidate will be awarded the relevant
degree, provided that he /she has
(a) Undertaken a program of study for a period not less than the prescribed period of study given for that program.
(b) Completed the total credit hours of courses as stated in the regulations for that degree;
(c) Passed the prescribed examinations;
(d) Fulfilled minimum course work and lab work requirements,
(e) Qualified the comprehensive examination (where applicable).
(f) In case of thesis, passed the Viva Voce and / any other mode of assessment prescribed by the University.
21.10 CALCULATION/COMPILATION OF THE FINAL RESULTS
20.11.1 The CGPA will be reported up to two decimals and in case of a tie merit, position will be determined on the basis of the weighted percentage marks obtained.
20.11.2 Compilation and notification of the results will be issued by the office of the Controller of Examinations.
22. SPECIAL EXAMINATION AND INCOMPLETE GRADE
Absence from any scheduled examination is permissible only in extreme situations beyond the control of the student as approved by the Vice Chancellor. Serious
illness of the student or death of the immediate family member is regarded as a legitimate reason for scheduling a special examination. Even in an emergency situation,
the student or someone on his/her behalf must inform the Chairperson of the Department in writing before the examination. Request for scheduling a special examination
should be submitted to the Chairperson, along with other required documents, within one week of missing the examination. The Chairperson will send the case to
Controller of Examinations for notification after the approval of the Competent Authority.
If a student appears in mid-term examination but cannot appear in final examination due to the reason(s) beyond his/her control except lecture shortage, may be
awarded “I” grade. However, such student may appear within the next semester without enrolment of the said course. If he/she fails to qualify the said course, he/she
will be awarded “F” grade.
The special examination of the mid semester examination will be managed by the concerned teacher and chairperson of the department before the commencement of
the final examination.
23. STUDENT GRIEVANCES AGAINST COURSE INSTRUCTOR
23.1 A 05 member Committee constituted of 02 senior faculty members, relevant chairperson of the department and dean, headed by Controller of Examinations
to redress the grievances of the students about any course instructor or grades or for any other issue.
23.2 In respect of grade, a student must submit the grievance application if any, in writing to the Chairperson the Department within (07) seven working days of the
receipt of the grade. The Chairperson of Department shall forward the grievance application to the Committee. It will be mandatory for the Committee to hear
both sides (student and the instructor) and will give its final decision within (05) five working days or before the start of registration for the new semester,
whichever comes earlier. The decision of the Committee will be deemed final and will be binding on all parties.
23.3 A Departmental Committee headed by the Chairman/ Senior Faculty Members will be
constituted to check randomly a few answer papers of the final semester examination for uniformity of scoring & covering of the course content.
24. COURSES ON PASS/FAIL BASIS FOR UNDERGRADUATES
Courses can be taken on pass/fail basis (deficiency/audit courses). These courses can be taken only to meet the basic requirement for the respective degree program,
and the grade awarded toward these courses will not be considered in calculating the GPA or CGPA.
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