1)What is the organizational structure in sales and distribution?

The organizational structure in sales and distribution is.

● Sales Organization
● Distribution Channel
● Division
● Sales Office
● Sales Group

3) Explain what is the difference between milestone and periodic billing?

● Periodic: Full amount in each bill till contract period

● Milestone: Partial amount in each bill till full amount is billed

4) Explain how shipping point is determined?

Shipping Conditions (Customer) + Loading Group (Material master) + Delivery

Plant = Shipping Point.

Mention what are the Sales Document types in SAP? What is the
configuration step to define sales document type in SAP SD?

The Sales Document types available in SAP are.

● Credit Memo Request

● Debit Memo Request
● Standard Order
● Returns, etc.

What is the Configuration steps for SAP SD

IMG Menu Path: SPRO > IMG > Sales and Distribution > Sales > Sales
Documents > Sales Document Header > Define Sales Document Type.
Explain what is condition types? What is the path to define condition
type in SAP for pricing?

The representation of certain aspects related to your daily pricing activities is

referred as condition types.
The path for condition type for pricing is.

SAP IMG path: SPRO > SAP Reference IMG > Sales and Distribution > Basic
Functions > Pricing > Pricing Control > Define Condition Types.

Explain what is the difference between SAP credit memo request and
SAP Credit Memo?

SAP Credit Memo (T-code VF01) is created on the basis of credit memo
request (T-code: Va01). Credit memo request is generated when you have to
pay to the customer. (Excess bill or damages or change in the price).

Explain what Copy control is and when Copy Control transition can be
done? In what manner Copy Control transition can be done?

In SAP SD, the process of copying data from the source document to the target document is
done by Copy Controls. They consist of program referred as routing that determines how the
system will transfer the data. Copy control could be useful for the end users who don’t want to
repeat the control parameters from order- to delivery- and then billing.

Copy control can be done in following manner:

● Sales document by sales document

● Billing document by sales document
● Sales document by delivery
● Sales document by billing document
● Delivery by billing document

Explain how you can include condition type in the pricing procedure?

To include condition type in the pricing procedure, you have to follow the pathway

Basic Functions >Pricing >Pricing Control >Define and Assign pricing procedure and
then select “ Maintain pricing procedures” after that select pricing procedure and then
“Control Data” and add your condition type to the pricing system..

18) Explain what is the difference between rush order and cash sales?

● Rush Order: Order delivery will be done on the same day while billing
will be done later
● Cash Sale: Billing and order delivery will be done on the same day
How is the pricing procedure determined in sales order?

It is determined by using the Sales area data which includes

Sales organization + distribution chanel and Diviion + Customer pricing

procedure from Customer master + Document pricing procedure from sales
order type

What is the T code to create the sales order?

VA01

What is the T code to cancel the billing document?

VF11

What is the T –code to cancel the PGI?

VL09

What is the order type for STO creation?

ME21N

How is item category determined in SO

Sales order type + Item category group + Higher level item category + usage = Item
category determination.

Can you tell the SAP OTC FLOW?

OTC flow includes from Order to cash

Sales order, delivery creation, Invoice and accounting entries.

What are the different accounting entries will get generated while
invoice is posted?

Debit to customer and Credit to revenue account

Mention what are the techniques available in delivery Scheduling?

The techniques available in delivery Scheduling are

● Backward Scdg: The system calculates requested delivery date

● Forward Scheduling: The system calculates the earliest possible date
based on the material available date

What do you understand by SAP SD? What are the functions related to
it?
Ans – SAP SD (Sales Distribution) is all about the process of order to delivery. Further,
it is essential for executing all kinds of business procedures like shipping, selling, and
billing of products. It is also used for –
● Sales orders
● Consignment
● Credit & Debit memo requests
● Backorder
● Inquiries and Quotes
● Sales return
● Contract & Scheduling agreements
● Rush orders & Cash sales
Is it possible to allocate different sales organizations within a similar
company code?
● Ans – Yes! It is possible to assign the same company code.
What is the co-relation between Credit Control Area and
Company Codes?
● Ans –A credit control is necessary for assigning more than one company code
to more than one credit control area. Credit Control Area is present as an
organizational unit used for specifying and checking credit limits for customers.
What are the methods used in delivery scheduling?

