CSC112

Computer Application Packages I

 Lecture outline

• Entering text

• Editing text

• Save and

• Navigating document
 Introduction to MS word
• Getting started with MS Word, MS Word user interface (UI):

• The Ribbon contains multiple commands on separate tabs.

• Each tab contains several groups, or collections of related Word commands.

• Each group contains one or more command icons, some of which have a drop-down menu or a
list of options associated with them.

• Some groups have a dialog box launcher, which when clicked open a dialog box that displays
additional options.

• The Ribbon is contextual, which means it displays commands related to the type of document or
object that is opened onscreen.
 Introduction to MS word (Cont.)
• Click the Blank document icon to create a new document file.

• The Home tab is the default tab on the Ribbon as shown below.

• It is divided into groups: Clipboard, Font, Paragraph, Styles, and Editing.

 Introduction to MS word (Cont.)
• The dialog box launcher in the lower-right corner of the Font group.

• The Font dialog box, shown right appears.

• The Font dialog box contains two tabs with the Font tab being the active tab.

• There are many options to select within the Font dialog box. Click Cancel to close the
dialog box.
 Using the Quick Access Toolbar
• The Quick Access Toolbar is located above the Ribbon and contains commands that users
access most often:
Save: Save an existing document or specify the filename and location for a new document.
Undo: Cancel (undo) your lastWord command or action.
Repeat: Repeat your last action

• Click the drop-down arrow on the right side of the toolbar to customize the contents of the
Quick AccessToolbar.

• Touch Mode (for touch-capable devices) provides more space between buttons and icons to
prevent you from accidently pressing one with your finger or stylus.
 Step by Step: Use the Quick Access Toolbar
• Click the Save button on the Quick Access Toolbar.

• If this is the first time you’ve attempted to save this document, the Save As screen
opens in Backstage.You have three options for where to save your work: OneDrive,
This PC, or +Add a Place. For now, you are just exploring the Save command on the
Quick Access Toolbar. Later in the lesson, you learn to save a document using the Save
As command.

• Click the Return to Document icon, which is a circled left arrow located in the
upper-left corner, or press the Esc key to return to the document screen. 10
 Step by Step: Use the Quick Access Toolbar
• Click the drop-down arrow on the right side of the Quick Access Toolbar.
Selecting one of the commands automatically places the command on the Quick
Access Toolbar or moves the Quick Access Toolbar to a different location.

• Click Show Below the Ribbon. Notice that the toolbar is moved below the
Ribbon.

• Click the drop-down arrow on the right side of the Quick Access Toolbar again.
Click Show Above the Ribbon to return the toolbar to its original position.
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Step by Step: Use the Quick Access Toolbar

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 Working With Templates
• A template is a master document with predefined page layout, fonts, margins,
and styles that is used to create new documents with the same basic formatting.

• Some templates are preinstalled with Word and there are more options available
online.

• Using templates keeps you from having to recreate the layout and formatting of
recurring documents.

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 Step by Step: Locate a Template Installed on Your
Computer and Create Document
• Microsoft’s blank document template is used to create a document that contains no
formatting, single spacing, and margins at one-inch top, bottom, left, and right. To do so:

• Click the File tab and then click New. The New screen displays the available templates.
Scroll down and review the accessible templates. First determine what type of document
you need to create. Select a blank template.

• Click the Single spaced (blank) document and then click the Create button.

• Click the Show/Hide button (¶) to show paragraph marks.

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 Step by Step: Locate a Template Installed on Your
Computer and Create Document (Cont.)
• Click the File tab and then click Save As. In the Save As screen, click This PC.
Then click your flash drive to open that location. In the File name box, type a
name. Click Save.

• Type text in the document.

• SAVE the document.

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 Finding Templates on the Internet
• Select from a category using the Office.com Templates section or search for a
template online by specifying keywords in the Search bar.
• Click the File tab and then click New.
• In the Search for online templates box, type forms and then click the Start
Searching button. Additional templates appear. Preview by using the scroll bar
and select any template. Click Create.
• CLOSE the forms template and do not save.
• Click the File tab and then select New.
• In the Search for online templates box, type Annual Report (Timeless
design) and then click the Start Searching button.
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 Finding Templates on the Internet (Cont.)
• Select the template with the image and then click Create. The template will
download.
• On the first page, click the drop-down arrow by the [Year] variable and select
the current date. As you gather information for the report, you begin entering
data into the document.
• Click File and then click Save As. In the Save As dialog box screen, click This
PC and select your flash drive.
• In the File name box, type a name.
• Change the file type by clicking the drop-down arrow and select Word
Template.
• Click SAVE. 17
 Previewing and Printing a Document
• The Print command is located on the File tab in Backstage. There you find the
printing options, including printer properties and settings.
• The Preview pane gives you an opportunity to see what your printed document will
look like, so you can correct errors before printing.
• The Print command feature includes three sets of options: Print, Printer, and
Settings.
• The Preview screen to the right of the Print options settings enables you to view your
document as it will appear when it is printed, so you can make any necessary changes
before printing. 18
 Use Print Preview
• OPEN the Welcome Memo document that you created earlier.
• Click the File tab and then click Print. The Print screen opens with the Print
options on the left and the Print Preview on the right, as shown below.
• Click the plus symbol (+) on the Zoom slider located on the bottom-right of
your screen until the zoom level changes to 100%.
• Click the Return to Document icon or press the Esc key to close Backstage.
• Click the File tab and then click Save.Your document will be saved with the
same filename on your flash drive. 19
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 Choosing a Printer
• If the computer has access to multiple printers, there might need to choose a
destination printer.

• Click the File tab and then click Print.

• In the Printer selection area, click the drop-down arrow to produce a list of
all printers connected to your computer.

• Select a printer and then click the Print icon.

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 Setting Print Options
Print options enable a user to:

• Select the number of copies to be printed.

• To print only selected content, the current page, or a custom range of pages

• To select from a number of other options for printing properties, collation,

and page layout.

Changes to Settings options apply to the current document.

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 Setting Print Options (Cont.)
• Click the File tab and then click Print. Click the drop-down arrow on Print All
Pages to produce the menu shown to the right.

• Select Print Current Page and then click the Print icon. Selecting this option
prints the current page.

• Return to the Print screen area. In the Copies section, click the up arrow to
select 2 and then click the Print icon.

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 Setting Print Options (Cont.)
• Select some text or a paragraph in the document.

• Click the File tab and then click Print. Click the Print Current Page drop-down arrow,
select Print Selection and then change the number of copies from 2 to 1 by clicking the
down arrow.

• Next, click the Print icon. The selected paragraph is printed.

• Click the File tab and then click Close to close the document.

• Open a document with multiple pages, click the File tab and then click Print. Under Settings,
click the drop-down arrow by 1 Page Per Sheet and select 2 Pages Per Sheet and then click
the Print icon. 26