EVENT WORK BREAKDOWN STRUCTURE
W1-W3 W4-W6 W7-W8 W9-W10 W11
Event Schedule Logistics Compliance Volunteers and Post Event
Sponsors Wrapup
1. Keep the schedule 4. Print a master 11. Consider Liability. 14. Prepare water 18. Collect enough
on your event website sheet. Check with your venue and snacks for event photos.
up-to-date. Contact information for all on procedures for this. volunteers. You need to include nice
In the days leading up to the vendors, Wi-Fi pass, help them recover and event photos in your
the event, small aspects and the event checklist. 12. Obtain music feel taken care of. event report to
of the event might permits. showcase the event’s
change. 5. Test Wi-Fi stability. You have to purchase a 15. Fast name badge success.
Test during busy days. license to play pre- generation for last
2. Remind your recorded songs. minute or onsite 19. Ensure nothing
speakers. 6. Collect food registrants. important was left
Remind each of your preferences. 13. Obtain alcohol Have a quick and easy behind at the venue.
speakers the date and Make great catering licensing. in-house tool to Double-check to make
time of their talk several decisions. It usually takes about generate professional- sure that equipment
weeks before the event. three weeks to get your looking name badges. isn’t left behind, like
7. Have one person be application approved. printers, cameras,
3. Prepare for responsible for lost & 16. Create buzz on laptops, charge cables,
overcrowded sessions. found. social media. and expense receipts.
Check if your Prepare a dedicated Post your event updates
management platform board or set up a desk. and registration link 20. Send thank you
enables you to set a regularly, at least once letters to speakers,
capacity for each session, 8. Have charging every two days once TemplateLab.com
volunteers, sponsors,
verify per-session tickets, Stations. your event begins. and attendees.
and register attendees Consider charging station Be sure to mention their
quickly and easily. options. 17. Promote your contribution and your
sponsors. event’s success.
9. Have a back-up plan Ask each sponsor if they
to announce last- have free giveaways or
minute updates. souvenirs with their
You will need an effective, company logos, and
easy-to-use mobile help announce it to your
announcement tool. attendees.
10. Prepare an
emergency kit.
Scissors, pens, pencils,
tape, notepad/loose
paper, first aid kit.