Ans – In general, there are two types of techniques available in delivery Scheduling.
These are mentioned as –
● Forward scheduling – In this system, you can calculate the earliest possible date
dependent on the material available date.
● Backward Scdg – This is about calculating the requested delivery date.

What is meant by the Outline Agreement and its different types?

Ans – Well, an Outline Agreement is defined as a long-term purchasing agreement
done with the vendors. In this agreement, you will find general terms and conditions
related to the material that is usually supplied by the vendors. Outline agreements have
two types that are involved in the SAP SD course.
● Scheduling Agreement: It is known as an external agreement comprising the details
of services, products, and delivery dates.
● Contract: The contracts usually exist between ordering parties and vendors over a
specified period. You will find two types of contracts mentioned as value contracts
and quantity contracts.

Can you tell the difference between an inquiry and a quotation?

Ans – Firstly, the inquiry is the process that includes registration of the customer’s
probable requirements. On the other hand, the proposal is a kind of legally abiding
document, which is offered to customers following the terms and conditions for
delivering the service as well as the product.

Do you know about the transaction codes used for creating and
changing customer master?
Ans – Here are some of the Transaction codes which are used for the same purpose.
– XD01: Used for creating customers.
– XD02: Required for changing a customer.
– XD03: Needed for displaying a customer.
– XD04: Essential for altering customer changes.
– XD05: Required for blocking a customer centrally.
– XD06: marking a customer for deletion.
– XD07: Changing a customer account group.
– XD99: Upholds customer maintenance.
– XDN1: Keeping the numbers ranging for a customer.

Can you list the essential elements involved in the customer master
record?
Ans – Here, we are mentioning the necessary elements required for a customer master
record.
● Company code data
● General data
● Sales area data

How can one create a Quotation?

ANS use the transaction code ‘VA21’.

Do you know what R/3 is?

Ans – R/3 is present as a three-tiered architecture, which is used by the system. There
are three tiers mentioned:
● Application server
● Database server
● Presentation server
Describe Sales organization, Distribution channel, and Division
Ans – Sales Organization: It is an organization unit involve in selling and distributing
products, negotiating terms of sales, and accountable for truncations.
Distribution channel: As the name implies, the mentioned channel acts as a medium
for materials or services to reach customers. It contains internet sales, retail, direct
sales, and wholesale. The distribution channel can be assigned to one or more sales
organizations.
Division: This is a wide-ranging spectrum of products.

What do you mean by ASAP methodology?

Ans – ASAP is all about streamlining the implementation process, and

this can be done by offering methods, tools, templates, and accelerators. These
are generally built on various SAP implementations. Further, this implementation is
divided into 5 phases.
Phase 1 – Project Preparation
Phase 2 – Business Blueprint
Phase 3 – Realization
Phase 4 – Final Preparation
Phase 5 – Go-live and Support

Differentiate between Rebate and Discount

Ans – Discount: It is a general disc, which is usually applied in business transactions

frequently. It is available for all the customers.
Rebate:
Rebate is an agreement present between Sales Org. It is a kind of special discount,
which is given occasionally. Thee customers can avail of this discount on reaching the
sales volume within a time.

What are the different partner functions available?

Ans – There are four types of partner functions available mentioned –
● Ship to Party – Where a person received the goods.
● Payer – In this, a person pays the payment.
● Sold to Party – An individual who places the order.
● Bill to Party – A person who gets the bills.

Is it possible to delete Sales Order Numbers?

Ans – For your information, it is difficult to delete the sales orders once you saved them.
One can either cancel the sale order or reject it.
Mention some of the influencing factors used in Account
Determination for an invoice.
Ans – Here, we are mentioning some of the influential factors that you should also
know.
● AAG of the customer.
● A/c key.
● Chart of A/c.
● AAG of material.

What do you understand by SAP SD? What are the functions related to
it?
Ans – SAP SD (Sales Distribution) is all about the process of order to delivery. Further,
it is essential for executing all kinds of business procedures like shipping, selling, and
billing of products. It is also used for –
● Sales orders
● Consignment
● Credit & Debit memo requests
● Backorder
● Inquiries and Quotes
● Sales return
● Contract & Scheduling agreements
● Rush orders & Cash sales

What is the relationship between company and company code?

One Company can have multiple Company Code.
One Company Code assigned to only one Company.
The relationship between Company and Company Codes is One-to-Many.

The relationship between Company Code and Sales Org3anization is One-to-Many.

The relationship between Sales Organization and Distribution Channel is Many-to-Many.

The relationship between Company Code and Plant is One-to-Many.

The relationship between Shipping Point and Loading Point is One-to-Many.

The relationship between Shipping Point and Loading Point is One-to-Many.

The relationship between Plant and combination of Sales Organization and Distribution
Channel is Many-to-Many.

Sales Area is combination of one Sales Organization, one Distribution Channel and
one Division.
Sales Office assigned to Sales Area.
Sales Group assigned to Sales Office.

Sales org -plant relation -one to many

What is the use of Sales area?
A Sales area is known as entity which is required to process an order in a company. It
is comprised of Sales organization, distribution channel and a division.

Is it possible to create invoices without delivery?

NO

Where do you assign the organizational elements?

ANS In Enterprise structure.

Can you name some load programs in SAP

LSMW
BDC

What is the use of LSMW

Ans: Mass data uploads like

Customer master
Material master
Pricing conditions

What are the 16 steps involved in pricing procedure

1. Step:
2. Counter:

3. Condition Type:

4. Description:

5. From and

6. To:
From: This can be used as a base to the condition type for calculating further value.
2. From and To: The range between the steps from and to can be used to specify the
range between same condition types. So that depending upon the condition type, the
system deducts or adds the total value of those condition types from specific common
source.

7. Manual:

Mandatory:

Statistical:

10. Print:

11. Subtotal:

12. Requirement:

14. AltCty - Condition formula for alternative calculation type:

15. AltCBV - Alternative formula for condition base value:

16. AcyKy - Account Key/ Accrls - Accruals:

● The values of the Sales Revenues, Sales Deductions, Freight Revenues, Tax Revenues,
and Rebate Accruals etc. are going to be posted in the respective G/L accounts in Fi
Module.
● In order to do this we assign account keys/ accruals to the different condition types
based on their classification. The classification shown below.
● ERB Rebate sales deduct.
● ERF Freight revenue
● ERL Revenue
● ERS Sales deductions
● ERU Rebate accruals

What is the use of VPRS Condition in pricing procedure?

Ans : To determine to cost of material.

What is the Item category group for third party order?

Tas
How the PR determined in SO for the third party order

Using the Scheduling category – CS

Do you anything about SAP Tables

Yes
What the sales order relevant tables

VBAK- Order header

VBAP- Order ITEAM

What is the table name for Scheduling LINES

VBEP

Table name to view the purchase order data

VBKD

What is the table Billing Document?

VBRK- Header

VBRP- Item

What is the table name for Customer Partner Functions?

KNVP

What is the table name for Customer General Data?

KNA1

What is the table name to see the customer Sales area data?

KNVV

What is the table name for Delivery Header?

LIKP

What is the T code to create the customer number ranges

XDN1

What do you know about ASAP METHODOLOGY?

It includes 5 phases of implementation

Project preparation

Business blue prints

Reliazation phase

Final prepartation

GOlive and hypercare

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